General Meeting – 27 June 2016 Page 1 Sawtell Public School P & C Association Minutes of General Meeting Date: Monday 27 June 2016 Time: 7:00 pm Venue: Staff Room Attendance: Emma Aspden, Amy Bennett, Michael Cheers, Peter Creenaune, Tanya Cruwys, Laura Farley, Matthew Flynn, Tim Ruge, Rachael Watt Apologies: Belinda Ingram, Fiona McCullough, Sabrina Wright Chaired by: Peter Creenaune Minutes by: Tim Ruge Summary of Actions arising from meeting Canteen: M. Cheers to arrange for lights and doors on cupboards for safe storage (Item A) Canteen: M. Flynn to check if hot water can be addressed with thermostat / if not, M. Cheers to inform Dept. of Education (Item A) Canteen: M. Cheers to introduce Laura to Rob (Grounds Assistant) re: other issues (Item A) Canteen: T. Ruge – pass on P&C facebook details to Laura (Item A) M. Cheers / T. Ruge to confirm with Red Belly Design of any changes to draft masterplan following meeting with Dept. of Ed (Item 2.1) T. Ruge to place note in newsletter for interest in committee for implementing Landscape Masterplan (Item 2.3) P. Creenaune to introduce Laura Farley again early Term 3 along with new menu (Item 2.4) T. Ruge / A. Bennett to reimburse costs for food etc for Kindy get-together (Item 2.6) T. Ruge to include note in newsletter to thank Laura for her first term (Item 2.15) A. Bennett to arrange $100 cheque for Nic Browne for Choir raffle (Item 2.16) Question for next meeting - Who is looking after sourcing wood for fire for bush dance / bonfire night? (Item 2.19) M. Cheers to look into need for more running shirts (Item 2.22) T. Ruge to provide annual P&C summaries to ACNC for 2014 and 2015 (Item 3.1) E. Aspden to circulate draft letter from P&C supporting Musicale – addressed to M. Cheers (Item 5.6) P. Creenaune to arrange for set of keys to school for P&C President (Item 5.6)
Transcript
General Meeting – 27 June 2016 Page 1
Sawtell Public School P & C Association
Minutes of General Meeting
Date: Monday 27 June 2016
Time: 7:00 pm
Venue: Staff Room
Attendance: Emma Aspden, Amy Bennett, Michael Cheers, Peter Creenaune, Tanya Cruwys, Laura Farley, Matthew Flynn, Tim Ruge, Rachael Watt
Apologies: Belinda Ingram, Fiona McCullough, Sabrina Wright Chaired by: Peter Creenaune Minutes by: Tim Ruge
Summary of Actions arising from meeting
Canteen: M. Cheers to arrange for lights and doors on cupboards for safe storage (Item
A)
Canteen: M. Flynn to check if hot water can be addressed with thermostat / if not, M.
Cheers to inform Dept. of Education (Item A)
Canteen: M. Cheers to introduce Laura to Rob (Grounds Assistant) re: other issues (Item
A)
Canteen: T. Ruge – pass on P&C facebook details to Laura (Item A)
M. Cheers / T. Ruge to confirm with Red Belly Design of any changes to draft masterplan following meeting with Dept. of Ed (Item 2.1)
T. Ruge to place note in newsletter for interest in committee for implementing Landscape Masterplan (Item 2.3)
P. Creenaune to introduce Laura Farley again early Term 3 along with new menu (Item 2.4)
T. Ruge / A. Bennett to reimburse costs for food etc for Kindy get-together (Item 2.6)
T. Ruge to include note in newsletter to thank Laura for her first term (Item 2.15)
A. Bennett to arrange $100 cheque for Nic Browne for Choir raffle (Item 2.16)
Question for next meeting - Who is looking after sourcing wood for fire for bush dance / bonfire night? (Item 2.19)
M. Cheers to look into need for more running shirts (Item 2.22)
T. Ruge to provide annual P&C summaries to ACNC for 2014 and 2015 (Item 3.1)
E. Aspden to circulate draft letter from P&C supporting Musicale – addressed to M. Cheers (Item 5.6)
P. Creenaune to arrange for set of keys to school for P&C President (Item 5.6)
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General Meeting – 27 June 2016 Page 2
Item Topic / Discussion Action
A. LF / TC gave an update for the canteen (refer to attached report for details): introducing a new menu for 3rd term - a further
shift from ‘red’ to ‘green’ foods; trialling different foods
Volunteers have been ok - idea of free ice cups and Beth’s babysitting have really helped but still need regular people. It was noted we need to be careful about allowing children into canteen in regard to safety issues
Things we need to work on: o light in the canteen needs replacing o excessively hot temp of hot water tap o bathroom is not very clean o can we get the bug catcher put up o Can Laura use P&C facebook site for canteen
MC to arrange for lights and doors on cupboards for safe storage
MF to check if hot water can be addressed with thermostat / if not, MC to inform Dept. of Education
MC to introduce LF to Rob (Grounds Assistant) re: other issues
TR – pass on P&C facebook details to Laura
General Meeting
Item Topic / Discussion Action
1. Minutes of the previous meeting Motion: The previous minutes be accepted. Motion carried.
1.1 Corrections n/a
2.0 Business Arising from Previous Minutes
2.1 M. Cheers to present draft Landscape Masterplan to staff and Dept. of Education Comments from staff have been passed onto G. Murray – Red Belly Design. MC to meet Dept. of Ed
MC/TR to confirm with Red Belly Design of any changes to draft following meeting with Dept. of Ed
2.2 M. Cheers/P&C to confirm with Red Belly Design of any changes to draft Landscape Masterplan Staff / parent comments have been passed onto Red Belly Design
Action completed
2.3 T. Ruge to place note in newsletter for interest in committee for implementing Landscape Masterplan Peter Richards and Kim Luckie have expressed interest
TR - Another note to be put into newsletter
2.4 P. Creenaune to introduce new Canteen Manager at school assembly
PC to introduce Laura Farley again early term 3 along with new menu
2.5 F. McCullough to arrange date/venue and flyer for Kindy get-together
Action completed
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Item Topic / Discussion Action 2.6 P&C to reimburse costs for food etc for Kindy get-
together TR to organise with AB
2.7 B. Ingram / B. Davies to check alternatives to plastic ice-cup containers Trialling use of plastic molds to make icy-poles and give them out without the mold
Action completed
2.8 MC / P&C Exec team to check ‘role description’ for class representatives
Action completed
2.9 T. Ruge - finalise - details of class reps / volunteers and circulate
Action completed
2.10 T. Ruge - forward ATO notice re SuperStream deadline to T. Cruwys
Action completed
2.11 P. Creenaune to submit vote for P&C Fed election in July
Action completed
2.12 T. Ruge to arrange payment of Red Belly Design invoice
Action completed
2.13 P. Creenaune to bank Disco takings and retain a float in the school safe
Action completed
2.14 T. Ruge to arrange handover of Treasurer role to A. Bennett
Action completed
2.15 P. Creenaune - discuss canteen volunteers ‘free ice-cup deal’ at school assembly It was decided this ‘deal’ will continue in Term 3
TR to include note in newsletter to thank Laura for her first term
2.16 T. Ruge - advise Sawtell Chamber of Commerce of withdrawal from Chilli Fest Noted that Nic Browne will hold a raffle for school choir without a stall. Motion – P&C to donate $100 to Opera House Choir raffle prizes – moved by E. Aspden, seconded by P. Creenaune. All agreed.
Action completed re: informing Sawtell CoC
AB to arrange $100 cheque for Nic Browne
2.17 T. Ruge to put out ‘feelers’ for election day BBQ with new list of volunteers. Various duties for BBQ were allocated
Action completed
2.18 Next meeting – discuss details of Movie night
Action completed
2.19 Soup night / bonfire / bush dance Agreed that K. Luckie looks into: coordinate a flyer and email to class parents and
to put around school to advertise the night and will ask for parent helpers to make soup
organise with NSW fire brigade about having a tanker and fire personnel for the night.
did the School / PC need help sorting wood for the fire?
Question for next meeting - Who is looking after sourcing wood for fire?
2.20 T. Ruge / F. McCullough - note in newsletter / facebook re: walking school bus
Action completed
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Item Topic / Discussion Action 2.21 M. Cheers - remind teachers to notify parents of
children receiving ‘Student of the Month’ award Action completed
2.22 M. Cheers to look into need for more running shirts Discuss next meeting
3.0 Correspondence in
3.1 ACNC – Annual summaries required for 2014 and 2015 Summaries are required to be submitted to keep ACN
TR to action
4.0 Correspondence out
4.1 TR - None to report
5.0 Reports
5.1 President: P. Creenaune Thanks to: Laura, canteen exec team and helpers All involved in successful Disco Night Looking forward to successful Movie Night and Election BBQ
5.2 Treasurer: see attached report by A. Bennett $1,500 profit from Disco Night $1,100 payment to red Belly Design
5.3 Canteen Treasurer / Coordinator: see attached report provided by T. Cruwys
5.4 Uniforms – about $6,200 in account plus about $10,100 in term deposit
5.5 Social Media – no report
5.6 Principal: M. Cheers - see attached report Musicale – MC requested feedback from participants or attendees - to be
emailed to MC. EA to circulate draft letter from P&C supporting Musicale PC to arrange for set of keys to school for P&C President P&C to have a representative on school disciplinary committee – E. Aspden
and P. Creenaune volunteered Noted that education is considered No.1 issue in NSW for federal election
6.0 General Business / New Ideas / Open Forum
6.1 Thanks noted from parents for after-school activities eg. art and languages – great for kids and working parents
6.2 Language classes – feasibility of getting other schools attending to help viability of program MC indicated there would be no problem continuing the classes at Sawtell PS with other schools attending
Tom to talk to MC and make it a community schools invitation
6.3 It was suggested that parent information sessions could be linked in with kids events such as Movie Night or Disco to make it easier for parents to attend without need for babysitter
Meeting Closed: 9.00 pm
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Item Topic / Discussion Action
Next Meetings: Monday, 7pm, 1 August 2016 – school staff room
Income and Expenditure Statement - July 2016
General Account Sawtell Public School P&C Association - CBA Cheque Account No. 062-678 1014 7074
Income
Opening Balance from June 2016 $2,736.09
Canteen $0.00
Uniform $0.00
Membership $0.00
Grants $0.00
Fundraising $969.15
Bank Interest $0.37
Donations $0.00
Other $0.00
Subtotal $969.52
Less Expenses
Canteen $0.00
Uniform $0.00
Petty Cash $0.00
General/Other $237.90
Assets $0.00
Fundraising expenses $228.98
Donations to school $0.00
Donations to school sport reps $200.00
Insurance / P&C Fed Fees $0.00
Subtotal $666.88
Balance as at 31 July 2016 $3,038.73
Bank Statement Reconciliation
Balance as per Bank on 31 July 2016 $3,038.73
Add un-presented Deposits $0.00
Less un-presented Cheques $321.11
Balance as at 31 July 2016 $2,717.62
27/06/2016 Canteen Co-ordinator report Canteen Report. The accounts are as follows, we started this month with $3161.28 Money in $2585.00 Money out ($2789.36) Closing balance as of June 27 $2956.92 Groceries as of June 21 $742.88 Laura is settling in well. She doesn’t panic in an emergency which is great and has been trying a lot of different products to see what sells etc. We have moved to completely wholemeal breads and have hand-made with nearly all our products. We are introducing a sticker system which encourages the kids to choose health options at the canteen. She has managed to increase the amount in the bank which is great but we are about to pay tax and super which always reduces it again. Also there is a pay increase of 2.4% on the 1st of July. We are introducing a back-up person for Laura. I have asked Melissa Westman to do it, which she has agreed to. When Laura needs a sick day or something, Mel will work and be paid the same rate as Laura. We are introducing ice cup moulds. So the kids will just get an icey pole on a stick, No cup – no rubbish. We are also introducing a new menu for 3rd term. This will include wintery stuff like a soup of the day and cooked drumsticks with roast Veg. We are talking about taking sushi off the menu until summer. Things to look at garlic bread, hotdogs, marshmellows. Volunteers have been ok. Laura creates a welcoming environment and the idea of free ice cups and Beth’s babysitting have really helped. We still need regular people. Things we need to work on: -One of the lights in the canteen needs replacing. Do we buy this and can we get Mark to install it or can we also ask Mark to buy it then pay him back?? - The bathroom that Laura uses is not very clean. Is anyone responsible for cleaning it? - Can we get the bug catcher put up? - Can Laura have access to the p and c facebook site to unload canteen stuff? At the moment Laura is using cash from the canteen to go grocery shopping. I would like to set up a debt Visa card and will be looking into this, so we don’t play with cash and we have a better record of these amounts. Athletics carnival – Red day, note home, please help. Nic Browne – Can we do more to promote and help her. Tanya
