Schedule of Powers on Miscellaneous Matters 1 ITEM (1) AUTHORITY (2) NATURE OF POWERS (3) PHODs/CHODs (4) OTHER HODs (5) DY.HODs (6) SR.SCALE OFF. (7) REMARKS 1.a Advertisement Charges Full Powers subject to DAVP rates. As in Col.4 NIL NIL 1.b 1)Bd’s lr. No. 86/PR/4/6; dt. 7.8.91 2)Bd’s lr.no. 86/PR/4/4; dt. 24.8.99 Insertion of advertisements: Tender notices and campaign advts. In DAVP approved publications NIL NIL NIL Secy. to GM Full Powers NIL 1)Finance concurrence is not necessary 2) To be published at the request of department 2.a Purchase of Duplicators, accounting and calculating and other office machines (conventional) excluding computers Full Powers for administrative sanction (purchase to be arranged thro’ Stores Department) As in Col.4 NIL NIL 2.b Provision of furniture, cycles, clocks, spare parts for computer, other office equipments etc. including the supplies to Rest Houses, Canteens, Hospitals, Hostels etc. Full Powers. Note : Procurement action should be taken by placing S-1302 indent. As in Col.4 NIL NIL Technical vetting of Sr.EDPM for computer spares to be obtained 2.c Purchase of Crockery, Cutlery and other Miscellaneous articles for the offices.(Other than Stationery) Full Powers (No Finance concurrence is necessary for purchase upto Rs. 2000/- on each occasion and upto Rs.10,000/- per annum.) CE: Rs.5,000/- additionally per annum (to meet requirement of Rest House/Guest House) As in Col.4 Upto Rs.500/- only per occasion and upto Rs. 1,000/- per annum (without Finance concurrence.) Secretary to GM : Rs.10,000/- per annum (Including requirement for GM’s conference Hall & Lunch room) Rs.200/- per occasion and upto Rs.500/- per annum (without Finance Concurrence) Normally these articles should be purchased only thro' Stores Department. The powers given for purchases without Finance concurrence is for Local Direct Purchases and should be exercised only in cases of urgency 3 Approval for Shop Manufacture of furniture. Full Powers for Administrative approval with prior approval of CME and personal concurrence of FA & CAO. NIL NIL NIL 4 Hiring of office equipments/ machines. Full Powers upto 1 year As in Col.4 NIL NIL
Transcript
Schedule of Powers on Miscellaneous Matters
1
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
1.a
Advertisement Charges Full Powers subject to DAVP rates.
Insertion of advertisements: Tender notices and campaign advts. In DAVP approved publications
NIL NIL
NIL
Secy. to GM Full Powers
NIL
1)Finance concurrence is not necessary 2) To be published at the request of department
2.a
Purchase of Duplicators, accounting and calculating and other office machines (conventional) excluding computers
Full Powers for administrative sanction (purchase to be arranged thro’ Stores Department)
As in Col.4 NIL NIL
2.b
Provision of furniture, cycles, clocks, spare parts for computer, other office equipments etc. including the supplies to Rest Houses, Canteens, Hospitals, Hostels etc.
Full Powers. Note : Procurement action should be taken by placing S-1302 indent.
As in Col.4 NIL NIL Technical vetting of Sr.EDPM for computer spares to be obtained
2.c
Purchase of Crockery, Cutlery and other Miscellaneous articles for the offices.(Other than Stationery)
Full Powers (No Finance concurrence is necessary for purchase upto Rs. 2000/- on each occasion and upto Rs.10,000/- per annum.) CE: Rs.5,000/- additionally per annum (to meet requirement of Rest House/Guest House)
As in Col.4
Upto Rs.500/- only per occasion and upto Rs. 1,000/- per annum (without Finance concurrence.) Secretary to GM : Rs.10,000/- per annum (Including requirement for GM’s conference Hall & Lunch room)
Rs.200/- per occasion and upto Rs.500/- per annum (without Finance Concurrence)
Normally these articles should be purchased only thro' Stores Department. The powers given for purchases without Finance concurrence is for Local Direct Purchases and should be exercised only in cases of urgency
3
Approval for Shop Manufacture of furniture.
Full Powers for Administrative approval with prior approval of CME and personal concurrence of FA & CAO.
NIL NIL NIL
4 Hiring of office equipments/ machines.
Full Powers upto 1 year As in Col.4 NIL NIL
Schedule of Powers on Miscellaneous Matters
2
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
5 CS no. 13, A/G/103; Dt.3.04.07
Procurement of Brief Case/Leather Bag
Full Powers to Secretary to GM. No Finance Concurrence is necessary subject to the conditions mentioned in Annexure - A dt. 03.04.07
Repairs and maintenance expenditure of duplicators, accounting and calculating and other office machines (conventional) Clocks, including annual maintenance
Full Powers. I. For operation of Rate Contract concluded by COS (No Finance Concurrence is necessary)
As in Col.4
As in Col.4
NIL
Note: 1) For single source items – sealed quotation to be obtained. 2) When there are more than one supplier/ Authorized agents – practice of collection – normally 2 or more sealed quotations to be followed.
F(X)II 2004 PW/8 dated 30-11-2005
II. For entering into maintenance agreements with reputed firms/original supplier of equipment/ Authorised agents upto Rs.5,00,000/- on proprietary considerations
Rs.50,000/- per annum on proprietary Considerations. Other conditions same as col.4
Rs.10,000/- per annum on proprietary Considerations. Other conditions same as Col.4
NIL
Authority: F(X)II/99/PW/3 dated 20/10/1999
III. Emergency repairs upto Rs.10,000/- in each case. NOTE: The cumulative expenditure should not exceed 2/3rd of the cost during the life time of the machine.
As in Col.4 Emergency Repairs upto Rs.5,000/- in each case.
Emergency repairs upto Rs.500/- in each case.
IV. Normal repairs and maintenance of Office equipments- Full Powers
Full Powers (subject to a ceiling of Rs. 2 lakh per annum
Upto Rs. 5,000/- per occasion. Annual Ceiling Rs. 50,000/-
NIL
Note: 1) If the repairs are to be carried out by the OEM, the proposal would require the sanction of PHOD/CHOD.
Schedule of Powers on Miscellaneous Matters
3
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
2) Prescribed procedure reg. Invitation of tenders/quotations shall be followed
6.b i) Administrative approval for procurement of consumables for the above equipments.
Full powers (Rs.2500/- in each case - No Finance Concurrence)
Full Powers Rs.1000/- in each case - No Finance Concurrence
Full Powers Rs.500/- in each case - No Finance Concurrence.
NIL
ii)Procurement of consumable items for CMT Lab
Full powers (Upto Rs. 50,000/- per item per annum finance concurrence is not necessary)
As in col. 4
NIL Dy.CC&M Full powers (upto Rs. 25,000/- per item per annum – finance concurrence is not necessary)
NIL
6.c Office bicycles - Repairs and maintenance.
Full powers. NOTE : No Finance Concurrence upto Rs.500/- per occasion
Advance payment for maintenance of office equipments. With Bank Guarantee
Rs.2 lakhs in each case.
Upto Rs.10,000/- in each case on an interest free basis per item per annum with Finance Concurrence.
Upto Rs.5,000/- in each case on an interest free basis per annum with Finance concurrence.
NIL
6.d
F(X)II/99/PW/3 dt.27-06-2000
Advance payment for maintenance of office equipments. Without Bank Guarantee
Upto Rs.20,000/- in each case with Indemnity Bond for original suppliers/authorised agents. For others with Indemnity Bond with finance concurrence.
Upto to Rs. 5000/- per item per annum with IB for org. suppliers and for others with IB with Finance concurrence.
Upto Rs.2,000/- in each case against Indemnity Bond with finance concurrence
NIL
7. Re-caning and general repairs to furniture
Full Powers (upto Rs.1000/- in each case - No Finance concurrence).
Full Powers (upto Rs. 500/- in each case - No Finance concurrence)
As in Col.5 NIL
Schedule of Powers on Miscellaneous Matters
4
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
8.a
Condemnation of duplicators, accounting and calculating and other office machines (conventional)
Full powers subject to conditions prescribed in Railway Board's letter No.68/RS/4/739 dt.6.8.68. (No Finance concurrence required except for premature condemnation and consequent replacement)
As in Col.4 As in Col.4 NIL
8.b Condemnation of bicycle.
Full Powers without Finance concurrence subject to the following condition. The cycle should have outlived its prescribed life of 10 years. (No Finance concurrence is required except for premature condemnation and consequent replacement).
As in Col.4. As in Col.4 NIL
8.c Condemnation of office furniture, equipment and clocks.
Full Powers without Finance Concurrence subject to the following conditions. a) Furniture and clock should have outlived its prescribed life as below and on condition basis. 1. Steel Furniture- Heavy:25 years, Medium : 15 years. 2. Wooden Furniture Heavy - 18 yrs. Light - 8 yrs. 3. Clock: 20 yrs.; Quartz - 3 yrs. (No finance concurrence required except for premature condemnation and consequent replacements)
As in Col.4 As in Col.4 NIL
Schedule of Powers on Miscellaneous Matters
5
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
9.a
Board's letter No. F(X)-II/97/PW/4/1 dt. 16.9.97 (Note under para 1005 Indian Railway Financial Code Vol.1)
Expenditure on ceremonial occasions.
CPO: Full powers within the amount specifically authorised by Railway Board.
Incurrence of expenditure On light refreshments at formal inter -departmental and other meetings and conferences subject to ceiling fixed by Board.
i) Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 25,000/-
i) Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 10,000/-
Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 5,000/- Note: The ceiling of Rs.30000 for GM will be available under the disposal of Secretary to GM
NIL
1) Finance concurrence is not necessary 2) The actual incurrence of expenditure is to be consistent with austerity standards and number of such meetings should also be kept to the barest minimum. It should also be ensured that the amount spent is within the Budget allotment.
ii) Working lunch: Rs. 75/- per head.
ii) Working lunch: Rs. 75/- per head.
NIL NIL
iii) CPO is authorized to spend Rs. 5,000/- per Staff Council Meeting
NIL NIL NIL
9.c
Contingent Office Expenditure Full Powers Full powers
Upto Rs. 1,000/- in each case. Secy. to GM – full powers
NIL
Finance concurrence is necessary for special (unusual) contingencies only – Para 1005 (iii) of Finance code vol. I
10.a 1) Bd’s lr. No. 89/PR/4/9; dt. 24.4.89
On entertaining prospective clients for sales promotion.
NIL NIL NIL
Secy. to GM (from Hospitality
NIL 1) Finance concurrence is
not necessary.
Schedule of Powers on Miscellaneous Matters
6
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
2) Bd’s lr. No F(X)II-95/ Exp./1; dt. 12.6.96
3) Bd.’s lr.no. F(X)II - 2000/ PW/2; dt.27.6.2000
4) Bd.’s Lr.no. 2003/PR/4/11; dt. 18.8.2003
fund) Rs. 250/- per meal per head or Rs. 500/- per head per day subject to annual ceiling limit of Rs. 50,000/-
2)The expenditure on this account may be incurred by the Secy. to GM within the ceiling without finance concurrence.
Press tours & reception in connection with Publicity/ Public relations
NIL NIL
NIL
Secy. to GM Rs.250/- per head per
day per meal
NIL
1) Finance concurrence is not necessary 2) The amount should be met within the overall PR budget. 3) The expenditure can be incurred by the Secy. to GM with the administrative approval of GM. 4) The expenditure beyond Rs.25,000/- on any occasion would in addition, require prior finance concurrence 5) The instructions contained in Bd’s Lr. No. 89/PR4/9 dt.24.04.1989 & 2007/PR/4/5 dated 13.07.2007 should be followed.
10.c
BD lr. No. 89/PR/4/9; Dt. 24.4.1989
Conducted tours for press and other publicity media – purchase of kits and mementos
NIL NIL
NIL Secy. to GM Full Powers
NIL
Finance concurrence is not necessary for expenditure upto Rs. 5,000/- in each occasion, subject to the observance of annual ceiling of Rs. 1 lakh or amount stipulated by the Board from time to time.
Schedule of Powers on Miscellaneous Matters
7
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
11 Tailoring Charges of Linen of Hospitals, Saloons, Rest Houses etc.
Full Powers As in Col.4 Full Powers NIL
No Finance concurrence. Amount is to be restricted to the limits fixed by Railway Board.
12.a
Payment on behalf of the Rly. Of Registration fees and fees for Licences or renewal of Licences as prescribed under the Factories Act or any other State or Central Act.
Full Powers (No Finance Concurrence)
As in Col.4 As in Col.4 NIL
12.b Payment to Municipality or Local Bodies on behalf of Railways.
Full Powers to sanction expenditure on a) Registration fees and wheel tax on motor vehicles. b) Fees for driving Licences for Motor Drivers. c) Fees for obtaining or removal of plumbers Licences. (Finance concurrence is necessary in other cases)
As in Col.4 As in Col.4 NIL
13
Renewal of Telegraphic and abbreviated address of various branches annually and when they fall due. Payment of annual registration fee to P & T Department.
Full Powers. (No Finance Concurrence is necessary)
As in Col.4 As in Col.4 NIL
14.a
Hiring out of Refrigerators and fans to officers as per approved rates fixed in consultation with Finance and revised periodically
CEE: Full powers subject to personal certification that the items can be conveniently spared from the surplus available. (No Finance Concurrence is necessary)
NIL NIL NIL
14.b Hire purchase of film for special education, publicity etc.
CPO : Full Powers NIL
Curator and P.T.C : Rs.1000/- per film
NIL
Schedule of Powers on Miscellaneous Matters
8
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
14.c Item no. 17 note (2) of GM’s delegation
Hiring of motor vehicle for parliamentary/other committees, foreign delegations, VVIPs/VIP Visits and emergent occasions
NIL
NIL
NIL
Secy. to GM Full Powers
NIL
1) Hiring of outside transport should be kept down to the barest minimum 2) Hiring of outside transport should be made only if the staff cars or other vehicles with the Railway cannot be spared for the purpose. 3. Finance concurrence is not necessary. 4. Competitive mode of Tender/ Quotation route has to be adopted
15 To sanction cash imprest to their own offices and officers subordinate to them.
Full Powers subject to prior Finance Concurrence and subject to the conditions laid in para 1050 to 1055 F.I.(Please refer Annexure - B)
NIL NIL NIL
16.a
Board's letter No. F(X)II/97/ PW/4 DT.16.9.97 (Item 31)
Law Charges
Full Powers upto Rs10,000/- on each case including advance payments in consultation with Law officer. NOTE : Law Charges will include the following payments but not the advocates' fees. a) Stamp fees for filing the cases and appeals. b) Stamp fees for obtaining the copies of judgements etc.
As in Col.4 NIL NIL
Schedule of Powers on Miscellaneous Matters
9
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
c) Stamp fees for giving an application for adjournment etc. or for depositing other party’s cost while applying for adjournments, if so, directed by the court.
Each case means that any individual case is dealt with in one court or more, that is, when an individual case is conducted in more than one court, the charges should be clubbed together for the purpose of determining the competency of sanction. No Finance concurrence is necessary in cases where the disputed amounts do not exceed Rs.50,000/- per case.
16.b
Rly.Board's letter No.F(X) II/97/ PW/4 DT.16.9.97 {Item No.35(ii)}
Satisfaction of Court decree
Full Powers in consultation with Law Officer. NOTE : Should be ensured that the competent authority has decided in consultation with Law officer not to file an appeal under the payment. It should be ensured before obtaining competent authority's sanction that necessary remedial measures have been taken to avoid recurrence of procedural lacunae that is commented upon in the judgement by the court in the handling of the case by the Administration. The particulars of cases involving expenditure of more than Rs.25,000/- in each case
NIL NIL NIL
Schedule of Powers on Miscellaneous Matters
10
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
should be put up to GM for reporting to Railway Board for information.
Upto Rs.25,000/- in each case. (Upto Rs.5,000/- in each case, no Finance Concurrence is required) NOTE : It should be ensured that the fees to be paid is in accordance with the High court schedule and in case the fee is not in accordance with High court schedule, such fee that is considered to be reasonable by the Ministry of Law. The instructions contained in the Board’s letter No.F(X)II 54/LL/1 dt.3.6.55 and F(X)II68/LL/1/3 dt.20.11.68 regarding engagement of Lawyers on “high fees” and payment of their fees should be kept in view. It has also to be ensured that the limits mentioned under item 31(c) in the delegation of powers to GMs issued by Board vide their letter No.F(X)II/97/PW/4 of 16.9.97 as reproduced below are not exceeded. "to the engagement of counsel at more than Rs.1050/- per day in Supreme Court or in any of the High Courts or more than Rs.750/- per day elsewhere"
Upto Rs.20,000/- NIL
NIL Law Officer*: Upto Rs. 5000/- in each case (No Finance concurrence is required)
Schedule of Powers on Miscellaneous Matters
11
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
NOTE :
1) Board's sanction is necessary to the institution of legal proceedings against News papers for publishing false and damaging articles against the Railway Administration (Ref : Item 51 of Delegation of Powers to General Managers vide Board's letter No.F(X)II/97/PW/4 dt.16.9.97.)
2) The sanction of Railway Board should be obtained before any step taken either to appear or defend an appeal in the Supreme Court. (Ref: Item 31 of Delegation of Powers to General Managers vide Board's letter No.F(X)II/97/PW/4 dt. 16.9.97.)
16.d
Rly. Bd's letter No.F(X) II/97/PW/4 Dt.16.9.97 Item 36
Claims settled by arbitration award against any dispute arising out of a contract.
Full Powers. However, a detailed report should be put up to GM for keeping the Railway Board informed in the following cases: - (i) Where payment to a
contractor as result of the arbitrator's award exceeded by more than Rs.50,000/- of the amount considered due by the Railway Administration before the arbitration proceedings began.
(ii) Where deficiencies in the General conditions of contract or of procedure laid down by the Railway Board came to light.
NIL NIL NIL
16.e
Rly. Bd's letter No.F(X) II/97/PW/4 Dt.16.9.97 (item5. e & 33(a)
Sanction of Arbitrators Fees not exceeding the limit fixed by the Board and cost of Arbitration such as Stamp paper, incidental expenses etc. fixed by the Arbitrator.
Full Powers upto Rs. 5000/- in each case in respect of outsiders, and Rs.2000/- p.a to Railway Officers (Law officer should be consulted in each case) (No Finance Concurrence is necessary) The circumstances under which such appointment of private persons has been made, should, however, be brought to the notice of the Board.
CMM : As in Col.4
NIL NIL
Schedule of Powers on Miscellaneous Matters
12
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
17.a 1318 G-I 1319 G-I
Postal Charges (Including Speed Post/ Courier Service)
Full Powers including Airmail charges on official documents to be sent/ received from foreign countries from imprest against contingencies (No Finance concurrence is necessary)
As in col.4 As in Col.4 Upto Rs.200/- in each case.
17.b Cablegrams - Issue of Full Powers CMM:
Full powers Dy.CMM:
Full Powers NIL
18.a
Printing: All printing works should be arranged only through Stores Dept. These powers are only for giving Administrative approval for placement of S-1302 indents.
Upto Rs.1,00,000/- per annum. If the printing is for a new form to be introduced, prior approval of the Forms committee is required.
upto Rs.5,000/- within the overall ceiling of Rs.50,000/- per
annum.
NIL Upto Rs.1,00,000/- per annum for Secy. to GM only.
NIL
18.b
Printing of News letters, Calendars and other publicity material such as leaflets, posters etc.
Full Powers
Full Powers NIL
Secy. to GM full Powers
NIL
18.c Corr. Slip No.5 dt. 3.12.01
Printing of Visiting Cards/Letter Head Pads
Full Powers
Full Powers upto JA Grade level and upto Rs.500/- per annum for Group-B Officers
NIL NIL
1)Finance concurrence is not necessary 2)Normally Letter Head pads are to be supplied to PHODs/CHODs only. 3) Printing to be done through Stores Department.
18.d
Para 1030 and 1048 of Financial Code Vol.I
Printing through outside presses in emergent occasions
NIL NIL
NIL Secy. to GM
Rs. 20,000/- per occasion
NIL
1) Finance concurrence is not necessary. 2) Tender/Quotation route to be followed 3) Printing in outside press shall be done provided Southern Railway is unable to undertake the work.
Schedule of Powers on Miscellaneous Matters
13
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
i) Binding of printed/ Xeroxed/Computer printed materials
Full Powers Rs. 10,000/- per annum
Rs.5,000/- per annum NIL No Finance concurrence upto Rs.500/- each per occasion
19
ii)Obtaining photocopies / Lamination from outside sources in emergent cases
Full Powers Upto Rs.5,000/- Secy. to GM
(up to Rs.10,000/-) NIL
20.a
Purchase of Books and Technical Journals for official use and News papers and Magazines as approved by GM.
CEE Rs.25,000/-per annum, CME - Rs.50,000/- per annum including Dy.CC&M, PTC and design offices, FA&CAO- Rs.25,000/- & Rs.15,000/- per annum for other departments (Excluding foreign technical journals, Newspapers & magazines), Chief Security Commissioner–Rs. 7,500/- (CS No. 7; A/G/103 Dt. 29.8.03) Note: Newspaper & Magazines: Separate sanction to be obtained.
As delegated by PHOD/ CHOD subject to overall limit for the Dept. not being exceeded subject to restrictions in para 1040 F I
NIL Secy. to GM
Rs.25,000/- per annum
NIL
20.b Advance payment of Annual subscription for Journals.
Full powers to the extent of monetary limit delegated by GM
As in Col.4 NIL NIL
20.c Purchase of specifications Full powers with Finance concurrence
NIL NIL NIL
a) Purchase of Photographic goods including Films and developing charges, arts and blocks but excluding cameras.
CPO : (i) Full powers subject to a limit of Rs.50,000/- per annum. (No Finance concurrence) (ii) Full Powers to enter into Annual Rate Contract. (With Finance Concurrence)
NIL
Upto Rs.10,000/- per annum without Finance concurrence only to SECRETARY TO GM.
PRO: up to Rs.5000/- per annum without Finance Concurrence.
21
Para 236 of Finance Code Vol.I
b) Repairs to Photographic/Cine photographic equipments and replacement of spare parts
Full Powers NIL NIL
Secy. to GM Full Powers
NIL Finance concurrence is not necessary
22 No. W/W/57; Dt. 17.12.07
Procurement of seeds/plants and other horticulture materials
CE: Full powers subject to the following conditions:
NIL NIL NIL
Schedule of Powers on Miscellaneous Matters
14
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
from DFOs/Govt. Nursery Gardens/Pvt. Nursery gardens for the upkeep of garden/parks/ lawns in ICF
1. All purchases of seedlings, saplings should invariably be made from DFOs or other Govt./ Non-Govt. agencies. 2. Where prepayment is insisted upon by the Govt. agencies, the payment may be made by cheque. 3. The purchases may be made by prepayment, post purchase payment or with cash depending on exigencies. Finance concurrence necessary for purchases from Non-Govt. agencies exceeding Rs. 1000/- in each case subject to annual ceiling of Rs. 25,000/-
23 A/G/103; dt.8.5.99
Purchase of civil Engg. items of small value like Taps, Pipes, Water Closets, Wash Basins etc.
CE: Rs.2,000/- in each case subject to a maximum of Rs.10,000/- per month.
NIL
Dy.CE: Rs.1,000/- in each case subject to a maximum of Rs.5000/- per month.
NIL
i) Provision of protective clothing and articles to staff including Rain Coats, umbrellas etc.
Full powers subject to authorisation in terms of the recommendations of the Uniforms committee.
As in col.4 As in Col.4 NIL
24
Para 2207 of IREM
ii) supply of School uniform to wards of eligible Railway employees
CPO: Full Powers NIL NIL NIL
25.a
Payments towards rewards, for suggesting improved methods of production etc. under 'suggestions' and inventions scheme duly recommended by the committee.
Upto Rs.1000/- in each case (Without Finance Concurrence)
Upto Rs.1000/- in each case (without Finance Concurrence)
Upto Rs.250/- in each case (Without Finance Concurrence)
NIL
25.b
On the spot award to staff. NOTE: These powers should be exercised very rarely and meticulously only in proven cases of extra ordinary devotion
Upto Rs.500/- in each case subject to annual monetary limit fixed for the department in consultation with the Finance every year. It is left to the PHOD/CHOD to
Upto Rs.250/- in each case within the authorised limit for the Department
Upto Rs.100/- in each case within the authorised limit for the Department.
NIL
Schedule of Powers on Miscellaneous Matters
15
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
to duty and commendable performance of high order. These powers should not be utilised in a routine fashion for granting awards to employees as a means of compensating them for apparent or other loss sustained by them and subject to specific budget provision.
distribute the funds to the lower officials under his control and distributions authorised should be advised to Accounts.
26
Purchase of stationery including Rubber Stamps (For administrative approval) for placement of S-1302 indent. All purchases should be made through Stores Department only by placing S-1302 indents.
a) Subject to the conditions mentioned in para 1111-S. (1990 Vol.I) PHODs/CHODs have power to make petty local purchase of stationery stores included in list 'A' (para 1111) upto Rs.2000/- in each case. No Finance concurrence required upto Rs.1000/- in each case. b) In the case of purchase of Rubber stamps and office seals, HODs have full powers to make local purchase in case of non-supply or delay in supply of these items. NOTE : These powers should be exercised subject to the observance of the instructions contained in paras 1019 and 1049 F.I.
As in Col.4
NIL
Secretary to GM (as in Col.4)
NIL
27.a Installation of Railway phones (in offices and Railway quarters)
CEE : Full powers (No Finance concurrence necessary) after the approval of the concerned HOD.
NIL
Dy.CEE/M Full powers. No Finance Concurrence after the approval of HOD.
NIL
27.b
Installation of P & T Telephones. 1. To entitled officers 2. To Non - entitled officers.
CEE : Full Powers after administrative approval by the concerned HODs.
NIL
NIL
NIL
NIL
NIL
NIL
NIL
Schedule of Powers on Miscellaneous Matters
16
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
27.c Removal of P & T Phone from one place to another
CEE : Full powers NIL NIL NIL
28 To sanction charges for analysis or testing of samples in Govt. Labs
Full Powers (No Finance Concurrence)
As in Col.4 Dy.CC&M only as in Col.4
NIL
29.a Write off - Cash FA & CAO : Upto Rs.5,000/- in each case
NIL NIL NIL
29.b Waiver/Write off of recovery from outsider
Rs.5000/- in each case Rs.2000/- in each case.
NIL NIL
1. Awarding of contracts for washing of uniforms, linen, sheets, towels etc.
CE and CMS : Full Powers (On competitive basis)
NIL
Dy.CE: Full Powers upto Rs.50,000/- (on competitive basis)
NIL
30
2. Washing of linen sheets, towels etc. other than on contract basis
Full Powers. Upto Rs.200/- in each case (No Finance Concurrence)
As in Col.4 As in Col.4 NIL
31 Deposits for LPG connections in canteens, Apprentices Hostel, Rest Houses etc.
CPO : Full Powers NIL NIL NIL
32
Administrative approval for procurement of consumables for computer/printer such as Cartridge, Toner refilling, floppy, tapes etc. except paper.
Full Powers As in Col.4
Upto Rs.25,000/- in each case.
Upto Rs.5,000/- in each case
33 Training of personnel in Non-
Railway Institutions : 1. Non -Gazetted staff
a) Full powers subject to concurrence by CPO within the annual budget allotment for the department concerned and further subject to the total expenditure not exceeding Rs.25,000/- per individual and Rs.4,000/- per day per individual (No Finance concurrence) b) In case of training
NIL
NIL
NIL
Schedule of Powers on Miscellaneous Matters
17
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
or when funds are required from GM's reserve, should be put up to GM for sanction. (No Finance concurrence)
2. Gazetted staff NIL NIL NIL NIL
34
Administrative approval for Procurement of consumable items required for micro filming cum printing equipments such as chemicals, special papers, polyester film, micro film developer, flat tape ink, refill plotter ink etc. through Stores Department for Reprographic section in Design Office and CAD Centre.
CME/CDE(Mech). : Full powers upto Rs.5,00,000/- per annum with Finance Concurrence.
Dy.CME/Designs.Upto Rs.25,000/- per annum with Finance Concurrence.
NIL
35
Transportation and Coolie charges during official duty, when materials/documents are to be transported. (Charges such as normal Auto fare etc. permissible under TA rules should not be included).
Full Powers upto Rs. 500/- in each case without Finance Concurrence.
Full Powers upto Rs.200/- in each case without Finance Concurrence.
Full Powers upto Rs. 100/- in each case without Finance Concurrence
NIL
36 Reimbursement of Telephone Charges (made only for official purposes.)
Procurement of PC based systems (See remarks a to f) on additional account.
10 nos. per financial year.
NIL
NIL
NIL
37.1.1
Remarks: a) Total per PC cost including CPU and TFT monitor etc. should not exceed Rs.40,000/- which is chargeable to revenue. Use of thin clients may be encouraged as they are cheaper and also easy to maintain. b) All procurements should be done prefereably on DGS&D rate contract and by local stores Officer or officer nominated to look after stores functions. c) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. d) Peripherals (UPS, Printers, Scanners, Laserjet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores dtc) from time to time. e) Separate copies of licensed software should only be procured for each PC alongwith licences for Antivirus and firewalls as a standard non-stock requisition in terms of (e) above. f) Finance concurrence should be obtained in the usual manner. g) Sr.EDPM’s technical vetting to be obtained.
Schedule of Powers on Miscellaneous Matters
19
ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/ CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
No.2006/CAIS/Oth/Delegation of powers/36 dt. 10-12-2008
Procurement of PC based system (see remarks) on replacement account
Full powers NIL NIL NIL
37.1.2 Remarks:
a) For procurement of PCSs on replacement account after completing their codal life as prescribed in Bd.letter No.2002/AC-II/1/10 dt. 24-05-2006 (ACS F-I no.62) as amended from time to time, full powers may be exercised by the above officers. b) Sr.EDPM’s technical vetting to be obtained.
Procurement of Local Area Network infrastructure (Preferably secured Wireless Lan)
Full powers NIL NIL NIL
37.2
Remarks:
a. This does not apply to PRS/UTS/FOIS or other IT application networks for which proposal should be sent to C&IS Dte of Railway Board for sanction. b. Where Railnet connectivity is provided, efforts should be made to use the Railnet Network. c. Expenses incurred on LAN infracture would be chargeable to revenue. d. Finance concurrence should be obtained in the usual manner. e) Sr.EDPM’s technical vetting to be obtained.
Remarks: a) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. b) The AMC of hardware and software shall be chargeable to revenue. c) Finance ccncurrence should be obtained in the usual manner. d) Sr.EDPM’s technical vetting to be obtained.
1. The above powers are in addition to systems procured against any specific sanctioned works/estimates, regardless of their allocation: 2. Local Area Network Infrastructure/System in the context of this letter is defined as including all necessary hardware, software, networking, peripherals, software
development, training, consultancy work, etc. that are necessary for it to be used as desired. Systems not covered under this letter shall require specific sanction directly from C&IS Dte. in Board.
3. There should, in general, be no reason for deviation from the standard specification, as current, issued separately by C&IS Dte.
4. Procurement of software should normally be with the system, however, if a separate requirement come up later, it shall be dealt with as a standard non-stock purchase. 5. Similarly consumable and spares, other than CPU motherboards, shall be treated as standard non-stock purchases. CPU mother boards should, in general, not be
purchased any specific requirement must be routed through Associate finance.
6. Rules, as current, for vetting of non-stock requisitions shall apply to all IT Cases.
Schedule of Powers on Miscellaneous Matters
21
7. The delegation of powers, as current, for repair of equipment shall apply for IT related hardware also. 8. The overall coordination, progress monitoring, budgeting and interaction within the Railway and also with Railway Board in respect of all matters related to information
technology would continue to be the responsibility of the AGM of the Railways, who may, if considered necessary, constitute an appropriate Steering Committee of concerned HODs to assist him the discharge of these functions. He may also take the help of Sr.EDPM’s organisation for discharge of his functions such as budgeting.
9. The concerned department at Head quarters would continue to be responsible for Planning, Formulation of proposals, monitoring the progress of work. Etc. Accordingly,
Workshop computerisation would be under CME, Stores computerisation under COS, PRS under CCM/PM and so on. Similarly, on Production Units the concerned HOD, which is most commonly the FA&CAO, shall look after the EDP Center.
10. On Divisions, the situation would be similar to Headquarters and an ADRM shall be responsible for overall coordination, budgeting, monitoring and interaction within the
Division and with Headquarters. On divisions, where the major workload in the EDP center is limited to PMIS and FMIS, close coordination with the zonal EDP center under FA&CAO would be essential.
11. In all Training institutes, the Institute in-charge shall be responsible for overall coordination, budgeting, monitoring and interaction within the Institute and with
Headquarters.
12. Sr. EDPM or in his absence any other suitable officer so nominated by the unit in-charge to ensure technical standards as well as keeping a record of the population of all
systems within their jurisdiction irrespective of either the end-user or the method of procurement/sanction. They shall be held directly accountable for this number. They shall also ensure technical standards of systems via technical vetting of indents.
NIL Secy. to GM: Upto Rs. 3 lakhs per exhibition subject to the annual ceiling of Rs.9 lakhs (maximum)
NIL
1) Finance concurrence is not necessary 2) The administrative approval of GM shall
be obtained. 3) However, the advance taken earlier
should have been cleared by rendering accounts to the Associate Finance
4) Subject to ceiling laid down per case and per annum by Railway Board from time to time.
38(b) Manufacture of coach models by TTC in connection with VVIP Visits, display in exhibition, museum, etc.
CME Full powers
NIL NIL NIL 1) Administrative approval of Secy. to GM
shall be obtained. 2) Finance concurrence is necessary.
Schedule of Powers on Miscellaneous Matters
22
ANNEXURE - A (Dated: 03.04.07)
Procurement of Brief Case/Leather Bag : Full Powers to Secretary to GM. No Finance concurrence is required, if the following conditions are complied with:
1. The Scale prescribed would be as under: Rs. (i) Asst./Jr.Scale Officers : 1800/- (Rs. One Thousand Eight Hundred) (ii) Sr.Scale officers : 2200/- (Rs. Two Thousand Two Hundred) (iii) JAG/SG officers : 3000/- (Rs. Three Thousand Only) (iv) SAG/HODs : 4000/- (Rs. Four Thousand Only) (v) PHODs/AGM/GM : To be decided on case by case basis. 2. The supply should be obtained from Stores Department. 3. Each case of procurement either on initial/replacement account with individual justification and administrative approval of HOD for lower officers/PHOD for HOD
should be submitted to Secretary to GM. 4. Replacement should be made only when the old one becomes unserviceable and unfit for use, after the lapse of minimum of 4 years. 5. The condemned brief case/leather bags should be sent to Stores Department for disposal. 6. The supply should be taken into Tools & Plant Account of the office concerned, duly entering the name and designation of the officer. 7. No new brief cases/leather bags should be given to the same officer before the expiry of the prescribed period, even if he is promoted to higher grade. 8. In case of non-return of brief case/leather bag, new one can be given only after recovery/deposit of 1/10th of original cost. 9. In case of retirement or going on transfer, the brief case/leather bag be handed over and recorded in the handing over note. 10. When the officer is permitted to take the brief case/leather bag with him, it should be got regularised by issue of Transfer voucher(s) to the unit to which the
officer is transferred. 11. Secretary to GM will maintain a Register wherein the particulars regarding when the brief case/leather bag was procured for each officer will be recorded.
This issues with the concurrence of Finance and approval of GM.
Schedule of Powers on Miscellaneous Matters
23
ANNEXURE - B
(Paras 1050 to 1055 F I of Indian Railway Financial Code Volume I - 1982 Edition.)
1050 CASH IMPREST: An imprest is a standing advance of a fixed sum of money placed at the disposal of an individual to meet the following types of expenditure.
1. Petty office expenses
2. Cost raw materials for the diet of indoor patients of Hospitals 3. Emergent charges which cannot be foreseen.
4. Other petty expenses upto an amount of Rs.2000/- in each case. Emergent advances may also be made on the responsibility of the imprest holder, out of imprest money placed at his disposal. (Authority: Bd’s lr. no. F(X)II-2003/PW/9; Dt. 18.6.2004.
1051 The amount of an imprest must not be larger than is absolutely necessary. It should be reckoned at the lowest possible figure calculated to suffice for meeting
charges of the nature referred to in the preceding para. and should be fixed in consultation with the Accounts officer who will advise as to the appropriate amount of the imprest.
1052 Subject to the provision of the previous para. the GM of a Railway will have full power to sanction imprests. He may re-delegate his power in this respect to
authorities subordinate to him, on such conditions as he may think fit to impose. In case of other offices, the grant of an imprest will require the sanction of Railway Board.
1053 The number of imprests should not be multiplied unnecessarily. An officer’s imprest should meet the needs of every branch of his office. If he has
subordinates who require petty sums, he should rather spare a small portion of his own imprest for their use than apply for separate imprests for them taking acknowledgement from them in the same way as he himself furnishes to the Accounts officer and retaining them in his office.
1054 The responsibility for making proper arrangements for the safe custody of the imprest money rests entirely with the imprest holder and he must at all times be
ready to produce the total amount of the imprest in voucher or in cash. 1055 The imprest account should be kept in duplicate. The counterfoil being kept by the imprest holder and the original supported by the necessary vouchers
forwarded to the accounts officer from time to time as the holder of the imprest may require it to be replenished. The accounts should be closed ordinarily on the 27th of each and recouped before the end of the month so as to ensure as many of the month’s transactions as possible being included in the account.
Schedule of Powers on Miscellaneous Matters
24
ANNEXURE - C
Item No.37.1.3 of Misc. Matters – Procurement of Laptop/Notebooks
FULL POWERS TO PHODs/CHODs AND NO FINANCE CONCURRENCE IS NECESSARY if the following conditions are complied with. 1. (a) PHODs/CHODs will be the authority for sanction of Laptops/Notebooks. (b) In respect of PHODs/CHODs the proposal for procurement of Laptops on replacement/new account would require the sanction of General Manager.
2. Each Executive Department will nominate a Nodal Officer who will maintain a register wherein the particulars regarding procurement of Laptops/Notebooks for each Officer will be recorded.
3. The cost per laptop for confirmed JAG & above should not exceed ` 55,000/- and cost of note book for below JAG should not exceed ` 25,000/- as per Board’s letter
No.2010/C&IS/Committee/Laptops/3/Pt.I dated 30.03.2011 or the limits, specifications and conditions prescribed by the Board from time to time. The above cost ceiling is inclusive of all accessories.
4. The supply shall be arranged from Stores Department based on the indents received from executive departments either by making direct purchase or through DGS&D
R/C subject to a cost ceiling limit as prescribed in the Railway Board’s letters dated 20.09.2006 and 30.03.2011 duly consolidating the requirements of all the departments.
5. When the officer goes on transfer the Nodal Officer will issue a Transfer Voucher to the Railway/Unit to which the Officer is transferred. Besides, he will send the
details to Personnel Branch and Accounts for making appropriate entries in LPC and service records in terms of Board’s letter dated 30.03.2011. 6. The Officers provided with Laptop/Notebook should surrender the Desktop provided to them. 7. Purchase of Laptop/Notebook, other than specified in Para 1 of Board’s letter No.2006/C&IS/OTH/Laptop/14 dated 18/20-09-2006 shall continue to require explicit
permission of Railway Board even if they are sanctioned/provided for in any estimates. Laptop/Notebook already provided/available shall not be provided/redistributed to any one below JAG.
8. Specification must be technically scrutinized and approved by Sr.EDPM. 9. Maintenance of Laptop/Notebook would be done against rate contract finalized by Sr.EDPM for the purpose of individual departments. 10. The policy guidelines for Disposal, Maintenance and Depreciation laid down vide Board’s letter No.2010/C&IS/Committee/Laptops/3/Pt.I dated 30.03.2011 may be
