SBRSETI SOCIETY SBI L.B.& RRB DEPARTMENT TENDER FOR … · 2018-02-20 · Tender Enquiry No.:...

Tender Enquiry No.: UoH/CTC/ Manpower/ Tender/2017/04 dated 01.11.2017

SBRSETI SOCIETY

SBI L.B.& RRB DEPARTMENT

Local Head Office,BankStreet,Koti , Hyderabad - 500 095. Telangana State, India.

TENDER

(NIT NO: 35/2017-18 dt 21.02.2018)

FOR

OUTSOURCING OF MAN POWER SERVICES

'


SBRSETI SOCIETY

Tender Document for

Outsourcing Manpower Services for

(i) skilled (ii) semi-skilled and (iii) unskilled categories.

This tender document contains eight (8) sections and 26 pages.

INDEX

INDE

SI. No. Contents Page No.

1 Letter of Invitation 01

2 Notice inviting Tender (NIT) and Scope of work 02-09

3 Procedure for submission 10-11

4 Method of evaluation 12-13

5 Commercial Terms and conditions 14-16

6 General terms and conditions 17-20

7 Declaration 21

8 Bid submission form (a) Technical Bid 22-24

9 Bid submission form (b) Financial Bid 25-26


Page 1 of 26

SBRSETI SOCIETY SBI,L.B.& R.R.B. Department,

LOCAL HEAD OFFICE Bank Street, Hyderabad - 500 095, Telangana State, India

SECTION-I

LETTER OF INVITATION

Sealed tenders under "two bid system " are invited from reputed, experienced and financially

sound companies/firms/tenderers/service providers registered with Regional Labour

Commissioner, Government of India, for supplying manpower for outsourcing of services

of (i) Skilled (ii) Semi Skilled and (iii) Unskilled manpower on contract

basis to be deployed at RSETIs of SBRSETI Society in Telangana State.

Tender documents containing detailed terms and conditions may be downloaded from the

website of the SBIhttp://www.sbi.co.in under Procurement News.

The Bidder is expected to acquaint himself/herself/themselves with all instructions, forms,

terms and conditions of the bid documents. Failure to furnish all required information as

indicated in the bid documents or submission of bids not substantially responsive to the bid

documents in every respect will be at the bidder's risk and may result in rejection of the bid.

No document shall be accepted after the closing date/ time for receiving the bids.

The Bank reserves the right to accept / reject any or all the tenders without assigning any

reason thereof.

The Bank reserves the right to cancel the tender process at any stage without assigning

any reason and EMDs or Bank Guarantees will be returned without interest in such a case.

Date: 21.02.2018.

Signature of the Bidder:

Tender floating date 21.02.2018

The last date for receipt of duly completed

tender documents 14.03.2018

Date and time of opening of technical bids : 14.03.2018 at 3.00 p.m.

Date and time of opening of financial bids 20.03.2018 at 11.00 a.m.

Earnest Money Deposit (EMD) Rs.1,00,000/-

http://www.sbi.co.in/


Page 2 of 26

SBRSETI SOCIETY

SBI, L.B.& R.R.B., LOCAL HEAD OFFICE.

Bank Street Hyderabad - 500 095, Telangana State, India

SECTION-II

Notice Inviting Tender (NIT)

The SBI RSETI Society invites bids for providing manpower services on outsourcing

basis to the STATE BANK RSETIs in Telangana State as per the detailed terms and conditions

indicated in the tender documents in Sections

-V, VI & VII

1. Period of Contract:

The contract is valid for a period of two years from the date of issue of work order based on

compliance with the applicable statutes, rules, regulations, etc. The performance of the Service

Provider shall be reviewed after the first three months, before confirming the contract. The

validity of the contract may be extended on year to year basis depending on the satisfactory

performance including compliances with the applicable statutes. However, the service charges

will be frozen at the time of awarding the contract.

2. Availability of Tender Document

The Tender forms can be downloaded from the website of SBIwww.sbi.co.in under procurement News.

3. Earnest Money Deposit (EMD)

(a) The Bidders are required to furnish Earnest Money Deposit (EMD) of Rs. 1,00,000/- (Rupees One lakh

only) in the form of Demand Draft obtained from any Nationalized Bank, drawn

in favour of the Executive Director, SBRSETI Society, Hyderabad from any of the

commercial banks in an acceptable form to the Society. The EMD of unsuccessful

bidders would be refunded without any interest.

(b) The EMD shall be forfeited if the Service Provider fails to commence the work as per the

work order for the work or in the event of withdrawal of offer during the validity period of

offer or non-confirmation of acceptance of work order within the stipulated time after issue

of work order by the SBRSETI Society.

(c) Micro and Small Enterprises (MSEs) as defined in MSE Procurement Policy issued by Department of

MSME are exempted from payment of EMD. This exemption can only be availed on submission of a valid certificate issued by the Competent Authority.

http://www.sbi.co.in/


Page 3 of 26

4. Submission of tender documents

Tender documents, duly completed in all respects should be submitted to the Assistant

General Manager, Premises & Estates Department, SBI, LHO, Hyderabad.

5. Opening of bids

The Technical bids shall be opened by the Tender Opening Committee in the presence of the

bidders or their representatives on14.03.2018 at 3.00 p.m. at SBI, LHO, Koti, Hyderabad.

The Financial Bids shall be opened by the Tender Evaluation Committee in the presence of

the bidders or their representatives on20.03.2018 at 11.00 a.m. at the SBI, LHO, Hyderabad

It is mandatory for the representatives of bidders to produce an authorization letter issued by

the participating firm and the authorised representative shall submit the authorization letter

and his/her Identity Card to prove the identity.

6. Pre-qualifying criteria:

The bidder should have

(i) in currency a valid Labour License under Section 12(1) of the Contract Labour (Regulation

and Abolition) Act, 1970.

(ii) registered with ESI, EPF, Service Tax and GST authorities and must be in possession of

Permanent Account Number (PAN).

(iii) successfully executed/ completed similar works of supply of skilled, semi-

skilled and unskilled manpower to Central Government Departments, Autonomous Bodies,

Universities, Public Sector Undertakings for a minimum period of five (5) years ending

31 st March 2017

(iv) have a minimum average annual turnover of Rs.30.0 (Rupees Thirty lakhs only) for the previous

three financial years as on 31.03.2017.

(v) have provided a minimum of 100 (One hundred) outsourcing personnel in, organization for three years in the last five (5) years.

• Documents in support of the above should be submitted along with the tender.



Page 4 of 26

7. Specific conditions for non-acceptance of bids:

Bids of the following categories shall not be entertained/accepted :

• Regular employee/ contract employee/ temporary employee/ outsourcing employee/

project employee / employee of any outsourcing service provider/ employee of start-up

company having tie-up/partnership with the State Bank of India or a relative of any employee of the

abovementioned categories.

• Bidders without valid registration and license under the relevant statutes.

• Bidders with legal suit/criminal case pending or contemplated against the company,

proprietor or any of its Directors (in case of Pvt. Ltd. Company) on grounds of

impropriety or for violation of any of the laws in force.

• Ex- Service provider(s)/ Existing Service provider(s) of the State Bank of India

having outstanding dues pertaining to salaries or statutory payments like ESI & PF.

• Bidders who did not complete the similar work awarded by SBI or exited from the

subsisting contract due to reasons attributable to them or withdrew during the currency

of the contract.

• Parties debarred/black-listed/removed by CBI or SBI or

Undertakings/ Departments like Railway, Defense or any other Department of

Government of India / State Government or any other Organization. The Society is at liberty to

make independent enquiries with reference to the affidavit

furnished by bidder. The decision of the Society is final in this regard.

• Parties whose contracts were cancelled by the SBI or Undertakings/

Departments like Railway, Defense or any other Department of Government of India /

State Government for any reason thereof.

8.Affidavit: An Affidavit /declaration on non-judicial stamp (NJS) paper of Rs. 200/- duly

attested by Notary Public, shall be submitted in the following format :

a. That I/We am/are not regular employee (s)/ contractual employee(s)/ temporary

employee(s)/ outsourced employee(s)/ project employee(s)/ of State Bank of India.

b. That I/We declare that there is no legal suit/criminal case pending or contemplated

against the company, proprietor or any of its Directors (in case of Pvt Ltd. Company

on grounds of impropriety or for violation of any of the laws in force.


Page 5 of 26

c. That I/We furnish hereunder the details of past or present contract (s), with the SBI , (if the

information is NIL, it should be stated as 'Nil')

d.

d. That I/We furnish hereunder the details of past or present liabilities (dues State Bank of India and details

of disputed and/or undisputed dues to the SBI (if the information is NIL, it should be stated as 'Nil')

e. That I/We furnish hereunder the details of orders, notifications, etc. issued by

SBI , Central Government Departments, Central Government

Undertakings, Central Government Autonomous Bodies, State Government

Departments, State Government Undertakings, State Government Autonomous

Bodies, Central Bureau of Investigation, Anti-Corruption Bureau of Telangana and

Andhra Pradesh states, etc. in respect of black-listing, debarring, etc. . (if the

information is NIL, it should be stated as 'Nil')

Signature of Bidder/Deponent

Attested by Advocate Notary With Seal and Registration Number

(Copy denoting currency of advocate notary is to be enclosed)

S.No. Type of the Contract Period of Contract

S.No. Type of the Contract Period of Contract Dues (Rs)

S.No. Name of the Organisation Period of

Blacklisting/

debarring/ban


Page 6 of 26

Support Staff required for RSETIs

S

No

Name of the RSETI Faculty

members

Office

Assistants

Attender TOTAL

1 Chilkur

(Ranga Reddy )

2 2 1 5

2 Sangareddy 2 2 1

5

3 Karimnagar 2 2 1

5

4 Dichpally

(Nizamabad)

2 2 1

5

5 Utnoor

(Adilabad)

2 2 1 5

6 Hasanparthy

(Warangal)

2 2 1 5

7 Khammam 2 2 1

5

8 Nalgonda 2 2 1

5

9 Mahabubnagar 2 2 1

5

Total 18 18 9 45



Page 7 of 26

Qualifications & Other Requirements:

i. As per the extant guidelines, each RSETI shall ideally have 2 Faculty members and 2 Office Assistants.

ii. Desirable age for all outsourced positions is 22-40 years.

S

N

o

Positions CONSOLIDA

TED

SALARY

Qualifications & Other Requirements

1 Faculty

Rs.20,000/- • Shall be a Graduate / Post Graduate viz. MSW/MA in Rural

Development / MA in Sociology / Psychology / B.Sc.

(Veterinary),

B.Sc. (Horticulture), B.Sc. (Agri.), B.Sc.( Agri. Marketing)/

B.A.

with B.Ed. etc.

• Shall have a flair for teaching and possess sound Computer

Knowledge

• Excellent communication skills in the local language essential,

fluency in English and Hindi will be an added advantage

• Skills in Typing in Local Language essential.

• Typing skills in Hindi / English typing, an added advantage

• Previous experience as Faculty preferred

2 Office

Assistant

Rs.12,000/- • Shall be a Graduate viz. BSW/BA/B.Com./ with computer

knowledge

• Knowledge in Basic Accounting is a preferred qualification

• Shall be fluent in spoken and written local language.

• Fluency in Hindi / English would be an added qualification

• Shall be proficient in MS Office ( Word and Excel ), Tally &

Internet

• Skills in typing in local language is essential, Typing skills in

English an added advantage

3 Attender /

Watchman

Minimum

wages

stipulated by

State

Government.

• Shall be a Matriculate

• Ability to Read and Write the Local Language preferred

• Should have experience preferably in agriculture/

gardening/horticulture



Page 8 of 26

JOB DESCRIPTION OF SUPPORT STAFF AT RSETIs

A. FACULTY

1.Work as Faculty of the Institute handling sessions relating to entrepreneurship, ,motivation, personality

development, business management, conducting business games etc guiding/educating the trainees, and

coordinate the programmes of the Institute.

2. Conducting pre-training activities - EAPs, generation of applications and selection of

candidates.

3. Assisting the Director in designing the Annual Action Plan and training programmes

4. Arranging logistics for the training programmes, including training materials and arranging Guest faculty.

5. Providing post Training escort services including conducting of follow up meets/visits.

6. Providing counseling, credit linkage, preparation of project report etc.

7. Preparation of Success Stories and circulate.-a minimum of two stories per month to the Controlling

Office/MoRD.

8. Preparation of Post Programme Report.

9. Preparation of monthly report and other periodical reports.

10. Assisting/Guiding the Office assistant in maintaining of Day book, General Ledger and all other registers

and Books.

11. Design new training programs by collecting feedback on emerging business opportunities in the area.

12. Prepare case studies and training materials for effective delivery of sessions

13. Establish liaison with outside agencies

14. Assist Director in internal control/administration of the institute.

15. Organizing functions, events and meetings of the Institute.

16. Preparation of Press release/reports on various activities of the Institute.

17. Supervising the work of assistant, Attender, watchman cum Gardner of the Institute.

18. Monitoring the performance of Guest faculty of all skill trainings.

19. Maintenance of Inventory and Library books of the Institute.

20. Overseeing the maintenance of entire campus including class rooms, Kitchen, dining and Dormitory and

to ensure to keep the premises clean and tidy.

21. Maintaining discipline in the Institute and ensuring administration of MILLY, LOG, PRAYER,YOGA

SHRAMADHAN etc on daily basis.

22. Any other work assigned by the Director from time to time.



Page 9 of 26

B. OFFICE ASSISSTANT

1. Assisting the Director and Faculty in effective functioning of the Institute to fulfill the

objectives of the Trust.

2. Maintaining of Cash book, General Ledger, vouchers, as per the guidelines (Presently single entry Book

keeping).

3. Maintaining all books, registers, both manual and soft copy as per the prevailing guidelines from

Trust/Ministry.

4. Maintaining and updating all data relating to trainings, Follow up, Settlement, etc.

5. Creating and updating MIS data as per the guidelines.

6. Preparation of monthly report and other periodical reports and submission to Trust, Ministry and other

agencies involved in overall supervision of functioning of RSETI.

7. Organising the required logistics for training including arranging Boarding, Dormitory, etc.

8. Arranging the training materials for all Skill batches.

9. Making registration of candidates in all the trainings, taking daily attendance of trainees, taking boarding

attendance of trainees.

10. Conducting follow up visits as directed by Director and reporting the same to the Director.

11. Up keeping of all fixed Assets and maintaining of Inventory of items including training

materials and equipment.

12. Maintaining of Library books and issuing books to the trainees as and when they demand.

13. Carryout all the Instructions/any other work given by the Director and faculty from time to time.

C. ATTENDER / WATCHMAN

1. Generally all subordinate work of the Institute for assisting the Director and other staff of the Institute for

smooth functioning of the day to day activities.

2. Up keeping of premises including office, training class rooms, dormitory, bathrooms, filing cabinet,

visitors lounge etc.

3. Filing the documents in respective files as per direction of office Assistant/Faculty/

Director.

4. Going to Bank branches for all Bank work like for getting pass book updating etc. as per the instructions

of Director.

5. Any other work entrusted by the Director from time to time.

6. Watch and ward of the premises

7. Gardening work and maintenance and upkeep of the premises.

8. Any other work entrusted by the Director from time to time.

*********



Page 10 of 26

SECTION-III

Procedure for submission

Bids should be submitted in the prescribed two bid format as specified in Section-VIII with all the required documents

The two separate envelopes as mentioned above should be put in a Master Envelope (third`1

envelope) and it shall be superscribed as "Tender Document for "Supply of Manpower to

SBI RSETIs"and the Master Envelope is to be addressed to: The Assistant

General Manager, Premises & Estates Department, SBI, LHO, Hyderabad, Telangana State, India.

Bidders may send their bids either by registered post to the address mentioned above or by

dropping the Master Envelope in the Tender Box kept for the said purpose in the Centralised

Tendering Cell, Premises & Estate Department, IIIrd Floor, LHO, Hyderabad, Telangana State, India. Tenders sent

through e-mail or Tenders on letter head shall be rejected.

Information required in Technical Bid and Financial Bid shall be typed or written in ink. There

shall be no overwriting/ erasures or use of correcting fluid in the Technical Bid or Financial

Bid and the bid shall be rejected on such grounds.

The tender document shall be signed with seal by the Bidder or a person duly authorized to

sign on behalf of the Bidder, on all the pages of the tender document as a mark of acceptance

of the terms and conditions of the tender document.

The Technical bid and all the required enclosures are to be serially numbered and signed by

the authorized signatory and sealed with stamp of the Service provider/ firm/company as a

mark of having accepted the same. The complete set excluding price bid shall fee stitched or

spiral bound so as not to lose sight of any document.


Tender documents to be furnished are to be duly sealed in two (2) separate envelopes as

mentioned below:

Envelope-1

(i) Original demand draft / banker's cheque obtained towards Earnest

Money Deposit.

(ii) Filled in Technical Bid Form along with the complete signed tender

document except Financial Bid form.

(iii) Copies of all supporting documents as required thereof.

Note: Seal the cover and superscribe it as "Envelope-1 -Technical Bid

A for Supply of Manpower Services Tender to SB RSETIs"

Envelope-2

(i) Financial Bid Form duly mentioning the quoted price by writing both in

figures and words.

Note: Seal the cover properly and super scribe it as "Envelope-2 -

Financial Bid -B for supply of Manpower Service Tender to SBRSETIs

RSETIs RSETIs"

Page 11 of 26

Submission of Documents

The bidder shall submit their tenders along with the following details/ information in respect

of prequalifying criteria indicated against S. No 6 in Section-II.


SI.

No. Documents to be attached (All documents must be duly signed) Page No.

1. Duly signed and stamped tender document. ( Pages 1-28) 2. Bid Security -EMD Rs. 1,00,000/- in the form of DD or certificate of

MSE attached with

technical bid.

3. One self-attested recent passport size photograph, pasted at relevant

place in Technical Bid form, of the authorized person of the firm/the

Service provider.

4. If the bidder is a partnership firm, name designation, address and office

telephone numbers of Heads/ Partners.

5. Company incorporation with Registrar of Companies under the

Companies Act, 1956/2013; Partnership firm, sole trader, etc.

6. Proof of Address 7. PAN / TAN card issued by the Income Tax Department. 8. Income-Tax Returns of the last three financial years, ending March

2017.

9. Certified copies of Annual Reports comprising Balance Sheet and Profit

and Loss Account/ Income and Expenditure Accounts of the last 3 years

ending 31st March 2017.

10. Registration under EPF & MP Act, 1952. 11. Registration under Employees' State Insurance Act, 1948. 12. Labour license obtained from the Regional Labour Commissioner for

specific number required for undertaking the work under the Contract

Labour (Regulations & Abolition) Act, 1970.

13. Registration under Telangana State Shops & Establishments Act.

14. Registration under Service Tax/ GST 15. Company Profile 16. Proof of experience of last five financial years along with satisfactory

performance certificates from the employers concerned, as per pro

forma at Form-1 on page 23.

17. Main envelope with Envelope-1 and Envelope-II as per instructions in

Section III on Page 8.

18. List of the clients and certificates issued in support of proof of

performance of the work, work orders issued to the bidder and copies

of agreements entered into with the bidder as a sequel to the issue of

work order

19. Affidavit on all points specified against si. no. 8 on page 5 & 6. r - 20. Any other document, if any, must be attached in the last.

Page 12 of 26

SECTION - IV

METHOD OF EVALUATION

1. The contract for providing trained, professional and efficient personnel in the SB RSETIs campus is

made on a competitive tender basis.

2. The Society shall conduct the tender opening in the presence of bidders or

their designated /authorised representatives at the address, date and time specified in the NIT.

3. The technical bids would be evaluated by a Technical Evaluation Committee. The bids which

do not contain the information as desired or are not supported by necessary documents

including bid security/tender amount will be treated as non-responsive and will not be

evaluated. Those bids only will be evaluated which are determined to be substantially

responsive and meet the requirements set forth by the Bank.

4. Those bidders only whose technically responsive bids as recommended by the Committee

would be intimated about the date and time for opening of financial bids. The financial bids

of the technically responsive bids only would then be opened on the designated date and time

in the presence of authorized representatives of the firms and processed further.

5. The selection criteria includes (a) fulfilment of Technical Bid parameters (b) reputation of the

Service Provider (c) experience in the relevant field (d) the quantum of service charges quoted.

Fulfilment of all the criteria prescribed in the technical bid, by the bidder, is the basic

requirement for considering the financial bid. The contract shall be awarded to the responsive

lowest bidder. Correspondence or queries on such disqualified bids shall not be entertained.

6. The quote shall remain valid for a period of 120 days from the date of opening of technical

bids.

7. Incomplete bids (not furnishing the required information in (i) A-Technical Bid, (ii) Form-1

and (iii) B- Price Bid or not enclosing supporting documents) or conditional bids or bids not

submitted in the prescribed format or bids received after the due date and time or bids received

without EMD) will be summarily rejected. Similarly, bids in the form of

Telex/Fax/Email/Photocopy shall not be considered as valid bids.

8. Each bidder/firm shall submit only one tender. If a bidder submits more than one bid, both the

bids are liable to be rejected.

9. Bids received without EMD / with insufficient EMD will be summarily

rejected. The EMD will be encashed in the event of withdrawal

of the Lowest Bidder during the bid validity period.

10. There shall be no overwriting/ erasures or use of correcting fluid in the Technical Bid or

Financial Bid. The bid shall be rejected on such grounds.

11. Bidders shall not be permitted to alter or modify their bids after expiry

of the date of receipt of bids.


Page 13 of 26

12. The lowest bid will be decided on the basis of total service charges quoted in the price-bid. If

more than one bidder has fulfilled all the parameters of selection criteria stated against S. No.

5 of Section-IV, the Society reserves the right to choose the eligible bidder by following

lottery system.

13. EMDs of unsuccessful bidders will be returned to them at the earliest and at the most on or

before the 30th day after awarding the contract.

14. Failure of the successful bidder to submit the security deposit or to commence the contract

within 15 days from the date of award of contract shall constitute sufficient grounds for the

annulment of the work order and forfeiture of the EMD. In that event the Society may allot the tender

to the next lowest evaluated bidder whose offer is substantially

responsive to the Tender Document and is determined by the Society to be qualified to

perform the contract satisfactorily.

15. Canvassing in any form is prohibited and the bids submitted by the bidder who resorts to

canvasing is liable for rejection.



Page 14 of 26

SECTION – V

Commercial Terms and Conditions

1. The successful bidder shall enter into an Agreement with the Society on Non-Judicial Paper

worth Rs.200/- (Rupees Two hundred only) within 21 days of commencement of work. Non-

fulfilment of this condition of executing an agreement/ contract document by the Service

Provider would constitute sufficient ground for annulment of the award and forfeiture of EMD

or encashment of bank guarantee.

2. The conditions of this tender document shall be part and parcel of the agreement to be executed

on getting the contract and the parties will agree to abide by the same.

3. Performance Security deposit (PSD):

The successful bidder shall furnish a performance security deposit which is equivalent to

minimum 5 per cent of the value of the contract either in the form of a crossed demand draft

drawn in favour of Society or a Bank Guarantee (BG) obtained from any

nationalised bank for an equal amount and the BG shall be valid for a period of sixty days

beyond the date of completion of all contractual obligations. However, no interest shall be

payable on the said amount of BG. The PSD shall be forfeited by the Bank for non-

compliance of terms and conditions of the Agreement by the Service Provider or frequent

absence from duty/misconduct on the part of man power supplied by the Service Provider or

non-compliance with any of the requirements of the labour laws such as failure to deposit

EPF and ESI etc., amounts with respective statutory authorities by the stipulated dates.

4. Advance payment of any kind will not be paid to the successful bidder under any

circumstances.

5. The minimum wages as per the notifications issued by the Government of India from time to

time shall be applicable. There shall not be any deductions from the wages other than the

statutory deductions towards contribution to EPFO and subscription to ESIC.

6. The rates quoted in tender must include and exhibit service charge and other charges which

are liable to be paid, besides the minimum wage rates. The Service Provider shall have

submitted a request to the Society for consideration on any increase/decrease of wages by

the Gol. Any increase / decrease in minimum wages by Government of India from time to

time shall be to the RSETIs account.

7. The Service Provider shall make payment to the out sourced contractual staff on a monthly

basis by the 7th of each month in the individual bank accounts of the outsourcing staff and

need to provide a proof of the same by 10th of the month.

8. In case of delayed payment of wages, the Service Provider is liable to pay to Bank Rs.100/-

penalty for delay per worker per each day of delay.

9. The Service Provider will submit the invoice/claim to RSETI on a monthly basis duly

supported by proof of disbursement of payment to the out sourced staff, in triplicate for

payment. The Tax-deducted at source and such other taxes /levies as are required by law to be

deducted on the total monthly bill of the agency shall be deducted from the charges payable

to the Service provider.



Page 15 of 26

.

10. The Service Provider shall furnish details of disbursement made to the outsourced staff

indicating the amount of remuneration received from the RSETI against each individual,

amount deducted on account of statutory deductions such as ESI/EPF etc., as employee's share

and net amount paid to each individual duly supported by details of payments made to the

contractual staff before presenting claim for the next month.

11. The proof of payment of statutory obligations such as ESI, EPF etc. and any other applicable

taxes must be furnished by the Service Provider indicating the names of the employees and

the amount deposited in respect of each, failing which subsequent payment to the Service

Provider shall be withheld.

12. Payment to Service Provider shall be made on monthly basis. Bill/s shall be submitted by the

Service Provider after completion of every month duly enclosing therewith

i) Pay slips of all the personnel deployed under the contract,

ii) attendance certified by an officer authorized in this regard by RSETIs;

iii) separate challans showing proof of remittance of ESI and EPF in respect of workmen

deployed under the contract for previous month to the respective authorities and

iv) quarterly / half yearly and yearly returns required under various acts.

The payment to the Service Provider shall be released within 15 days from the date of receipt

of invoice provided the claim of the Service Provider is found to be in order from all angles.

13. The payment of service charges will be made in proportion to the actual number of days

attended by the personnel during the month.

14. The Society reserves the right to deploy the personnel at its discretion depending upon the

exigencies /needs at any point of time.

15. The Service Provider shall provide the required personnel for a shorter period also, in case of

any requirement of the Society. The Service Provider shall provide a substitute well in

advance in the event of the person leaving the job due to his / her personal reasons. The

payment in respect of the overlapping period of the substitute shall be the responsibility of the

Service provider.

16. The successful bidder shall have to obtain labour license before commencement of work from

authorities concerned of Labour Department wherever applicable under the provisions of the

Contract Labour (Regulations & Abolition) Act, 1970 and the rules made there under from

time to time. He shall also ensure renewal of such license well before its expiry.

17. The Service Provider shall be wholly and exclusively responsible for payment of wages to the

personnel engaged by it incompliance with all the statutory obligations under all related

legislations as applicable to it from time to time including Minimum Wages Act, 1948,

Employees Provident Fund and Miscellaneous Provisions Act, 1952, Employees State

Insurance Corporation Act, 1948 etc. and Society shall not incur any liability

for any expenditure whatsoever on the persons employed by the Service Provider on account

of any obligation.

In case, the Service Provider fails to make payment of minimum wages to his personnel deployed under

the contract, the Security Deposit /other dues and the amounts running bills under the contract shall be

utilized by Bank to discharge primary liability of the Service provider.



Page 16 of 26

19. No accommodation, any other allowance over and above the amount given to the

personnel

so employed shall be provided for by the Society under this agreement.

20. The persons provided by the Service Provider for the services mentioned above shall

be the

employees of the Service Provider for all intents and purposes and that the persons so

deployedshall remain under the control and administration of the Service Provider and

in no case, a

relationship of employer and employee between the said employee and the SBRSETI

Society shall accrue/ arise implicitly or explicitly.

21. The personnel so employed by the Service Provider and deputed in the office of

RSETIs shall have no right to employment against any post of the Society/ Bank.

It is further agreed that their services are being taken on a purely contractual basis/

outsource basis and the Society reserves the rights to do away with the agreement as

and when so required without assigning any reason.

1. The Service Provider will abide by all the terms and conditions stated herein and directions given to him from time to time as per the need of the hour.

22. In case, the Service Provider does not execute the work as per the terms and conditions

of the work order /Agreement, the same shall be got executed by the some other the

Service

provider/the Service Provider and the excess expenditure, 'if any', incurred shall be

recovered from the Service Provider's Security Deposit/or any other amounts

due to Service Provider.



Page 17 of 26

SECTION - VI

GENERAL TERMS AND CONDITIONS

1. By bidding for the Supply of Manpower Tender, it is deemed that the bidder had read and

understood the tender document and shall abide by the terms and conditions scrupulously.

2. The Service Provider shall not assign, transfer, pledge or subcontract the performance of

services under any circumstances.

3. The personnel engaged by the Service Provider shall be the employees of the Service Provider

and shall not claim any benefit / compensation / absorption/ regularization of services with the

Bank under the provisions of Industrial Disputes Act, 1974 and Contract Labour (Regulation

& Abolition) Act, 1970. An undertaking from the persons to this effect will be required to be

submitted by the Service Provider to the Society.

4. The Service Provider shall ensure compliance with all laws including Contract Labour

(Regulations & Abolition) Act 1970, Payment of Wages Act, 1936, The Workmen’s

Compensation Act, 1923, Minimum Wages Act 1948, E81 Act, 1948 and Employees

Provident Fund and Miscellaneous Provisions Act, 1952 as amended from time to time.

5. All services shall be performed by persons qualified and experienced in performing such

services.

6. The personnel deployed shall not be below the age of 18 (eighteen) years and above the age of

45 (forty five) years.

7. The Service Provider shall nominate a Manager who would be responsible for immediate

interaction with the Society, so that optimal services of the persons deployed by the Service

Provider could be availed without any disruption. Wages for such Manager will not be borne

by the Society and the same shall be paid by the service provider.

8. The Service Provider shall ensure deployment of suitable people with proper background after

investigation by the local police, collecting proofs of identity like driving license, bank

account details, previous work experience, proof of residence and recent photograph and

withdraw such employees, who are not found suitable by the office for any reasons,

immediately on receipt of such a demand.

9. The personnel deployed by the Service Provider shall not have any criminal record/ cases

against them. The Service Provider shall carry out thorough verification /enquiry with regard

to the conduct and antecedents of the persons whom they would be deploying. A certificate to

that extent is to be submitted to the Society.

10. The Society may screen all the personnel deputed/deployed to the RSETI’s.

11. The Service Provider has to provide Photo Identity Cards to the persons employed for carrying

out the work. These cards are to be constantly displayed and their loss reported immediately to

the Service Provider for replacement.



Page 18 of 26

12. The Service Provider shall ensure that individual Bank Accounts of persons deployed are

opened in their respective names only and all payments shall be made through e-transfer only

as per the notification governing minimum wages issued by Regional Labour Commissioner

from time to time. Payment in cash or by cheque is totally prohibited. Details of bank accounts

of all the persons deployed by the Service Provider shall be submitted along with the bill for

the first month. A certificate that the wages have been paid in accordance with the said

notification should invariably be furnished by the Service Provider every month.

13. The Service Provider has to open and/or maintain EPF account under EPF & MP Act, 1952

with the Regional Provident Fund Commissioner, Hyderabad in respect of every person

deployed with the RSETIs. A statement containing names and account numbers of the persons

deployed with the RSETIs shall be submitted with the first bill of the contract period.

14. The Service Provider has to open and/or maintain ESI account under ESI Act, 1948 with the

Regional Office of the E51 Corporation, Hyderabad in respect of every person deployed with

the Bank. A statement containing names and account numbers of the persons deployed with

the RSETIs shall be submitted with the first bill of the contract period.

15. The Service Provider shall ensure providing ESI cards to all the workmen within three months

of commencement of work under this contract to enable them to avail the entitled medical

facilities

16. The Service Provider shall submit copy of the challans and documentary evidence (ECNR) in

support of proof of depositing EPF and E81 amounts covering both the employee’s and

employer’s share, in respect of persons deployed with the RSETI and shall entertain queries in

this regard from workers. Any non-compliance by the Service Provider with regard to the

above provisions shall lead to termination of the contract and forfeiture of PSD.

17. The Service Provider should maintain all the Records/ Registers / Documents which are

necessary under various labour laws applicable to contract labourers/ personnel and also Shops

and Establishment Act/Rules applicable to his/her establishment and make them available to

Bank at all times. The illustrative list of such records include the following: (a) Register of

workmen (b) Employment card (c) Muster Roll (d) Register of wages (e) Wage slips (f)

Overtime Registers.

18. The Service Provider personnel shall perform their duties effectively and diligently in

accordance with the instructions issued by the RSETIs from time to time.

19. The Service Provider shall ensure proper conduct of the personnel deployed in RSETIs and

enforce prohibition of consumption of alcoholic drinks, paan, smoking, loitering, etc.

20. The Service provider’s personnel shall not divulge or disclose any details of office, operational

process, technical know-how, security arrangements and administrative / organizational

matters which are confidential/secret in nature, to any person.

21. The Service provider’s personnel should be polite, courteous, positive handling the assigned

work and their actions shall promote goodwill and enhance the image of the RSETIs. The

Service Provider shall be responsible for any act of indiscipline on the part of persons

deployed by him.


Page 19 of 26

22. The RSETIs shall have right to ask the Service Provider to dismiss or remove from the site of

work, any person or persons, employed by the service provider, who may be incompetent or

for his / her / their misconduct or services being not required and Service Provider shall

forthwith comply with such requirements. The Service Provider shall replace immediately any

of its personnel, if they are unacceptable to the RSETIs because of security risk,

incompetence, conflict of interest and breach of confidentiality or improper conduct upon

receiving instructions from the Society in writing or oral.

23. The RSETIs shall not be liable for any loss, damage, theft, burglary or robbery of any personal

belongings, equipment or vehicles of the personnel deployed by the Service provider.

24. The Service Provider shall engage the appropriate personnel as required by the RSETIs from

time to time and it shall be the duty of the Service Provider to pay their wages every month as

per the Minimum Wages Act, 1948 by 7th of the following month. In case of delayed payment

of wages, the Service Provider is liable to pay to Society, Rs.100/- penalty for delay per

worker per each day of delay.

25. Any statutory requirement in respect of each personnel of the Service Provider shall be the

responsibility of the service provider.

26. An attendance register shall be maintained by the Service Provider for all the personnel

deputed by him, who shall mark attendance daily at beginning and at the end of completion of

the duties in the RSETIs and the payment, shall be made to the Service Provider on the basis

of attendance register.

27. The Service Provider would be responsible for maintenance of the leave record of the personal

engaged by the Service provider. The leave applications of the outsourcing manpower would

be forwarded to the outsourcing the Service Provider and the Service Provider would be

responsible to keep record of their leave and follow the relevant rules raise the bill

accordingly.

28. Income Tax will be deducted on the gross amount of the Monthly bill, at the rates notified

under Income Tax Act, 1961, from time to time by Government of India. In case the bidder

obtains and submits a letter issued by the Assessing Officer concerned to deduct tax at rates

lower than the prescribed rates, such letter will be acted upon after checking the correctness of

contents of such letter, from the issuer.

29. The Service Provider shall be contactable at all times and message sent by email/ Fax/ Special

Messenger/SMS/WhatsApp from RSETIs shall be acknowledged immediately.

30. The rates quoted in tender must include and exhibit SERVICE CHARGE and other charges

which are liable to be paid, besides the minimum wages. Any increase / decrease in minimum

wages by Government of India form time to time shall be borne by the Bank and the Service

Provider shall submit a formal request to the Society, along with the copy of the concerned

notification, for consideration at appropriate time.

31. The Service Provider shall be responsible for any queries from the Regional/Assistant

Labour Commissioner on issues concerning the personnel deployed with the RSETI and

falling in their jurisdiction.


Page 20 of 26

32. Disputes, grievances, if any, between the Service Provider and persons deployed with RSETIs

will have to be settled by the Service Provider only.

33. In case of death or mishap leading to any injury or disability whatsoever, occurred during

discharging the duty, the compensation/ legal or any other liability will solely rest with the

Service provider.

34. The Service Provider should maintain notice boards and display wages, contact information of

ESI , EPF, Labour department, Principal employer, contractor details. Periodic circulars issued

by the Labour department and the Principal Employer also should be displayed.

35. The Society reserves the right to accept or reject any or all the offers without assigning any

reason.

36. In case the contract is to be discontinued due to various reasons from either side, three months’

prior notice is to be served by the Service Provider or by the Society.

37. In the event of any question, dispute/difference arising under this contract/agreement the same

shall be referred to sole arbitrator to be appointed by the President, SBRSETI Society, SBI,

LHO, Hyderabad. The award of the arbitrator appointed by the President of Society shall be

final and binding on both the parties. The provision of Arbitration and Conciliation Act, 1996

shall be applicable.

38. The Jurisdiction for settlements of disputes, if any, with regard to providing services and

interpretation of any clause in this agreement, is at Hyderabad.

39. For clarification, if any, bidders may contact the Assistant General Manager, LB&RRB

Department, SBI,LHO, Hyderabad on working days between 10:00 am. to 5:30 pm.



Page 21 of 26

SECTION - VII

DECLARATION

1) I/we declare that I/we shall abide by the terms and conditions stated in the tender

document.

2) I/we shall also abide by the conditions that may be stipulated from time to time as per the need of the hour by the SBRSETI Society.

3) I/we shall be held responsible for any damage caused to the Society property and that

I/we shall abide by the decision of Society that may be taken under such situations.

All disputes relating to "Supply of Manpower Services" shall be settled with the

Society authorities only.


Name of the Bidder

Date:

Seal

The authorized signatory of the bidder is required to sign on all the pages of the tender

document as a mark of acceptance of the terms and conditions of the tender document..


Page 22 of 26

SECTION-VIII

BID SUBMISSION FORM

A- TECHNICAL BID IPs 20 to 231

Affix a recent

self-attested

passport size

colour photo of

the CEO/ MD/

Partner / Promoter

51. No. Description Details

1

Name of the Service Provider / Firm /

Individual:

Mobile No:

Tel. No:

Fax No:

E-mail Id:

URL: http://www.

2 Date of incorporation of firm / company/

registration of partnership firm

3

Full address with proof:

Registered Office:

Corporate Office:

Local Hyderabad Unit Office:

4

Details of EMD/ Bank Guarantee : Amount

DD No.

Date

Name of Bank & Branch

5 Registration No. with Labour Department.

(Copy to be enclosed)

6

Registration No. under Telangana State

Shops & Establishments Act.


7 EPF Registration No.:


8 ESI Registration No.:


9 GST Registration No: GST IN:


10 IT PAN No:


11 Profile of the Company

(Whether Enclosed) Signature of the Bidder:

http://www/

Page 23 of 26

1) Fill in all details. Please mention "Not applicable" for items not applicable and do not leave blanks.

2) The bidder must furnish documentary proof in support of each item of Technical Bid

(A)viz. for Sl. No.l to 14, above. Application / bid with incomplete details shall be

summarily rejected.

Signature of the Bidder with seal

SI. No Description Details

Year-wise Annual turnover (in INR)

during : 2012-13 to 2016-17

Year Rupees in lakhs

2012-13

12 2013-14

2014-15

2015-16

2016-17

IT returns for the last three (3) years ending Financial Year

13

31.03.2017. 2014-15

2015-16

2016-17

14

Any other information in support of your

Technical Bid

Page 24 of 26

Declaration: It is hereby declared that the information furnished in the Technical Bid are correct to

the best of my/ our knowledge and belief.

I/We am/are not regular employee(s) / contractual employee(s)/ temporary employee(s) /

outsourcing employee(s)/ project employee(s) / of the SBI or

a relative(s) of any employee (as mentioned above) of the SBI.

I/We understand that any false declaration on this account shall entail disqualification of

my/our bid and forfeiting my/our Bid Security Deposit.

I/We understand that the persons provided shall be the employees of my firm for all intents

and purposes and that the persons so deployed shall remain under the control and

administration of my firm and in no case, a relationship of employer and employee between

the said employee and the Bank shall accrue/ arise implicitly or explicitly.

I/We understand that the personnel so deputed in the office of RSETIs shall

have no right to employment against any post of the Bank. It

is further agreed that their services are being taken on a purely contractual basis/ outsource

basis and the Society reserves the rights to do away with the agreement as

and when so required without assigning any reason.

I/We agree to accept the contract as per the service charges quoted by me/us.

I / We have carefully read and understood the Terms and Conditions of the contract as

contained in the Tender Document issued by the SBRSETI Society, including the

following:

a) Earnest Money Deposit submitted to the Society is liable to be forfeited,

if on award of contract, I / We do not fulfil any of the conditions stipulated in tender

documents, within the prescribed time.

b) In case the documents submitted by me / our firm along with bid are found inadequate /

false / incorrect, the tender of my / our firm will be liable to be rejected without

assigning any reasons. The Service Charges quoted by me in the tender document shall

be firm throughout the currency of the contract and the extended period, if any. I/We

shall not insist on increasing

the service charges.

Place: Signature of the Bidder

Date: Name:

Note:-Place the Technical Bid in a separate envelope, seal the envelope and then

placethe sealed envelope in a common envelope along with the cover containing the

Financial Bid.

Page 25 of 26

B - FINANCIAL BID / PRICE BID

1. I/We hereby submit the bid or providing trained, professional and efficient personnel for "Supply of Manpower Services" on Contract for SBRSETI Society, C/o SBI, LHO, Hyderabad.

I/We have gone through the terms and conditions of the SBRSETI Society Tender Document.

(Sections -I to VIII) dated 21.02.2018 meant for providing trained, professional and efficient

personnel on contract at SBI RSETIs in Telangana State..

3. After going through the terms and conditions and having understood them completely,

I/We intend to submit my/our bid for service charges as under:

2. The rates quoted in tender must include and exhibit service charges which are liable to be

paid, besides the minimum wage rates.

3. The rates should be quoted in Indian rupees. Price to be quoted both in figures and in words.

In case of discrepancy in the two, price quoted in words will be taken as valid.

4. To arrive at a daily rate, the monthly rate shall be divided by 26 which includes the rest day

wages.

5. The service charges quoted by bidders shall be firm and fixed throughout currency of the

contract.

6. Price break-up of the quoted prices for each category shall be submitted by the Contractor in

the above given format. The payment shall be made to the Contractor by the following formula

and the contractor shall also pay to his personnel by the formula. This formula takes care of

all the paid weekly holidays, national holidays and other gazetted holidays.

Formula:

Wages payable to individual = Total monthly wages as above/ Number of working

days in the month X No. of working Days in the particular month by the individual.

Sl.No. Item (Rs) Skilled Semi-skilled Un-skilled

1. Service charges

per month per

person in Rupees

(Rs)

.

Page 26 of 26

The Service Provider shall have submitted a request to the Society for consideration on any

increase/decrease of wages by the Gol. Any increase / decrease in minimum wages by

Government of India from time to time shall be to the RSETIs accounts.

Note: GST amount should not be loaded in the Price Bid and shall be paid extra as applicable, by Society. The

Successful vendor has to submit system generated GST tax invoice incorporating Bank’s GSTin number and

vendor GST number. Manual GST invoices will not be accepted.

Man Power requirement is indicative. It may vary plus or minus 10%.

The firm shall furnish monthly pay slips in respect of all the personnel for each month

which contains number of working days, wages, EPF, ESI & any other things being paid

to the personnel.

Signature of the Bidder

Place:

Name: Date:

Seal:

Date post:	15-Apr-2020
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