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SCOAP3 – Sponsoring Consortium for Open
Access Publishing in Particle Physics
Dr Ralf Schimmer, Max Planck Digital LibraryUKSG, Breakout Session C
Bournemouth, 9/10 April 2013
Outline
1. What is SCOAP3?
2. What happened so far?
3. What is happening at the moment?
The SCOAP3 Model
• SCOAP3 = Sponsoring Consortium for Open Access Publishing in Particle Physics
• The objective is to convert content in existing high-energy physics (HEP) journals from their current subscription-based model to open access
• While services of publishers are fully acknowledged– Quality assurance in the publication process (peer review
and editorial services) – Provision of the final published versions
• Payment streams to be re-directed from subscriptions to cover the publishing costs– Use the money that is already in the system
The SCOAP3 Consortium
• The product of extensive coalition-building with stakeholders in the community of scholarly communication across the world– HEP community, governments, funders, libraries, publishers
• Out of this community, SCOAP3 has created an international consortium that will centrally contract with HEP journal publishers
• CERN, the center of the global high-energy physics community, based in Geneva, Switzerland, has led SCOAP3 and will administer this effort going forward
• Budget envelope: 10M€/year (2014-2016)• Contribution on a country basis according fair share
principle based on HEP publications
J. Krause et al. CERN-OPEN-2007-014
Fair Share PrincipleEach country contributes as share
of worldwide HEP publications
South Africa 0,1%
The SCOAP3 modelsummarized:
Re-use the CERN and HEP model…
…of international co-operation…
build a global
partnership
Use money currently…
…spent by to license content…
…to directly pay peer-review services.
And make all content Open
Budget envelope: 10M€/year
SCOAP3 at a Glance: Timeline and Interaction
National Contact PointsNational HEP community; government
agencies; universities, libraries & consortia (“SCOAP3 partners”)
HEP communityCERN Publishers
2005 Consultation within the HEP community
2006 Internal consensus on SCOAP3 idea (Task Force)
2007 Design of the business model (Working Party)
2008 Outreach and information campaign“Expressions of interest”
Build worldwide consensus and pledges
Outreach and informationQ&A dialogues
2011 National representatives input Go-ahead decision; start tender process
Market Survey
Publisher input
Response to Market Survey
2012
Participation & agreement
Invitation to TenderResults announced
Launch meeting 1 October 2012Reconciliation concept developed
Submission of bids
Discussing reconciliationReconciliation pilots
2013 Provide mappingsCalculate reductions
Upload reductionsReconciliation
MoU signed
MappingCost Reduction Calculator
Reconciliation FacilityReconciliation
MoUs with NCPs; contracts with publishers
Calculate reductionsUpload reductionsReconciliationContracts signed; adjust pricelists 2014; notify subs. agents
2014 SCOAP3 goes live; start operation
Actors
SC TWG
ConsortiaGovernmt.
LibrariesNCP
Accession agreements
Tim
elin
e
NCP
Interaction
SCOAP3 Steering Committee
“to co-ordinate the SCOAP3 tendering process, designing the consortium governance, and bringing the initiative into its operational phase”
• Jun Adachi, NII, Japan• Paul Ayris, JISC Collections, U.K.• Stefano Bianco, INFN, Italy• Miriam Blake, LANL, U.S.• Martin Koehler, DESY, Germany• Salvatore Mele, CERN, Switzerland (Convener)• Joao Moreira, FCCN, Portugal• Ann Okerson, CRL, U.S.• Ralf Schimmer, MPG, Germany• Xiaolin Zhang, CAS, China• Ivy Anderson. CDL, U.S. (ex-officio TWG liaison)
SCOAP3 Technical Working Group
“to address the key question of the price reduction for content today in large-scale subscription packages and eventually to be converted by SCOAP3 to Open Access [...and] collect requirements, analyse principles, and suggest ways forward toward a concrete implementation and monitoring”
• Ivy Anderson, CDL, U.S. (chair)• Paola Gargiulo, CASPUR, Italy• Anne Gentil-Beccot, CERN, Switzerland• Paul Harwood, JISC Collections, U.K.• Carol Hoover, LANL, U.S.• Tomonari Kinto, Tokyo, Japan [support: Satoru
Kinoshita]• Angelika Kutz, TIB, Germany• Tom Sanville, LYRASIS, U.S.• Jiancheng Zheng, CAS, China
SCOAP3 Tendering Process
• Developed by an international team of experts representing a cross-section of libraries and funding agencies supporting SCOAP3, with input from the publishing industry and the support of CERN legal and purchasing services
• A set of concrete specifications and agreement framework describing the SCOAP3 model was made publicly available in June, 2012. This specification is freely available at http://scoap3.org/files/Technical_Specification.pdf
• CERN reviewed the bids to identify the publishing partners and selected journals for which a contract for peer review, open access and other publishing services could be awarded.
• An open and competitive tender
http://scoap3.org/files/Technical_Specification.pdf
SCOAP3 Tendering Process
• Spring 2012 – publishers of HEP journals invited to submit proposals for participation
• Evaluation process was based on:– Price per article quoted by publisher
(based on 2011 article volume, with price to hold steady in 2014-2016)
– Quality (Impact factor, CC license, delivery format)– Agreement to reduce subscription $$ according to
volume of articles converted to Open Access
SCOAP3 tender results
SCOAP3 Tender Results (alphabetical order)
Publisher Journal SCOAP3 Articles(2011)
SCOAP3
Percentage(2011)
APC*
APS Physical Review D 2989 ALL 1900 USD
APS Physical Review C 107 9.9% 1900 USD
Elsevier Nuclear Physics B 284 ALL 1800 USD
Elsevier Physics Letters B 1010 ALL 2000 USD
Hindawi AHEP 28 ALL 1000 USD
IOPp/DPG New Journal of Physics 20 2.7% 1000 GBP
IOPp/SISSA JCAP 138 30.9% 1200 GBP
IOPp/CAS Chinese Physics C 16 7.2% 1400 GBP
Jagellonian Acta physica polonica B 23 22.1% 500 EUR
Springer/SISSA JHEP 1652 ALL 1000 GBP
Springer/SIF EPJC 326 ALL 1500 EUR
OUP/PSP PTP 46 36.2% 1200 EUR
*APC = Article Processing Charges
SCOAP3 at a Glance: Timeline and Interaction
National Contact PointsNational HEP community; government
agencies; universities, libraries & consortia (“SCOAP3 partners”)
HEP communityCERN Publishers
2005 Consultation within the HEP community
2006 Internal consensus on SCOAP3 idea (Task Force)
2007 Design of the business model (Working Party)
2008 Outreach and information campaign“Expressions of interest”
Build worldwide consensus and pledges
Outreach and informationQ&A dialogues
2011 National representatives input Go-ahead decision; start tender process
Market Survey
Publisher input
Response to Market Survey
2012
Participation & agreement
Invitation to TenderResults announced
Launch meeting 1 October 2012Reconciliation concept developed
Submission of bids
Discussing reconciliationReconciliation pilots
2013 Provide mappingsCalculate reductions
Upload reductionsReconciliation
MoU signed
MappingCost Reduction Calculator
Reconciliation FacilityReconciliation
MoUs with NCPs; contracts with publishers
Calculate reductionsUpload reductionsReconciliationContracts signed; adjust pricelists 2014; notify subs. agents
2014 SCOAP3 goes live; start operation
Actors
SC TWG
ConsortiaGovernmt.
LibrariesNCP
Accession agreements
Tim
elin
e
NCP
Interaction
SCOAP3 tender results (re-grouped for reconciliation process)
Publisher Journal SCOAP3 Articles(2011)
SCOAP3 % (2011) Status
APS Physical Review D 2989 ALL Subs
Elsevier Nuclear Physics B 284 ALL Subs
Elsevier Physics Letters B 1010 ALL Subs
Springer/SISSA JHEP 1652 ALL Subs
Springer/SIF EPJC 326 ALL Subs
IOPp/SISSA JCAP 138 30.9% Subs
APS Physical Review C 107 9.9% Subs
IOPp/CAS Chinese Physics C 16 7.2% Subs
IOPp/DPG New Journal of Physics 20 2.7% OA
Hindawi AHEP 28 ALL OA
Jagellonian Acta physica polonica B 23 22.1% OA
OUP/PSP PTP 46 36.2% OA
Key, urgent and indispensible step: understand subscription reductions for each SCOAP3 participating
library/consortium
4.1 Reduction of Subscription Costs
Five Steps for Reduction
1. Identify SCOAP3 Partner libraries in each country (mapping)
2. Publishers propose reduction for each one
3. Libraries/consortia calculate/verify expected reduction
4. CERN/SCOAP3 “reconciles” numbers
5. Reduction: legal obligation for publishers
1. Identify SCOAP3 Partner libraries in each country
Mapping template
2. Publishers propose reductions 3. Libraries/consortia calculate/verify expected reduction
Invitation to Tender Annex 1: Cost Reduction Scenarios
2. Publishers propose reductions 3. Libraries/consortia calculate/verify expected reduction
Invitation to Tender Annex 1: Cost Reduction Scenarios
Cost Reduction Scenarios
Cost Reduction Scenarios
• Covers all of the major contract types that exist around the world
1. Individual Subscriptions2. Packages with known subscription costs3. Packages based on historical subscriptions4. Packages of subscribed journals with a single fixed
cost5. Packages of unsubscribed journals with a single fixed
cost
• Applies to individual libraries, library consortia, and national-level contracts
• Pilot calculations with APS, Elsevier, Springer
Cost Reduction Calculator• Can be completed by libraries, consortia, or national contact points• Detailed instructions available to guide data entry• Pre-built formulas will calculate amount of reduction from basic contract information
Example: Individual SubscriptionSimply enter currency, price, and number of subscriptions…
And you’re done!Totals calculate automatically
Reconciliation Facility: Web-database with access control
4.CERN/SCOAP3 “reconciles” numbers
Reconciliation Facility Excel File
Generated automatically from “mapping” informationFilled by each library, consortium or national contact point Calculator can be uploaded as supporting documentation
Upload confirmation page
Five Steps for Reduction
1. Identify SCOAP3 Partner libraries in each country (mapping)
2. Publishers propose reduction for each one
3. Libraries/consortia calculate/verify expected reduction
4. CERN/SCOAP3 “reconciles” numbers
5. Reduction: legal obligation for publishers
SCOAP3 at a Glance: Timeline and Interaction
National Contact PointsNational HEP community; government
agencies; universities, libraries & consortia (“SCOAP3 partners”)
HEP communityCERN Publishers
2005 Consultation within the HEP community
2006 Internal consensus on SCOAP3 idea (Task Force)
2007 Design of the business model (Working Party)
2008 Outreach and information campaign“Expressions of interest”
Build worldwide consensus and pledges
Outreach and informationQ&A dialogues
2011 National representatives input Go-ahead decision; start tender process
Market Survey
Publisher input
Response to Market Survey
2012
Participation & agreement
Invitation to TenderResults announced
Launch meeting 1 October 2012Reconciliation concept developed
Submission of bids
Discussing reconciliationReconciliation pilots
2013 Provide mappingsCalculate reductions
Upload reductionsReconciliation
MoU signed
MappingCost Reduction Calculator
Reconciliation FacilityReconciliation
MoUs with NCPs; contracts with publishers
Calculate reductionsUpload reductionsReconciliationContracts signed; adjust pricelists 2014; notify subs. agents
2014 SCOAP3 goes live; start operation
Actors
SC TWG
ConsortiaGovernmt.
LibrariesNCP
Accession agreements
Tim
elin
e
NCP
Interaction
Thank you for your attention!
For information, please visit http://scoap3.org