Damien Lafarge on behalf of IMWGEngineering Department

Scheduling and Coordination of works in restricted areas with

IMPACT toolKaty Foraz

Damien LafargeJurgen De Jonghe

Peter SollanderFernando Pedrosa

Intervention Management Planning &ActivityCoordinationTool

AMMW 201315th November 2013

EN-MEFEN-HEGS-AISBE-OPPH-AIO

Damien Lafarge on behalf of IMWGEngineering Department

ContentsOrigins of the tool

Current status

Future developments

Conclusion

Geneva, Nov. 15th 2013 Asset and Maintenance Management Workshop 3

Damien Lafarge on behalf of IMWGEngineering Department

Introduction Scheduling and coordination vital in restricted areas at

CERN

IMPACT (Intervention Management Planning and Activity Coordination Tool) has been developed in-house

IMPACT tool linked with access system

IMPACT tool linked with radioprotection database

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Damien Lafarge on behalf of IMWGEngineering Department

Origins of the tool – needs Legal background (France and

Switzerland)→ Need to authorize each intervention→ Need to trace radiation doses

Most of restricted areas are space-limited

→ Need to optimize interventions - coordination

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Damien Lafarge on behalf of IMWGEngineering Department

Origins of the tool – project

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2010 beginning of LHC operation - 13 different tools in operation (1 per facility)

Intervention Management Working Group (IMWG) launched in 2011 to specify needs for common tool for experiments and accelerators One single database A web tool Integrated with other CERN tools

Coordination with Maintenance Management Project (integrations with CMMS)

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Current Status – workflow

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Prepare Pre-schedule

RequestCoordination validation

Safety validation Schedule

Perform interventionReport

Close

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Current Status – workflow

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1. Prepare (CMMS, excel..) 2. Pre-schedule3. Request (IMPACT)6. Schedule8. Report to coordination9. Close

4. Approval in TIOC meetings

4. ApprovalSchedule

5. Approval(fire permits, DIMR…)

7. Support for accesses

SafetyCoordination

Service

FacilityCoordination

OperationTIOC

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Current Status – Step 1 : Prepare Lists of intervention Constraints

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Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Step 2 : Pre-schedule Several tools used at CERN, specific to services

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Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Step 3 : Request Service fills request

Geneva, Nov. 15th 2013 Asset and Maintenance Management Workshop 11

Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Step 4 : Coordinate Coordination checks co-activity (date & location)

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Ser

vice

sid

e

Coo

rdin

atio

n si

de

Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Step 5 : Safety IMPACT allows to pre-fill many safety declarations

(fire permits, DIMR, VIC…) handled in other tools

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Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Step 6 : Schedule Validation of feasibility Fine tuning of the schedule

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Current Status – Step 7 : Perform Access granted only to people declared in an

Activity and only between access dates Attachment of doses to Activity Weekly report to coordination Only coordination teams can modify access dates

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Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Step 7 : Report After access end date → status “late” Status “finish” indicates end of work Link with CMMS to get comments from technicians

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Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Request in 2013 More than 11’000 activities in 2013

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January February March April May June July August September October November0

200

400

600

800

1000

1200

1400

1600

235

993

1411 1406

1263

1131 1148

10361109

1337

377

Activites created per month - 2013

Damien Lafarge on behalf of IMWGEngineering Department

Current Status – Figures 20’000 activities since 2012 4’200 safety documents attached to activities 35’000 personal dose records since march 2013

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Dec-20

11

Jan-2

012

Feb-20

12

Mar-20

12

Apr-20

12

May-20

12

Jun-2

012

Jul-2

012

Aug-20

12

Sep-20

12

Oct-20

12

Nov-20

12

Dec-20

12

Jan-2

013

Feb-20

13

Mar-20

13

Apr-20

13

May-20

13

Jun-2

013

Jul-2

013

Aug-20

13

Sep-20

13

Oct-20

13

Nov-20

130

1000

2000

3000

4000

5000

6000

7000

Personal doses recorded per month

Damien Lafarge on behalf of IMWGEngineering Department

Future developments DIMR – access rights Improved integration with CMMS Enlargement of IMPACT to non restricted areas Shutdown notification (« Note de Coupure ») Lock-outs Dig permit AOC - Notification of work start

Geneva, Nov. 15th 2013 Asset and Maintenance Management Workshop 19

Damien Lafarge on behalf of IMWGEngineering Department

Future developments - Planbook Integrated scheduling tool using MS Project Synchronizes dates from several systems (CMMS,

IMPACT, local project file)

Geneva, Nov. 15th 2013 Asset and Maintenance Management Workshop 20

Damien Lafarge on behalf of IMWGEngineering Department

Conclusions Success of the tool – only intervention

management system at CERN Enlargement of the scope => CERN-wide approach Development still on-going Training of IMPACT users Training of CMMS users

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