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SAP Payroll and Tax Reconciliation Simplified: How to Save Time and Reduce Risk All Year Long © Copyright 2014 – SpinifexIT Pty Ltd.
SAP Payroll and Tax Reconciliation Simplified: How to Save Time and Reduce Risk All Year Long
© Copyright 2014 – SpinifexIT Pty Ltd.
Today’s Agenda
1. Introduc>ons 2. SpinifexIT – Who we are 3. Easy Balance Solu>on Overview
– Highlights of the solu>on – Online Demonstra>on
4. Review of Benefits 5. Q&A
Questions
Please use the Ques>ons feature in the GotoWebinar control panel on the side of your screen to enter your ques>on. Ques>ons will be read and answered by the speaker in the order in which they are received.
How to submit a question
Introduction & About SpinifexIT
GLOBAL OFFICE LOCATIONS: Melbourne, Atlanta, and London MISSION: To empower SAP HR and Payroll users by offering soYware and services that: • Improve strategic decision making • Enhance repor>ng and analysis • Eliminate manual processes • Reduce payroll support efforts • Protect data integrity • Simplify payroll and tax reconcilia>on
About SpinifexIT
We aim to produce INNOVATIVE, USER-FRIENDLY solutions that increase our customers’ ability to ACCESS, OUTPUT and OPTIMIZE their most important HR and Payroll data.
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Save Time & Resources
Reduce Costs
€ £
Improve Data Quality
Simplify Processes
Our Focus Is On Improving Business Processes
5 Things to Know About SpinifexIT Solutions
No lengthy implementa<on projects • Installed via transports directly into your SAP system
Intui<ve drag-‐and-‐drop interface is easy to use and allows even non-‐technical users to easily build, test, and roll out a report in minutes
Uses your exis<ng SAP security concepts and roles
You never need ABAP or coding.
Reports, documents and correspondence can be easily scheduled to be run at a <me that is convenient to you or made available through SAP self-‐service portals
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Comprehensive, real-‐>me repor>ng solu>on for SAP HR and Payroll
Real-‐>me employee document and correspondence crea>on inside SAP
Reduce resolu>on >me of even the most complex employee payroll queries
Complete US payroll and tax reconcilia>on reports and documents
Quickly and securely copy and scramble HR and payroll data between SAP systems O
verv
iew
of
Spin
ifex
IT
Solu
tion
s
Easy Documents
Easy Reporter
Easy Balance
Easy Help Desk
Easy Clone
EASY BALANCE©
SOLUTION OVERVIEW
What is Easy Balance?
Easy Balance© delivers processes and reports designed to optimize key US SAP payroll activities, including: • Reconciliation of taxable wages • Configuration of W-2 data • Validation of tax authority data • Creation of exception reporting
REAL-‐TIME HR & PAYROLL REPORTING
VERIFY ACCURACY OF PAYROLL CONFIGURATION
VALIDATE W-‐2 and 941 DATA
CONTINUOUSLY MONITOR AND RECONCILE
DRILL DOWN TO DIFFERENCES
FREQUENT UPDATES AND COMPLIANCE
Key Features
A Day In The Life of the Payroll Team
• They are busy handling SO many things – Making sure departments handled >me for
employees in >me for pay run – Answering ques>ons from Employees – Researching ques>ons – Handling taxes and payments – Correc>ng issues from pay runs – Downloading info from pay runs to
reconcile to Finance – Etc., Etc., Etc., ...
• Many payroll professionals work in “Firefighter” mode
What To Do, What To Do?
• Be proac>ve and be efficient • The right tools and processes can help!
– Have ready-‐to-‐use excep>on reports o Schedule them to run when you need them o Deliver them to right people automa>cally
– Easily solve reconcilia>on woes, including o Payroll to Finance o Payroll to Tax Reporter
– Stay ahead of the game o Evaluate cri>cal payroll-‐related master data – BEFORE it is a problem!
How Easy Balance Helps You to Be Proactive
• Easy Balance helps users stay ahead of processing and reconcilia>on deadlines by integra>ng: – Reports that help verify data
and configura>on all year long
– Pre-‐configured employee correspondence that can save >me and resources
Easy Balance is Process-Driven
Reports that quickly evaluate your wage type configura>on at federal and state
levels
A series of pre-‐configured reports that allow you to iden>fy
completeness and accuracy of
data
Reports that allow you to
easily reconcile W-‐2, 941, Tax Reporter,
Finance pos>ng and more
Automa>cally generate payroll and tax-‐related lecers like W-‐2
and W-‐4 valida>on lecers
and more
Wage Type Configuration &
Mapping
Validation & Exception Reports
Reconciliation & General
Reporting
Employee Correspondence
Perform Wage Type Configuration Reviews
Wage Type Configuration
& Mapping
• Evaluate your wage types at the Fed and State level
• Review tax implica>ons for all or just for specific wage types as they change
• Compare your QA system to PRD during SAP updates
• Get different views of reports, including a concise technical view
Validate Data and Find Exceptions
Validation & Exception Reports
• Easy Balance is pre-‐delivered with a series of reports that validate data, iden>fy excep>ons and uncover out-‐of-‐balance situa>ons
• Users can validate regularly to iden>fy or stay ahead of issues before it becomes too late – For example, review taxa>on for new
employees, review employees set up as exempt, etc.
One Example – New Hire Monitoring
• The New Hire Taxa>on report iden>fies poten>al issues with new hires, including: – Cri>cal data -‐ Missing addresses – Scroll over – Missing tax data
• Without Easy Balance, these are oYen not discovered un>l it hits the employee paycheck – or worse – when they file taxes
Streamline Payroll and Tax Reconciliation
Reconciliation & General Reporting
• Easy Balance provides the reports and tools necessary to: – Reconcile the numbers >ed to W-‐2 Boxes
o By employee, By company, By tax authority
– Reconcile 941 data – including monitoring of wages > 200K – Reconcile taxes withheld in Payroll to Tax Reporter and Finance
pos>ngs – Reconcile gross dollars to amounts in Tax Reporter – Reconcile taxes between Payroll and Finance
One Example – Tax Reconciliation Report
• The Tax Reconcilia>on report allows you to do a 3-‐way reconcilia>on of your payroll data in a single report
• Users can easily compare: Payroll à Tax Reporter à Finance Pos>ngs – The drilldown report displays differences to help determine problem
areas quickly
Master Data Reporting
• Review data and quickly resolve issues – Schedule it following pos>ng. Review with ease
• Keep an eye on Employee Residence entries • Display differences among cri>cal tax infotypes – show the
differences only • Discover employees with invalid Work Tax informa>on • Monitor employee exemp>on informa>on • Catch issues before they cause you stress
One Example – Exempt Status Monitoring
• Review data simply, quickly, resolve issues right away – Make sure the entries are set up according to regula>ons
• Review the Exempt Indicator • Compare the Filing Status • Review Residence Status • Review cri>cal Dates
Generate Employee Correspondence and Forms
Employee Correspondence
• Easy Balance allows you to create and distribute professional looking documents, lecers, forms and correspondence – Thoroughly review data on W-‐2s – Simplify W-‐4 and tax valida>on – Integrate with your ESS/MSS to reduce
volume of calls to your Payroll Department or shared service center
EASY BALANCE©
DEMO
Easy Balance – Summary of Benefits
ü Implementa>on is simple. Easy Balance is ready to use very quickly
ü Reconcile data throughout year, with ease ü Monitor cri>cal employee data – every pay –
before issues cause you grief ü Correct issues all year long with the Master
Data Excep>on Report ü Produce professional documents to share
with ü Delivered with a complete, easy-‐to-‐use and
easy-‐to-‐modify set of payroll reports
? EASY BALANCE©
QUESTIONS/ANSWERS
Questions
Please use the Ques>ons feature in the GotoWebinar control panel on the side of your screen to enter your ques>on. Ques>ons will be read and answered by the speaker in the order in which they are received.
How to submit a question
THANK YOU!
Telephone: North America: +1 800-‐480-‐6857 Australia: 1300 667 187 UK/EMEA: +44 (0)203 585 2007 Email [email protected]
Website www.spinifexit.com
Facebook www.facebook.com/SpinifexIT
Twi\er www.twicer.com/SpinifexIT
CONTACT INFORMATION
FOLLOW US ONLINE
LinkedIn www.linkedin.com/company/SpinifexIT
AJ WHALEN [email protected] BECKY PIFER [email protected]
TODAY’S SPEAKERS
