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Online FCU User Guide Version Mar07 1
Online FCU User Guide
Version Mar07 1
Online FCU User Guide
Version Mar07 2
Table of Contents Introduction................................................................................................................... 3
Audience ..................................................................................................................... 3 Background ................................................................................................................. 3
Online File Conversion Utility Screens ....................................................................... 5 Maintain Import Templates/Maintain Export Templates Screen ................................... 7
Field Definition Screen .........................................................................................................9 1) Import File – Delimited File Type .................................................................................... 10 2) Export File – Delimited File Type.................................................................................... 14 Bulk Import using Import Template ..................................................................................... 15
File Conversion Utility................................................................................................ 16 Rider To Straight2Bank Online FCU User Guide ...................................................... 18
Online FCU User Guide
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Introduction
Audience The intended audience for this document would be the users of the Online File C onv ersion U tility . The reader is ex p ected to be familiar with I mp ort and E x p ort features p rov ided by S traig ht2B ank .
Background Online File C onv ersion U tility is a tool dev elop ed by S C B to help the users of S traig ht2B ank to I mp ort and E x p ort files in their format to S traig ht2B ank and from S traig ht2B ank to their format. H owev er, this utility sup p orts conv ersion from and to limited ty p e of formats only . The p oints below list down the features sup p orted and the features not sup p orted by this tool 1. The tool allows creating a map p ing temp late which conv erts the inp ut file
from customer defined format to I D C standard format and from I D C standard format to customer defined format for ex p ort file.
2. A llows creation of multip le temp lates for each transaction ty p e/ex p ort format.
3. P rov ides V iew, A dd, Modify , D elete temp late functionality . 4. A llows cop y ing temp lates. 5. G enerates error L og s errors found during conv ersion. 6. A llows user to define default v alues for record lev el fields as well as
header record fields. 7. S up p orts delimited and fix ed leng th outp ut file formats for ex p ort and
imp ort. 8. S up p orts user defined delimiter and tex t q ualifier in delimited files. 9. A llows the user to define the date format in the inp ut file for imp ort and in
outp ut file for ex p ort. 10 . A llows user to sp ecify the order of fields in the inp ut file for imp ort and the
order of fields req uired in the outp ut file for ex p ort. 11. A llows sk ip p ing of header and trailer records from the inp ut file 12. I t does not sup p ort transaction data sp lit across multip le files. I .e.
Transaction record data will not be sp read across multip le files; there will be one file that will contain all records for a transaction ty p e.
13. I t does not do the business v alidations; the business v alidations will be done at I D C .
14. I t does not sup p ort tag g ed format files 15. I t does not sup p ort data translation 16. I t does not sup p ort field sub setting . E .g . I f B ank C ode has v alues lik e
S C B I N , S C B H K , S C B S G then the sy stem won’ t ex tract country code from the last two characters of bank code
17. I t does not sup p ort merg ing of transaction data records i.e. D ata for one I D C record occurs in one or more record in the user’ s file
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18. I t does not sup p ort J oined Files. J oined files are defined below by ex amp le. e.g . For p ay ments imp ort, P ay ments and I nv oice info would be in the same line and p ay ments info would rep eat for ev ery inv oice
19. The sy stem will not be able to detect whether the records hav e come in the rig ht seq uence. The conv ersion only work s on a record lev el, not across records in the same file.
20 . A ll files are assumed to be in A S C I I /U nicode and are either delimited fields or fix ed field leng th.
21. The record translation would be one to one. i.e. one record in user’ s file will map to one record in the I D C format file. Tak ing fields from more than one record ty p e and forming one record ty p e or tak ing fields from one record ty p e and forming multip le records will not be sup p orted.
22. The data files will nev er contain the Tex t Q ualifier as the starting character or ending character of a field. For ex amp le there will be no ‘ or “v alue included in the p ay ment descrip tion field.
23. B lank s are used for p adding character or date ty p e fields in the fix ed leng th inp ut files.
24. I n the inp ut file, blank s or z eroes would be used for p adding numeric fields in the fix ed leng th inp ut files.
25. I n the inp ut file, all the character fields and date fields would be left alig ned in fix ed leng th files and trailing sp aces would be ig nored.
26. I n the inp ut file, all the numeric fields would be rig ht alig ned and leading sp aces or z eroes would be ig nored.
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Online File Conversion Utility Screens To desig n an I mp ort / E x p ort Temp late on the Online File C onv ersion U tility the user needs click below mentioned link from the Main P anel of S traig ht2B ank . C a s h M a n a g e m e n t � T r a n s a c t i o n s � U t i l i t i e s � M a i n t a i n T e m p l a t e
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The op tion will tak e y ou to the list of all the av ailable Temp late.
D escrip tion and action tak en on click of each button is g iv en in the table below
B utton D escrip tion N ew Op en the screen for creating a new temp late. E dit Op en the selected temp late in E dit mode. W ill be
enabled only if some temp late is selected. D elete D elete the selected temp late. W ill be enabled only
if some temp late is selected.
C op y C op y the selected temp late to a temp late with a different name. W ill be enabled only if some temp late is selected. On C lick ing this button y ou would be p romp ted to enter the name of the new temp late. E nter the temp late name and click “C op y ”. A n E rror Messag e is disp lay ed, if the Temp late by that already ex ists for any Transaction/Rep ort Ty p e.
V iew Op en the selected temp late in V iew mode. W ill be enabled only if some temp late is selected.
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Maintain Import Templates/Maintain Export Templates Screen To create a new I mp ort / E x p ort Temp late click on the “ N e w ” button. These op tion will nav ig ate y ou to the Temp late Maintenance S creen. This screen allows y ou to enter v arious details related to the temp late
D escrip tion of all the fields is av ailable table below:
L abels D escrip tion A p p lication I D A p p lication the temp late belong s to. Temp late Ty p e The Ty p e (I mp ort / E x p ort) to which the
temp late belong s. Temp late N ame The Temp late N ame. Transaction Ty p e
The ty p e of Transaction based on the A p p lication I D .
File Ty p e Format ty p e of the inp ut file, (D elimited / Fix ed width)
N o. of H eader L ines
L ines to be sk ip p ed from the top of the user file. D isabled for E x p ort temp lates
N o. of Footer L ines
L ines to be sk ip p ed from the bottom of the user file. D isabled for E x p ort temp lates
D ate Format D ate format in the user’ s file.
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Record S ep arator
The record sep arator in the user’ s file. C an be either W indows S ep arator or U N I X S ep arator.
I dentifier P osition
P osition of the identifier in a record. For I D C Formats with only one record ty p e, this field would be disabled.
I dentifier L eng th
The max imum leng th of the identifier in user’ s file For I D C Formats with only one record ty p e, this field would be disabled.
A fter entering the necessary p arameter C lick “S av e Temp late” button which will enable the “Field D efinition” Tab for map p ing the field.
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Field Definition Screen
This screen allows y ou to sp ecify the Record I dentifier for the Record Ty p es, if the I D C Format has more than one Record Ty p e. (N ote: H eader and Trailer Record Ty p es are not included in counting the Record Ty p es for any I D C Format) . Then on selecting the Record Ty p e from the D rop D own L ist, all the fields for that Record Ty p e are disp lay ed in a g rid, sorted in the order of I D C . P r e c a u t i o n a r y N o t e : �I f a p a r t i c u l a r f i e l d i s n o n -e x i s t e n t i n t h e i n p u t f i l e , s e t i t s p o s i t i o n t o z e r o . P l e a s e e n s u r e y o u a r e i g n o r i n g t h e H e a d e r I n f o r m a t i o n , i f t h e y a r e p r e s e n t i n y o u r i n p u t f i l e . I n c a s e o f t h e i r p r e s e n c e , y o u r c o n v e r t e r i s b o u n d t o g i v e y o u a n e r r o r . E f f o r t s a r e b e i n g t a k e n t o a s s u r e y o u h a v e t h e m a x i m u m c o n v e n i e n c e w h i l e c o n v e r t i n g y o u r i n p u t f i l e .
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1) Import File – Delimited File Type
D escrip tion of all the fields on the S creen is p rov ided below: L abels D escrip tion M/O Record Ty p e L ist of Record Ty p es av ailable for the selected
Transaction/Rep ort. H eader and Trailer Record Ty p es are not disp lay ed in this list.
M
Record I dentifier V alue used to identify the selected Record Ty p e. This will only be disp lay ed if the I D C Format has more than on Record Ty p e. A nd in this case, this field is mandatory . Record I dentifier cannot be the same as the Record I dentifier of any other Record of the same Temp late.
M
Mandatory Flag to indicate whether the selected Record Ty p e is mandatory .
R
Field N ame N ame of the field R
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D ata Ty p e Field D ata Ty p e R S tart P osition/S eq uence
The starting p osition of the file in fix ed leng th file or the seq uence number in case of D elimited Files. The label dy namically chang es based on the File Ty p e selected in the Temp late D etails S creen.
R
L eng th L eng th of the field in case of Fix ed L eng th File. This column would be disabled for D elimited File.
R
D efault V alue D efault V alue of the Field in case of I mp ort File. This column would be disabled for E x p ort Files. W hen the D ata Ty p e of a p articular field is D ate, then a D rop D own L ist is disp lay ed in the D efault V alue column and y ou can select either a blank line or S y stem D ate as the D efault V alue.
R
D escrip tion and action tak en on click of each button is g iv en in the table below
B utton D escrip tion S av e Record Ty p e S av e the record and field details. Q uit C lose C urrent W indow.
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Mapping fields
This op tion will nav ig ate throug h a new window which allows the user to p ick data from the inp ut file based on the different log ics entered in the Map p ing table.
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F i e l d N a m e D e s c r i p t i o n Field V alue Map The F i e l d V a l u e M A P features allow y ou to accep t a v alue
from inp ut field and conv ert it to the I D C field v alue. E .g . The customer p ay able file has an inp ut v alue as “C heq ue” for p ay ment ty p e corp orate cheq ue, this op tion can be used to p ick the inp ut v alue as “C heq ue” and p op ulate I D C accep table v alue for cheq ue as “C C ”.
S ubstring The S ubstring feature allows y ou to ex tract a p ortion of the string (field v alue) for use in creating the iP ay ments file. To use the S ubstring feature, y ou must be able to sp ecify a starting p osition and leng th (to ex tract) . For ex amp le, let the string (field v alue) be X X X X X 35440 340 320 0 1X X X X X . S p ecify ing the starting p osition as 6, and the leng th as 13, will y ield the v alue 35440 340 320 0 1, and this will be used while creating the iP ay ments file.
S p lit S tring The S p lit feature allows y ou to sp lit a field based on a delimiter and ex tract one of the sp lit v alues for use. For ex amp le, let the string (field v alue) be /TE L E B E N /X X X X X X X X X X . S p ecify ing the delimiter as ' ' /' ' , and the seq uence as 2, will y ield the v alue X X X X X X X X X X , and this will be used while creating the iP ay ments file. The seq uence is ' ' z ero-based' ' .
C oncatenation This op tion allows the user to C oncatenate multip le fields into 1 sing le field.
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2) Export File – Delimited File Type
For E x p ort Files, when the File Ty p e is delimited, the columns ‘ L eng th’ and ‘ D efault V alue’ are disabled. Y ou can only enter the v alue for ‘ S eq uence’ C olumn.
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Bulk Import using Import Template
The user also has an op tion to imp ort an N ON I D C format directly into S traig ht2B ank using the imp ort temp late created by Online FC U .
File Ty p e: The ty p e of I np ut file for which the temp late was created. Temp late N ame: N ame of the Temp late created for the sp ecified ty p e. D escrip tion: S hort descrip tion of the I mp ort file (op tional) File N ame: P ath of the I np ut file. A fter entering the p arameters click on the “I mp ort” button. A fter which the file will be imp orted into the A p p lication base on the temp late and File ty p e selected.
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File Conversion Utility File C onv ersion tool allows the user to cov ert the customer file to I D C (S traig ht2B ank ) B ulk data I mp ort file format or U ser File for E x p ort using the temp late created with Online FC U . The conv ersion p rocess functions on the basis of the p arameters defined in the temp late.
A click on the File C onv ersion U tility from the C ash Manag ement - Transaction - U tilities. This screen will allow enter/select the following : � A p p lication I D
The list of av ailable Transaction Ty p es/Rep ort Ty p es is filtered based on the A p p lication I D selected.
� Temp late Ty p e Ty p e of temp late create I mp ort / E x p ort
� Transaction Ty p e / Rep ort Ty p e
B ased on the op tion selected to nav ig ate to this screen, y ou will be disp lay ed the list of Transaction Ty p es or Rep ort Ty p es corresp onding to the selected A p p lication I D . The list of av ailable temp lates will be filtered based on the Transaction Ty p e/Rep ort Ty p e selected.
� A v ailable Temp late B ased on the op tion selected to nav ig ate to this screen, y ou will be disp lay ed the list of all the imp ort/ex p ort temp lates corresp onding to the selected Transaction Ty p e/Rep ort Ty p e.
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This temp late definition would be used to p arse the inp ut file in the case of imp ort file conv ersion. I n the case of ex p ort file conv ersion, this temp late would be used to write the outp ut file.
� I np ut File
The p ath of the inp ut file can be entered in the tex tbox p rov ided or can be selected by click ing on the browse button.
A fter y ou hav e entered/selected all the fields sp ecified abov e y ou can p ress the “C onv ert” button. The U tility will conv ert the file and the outp ut will be av ailable for download as in the below screen.
A ny errors or warning which occur while formatting the records are log g ed into an E rror file, which can be downloaded by the below screen after click ing on the “D ownload E rror file” button.
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Rider To Straight2Bank Online FCU User Guide Customer Administrator and Users
1. In this section, terms used but not defined shall bear the same meaning as defined in the Reporting Services Agreement or, as the case may be, the Master Services Agreement. In addition, unless the context otherwise requires:
“Customer Administrator” means at any time a User who is authorised by you to appoint or remove other Users, set up new User IDs with the respective Access Profiles, disable and delete existing User IDs, amend an existing User’s Access Profile and reset User passwords;
“Relevant Date” means the point at which the Bank allows and enables a Customer Administrator to set up new User IDs with the respective Access Profiles, disable and delete existing User IDs, amend an existing User’s Access Profile and reset User Passwords via Straight2Bank;
2. An individual may be appointed as a Customer Administrator by your duly authorised signatory(ies) submitting to the Bank a duly signed and completed printed application/Set-Up form provided by the Bank for such purpose. Upon receipt, the Bank will set up a User ID for that Customer Administrator and deliver one or more sealed mailers to that Customer Administrator containing details of his or her User ID and/or User password.
3. A Customer Administrator may be removed by your duly authorised signatory(ies) submitting to the Bank a duly signed and completed printed application/Set-Up form provided by the Bank for such purpose. Upon receipt of such form, the Bank will as soon as is reasonably practicable disable and delete the relevant Customer Administrator’s User ID.
4. The Bank will set up User IDs for each Customer Administrator and any other User in accordance with their respective Access Profiles specified by you. The Bank will deliver one or more sealed mailers to a Customer Administrator and/or each relevant User containing details of the User ID and/or User Password for that Customer Administrator or that User (as the case may be).
5. Up to the Relevant Date, an individual may be appointed and set up as a User, or an existing User’s Access Profile may be changed, by a Customer Administrator submitting to the Bank a duly signed and completed printed application/Set-Up form provided by the Bank for such purpose. Upon receipt, the Bank will either (as the case may be) set up a User ID for that User and deliver one or more sealed mailers to a Customer Administrator and/or that User containing details of his or her User ID and/or User password or change the relevant Access Profile.
6. After the Relevant Date, a Customer Administrator may directly via Straight2Bank from time to time appoint an individual as a User by setting up a User ID with the relevant Access Profile and a User password for that person, or amend an existing User’s Access Profile.
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7. Up to the Relevant Date, a User may be removed by a Customer Administrator submitting to the Bank a duly signed and completed printed application/Set-Up form provided by the Bank for such purpose. Upon receipt of such form, the Bank will as soon as reasonably practicable disable and delete the relevant User ID.
8. After the Relevant Date, a Customer Administrator may directly via Straight2Bank at any time disable and delete any User’s User ID.
9. Upon the setting up of a User ID, the relevant User will be given his or her own Access Profile which will limit and define that User’s access to information and his or her ability to initiate transactions via Straight2Bank. A User who is not a Customer Administrator will not be given the ability to set up or delete and disable User IDs, or create or amend Access Profiles.
10. The Access Profiles of different Customer Administrators may vary and may give restricted or unrestricted information access (as appropriate) and restricted or unrestricted transaction initiation rights (as appropriate) together in all cases with the ability to set up or delete and disable User IDs, and create or amend Access Profiles.
11. A Customer Administrator may at any time request the Bank to issue an Electronic Key in relation to a User by that Customer Administrator submitting to the Bank a duly signed and completed printed application/Set-Up form provided by the Bank for such purpose. Upon receipt, the Bank will set up a PIN for that Electronic Key and assign the Electronic Key to that assigned User such that when the Electronic Key is utilised in conjunction with its corresponding PIN, Straight2Bank will register that User as having accessed Straight2Bank. The foregoing will be the case even in the event that the Electronic Key and its PIN is used by an individual who is not the assigned User. The Bank will deliver the Electronic Key to a Customer Administrator or the relevant User and separately deliver one or more sealed mailers to a Customer Administrator and/or that User containing details of the relevant PIN.
12. A User password will be disabled automatically after a period of 60 continuous days of non-usage. You agree to ensure that each User changes his or her User password the first time he or she utilises Straight2Bank and thereafter at least once every 90 days.
13. Up to the Relevant Date, if a User password is disabled for non-usage or for any other reason, the Bank will reset the User password only upon request in writing by a Customer Administrator, in the form provided by the Bank for such purpose. If no request is received from a Customer Administrator within 150 days of the User password being disabled, the User password and the relevant User ID will be deleted.
14. After the Relevant Date, a Customer Administrator may directly via Straight2Bank reset a User password which has been disabled. If a Customer Administrator does not reset a User password within 150 days of the User password being disabled, the User password and the relevant User ID will be deleted.
