School Counselors’ Evaluation System Orientation SY14-15 School Counseling Office, SSS Gail Smith, Supervisor Evaluation Systems Office, HR John Adams, CHRO
Transcript
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School Counselors Evaluation System Orientation SY14-15 School
Counseling Office, SSS Gail Smith, Supervisor Evaluation Systems
Office, HR John Adams, CHRO
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Standards-Based Alignment o ASCA National Model o CCSD
Strategic Plan & Focus School Counselor Evaluation System
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Poses 3 major questions ~ How does the counselor manage? How
does the counselor deliver? Is the school counselor accountable?
Standards-based expectations ~ Accountability Foundation Delivery
System Management
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School Counselor Evaluation System School
Counselor/Administration Annual Partnership Agreement Performance
Rubric with Examples of Evidence o Glossary of Terminology
Observation Form Annual Performance Report Guidelines/Instructions
Templates
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School Counselor/Administration Annual Partnership Agreement
Mission Statement Program Goals Accountability Student Assignment
Support Services Staff Programmatic Delivery Specific, Individual
Counselor Responsibilities Professional Collaboration Other
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Standard 1: Accountability (A) The professional school
counselor monitors and evaluates the processes and results of the
school counseling program.
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Elements: Accountability (A) A 1 The professional school
counselor collects data for school counseling activities and
interventions. A 2 The professional school counselor submits a
written results report for his/her school counseling activities and
interventions. A 3 The professional school counselor uses the core
curriculum, small group, and closing-the- gap data to evaluate and
plan future school counseling activities. A 4 The professional
school counselor contributes to an annual program assessment of the
school counseling program.
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Standard 2: Foundation (F) The professional school counselor
plans and organizes the foundation of a standards-based,
data-driven comprehensive school counseling program that is aligned
with the school strategic plan and the district comprehensive
school counseling model.
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Elements: Foundation (F) F 1 The professional school counselor
articulates and demonstrates the beliefs and vision of the school
counseling program that is aligned with the school strategic plan.
F 2 The professional school counselor articulates and demonstrates
the school counseling program mission. F 3 The professional school
counselor utilizes the American School Counselor Association (ASCA)
national standards to develop the content of the school counseling
curriculum in the three domains of academic, career, and
personal/social development to promote and enhance student
achievement. F 4 The professional school counselor establishes
SMART (specific, measurable, attainable, results oriented, and time
bound) goals based on school data that guide the development of
counseling core curriculum, small-group and closing-the-gap action
plans and that promote achievement, attendance, behavior, and/or
school safety.
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Standard 3: Delivery System (DS) The professional school
counselor delivers a comprehensive school counseling program
spending 80% of time in direct and indirect services and 20% in
program planning and school support.
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Elements: Delivery System (DS) DS 1 The professional school
counselor provides all students with a counseling core curriculum
that is comprehensive in scope, proactive in nature, and
developmental in design. DS 2 The professional school counselor
coordinates individual student planning and responsive services
designed to help students on an individual or small group basis. DS
3 The professional school counselor provides indirect student
services such as referrals, consultation, and collaboration on
behalf of students. DS 4 The professional school counselor
maintains and enhances the total school counseling program by
program planning via professional development, program management,
and data analysis and provides school support.
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Standard 4: Management (M) The professional school counselor
manages a comprehensive school counseling program.
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Elements: Management (MS) MS 1 The professional school
counselor works with school administration to develop an individual
Annual Partnership Agreement defining the school counselors role in
the school counseling program. MS 2 The professional school
counselor establishes and convenes a school counseling advisory
council for the comprehensive school counseling program. MS 3 The
professional school counselor participates in the design and
implementation of counseling core curriculum, small-group, and
closing-the-gap action plans aligning with school and school
counseling program goals. MS 4 The professional school counselor
organizes and manages time to implement an effective school
counseling program.
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School Counselor Evaluation System 1. School Counselor
Orientation This is it! 2.School Counselor/Administration Annual
Partnership Agreement 1.Pre-observation Conference with assigned
Evaluator o Optional, unless requested 3.Classroom Observation(s) o
Required - One announced observation 30 min. minimum Two
observations, if 3 years or less school counseling experience o 1
st - First semester o 2 nd may be unannounced
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3. Classroom Observation(s) Delivery System (DS) Standard
Element 1 o The professional school counselor provides all students
with a counseling core curriculum that is comprehensive in scope,
proactive in nature, and developmental in design. o 16 DS Standard
Components Observed Each rated with a Yes or No NA Option for #3
& #16 only
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Lesson Plans The review and assessment of school counselors
lesson plans (before, during, and/or after the observation) will
enable the evaluator to respond to the Observation Standard
components. Expectations regarding when and how lesson plans will
be reviewed will be established and communicated by local school
administration.. 3. Classroom Observation(s)
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Preparing for a school counselor observation o Review School
Counselor Observation Form o Review School Counselor Performance
Rubric with Examples of Evidence & Glossary o Request
pre-observation conference, if desired 3. Classroom
Observation(s)
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Observation Feedback Conferences o Evaluator conducts feedback
conference within 10 school days after each observation o Reviews
completed observation form o Evaluator and counselor sign and date
the observation form Counselors Signature Date must be the actual
date of feedback conference and indicates receipt, not agreement
with findings
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The Annual Evaluation Process Observations and year-long
performance Performance Rubric Standards and Elements Counselor
Documentation Reviewed o School Counselor/Administrator Annual
Partnership Agreement o Closing the Gap Action Plan & Results,
if available o Core Curriculum Action Plan & Results, if
available o Small Group Action Plan & Results, if available o
Program Assessment o Curriculum Crosswalk o Other
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The Annual Evaluation Process Your evaluator will complete the
Annual Report Form Reviewing Rubric and evidence, Evaluator will
assign a rating to each Performance Standard Element Proficient
Emerging Not Evident
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Professional Duties and Responsibilities Your evaluator will
assign a rating to each of 12 Professional Duties and
Responsibilities Unsatisfactory Needs Improvement Satisfactory
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Overall PDR Summary Rating Unsatisfactory o More than 3 N or 2
or more U ratings (PDP) Needs Improvement o 3 N ratings or 1 U
rating (PDP) Satisfactory o No more than 2 N and no U ratings
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23 Professional Duties & Responsibilities (PDR) 1.Reports
to work as assigned 2.Maintains accurate, complete, and appropriate
records, files, and provides for confidentiality of student
records. 3.Demonstrates ethical behavior as outlined in the
American School Counselor Association Code of Ethics and the PSC
Code of Ethics 4.Demonstrates effective listening, writing, and
speaking skills in a variety of settings
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24 Professional Duties & Responsibilities (PDR) 5.Interacts
in a professional manner with students, parents, staff, and
community. 6.Develops positive relationships with students,
fostering personal growth, service to others, and academic
achievement. 7.Makes student referrals when necessary. 8.Actively
supports the School Strategic Plan
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25 Professional Duties & Responsibilities (PDR) 9.Enforces
school procedures concerning student conduct and discipline.
10.Attends and participates in faculty meeting and professional
learning opportunities. 11.Keeps informed of laws, regulations, and
policies pertaining to school counseling and school/system
operations. 12.Adheres to school or system policies regarding
school counselor absences.
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Professional Duties & Responsibilities (PDR) Combined,
these ratings result in the Overall Performance Rating o
Unsatisfactory Four or more Not Evident Element ratings or
Unsatisfactory summary rating on PDR o Emerging Fewer than twelve
Proficient Element ratings with no more than 3 Not Evident Element
ratings & Satisfactory or Needs Improvement summary rating on
PDR o Proficient Twelve or more Proficient Element ratings with no
Not Evident ratings & a Satisfactory summary rating on PDR
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Annual Evaluation Conference Evaluator and Counselor meet for
annual conference o Evaluator and Counselor sign & date the
annual report Your signature indicates receipt of annual report o
You may write comments in the Comments section of the form If you
wish to submit comments later, they must be received by your
evaluator within 10 school days
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How is a School Counselor Registrar evaluated (HS only)? School
Counselor Registrar Job Description with ratings assigned by
evaluator Annual Alternate Summary Form o Professional Duties and
Responsibility Ratings assigned by evaluator o Overall annual
rating assigned by evaluator 28
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All Certified Evaluations OCGA 20-2-210 In compliance with
Georgia law, ALL certified evaluation activity must be completed
prior to May 1, 2015! IMPORTANT!!! All activity related to your
evaluation must be completed prior to this deadline. This includes:
Observations Feedback conferences Annual evaluation
conferences
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No Surprises! Principals may, at their discretion, place an
employee on a PLP to support identified deficiencies. You should
never be able to say.I thought I was doing fine all year, but I
received a Unsatisfactory rating. No employee, certified or
classified, should receive an overall Unsatisfactory rating unless
he/she has been informed in writing of specific performance
concerns during the year.
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ALL Evaluations Impact of Overall Unsatisfactory Rating o Per
PSC Regulation, any certified employee earning an overall
Unsatisfactory rating must be entered on the PSCs Unsatisfactory
Database o This results in the employees salary being frozen at
same salary step for next school year
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All Evaluations Appealing Annual Performance Report Ratings o
If you wish to specifically appeal any rating on your annual
evaluation, you must complete and submit the District appeal form
to your principal within 10 school days o See Appeal Form and
Instructions (EMWeb) o You will receive a response from your
principal within 20 school days of his/her receipt of your
appeal