SAP Mobile Documents
LEARN IT - TRY IT - USE IT !
Michael Sambeth, CoE Mobile Solutions, SAP (Schweiz) AG
Thursday, February 13th 2014, Lausanne
© 2013 SAP AG. All rights reserved. 2 This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
Mobile security A strong foundation makes mobile successful
Enterprise Integration
Devices
SAP Afaria
Applications
SAP Mobile App Protection
by Mocana
Content
SAP Mobile
Documents
Enterprise Mobility Management System
SAP Mobile Secure
On-Premise Hybrid Cloud
© 2014 SAP AG. All rights reserved. 3
Status quo: Today
Everyday,
employees…
© 2014 SAP AG. All rights reserved. 4
Status quo: Today
Share Present Review Store
Travel
Prepare Mobilize Read
Write
Convince
Learn
Show
Sell
View
© 2014 SAP AG. All rights reserved. 5
Status quo: Today
HTTP XML
iWork
…using a million files…
© 2014 SAP AG. All rights reserved. 6
…a thousand devices…
Status quo: Today
© 2014 SAP AG. All rights reserved. 7
…resulting in countless
risks.
redundancies.
efforts.
questions.
Status quo: Today
© 2014 SAP AG. All rights reserved. 8
The facts: The demand for secure content is critical
1. BusinessWire.com “New Survey Finds Over Half of Employees Use Unauthorized Consumer Based File-Sharing Apps at Work” (SkyDox survey) (June 2012)
IT departments must
provide a Mobile Content
Management to their
end-users
Free solutions pose a risk 77%
use personal mobile
devices/tablets for
work1
66%
use free file-sharing
platforms to share
corporate documents
55% don’t
alert IT1
80%
employees who
need access to
work documents
outside the office1
© 2014 SAP AG. All rights reserved. 9
How this Impacts Your business
Evaluate security
gaps that exist today
Define a mobile
content management
strategy
Embed secure mobile
content in mobile apps
with SDK
You have highly mobile workers who expect
to access content from anywhere, at any
time.
You may be discovering that employees are
using consumer-grade solutions (without IT
approval) that don’t meet strict security
guidelines.
You are working on an end-to-end mobility
strategy and realize the need to securely
access content from within your mobile
applications.
© 2014 SAP AG. All rights reserved. 10
How do you know if you need mobile content management?
Are you concerned about your company content being at risk?
Do you already have an enterprise content management system?
Do employees need to share files with colleagues and partners?
Do employees use free file sharing/syncing products?
Do employees need access to content including presentations, documents, spreadsheets, videos, to successfully
do their jobs?
Do employees need to present files from mobile devices?
© 2014 SAP AG. All rights reserved. 11
My Files - Any Device
Access personal content instantly
on your laptop or any mobile device.
Mobilize Enterprise Content
Discover and access content from
corporate document management
systems.
Share My Files
Share files with teams, colleagues,
and business partners from
anywhere.
Introducing SAP Mobile Documents
HTTP XML
iWork
SAP Mobile Documents is designed for enterprise deployments where collaboration, security and control of
business content is critical. Users enjoy anytime, anywhere access to view and collaborate on personal and
corporate content, in an easy-to-use, native mobile app.
© 2014 SAP AG. All rights reserved. 12
Key Enterprise Features
Security/Compliance
Meet the highest security
standards including document
level security and compliance
management with SAP Afaria.
Share documents that are
password & time protected.
App Integration
Secure data transfer via app
to app integration. Embed
content in mobile
applications via an SDK.
Centralized Control
Centralized authentication,
controlled access to
repositories, reporting and
auditing controls* to ensure
data loss prevention.
Cloud and
On Premise
Choice of deployment
options: cloud, on-premise or
hybrid* (access your on-
premise data utilizing SAP
NetWeaver Cloud services)
Standards Based
Utilize industry standard
CMIS to ensure broad
interoperability. Integrate with
SAP and non-SAP solutions
using a CMIS based SDK.
*Priority features to be added in future releases.
Features vary between cloud and on-premise versions.
© 2014 SAP AG. All rights reserved. 13
Cloud
Runtime and Data in SAP
NetWeaver Cloud
Choice of deployment scenarios
SAP NW Cloud
SAP Mobile Documents
Hybrid
Runtime in SAP NetWeaver Cloud
/ Data On Premise
SAP Mobile Documents
On Premise
Runtime and Data
On Premise
Customer
Intranet
Customer
Intranet
SAP Mobile Documents
SAP NW Cloud
© 2014 SAP AG. All rights reserved. 14
Critical issues to consider
* planned functionality
Encryption Documents need to be encrypted
Authentication Users must be authenticated through Identity management (IdM)
Data loss prevention Remote wipe capability with Afaria
Personal and business
document isolation Separate personal and business content
Rights-controlled sharing* Classify content as confidential, internal, customer, public
Assign specific security policies
Reports and auditing* Track content usage and management, and remain in compliance
Group-based collaboration* Push updated content to teams for version and access control
© 2014 SAP AG. All rights reserved. 15
Feature requirements for an MCM system
Simplifies access to enterprise content
management platforms
Adapts to cloud, onsite, and hybrid* data
environments
Built on open, interoperable systems
Ability to leverage content in workflows and
mobile applications
Secures access to corporate content and
personal files
Ensures control over corporate data
Provides exceptional user experience
Supports market-leading mobile devices and
operating systems
Enables and promotes team collaboration
Delivers visibility and insight into mobile
content usage*
© 2014 SAP AG. All rights reserved. 16
Demo
© 2014 SAP AG. All rights reserved. 17
Key Benefits of SAP Mobile Documents
Solve the “Dropbox” problem – users using a variety of consumer grade products at work
Reduce the cost and complexity of accessing personal and corporate data on mobile devices
Gain efficiencies by always having a ‘single source of truth’
Increase accessibility by always having vital corporate content at your fingertips
Reduce risk by integrating with content stored in current data sources
Gain full control enforcing your security policies. Choose the deployment model that fits best to your company
needs
Choose a product that is based on open-standards, that can be extended by you and SAP partners
© 2014 SAP AG. All rights reserved. 18
Product road map overview
Corporate Security
and Compliance
Highest security standards for business practice
Centralized security configuration
Usage reporting and statistics
My Documents
Access your
documents instantly
on any device (PC,
Laptop, Smart-
phone and Tablet)
Publish and Share
Documents
Share your documents with colleagues or business partners
Mobilize Business
Content
Discover and access
content from
corporate document
management system
(e.g. Microsoft
SharePoint, Alfresco
or SAP NetWeaver
Portal)
Cloud and On-
Premise
Free choice of
deployment options:
cloud, on-premise or
hybrid (access your
on-premise data
utilizing SAP HANA
Cloud Platform
Standards Based
Utilize industry
standard CMIS to
ensure broad
interoperability
© 2014 SAP AG. All rights reserved. 19
TODAY Planned Innovations Future Direction
Product road map overview
This is the current state of planning and may be changed by SAP at any time.
User Productivity
Access documents on any device
Present from mobile app
Documents available offline
Share files with partners (Publish)
Enterprise Features
Multiple deployment options: On Premise,
Cloud and Hybrid
Certificate and Basic Authentication
Security policies prevent data leakage
Usage reporting & statistics
Custom Branding for iPad/iPhone
Corporate & Business Content
MS Sharepoint, SAP NetWeaver Portal KM,
Alfresco
Platforms
Desktop Client for Windows/Mac
Mobile App for iOS, Android
HTML5 Web App
User Productivity
Team Sharing
Edit & Annotate on mobile device
Corporate Content and Team
Sharing on Desktop/Web App
MS Outlook integration
Enterprise Features
Push content to mobile devices (notification
and synchronization)
Custom Branding for all clients
Extended reporting
Extended Afaria integration
Corporate & Business Content
OpenText, IBM
SAP Gateway integration for SAP Business
Applications
SAP Jam
Platforms
Android native app for tablet
Responsive HTML5 UI (SAP Fiori)
User Productivity
Use SAP Mobile Documents as central
access point for all document related
business tasks
Get additional value from specialized
third-party apps based on SAP Mobile
Documents
Enterprise Features
Enhanced encryption mechanism based
on customer-owned keys
Customer/third-party plug-in support for
all clients
Corporate & Business Content
Broader business app integration
Platforms
Support upcoming platforms
© 2014 SAP AG. All rights reserved. 20
Best practices when adopting an MCM solution
1. Assess your current situation
2. Be afraid of the unknown
3. Don’t rip and replace; maintain your existing investment in systems like SAP Portal or Microsoft
SharePoint
4. Establish file-sharing policies that make sense for your industry
5. Consider the impact of BYOD
6. Avoid lock ins by adopting standards
7. Regularly audit content usage and corporate-distributed content
8. Train users in the importance of securing content, and how to share content safely
Thank You!
Contact Information:
Michael Sambeth
CoE Mobile Solutions
SAP (Schweiz) AG
M +41 79-5246098
© 2014 SAP AG. All rights reserved. 22
No part of this publication may be reproduced or transmitted in any form or for any
purpose without the express permission of SAP AG. The information contained
herein may be changed without prior notice.
Some software products marketed by SAP AG and its distributors contain
proprietary software components of other software vendors.
Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of
Microsoft Corporation.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5,
System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries,
zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390
Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6,
POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter,
System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2,
Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and
Informix are trademarks or registered trademarks of IBM Corporation.
Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or
registered trademarks of Adobe Systems Incorporated in the United States and/or
other countries.
Oracle and Java are registered trademarks of Oracle and/or its affiliates.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and
MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.
© 2014 SAP AG. All rights reserved.
HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®,
World Wide Web Consortium, Massachusetts Institute of Technology.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects
Explorer, StreamWork, and other SAP products and services mentioned herein as
well as their respective logos are trademarks or registered trademarks of SAP AG in
Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal
Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects
products and services mentioned herein as well as their respective logos are
trademarks or registered trademarks of Business Objects Software Ltd. Business
Objects is an
SAP company.
Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other
Sybase products and services mentioned herein as well as their respective logos
are trademarks or registered trademarks of Sybase, Inc. Sybase is an SAP
company.
All other product and service names mentioned are the trademarks of their
respective companies. Data contained in this document serves informational
purposes only. National product specifications may vary.
The information in this document is proprietary to SAP. No part of this document
may be reproduced, copied, or transmitted in any form or for any purpose without
the express prior written permission of SAP AG.