1 | SBEP-Monthly Progress Report-September 2017 www.sbep.gos.pk Monthly Progress Report September 2017 Modernizing Education in Sindh SINDH BASIC EDUCATION PROGRAM Program Management & Implementation Unit (PMIU) School Education & Literacy Department, Government of Sindh Disclaimer: PMIU is pleased to publish this Monthly Progress Report of SBEP. While PMIU has made its best effort to ensure accurate data has been collected from implementing partners, PMIU shall not be held responsible for any inaccuracies that may be
Program Management & Implementation Unit (PMIU) School Education & Literacy
Department, Government of Sindh
Disclaimer:
PMIU is pleased to publish this Monthly Progress Report of SBEP. While PMIU has made its best effort to ensure accurate data has been collected from implementing partners, PMIU shall not be held responsible for any inaccuracies that may be encountered. PMIU shall not be liable for damages of any nature whatsoever resulting from the use or misuse of information contained in this report.
Sindh Basic Education Program (SBEP) is a partnership between USAID and Government ofSindh from 2011-2019. The overall purpose of SBEP is to gain, “increased and sustained student enrollment in primary, middle and secondary schools in seven districts of Sindh and five towns of Karachi.” USAID and the Government of Sindh (GoS) intend to accomplish this goal through seven components.
Component 1: Construction of schools affected by 2010 floods
Government toGovernment
Government of Sindh, School
Education Department
Component 2: Support to Government of Sindh policy reforms to merge, consolidate and upgrade schools through the construction of schools
Government toGovernment
Government of Sindh, School Education & Literacy Department
Component 3: Improvement in early grade reading in primary schools
Sindh Reading Program(SRP)
ChemonicsInternational
Component 4: Community mobilization, with a focus on increasing girls’ enrollment and improving the nutritional status of children
Sindh Community Mobilization Program (SCMP)
International Relief & Development
Component 5: Technical assistance to the Department of School Education
Sindh Capacity Development Project (SCDP)
Deloitte Yousuf Adil, Chartered Accountants
Component 6: Monitoring and Evaluation Sindh Capacity Development Project (SCDP)
Deloitte Yousuf Adil, Chartered Accountants
Component 7: Architect and Engineering(A&E) Services
Key Highlights of the MonthProgram Management & Implementation Unit The Sindh Basic Education Program in collaboration with Sindh Community Mobilization
Program (SCMP) and USAID inaugurated two more school buildings of Government High School Dodanko Rohri & Government High School Numaish Colony Sukkur on September19, 2017. The Education Minister for Sindh Mr. Jam Mahtab Hussain Dahar and DeputyMission Director USAID Ms. Denise A. Herbol inaugurated these schools. They were accompanied by the City Mayor Sukkur Mr. Asralan Islam Shaikh, Commissioner Sukkur Abbass Baloch and Program Director-SBEP Mr. Abdul Wahab Soomro for the school inauguration ceremony. All the SBEP partners, government officials, community members, students, teachers, parents and media also attended the ceremony. Among the 106 schools, 12 have been inaugurated so far under USAID $155M funded Sindh Basic Education Program. In addition to these two schools, there are 12 more schools that are ready to be handed over to School Education & Literacy Department.
To review overall program progress, the 17th Program Steering Committee (PSC) of Sindh Basic Education Program held a meeting on September 26, 2017 at PMIU. The chairman PSC Mr. Abdul Aziz Uqaili, Secretary School Education & Literacy Department, Government of Sindh chaired the meeting. The PSC members and SBEP partners, including USAID, CMP, SRP and SCDP also attended that meeting. Representatives from Pakistan Reading Program and other Government Offices also attended the meeting.
Learning, Reforms & Community Mobilization (LR&CM) of PMIU facilitated SCDP in finalizing the arrangements for Tier-III training/exposure visit of education officers in KP and Punjab provinces. The groups visited Punjab and KP Education Departments from September 10 to 15, 2017. On behalf of PMIU, Mr. Hafeezullah Ghambhir also accompanied Tier-III delegation. PMIU also organized a pre-exposure visit orientation meeting on September 9,2017 prior to this exposure visit.
LR&CM, coordinated with Director School Education Larkana to acquire data on three schools in the district of Jacobabad. Data provided the basis for decisions taken in 17th PSC meeting to select GBHSS Muhammad Pur Odho, taluka Garhi Khairo, district Jacobabad for construction as substitute to GBPS Ali Sher Jakhrani.
The CM Sindh has also recommended SBEP school construction in Phakka village in Dadu district. GGPS Sojhro Mirwani, therefore, was dropped from Dadu, and the school construction was relocated to Phakka in the same district.
PMIU facilitated CMP in data collection in the field regarding the identification and selection of neighboring schools for inclusion in EMOs RFP # 4, through DEOs.
PMIU also facilitated SRP in arranging induction trainings for 85 NFE teachers in the districts of Sukkur and Khairpur.
The PMIU team comprising of Dev Anand, Internal Auditor, Abdul Jabbar Magsi, M&E Officer, Ms. Talat Thebo, HR Manager, Tufail Ahmed Junejo, Finance & Accounts Officer, Ahmed Shah, Finance & Accounts Officer and Mr. Agha Fakhur, Deputy Program Director- SBEP, participated in a training on manuals related to “Internal Control” conducted by SCDP on September 27-28, 2017.
LR&CM participated in a workshop on National Education Policy (NEP) organized by FederalMinistry of Education on September 7, 2017.
Notice inviting for tenders (NITs) for the school furniture of Lot-4 (12 schools) has been published on September 29, 2017. Pre Bidding meeting is scheduled on October 12, 2017 and Bids will open on October 24, 2017.
External Financial Evaluator was selected to carry out the financial evaluation of PMIU. Ameeting was held between the External Financial Evaluator and PMIU on September 15,2017, to set the modalities for the evaluation.
Implementing Partners
Sindh Reading Program (SRP)
As part of Cohort 3 intervention planning, a formal request for the nomination of 16 Master Trainers was sent to the Directorate Elementary Colleges of Education. The Director invited SRP for a discussion on September 25, 2017. Moreover, during a follow-up session with the Head of Curriculum Wing, SRP was updated that rolling out of Continuous Professional Development (CPD) policy has been halted by the department due to shortage of teachers and their engagement as Guide Teachers under CPD. Now, consultations will be held before making any other decision regarding the CPD policy implementation. Given this scenario, the head of Curriculum Wing suggested not to engage SELD teachers as Field Mentors for seven full months. SRP has revised its plans accordingly and will be hiring 40 Field Support Associates (FSAs) on a seven-month short-term contract to reach out to around 6,000 teachers in Cohort 3. This will provide SRP with an opportunity to develop another batch of mentors on reading focused instructions and assessment who can be part of SELD. Given that there will be induction of more teachers, head masters/mistresses and guide teachers is expected in SELD for the future. SRP team is now preparing for induction and training of the said FSAs in October 2017.
According to an MoU, SRP and Sindh Education Foundation (SEF) will be implementing best practices of SRP in SEF supported community/private schools across SBEP districts. A follow- up meeting was held with Ms. Naheed Durrani, Managing Director SEF and her team to discuss one of the clauses of the MoU regarding copyrights of SRP-developed TLMs. It was discussed and concluded that SEF, being a wing of the larger SELD, should have the right for the reproduction of materials developed under USAID-funded SBEP. It was decided that the PSC will be updated on this MoU and the matters related to the copyrights will also be shared for required directions/approvals.
SRP shared a draft of the proposed model on Formative Assessment with PMIU and Chemonics International for their respective feedbacks. So far, Chemonics Home Office and the Provincial Education and Assessment Centre (PEACE) have shared their feedbacks and suggested some changes in the model. Based on their feedbacks, the School-to-School (STS) Home Office and the SRP teams have revised the concept note of the proposed Formative Assessment (FA) Model and have designed their operational plan for Cohort 3. Moreover, they have also revised their activities in view of the suggested changes in the Year-5 work plan.
Sindh Reading Program (SRP) launched their 7th Public Library-Ghulam Mustafa Jatoi Public Library in the district of Dadu. The priority was to establish a children’s reading room within the public library space as per SRP’s objectives. This space is an additional resource for early grade readers in local schools, their teachers and parents. According to SRP’s partnership model, it has initiated collaboration with a local collective-Sindh Education Alliance (SEA). SEA believes that the major causes of the decrease in educational activities and reading and learning habits incudes the unavailability of healthy environment in which they can study and take advantage of the learning aid materials such as books and audio/visual aids. Subsequently, upon the upgradation of the library, its inauguration ceremony was held on September 15, 2017. The local community demonstrated proactive participation throughout the arrangements of the inaugural ceremony. Invitations to attend the event were extended to students from different government and private schools in the vicinity. They witnessed the newly developed children’s reading area at the library. Mr. Shoukat Soomro, President Chamber of Commerce Qazi Aftab, President Press Club, Larkana, Ramzan Ali Peter, Chief of Press Club, Dokri Larkana, and Abdul Majeed Zuhrani,
Assistant Commissioner, Dokri, Larkana were the chief guests of the inaugural ceremony. Others among the participants comprised notable membersfrom the community and college-going students.
SRP participated in the inauguration ceremony of two SBEP Schools-GHS Dodanko and GHS Numaish Colony. The Minister for Education Sindh, Mr. Jam Mahtab Dahar and USAID Deputy Mission Director for Sindh and Baluchistan, Ms. Denise Herbol inaugurated both the newly constructed SBEP school buildings. As part of the campus tour, SRP apprised the guests of their role towards establishing library spaces and provided a quick rundown of the key activities carried out by the team in the campus school library spaces.
SRP scheduled a meeting with IBA Sukkur during this reporting period with the aim of gathering feedback on its previously intervened campus school library spaces being administered and managed by IBA Sukkur. Moreover, they also provided a complete support package to one of the campus school libraries in GHS Karoondi. According to the prescribed package, SRP provided 300 books in Sindhi, Urdu and English. These books were bought through direct purchasing as well as through donations from a partner: “Rotary Literacy Mission Pakistan” (RPLM).
On Friday, September 8, 2017, the Directorate of Literacy and Non-Formal Education Sindh, organized an International Literacy Day seminar under the global theme of ‘Literacy in a Digital World’. This seminar was organized to celebrate the 51st International Annual Literacy Day. To make the day memorable and special, many children not only attended but also actively participated in the event. They prepared three insightful performances focusing on the importance of education for both adults and children of all ages. Moreover, tableaus depicting different challenges faced by individuals such as not being able to read or write; showing how such limitations can often lead to near-fatal accidents through drug overdoses and or exploitation of money or property owing to illiteracy/inability to read contracts or settlements. During this event, both children and officials/representatives emphasized the importance of adult literacy as well as non-formal education with special focus on the significance of educating the women and girls of the society. Mr. Akhtar Inayat Bhurgri, Special Secretary School Education and Literacy Department, Government of Sindh focused on the importance of education in moving a society forward and how a nation cannot succeed until the children are in schools or non-formal education centers. Representatives from USAID’s Sindh Capacity Development Program (SCDP) and Sindh Reading Program (SRP) highlighted the urgent need for Pakistan to individually commit to and act on the goal for ensuring that the people understand the absolute need for literacy and numeracy in today’s ever-evolving digital age. All participants stressed upon the fact that without the ability to read and write, a nation cannot prosper; which is why it is imperative to increase community involvement and ownership, to resolve and increase literacy and numeracy skills with concrete actions.
MoU was signed between USAID Sindh Reading Program (SRP) and Non-Formal Education Directorate of Sindh Education & Literacy Department (SELD). The MoU singing ceremony was held at the Project Management Implementation Unit (PMIU) on September 15, 2017. Signatories comprised of Dr. Fawad Shams, Chief of Party USAID SRP and Muhammad Alam Thaheem, Director Literacy & Non-Formal Education, Sindh. While, Dr. Randy Hatfield, Senior Policy Advisor & Project Manager, USAID-SBEP and Abdul Wahab Soomro, Project Director SBEP were the witness signatories. Others present at the event were Mr. Andrew Lewis, Senior Vice President for Asia, Chemonics International, and other representatives of USAID, SBEP and SRP. Under the terms of the MoU, SRP will support the NFE Directorate to set up 85 non-formal education centers in the districts of Sukkur and Khairpur. These centers will cater to around 3,000 out-of-school children in the two districts. NFE Directorate will use SRP-developed materials and model for educating the learners and eventually mainstreaming them into the government schools. The SRP-NFE Directorate MoU supports the Sindh Education and Literacy Department (SELD) towards attaining objectives under Article 25 A of the 18th Constitutional Amendment. The deal will play a pivotal role in strengthening the working relationships towards achieving desired and mutual results.
M&E focal group held a meeting on September 14, 2017 to discuss the detailed version of the database. It was decided that SCDP M&E team would individually meet with all
Implementing partners (IPs) to disaggregate data. In this regard, SCDP held a meeting withCMP on September 21, 2017, SRP on September 25, 2017 and PMIU on September 27,2017. SCDP finalized aspects for data projection on September 28, 2017. The meetings enabled SCDP to reach consensus with IPs with regard to the dashboard and other discrepancies were also resolved through these consultative meetings with the IPs.Community Mobilization Program (CMP)
Sindh Community Mobilization Program (SCMP) organized thirteen training events for 259School Health and Nutrition Committee (SHNC) members of 38 schools in Dadu, Jacobabad, Karachi, Kashmore, Larkana and Qambar-Shahdadkot on Health, Nutrition and Hygiene. The main purpose of these trainings was to raise awareness of SHNC members regarding the improved health and hygiene practices.
SCMP distributed Gifts In-Kind (GIK) kits (School Hygiene kits) to the schools in Jacobabad, Kashmore, Larkana, Qambar-Shahdadkot, Sukkur and Khairpur Districts.
In collaboration with Halcrow, School Administrations and SMCs, SCMP organized field visit for USAID team in GBPS, Sindhi Jamaat Cooperative Society and GSS, Cattle Colony Karachi. The purpose of the visit was to facilitate USAID to review the construction progress as well as interact with community regarding CMP progress, challenges and way forward.
SCMP organized a training for 159 sub-committee members of 15 schools in districts of Qambar-Shahdadkot, Karachi and Khairpur on Financial Management and Small Grants. The training was aimed to increase the understanding of SMC members regarding managing small grants.
Sindh Community Mobilization Program (SCMP) also facilitated 72 community based health and hygiene sessions in SBEP focused schools in all districts. These sessions were aimed at raising awareness of the students, parents and community members about health and hygiene.
SCMP, USAID and SCDP held a meeting on an evolving USAID Strategy for Pakistan, and its emphasis on public private partnerships; enhancing private sector investments and creating an enabling environment for private sector investment on social development. Participants explored ideas to realign SBEP’s work on PPPs in-line with the new developing USAID strategy.
SCMP teams in Dadu and Qambar-Shahdadkot districts organized Joint-Quarterly Review and Planning meetings with District Education Department, SMC, EMOs, DEOs, Assistant District Education Officers (ADEOs) and Supervisors at district level.
SCMP, during this reporting period conducted a meeting of GoS Technical and Financial Evaluation Committee (TFEC) for EMOs. It was held on September 07, 2017, chaired by Secretary, SELD. The TFEC approved Financial Evaluation Report (FER) and Bids Evaluation Report (BER) for EMOs-RFP#3 for 14 SBEP schools reconstructed with the support of USAID. CMP also provided the technical support and assistance for to TFEC. Pursuant to that, CMP assisted PPP Node, SELD for necessary compliance with Sindh Public Procurement Regulatory Authority for this round of procurement. Moreover, they provided the technical assistance to SELD in drafting letter of awards (LoAs) and for developing a Summary to Chief Minister, Sindh, being the Chairman of PPP Policy Board for approval of procurement process of EMOs-RFP#3 and for issuance of LoAs to successful bidders.
SCMP, in collaboration with Public Private Partnership (PPP) Node, CMP organized a Consultative Session with the successful bidders of EMOs-RFP#3 for third batch of 14 SBEP reconstructed schools. Representatives of Sindh Rural Support Organizations, Charter for Compassion, HANDS and Indus Resource Center attended the session. Detailed discussion took place on the initial pre-&-post concession formalities and
proposals. After the session, a brief meeting with Independent Experts (IEs) - AASA Consultants and KASBIT was also held on reporting requirements under IE mechanisms for EMOs Reform, and the expected performance standards as envisaged under the Reform.
Sindh Capacity Development Project (SCDP)
SCDP had drafted a Capacity Building Plan on March 2017 and presented the Plan to the PSC on September 26, 2017. They will be assisting PMIU for the implementation of the recommendations made in this plan on PD-SBEP’s request. SCDP also presented all four manuals to the PSC during this meeting and PSC approved these four manuals. The manuals were written in English. Thus, SCDP is now required to translate the manuals in Urdu and Sindhi. SCDP has initiated the process of translation of the manuals. As a result, Manager Procurement sent RFQs to different translators.
After the manuals were approved by PMIU and USAID, SCDP started to work on the training of these manuals. A two - day training workshop was conducted on September27-28, 2017 at Movenpick hotel to train 55 officials from PMIU and SELD.
SCDP continued assisting on the draft internal audit report.
Letter for SAP connectivity at PMIU was written by Senior Program Officer of Finance Department Government of Sindh to Director General Controller General of Accounts. The letter described that LAN connection and nomination has been provided by PMIU and SAP connectivity can be provided. PMIU is currently awaiting a response to this letter.
SCDP developed a new rating mechanism to rate PMIU on their capacity to independently implement the M&E plan. The team shared the rating mechanism tool with PMIU on August21, 2017. PD PMIU approved the rating mechanism on September 29, 2017.
SCDP, together with PMIU M&E team, started work on the 6th Quarterly Monitoring Report by analyzing the results of the quarterly monitoring visit that took place in August. The report was drafted with a focus on progress against targets, progress rate, and validation rate and sustainability issues. The report was shared with partners for their feedback on September 15, 2017.
SCDP Component 2 further progressed on DG M&E’s Strategic Plan. Meetings were held with Directorate NFE, Department of Planning, Development and Finance and Department of Planning, Development and Research as part of needs assessment of aligned departments of SELD for the development of the M&E strategic plan. The meetings marked the beginning of consultative sessions with SELD to ensure that a comprehensive M&E strategy could be drafted for systems’ improvement. This deliverable is expected to be achieved in the January- March 2018 quarter.
The position of the consultant for the gender analysis of the Government to Government Component was hired in late August. Ms. Fauzia Yazdani officially started work on September 22, 2017. Meetings were held with COP SCDP, Team Leader ME&R and Team Leader Back Office Support on September 25, 2017 to discuss the framework of the study. Moreover, a meeting was also held with COR-SCDP and Senior Policy Advisor and Manager, USAID-SBEP on September 27, 2017 to further discuss the framework of study. Meetings were also held with PD PMIU and Advisor PPP SCDP on September 28, 2017, Acting COP (Programs), CMP on September 26, 2017 and COP A&E Services for SBEP and Director PPP Node on September 29, 2017 to further unfold the scope of the study.
During this reporting month, SMC android based mobile application’s process was also initiated. A questionnaire, which would be used by SMCs at school level, was drafted in consultation with relevant stakeholders. The paper tool was developed according to the SMCs’ role and responsibilities and the indicators were finalized by the SBEP partners. To ensure that the tool was user friendly, SCDP carried out two paper tool testing with SMC members on September 20, 2017 and September 22, 2017. Sample for paper tool testing was selected in coordination with Community Mobilization Program (CMP) from both urban and rural areas of the designated schools of Khairpur, Sukkur and Karachi-Malir districts.
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Progress continued on the research study on Early Grade Reading (EGR) Innovations for Quality Education: Prospects for Scaling Up. USAID approved the decision of SRP sharing the EGRA data and assessment tools with the AKU-IED research team. Work was also in progress for the research study on Public Private Partnership which was awarded to consultant Dr. Muhammad Babar and his team. The research team began the process of compiling the preliminary results. SCDP Component 3 has planned to share the results of the meeting to PMC by October 6, 2017.
The Draft Research Communication Strategy, prepared by Dr. Shakil Ghori, was shared with stakeholders. Component 3 is currently awaiting their feedback.
A strategy paper for initiating the process of revamping SBEP website was submitted by the Communication Manager PMIU to the PD, which was approved by him. Draft ToRs for hiring firms and individuals for web-development were prepared. The team planned on advertising for the position after the ToRs are finalized. An advertisement inviting Expression of Interest for producing short videos on SBEP and SCDP initiatives was published on the SPDC website. The team also shared the advertisement with PMIU and Implementing Partners to disseminate the advertisement among their contacts. The team received EoIs from six firms and individuals. The firms are being reviewed and shortlisted firms will be contacted shortly for a pre-bid conference.
A concept note of an alternate plan for SELD’s research capacity building was submitted to the Secretary who nominated Dr. Fauzia Khan, Head of Curriculum Wing as the focal person. The team met Dr. Fauzia Khan to discuss the way forward on this task. The attached organizations and units of SELD to be involved in the capacity building activities were identified. These included DCAR, PITE, STBB, STEDA, Directorate PDR and Directorate of Teachers Training Institutes. It was decided that an orientation meeting would be held on October 4, 2017.
The SELD formally nominated the Program Director, SBEP for the Tier-I visit. SCDP facilitated this process by getting a No Objection Certificate signed by Secretary Education. After the formal nomination, SCDP supported PD, SBEP in submitting paperwork related to J-1 visa, DS-2019 and acknowledgement of training objectives. SCDP also supported PD PMIU by assisting him in the process of enrolling in an American health insurance plan for the duration of his stay in SCDP. Moreover, for Tier-2 officers, visit plan with Malaysian Government was also finalized. But now on request from SELD, SCDP has requested Malaysian government to revise the schedule visit from November 20, 2017. During the reported period a total of 30 government officials were sent on visits to observe the practices of other provinces in Pakistan. The training took place from September 10-15,2017 in Punjab and KPK. This deliverable was achieved with the return of the officials onSeptember 15, 2017.
The notification of Recruitment Rules and Selection Committee for market-based recruitment of PPP Node, which had been pending for more than a year was achieved during the reporting period. Additionally, the job descriptions of all market-based positions were approved by the Secretary, SELD. SCDP drafted a letter to be sent to Sukkur IBA from SELD for running the recruitment process of PPP Node, which was sent by the department on September 19, 2017. The approval of the PPP Guide & Toolkit was also received. The final draft of the document was approved by the Secretary, SELD on September 28, 2017. SCDP is planning to disseminate the toolkit in the next quarter. SCDP Component 4 also conducted the first research field visit for the PPP Best Practices Report in Sukkur and Khairpur from September 11- 14, 2017. Field visits for Punjab andKP are planned to start from November 17, 2017. A process concept note on the PPP-MIShas already been developed and discussed internally. The deliverable is expected to be achieved in the January to March 2018 quarter.
A total of 172 in-school students were trained over a period of 10 days in Khairpur, Larkana, and Jacobabad. Out of them, 92 students were girls and 80 students were boys. A total of 1,031 boys and 747 girls have been trained bringing the total of in-school students to 1778 against a target of 4000 students. Thus, 44.45% of the target had been
11 | SBEP-Monthly Progress Report-September www
reached. Of the total students, 42.01% are girls. Moreover, a total of 156 out-of-school learners were trained over a period of 10 days in Districts Khairpur, Larkana, and Jacobabad. 120 participants were female and 36 participants were male. A total of 720 males and 992 females have been trained bringing the total of out-of-school learners to1712 against a target of 4000 students. Thus, 42.8% of the total target had been reached. 57.94% of the total learners are females.
NFE policy was pending with the Sindh cabinet. The ALP Specialist followed up with the DS cabinet for placing the agenda item in the next cabinet meeting. A formal meeting with Principal Secretary to CM was also requested to update the CM on NFE policy.
The concept paper describing the ALP/NFE Best Practices visit was updated in the reporting period. This deliverable is on track to be completed by January to March 2017.
Pictures of the meetings and activities conducted during the reporting period
Minister for Education, Jam Mahtab Hussain Dahar and Ms. Denise Herbol, Deputy Mission Director-USAID inaugurated two SBEP schools in Sukkur district i.e. GHS
Dodanko and Govt. Girls High School, Numaish Colony.
Minister for Education, Jam Mahtab Hussain Dahar and Ms. Denise Herbol, Deputy Mission Director-USAID addressed the two inauguration ceremonies of SBEP schools
in Sukkur district i.e. GHS Dodanko and Govt. Girls High School, Numaish Colony.
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17th Program Steering Committee (PSC) of Sindh Basic Education Program meeting held on26th September 2017 at PMIU. Mr. Abdul Aziz Uqaili, Secretary School Education & Literacy Department, Government of Sindh chaired the meeting. Dr. Randy Hatfield, Senior Policy
Advisor & Project Manager, USAID-SBEP also attended the meeting.
Dr. Randy Hatfield, Senior Policy Advisor & Project Manager, USAID-SBEP and Abdul Wahab Soomro, Project Director SBEP, Dr. Fawad Shams, Chief of Party USAID SRP, Muhammad Alam Thaheem, Director Literacy & Non-Formal Education with Andrew Lewis, Senior Vice President
for Asia, Chemonics International, and representatives of USAID, SBEP and SRP during MoU signing ceremony between USAID-SRP and the NFE Directorate of Sindh Education & Literacy
Department (SELD).
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Program ActivitiesSection-01: Progress on Construction ofSchoolsIndicator LoP Achievement till
Target September 2017Sub-Obj-1.1-a-Number of schools builtor repaired with USG assistance (MSF 4.1.1-a)
106 23
106 schools are being constructed in 15 packages in seven districts of northern Sindh and five towns of Karachi. Out of 106 schools, 23 schools have been completed and 83 schools are in different stages of construction. The activities of MoU signing ceremonies and school sites handing over to the contractor by PMIU are expected to be carried out in October 2017. With this start, now, all the 106 school are either in the ‘under construction' phase or are already completed.
Out of the 23 completed schools, 9 schools have already been handed over to the School Education& Literacy Department (SELD), Government of Sindh. Another batch of 14 schools is expected to be handed over by December 2017. The progress varies across different packages. The following graph depicts the status of ongoing packages 1 to 12 as of September 30, 2017. The details of all packages are provided in Annex-A.
Planned Progress vs Achieved Progress120%
100%
100% 100% 100% 100% 100% 100%
96%
100% 100% 100% 100%91%
95%
80%
78%
66%
81% 78
%81%
72%
60%
55%
40% 33%
28%
20%
0%
9%2% 5%
1%*
Construction Progress
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Target Progress
* Approximate Figure. Construction schedule is under preparation.
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Section-02: SBEP Logical Framework Status with KeyActivities Performed
S No Indicator Baseline LOP
Target
Progress till Progress%
Key Activities Performed by component during the
QuarterJun2017
Jul2017
Aug2017
Sept2017
Program Management and Implementation Unit-PMIU
1Sub-Obj-1.1-a-Number of schools built or repaired with USG assistance (MSF4.1.1-a)
- 106 15 20 23 23 21.69%
2
Sub-Obj-1.1-b-Number of schools serving as campus schools, resulting from consolidation, merging, or upgrading with USG assistance
- 100 61 61 61 61 61%
Recommendation on 24 consolidations of schools in districts; Jacobabad, Kashmore, and Qambar- Shahdadkot have been moved by respective District EducationOfficers, which is pending with Director Schools (Secondary).
S No Indicator Baseline LOP
Target
Progress till Progres s %
Key Activities Performed by component during the
QuarterJun2017
Jul2017
Aug2017
Sept2017
Sindh Reading Program-SRP
1
Goal-b-Number of out- of-school childrennewly enrolled or re- enrolled in theeducation system withUSG assistance (MSF4.1-a)
- 30,000 6001 6001 6001 6001 20%MoU signed between SRP and NFE Directorate, GoS to support the NFE Directorate to set up 85 NFE Centres.
2
Sub-Obj-1.1-c- Number of newly constructed school libraries and refurbished libraries
-
10 public libraries and 110 campus schools
6 public libraries
and establis hed 8 hub
school libraries
6 public libraries
and establish ed 8 hub school
libraries
6 public libraries
and establish ed 8 hub school
libraries
7 public libraries
and establish ed 9 hub school
libraries
70% of public librarie s and 9% hubschool librarie
s
Launched 7th Public Libraries - Ghulam Mustafa Jatoi Public Library Dadu. Established 9th Campus School Library – Government High School Karoondi Khairpur.
3
Obj-2-a-Percent of learners who, demonstrate reading fluency and comprehension of grade level text at the end of Grade 2 with USG assistance (MSF4.2-a; F 3.2.1-27)
- 200,000 (50%) 0 0 15% 15% 15%
4
4.2-d. Number of primary school students who show improved reading skills due to USG interventions.
50% Learners reached
0 0 74% of cohort 1
74% of cohort 1
74% of cohort
1
5Sub-Obj-2.1-a- Number of learners receiving reading
Sub-Obj-2.1-c- Number of teachers / educators / teaching assistants who successfully completed training or received intensive coaching or mentoring with USG support (MSF 4.2.2b; F3.2.1-31)
- 15,000 8,177 8,177 8,447 8,447** 56%
Planning for cohort IIIinterventions.
** Number of teachers have been revised/updated according to USAID PAKINFO
8
Obj- 4-c Number of administrators and officials trained with USG support (MSF4.3.2a; F 3.2.1-3)
- 300 311 311 311 311 104% Target is achieved.
9
Obj-4-d-Number of education officials trained to use early grade reading assessments (MSF4.3.2b)
Goal-a-Number of learners enrolled in primary, elementary and secondary USG assisted schools or equivalent USG assisted non-school based settings (MSF4 c)
Sub-Obj-1.2-b- Percent of trained community members that demonstrate increased knowledge of hygiene and nutrition
-
70% of commun
ity member s trained
0 0 077% (106
outof 137)
77%
CMP Field teams conducted training of School Health & Nutrition Committees (SHNCs) in targeted districts.
6
Obj-3-a-Number of school improvement plans developed through USG assistance (MSF4.3.2c)
0 400 413 420 420 420 105%
SMCs facilitation for development and updating of School Improvement Plans (SIP) at the school level.
7
Sub-Obj-3.1-a- Percent of SMCs having implemented at least one item in their School Improvement Plan
-80% of
400 schools
26.5% (106 out of400)
26.5% (106 out of 400)
26.5% (106 out of 400)
26.5 % of400
(106/400*100)
26.5%
Grants application, grants vetting meetings, and grant disbursement and management werecreated to support SMCs to implement SIP.
8
Sub-Obj-3.1-b- Percent of community-based social mobilization plans developed having implemented at least one item.
-80% of
400 schools
420 develope
d 79% (316 outof 400)
impleme nted
426 develope
d79%
(316 out of 400)
impleme nted
426 develope
d79%
(316 out of 400)
impleme nted
426 develope
d79% (316
out of 400)
implemen ted
79% of400 SMP
implemen ted
SMCs facilitation and support to implement activities like Meeting with SMC and sub- committees, Enrolment Campaigns and WorldEnvironment Day that are the part of SMCs.
Sub-Obj-3.1-c- Number of PTA or similar “school- governance” structures supported (MSF4.3.1-a; F3.2.1-18)
0 400 435 440 440 440 110%
CMP Capacity building of SMCs.
Facilitation and support activities at field level.
10
Obj-4-c-Number of administrators and officials trained with USG support (MSF4.3.2a; F 3.2.1-3)
0 100 225 225 225 225 225%
Target achieved.
11
Sub-Obj-4.1-a- Number of Public Private Partnership (PPP) projects established
- 5 6 8 8 8 160%
Engagements with private sector for strategic and in-kind resource support PPPs.
Local in-kind resources encouraged and tracked for CMP target schools.
Under the Rotary-USAID- GoS MoU to supportSBEP schools. Rotaryestablished one more lab in SBEP School GHS Arain (Sukkur). Upon follow-up, Rotary has informedthe CMP that it plans to initiate funding process to establish Computer labs in 5 more SBEP schools by end of November 2017.
Sub-Obj-4.1-c- Number of USG assisted CSOs working to improve education quality and access (MSF4.3.1c)
0 10 2 2 4 4 40%
During reporting period, meeting of GoS Technical and Financial Evaluation Committee (TFEC) for EMOs was held on September 7, 2017, chaired by the Secretary, SELD. The TFECapproved FinancialEvaluation Report (FER) and Bids Evaluation Report (BER) for EMOs – RFP # 3 for 14 SBEP Schools. CMP providesthe technical support andassistance for working ofTFEC.Pursuant to that, CMP assisted PPP Node, SELD for necessary compliance with Sindh Public Procurement Regulatory Authority for this round of procurement.
CMP also provided technical assistance to SELD in drafting letter of awards (LoAs) and for developing a Summary to Chief Minister, Sindh, being the Chairman of PPP
Policy Board for approval ofprocurement process of EMOs-RFP#3 and for issuance of LoAs tosuccessful bidders.
In collaboration with Public Private Partnership (PPP) Node, CMP organized a Consultative Session with the successful bidders of EMOs-RFP#3 for third batch of 14 SBEP reconstructed schools on September 21, 2017. Representatives of Sindh Rural Support Organization (SRSO), Charter for Compassion (CFC), HANDS and Indus Resource Center participated in the session. Detailed discussion took place on initial pre-&-post concession formalitiesand documentation; plans for delivering roles and responsibilities, and achieving performance targets as stated in
EMOs’ proposals. After the session, a brief meeting with Independent Experts (IEs) - AASA Consultants and KASBIT was alsoheld on reporting requirements and under IE mechanisms for EMO reforms, and the expected performance standards envisaged under the reform.Other technical support to SELD, GoS for EMOs reform.
13
Sub-Obj-4. 1-d- Number of USG- assisted CSOs in education, demonstrating improvement in the advocacy index (MSF 4.3.1b) (Indicator need to be decided)
Sub-Obj--b Number ofAdolescent Girls (10-19 years) Let GirlsLearn completed training in ICTs (Note:this indicator is a sub-set of Sub-Obj-2.2.c above and its figures are included in theindicator referred to)
- 1,000 535 535 651 753 75.3%
4-b-4 Min. of 1,000 out of school adolescent girls (ages 10-19) residing in project villages participate in ICT literacy programs.
5
Sub-Obj-3.1-d Number of SMC’ members trained in monitoring and reporting
6Obj-4-a Rating of PMIU capacity to implement the SBEP M&E Plan.
- TBD 4 4 4 4 -
Rating mechanism updated and sent to PMIU for approval. Letter ofapproval received onSeptember 29. 2017
7
Obj-4-b Number of policies, laws, regulations or guidelines developed or modified to improve education quality, management or planning (MSF4.2.1-b F 3.2.1-38)
- 1 1 1 1 1 100%
Followed DS-Cabinet through Secretary, SELD for placing ALP Policy item in agenda of Cabinet meeting.
Approached the Principal Secretary to CM for Cabinet meeting.
8
Obj- 4-c Number of administrators and officials trained with USG support (MSF4.3.2a; F 3.2.1-3)
- 142 40 40 40 116 81.69%
Letter for SAP connectivity at PMIU was written by Sr. Program officer of Finance Department, GoS to Director General Controller General of Accounts. Response is awaited.
9
Sub-Obj-4.1-b Rating of the PPP Node of the ELD to effectively carry out its mandate
- 4* 3.5 3.5 3.5 3.5 -
Advisor PPP visits PPP Node Office on an almost daily basis and provides support to Director PPP Node, as and when needed.
10Sub-Obj-4.2-a Number of research papers disseminated
- 2 0 0 0 0 0% Research work on both studies is underway.
Section-03: Success StoriesImproved Physical Infrastructure through Community
Empowerment and Effective CoordinationOld school building of GBPS Son
Wah, Qambar- Shahdadkot
Under construction new building of GBPS Son Wah, Qambar Shahdadkot under ADP
GBPS Son Wah, Taluka Gaibi Dero, of Qambar-Shahdadkot District, was one the schools selected under the Sindh Basic Education Program (SBEP) as a neighboring school. The school’s infrastructure completely collapsed due to torrential rains and flooding in 2010, and per the School Education Department’s verdict, it was considered a shelter-less school. The community wanted to continue providing education to their children, so they appointed a community point-person to donate a room in which to hold classes with the help of one government-hired teacher. Both the Sindh Community Mobilization Program (CMP) and the community realized that the situation was not conducive for learning, but options were quite limited as GBPS Son Wah’s status as a neighboring school meant it didn’t meet SBEP’s school construction criteria.As part of its intervention initiatives, CMP re-organized GBPS Son Wah’s school management committee (SMC) and provided them training, and connected with the School Education and Literacy Department (SELD) to establish effective coordination with district administration and the SELD to address critical issues pertaining to education.
Education Officer (DEO) to include GBPS Son Wah in the upcoming Annual Development Plan (ADP) for school construction. He also suggested teachers be provided to the school. Following the quarterly review’s recommendation, the DEO provided a teacher to GBPS Son Wah and secured PKR 4.30 million under ADP 2016 – 2017 for the reconstruction of the school. The contract was awarded in February 2017 and construction work started.Both CMP and the community consider this a huge achievement, which was only made possible through active community involvement and effective coordination between the SELD and the community. During a monitoring visit of the school construction site, the SMC chairperson remarked that, “This school building will provide a conducive learning environment to students, especially girls, and we are witnessing the increased enrollment and anticipate more children to come and learn in this child-friendly environment.” He added that, “This is CMP who acted as a bridge between us and SELD and now we are connected and trying to improve education in our community.”
. 25| SBEP-Monthly Progress Report-September www
Section-04: Picture Gallery
Mr. Abdul Wahab Soomro, Program Director, SBEP, PD PMIU accompanied with Dr. Randy Hatfield, Senior Policy Advisor & Project Manager, USAID-SBEP; and Mr. Agha Fakhur DPD, SBEP interacting with community at Government Boys Secondary School Cattle Colony, Karachi.
The PMIU staff with Dr. Randy Hatfield, Senior Policy Advisor & Project Manager, USAID-SBEP and Mr. Agha Fakhur, Deputy Program Director-SBEP after completion of training on Manuals related
to Internal Control in PMIUs” conducted by SCDP on September 27 – 28, 2017.
. 26| SBEP-Monthly Progress Report-September www
Screen shots of Media coverage
ICT training for in-school and out-of-school children in Khairpur, Jacobabad and Larkana districts organized by SCDP.
(Left) CMP Gender Advisor conducting dialogue with male members for inclusion of women inSMCs-1 (Right) SMC Members are being trained on Management of Small Grants in Sukkur.
Students of SRP NFE Center during the International Literacy Day seminar.
Annex-A: School Wise Construction StatusPackage District School Progress till Target till
September 2017 September 2017
Package-1Construction of 6 Schools
Khairpur Overall Progress 100% 100%*1. Tando Mir Ali 100% 100%2. Koro Goth 100% 100%3. Tando Nazar Ali 100% 100%4. Bozdar Wada 100% 100%5. Ghagri 100% 100%6. Setharja 100% 100%
Package-2Construction of 9 Schools
Khairpur Overall Progress 100% 100%1. Jhaj Regulator 100% 100%2. Karoondi 100% 100%3. Sami 100% 100%4. Satabo 100% 100%5. Drib Mehar Shah 100% 100%6. Pir Essa 100% 100%7. Hussainabad 100% 100%8. Faqirabad 100% 100%9. Kolab Jail 100% 100%
Package-3Construction of 11
Schools
Sukkur-I Overall Progress 96% 100%1. Arain 100% 100%2. Abad Lakha 100% 100%3. Kamal Khan Indhar 98% 100%4. Modern High Sch. 100% 100%5. Bedil Bekas 100% 100%6. Hussain Kalwar 65% 100%7. Numaish 100% 100%8. Mulla Ali 91% 100%9. Dodanko 100% 100%10. Bhellar 97% 100%11. Bakhshan Khan 79% 100%
Package-4Construction of 7 Schools
Larkana-I Overall Progress 81% 100%1. Ali M.Chawro 84% 100%2. Wikiya Sangi 100% 100%3. Kehar 85% 100%4. ZakrioMahessar 71% 100%5. Phulpota 79% 100%6. Pir Jo Goth 67% 100%7. Saidudero 77% 100%
Jacobabad Construction contracts for last 27 SBEP schools in districts Jacobabad, Kashmore Kashmore and Karachi under Packages 13a, 13b, 14 & 15 awarded in Karachi-II August 2017. With this award the procurement of construction contracts
is concluded, and now all the 106 school are either in 'under construction'phase or are already completed.
* 100% means the school is completed.** Approximate Figure. Construction schedule is under preparation.
