Save £££’s with Technology

Josh HoolePAVS C2.0 Project Manager

PAVS Funding FairNarberth 19 NOV 13

What we’ll look at

• Why use technology?• Some Top Tech Tools

• Video Conferencing• Sharing & Storing• Online Office• Communicating

• Questions

Your Organisation - Reality

• What’s your organisations’ attitude to technology?

• What is your leadership role?

• Who will drive any changes?

• Who will implement any changes?

• What support will you need?

The Two Aims of TechnologyThe Two Aims of Technology

1. Do things better

2. Do better things

Why Embrace Technology?Why Embrace Technology?

•No cost or low cost•Fast•Saves time•Access from anywhere

anytime•Reach a wider audience•Reach a more targeted

audience

•No cost or low cost•Fast•Saves time•Access from anywhere

anytime•Reach a wider audience•Reach a more targeted

audience

Top Tech Tools

Top Tech Tools – SavingVideo Conferencing

• Skype & ooVoo• Free online video

conferencing

Top Tech Tools – SavingVideo Conferencing

• Great for:• teleconferencing• video conferencing -

face to face• Telecare• next best thing to

being there!

Top Tech Tools – SavingVideo Conferencing Scenario

CostCost TimeTime

Skype Skype Free

£35p.a. grp vid conf

Instant

OovooOovoo Free Instant

TravelTravel£54

45p per mile + staff hourly rate

3 hrsTravel time

• 2 hour meeting in Swansea

Top Tech Tools – SavingSharing Stuff / Remote Access

• DropBox – shared & synchronised file storage

• “Your stuff anywhere”

Top Tech Tools – SavingSharing Stuff / Remote Access

• Great for:• sharing documents• storage• online backup• remote working

Cost 2GBCost 2GB Cost Cost 100GB100GB

DropBoxDropBox Free £65 p.a.

Small Small Business Business ServerServer

£5,000 + set up and on costs

£5,000 + set up and on

costs

• Small office server set up

Top Tech Tools – SavingSharing Stuff / Remote Access

• Google Docs – share and collaborate on documents online

• Google Apps – move your whole office online

Top Tech Tools - SavingOffice Set Up

• Microsoft Office 365 - move your office online within MS environment

Top Tech Tools - SavingOffice Set Up

• Great for:• low-cost online

office capabilities• collaborative

documents• work from anywhere

Top Tech Tools - SavingOffice Set Up

Google DriveGoogle Drive Office 365Office 365

Annual Annual Cost for 5 Cost for 5

UsersUsers

£198 (£39ea)(free for reg

charities & "home" users)

£80 for home(discount for reg

charities)

Business Business Exchange Exchange

ServerServer

£2,000 + set up and on costs

+ £50 for MS Office

£2,000 + set up and on costs

+ £50 for MS Office

• Small office starter set up

Top Tech Tools - SavingOffice Set Up

Top Tech Tools – EarningCommunicate with members / clients / donors

• Twitter – short, targeted & regular messages to followers

• Facebook – multimedia information direct to supporters

Top Tech Tools – EarningCommunicate with members / clients / donors

• Great for:• quick, up to date

information• polls & surveys• conversations• sharing content• no need for newsletter

Cost for Cost for 10 users10 users

Cost for Cost for 10,000 10,000 usersusers

Cost Cost for for

updatesupdates

Twitter Twitter & &

FacebookFacebookFree Free Free

PrintinPrinting Flyersg Flyers

£1 + Design time, printing lead

time, postage,

envelopes

£300+ Design time, printing lead

time, postage,

envelopes

£1 - £300 +

other costs

• Promoting your new campaign / event

Top Tech Tools – EarningCommunicate with members / clients / donors

Top Tech Tools – EarningThe iPad Raffle!

• iPad Raffle organised by Mando Group staff raised £1,650 for the DEC Haiti appeal

• Be Creative!

Any questions?

communities2point0.org.uk

0845 474 8282

@Communities2_0@jho3446