04/22/23 1

School District of Osceola County

Facilities, Planning, Maintenance & Construction

Monthly Update – April 2008

Construction Workshop22 April 2008

04/22/23 2

Report Contents1. Planning Services Division Update

Developments of Regional Impact Concurrency (No Updates this Period) Long Range Planning Committee (No Updates this Period)

2. Permitting Services Division Update Activity Report – Permits, Inspections, C.O.’s Administrative Issues (No Updates this Period)

3. Design and Construction Services Division Update Goals Capital Outlay Planned Projects Update New Schools in Development Update Major Projects Highlight Reports Request for Services (RFQ/RFP/Bid update) Tax Savings Summary – New Schools Working Issues

4. Maintenance General Update (No Updates this Period)

04/22/23 3

Planning Developments of Regional Impact (DRI)

1. Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island.

Projects consist of approx. 38,000 residential units resulting in a projected need for 11 elementary, 3 middle, and 3 high schools.

Staff meeting regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction.

First of Toho DRI Group projects; Toho Preserve DRI was approved with numerous conditions

Green Island DRI- Workshops being held in April.

2. Westside DRI – Located along Westside Blvd. Acquisition of property for Middle School “CC” was completed in December.

Anticipated opening - August 2010.

3. Stoneybrook South DRI – located west of Champions Gate DRI. Staff working with developer to determine viability of proposed school site,

finalize acquisition, and determine timing for development and school construction. This project is outside the 5 Year Work Plan.

4. Plaza Lakes DRI- located Northwest of East Lake Toho. Staff is working with the developer to retain school site. A middle school site

is being considered as the representative is interested in the K-8 concept for the gated community. Anticipated construction start to in 3 years.

04/22/23 4

Permitting – Activity Report

March 10 - March 31

YTD Inspections Performed 49 433 Inspection Hours 49

479 Certificates of Occupancy 0

32 Certificates of Completion 2

88 Permits Issued 5 75

04/22/23 5

Design & ConstructionGoals

1. Completion/Start of all Capital Outlay Planned Projects within the fiscal year.

Completion/Start of 90% of ’07-’08 projects by June Workshop.

2. Design and start construction for new schools opening in ’08. Start construction on ES “J” by July ’07. Substantially Complete ES “K” November ’07. Start construction on ES “L” 07/08, pending site acquisition and

approvals, and open August ‘09. Start construction on Sports Authority Conversion end of 3rd Quarter

07/08, pending resolution on City of Kissimmee conditions and requirements.

3. Implement Management Initiatives. Publish a Process & Procedures Manual; 50% 1st draft copy for January

’07. Development & implementation of programs to assist in department

operations and project administration.

04/22/23 6

Design & ConstructionCapital Outlay Program Status – ’07-’08

• 86% of the Planned Capital Projects are either “Completed” or “Started”.

• Projected 90% of all Planned Projects will be completed by the end of the summer.

The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

2%0%11%

13%

24%33%

17%

18 Design34 Bidding25 Construction13 Not Started11 Complete0 On Hold2 Cancelled

Number of ProjectsProject Phase

Percent Complete

Summary StatusStarted 77 74.76%Not Started 13 12.62%Complete 11 10.68%On Hold 0 0.00%Cancelled 2 1.94%Total Projects 103 100%

04/22/23 7

Design & ConstructionNew School Development Update

1. Elementary “L” (Poinciana)A. Planning 10/18/07 Scheduled for Planning Commission Approval 10/22/07 Scheduled for Board of County Commission Approval 11/5/07 Scheduled for Right of Way Vacation Approval 12/18/07 Closed on property

B. Design & Construction 10/16/07 Scheduled for CM bidding of Building Package (Bids

in 11/16/07). 11/15/07 Scheduled submittal of SFWMD permit application. 12/15/07 Scheduled for CM bidding of Site Package (Bids in

1/8/08). 1/25/08 Scheduled for CM Re-Bid of Building Package. 4/22/08 GMP approval to the Board. 4/23/08 Possible Construction Start. 8/18/09 Scheduled for Opening. Comments: GMP has been negotiated, and is submitted for Board

Approval 4/22/2008.

04/22/23 8

Design & ConstructionNew School Development Update

2. Elementary “M” (Narcoossee Relief)A. Planning 2/1/08 Preliminary Site Plan utilizing 10 acre property adjacent to

the south. 2/18/08 Conditional Use Application submittal. 4/2/08 Projected TRC Approval. 4/17/08 Projected Planning Commission Approval 4/28/08 Projected Board of County Commission Approval. Comments: North ten acre property for portable complex has been submitted to

Osceola County; projected schedule for final approval is 5/26/08. Conditional Use Application for phased use of temporary portable educational complex. Acquisition of the south adjacent 10 acre parcel is active.

B. Design & Construction 3/3/08 Projected SFWMD Permit Submittal 5/1/08 Projected Construction Document completion. 5/15/08 Projected CM bidding phase start. 7/15/08 Projected for GMP approval to the Board. 7/22/08 Projected Construction Start pending Board approval. 8/18/09 Scheduled for Opening. Comments: Reuse of Osceola Plan elementary prototype at the front of existing

site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex.

04/22/23 9

Design & ConstructionNew School Development Update

3. Middle “CC” (Westside DRI)A. Planning 11/5/07 Received final approval for the project by the Board of County

Commission. This completes all necessary approvals. Comments: Developer conveyed the property to the SDOC through their CDD in

December 2007. Assessments will be used to fund the site acquisition at no cost to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation on Shared Park Facilities. Currently the County has not budgeted funds for improvements to the joint use park, beyond SDOC Field Middle School Standards. Off-site right and left turn lanes required on Goodman Rd. for access. Easement needed for off-site retention is in progress.

B. Design & Construction 5/1/08 Projected Construction Document completion for the core

classroom bldg. 5/15/08 Projected SFWMD Permit approval. 7/1/08 Projected construction document completion for gym building. 7/15/08 Possible core classroom building GMP for Board Approval. 1/3/10 School available for opening, pending permitting and contracting

plan. Comments: SDOC has received the CM’s evaluation and options for accomplishing

the opening of the school. Reuse of Osceola Plan elementary prototype at the front with core design adaptations for a Middle School along with a separate Gym/Classroom wing.

04/22/23 10

Design & ConstructionNew School Development Update4. Sports Authority Conversion (Alternative Programs)

A. Planning 11/13/07 Received final City Commission Approval for

Project. This completes all necessary approvals. Comments: Confirmation/clarification of elements of restrictive

covenants needed for Interlocal Agreement. Staff will continue to work to provide City staff with courtesy copies of construction plans.

B. Design & Construction 10/25/07 Scheduled for Construction Document completion. 11/2/07 Scheduled for CM bidding 1/29/08 Projected for GMP approval to the Board. 2/1/08 Projected Construction Start. 1/3/09 School available for Opening. Comments: Conversion of existing retail building to an Alternative

Education Center. 2nd floor structure will be constructed.

04/22/23 11

Design & ConstructionProject Highlight – Elementary J

Project Name: Elementary "J" As of: 4/17/2008 14:03

ScheduleDate of Commencement or Notice to Proceed 6/27/2007Contract Substantial Completion Date: 6/2/2008Approved Time Extensions (work days): 0Projected Substantial Completion Date: 6/11/2008Projected Final Completion Date: 8/1/2008

FinancialOriginal GMP Contract Amount: 13,500,000.00$

Change Orders:CO#1 426,000.00$ CO#2 (1,023,972.99)$ CO#3 51,430.00$ CO#4 (2,215,577.60)$ Subtotal (2,762,120.59)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ Contingency Balance 150,000.00$

Revised GMP Contract Amount: 10,737,879.41$

Value of Completed Payments: $5,112,267.48

Percent Complete based on Completed Payments: 53%

Notes:1

2

3

4

5 Project is currently on schedule for August 2008 Opening; but project is currently appoximately two weeks behind CM's Substantial Completion Date.

Change Order # 6 will be presented at the May Workshop, which encompasses Audio Enhancement and Interactive Board Rough-in and Wiring.

Building exteior in final stages of completion. Exterior painting completed. Installation of roof finish panels commenced April 10th, completion by April 30th. Installation of Windows completed.Interior finishes in progress. Painting started on the first floor, the first week of April, with drywall finishing in progress. First Floor: Mechanical work at 90%; Plumbing at 90%; Electrical 90%; Second floor framing completed with Drywall installation at 30%. Second Floor: Mechanical work at 40%; Plumbing at 70%; Electrical at 65%.

Site utility installation completed with exception of directional bore of main water line. Asphalt placement schedule for mid May. Finish grading of play field in progress.

04/22/23 12

Design & ConstructionProject Highlight – Elementary J

04/22/23 13

Design & ConstructionProject Highlight – Elementary J

04/22/23 14

Design & ConstructionProject Highlight – Sports Authority Conversion

Project Name: Sports Authority Conversion As of: 4/17/2008 14:05

ScheduleDate of Commencement or Notice to Proceed 2/1/2008Contract Substantial Completion Date: 10/15/2008Approved Time Extensions (work days): 0Projected Final Completion Date: 12/15/2008

FinancialOriginal GMP Contract Amount: 8,770,862.00$

Change Orders:Subtotal -$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ Current Contingency Balance 150,000.00$

Revised GMP Contract Amount: 8,770,862.00$

Value of Completed Payments: -$

Percent Complete based on Completed Payments: 0%

Notes:1

2

3

No Exposures Noted at this Time.

Project is one week ahead of CM's projected Schedule. Project is currently on Schedule for January 2009 Opening. Work currently in progress includes: New Foundations for new 2nd floor structure; Roof Patching; and Delivery of Structural Steel Package.

04/22/23 15

Design & ConstructionProject Highlight – Sports Authority

04/22/23 16

Design & Construction Request for Services

1. Solicitations under development – to Purchasing April 2008 Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, &

MCE) Flooring RFP

2. Advertised Solicitations –March/April 2008 CM at Risk for the Comprehensive Renovation at Osceola High School CM at Risk for the Comprehensive Renovation at St. Cloud High School

3. Solicitations Under Review/Selection Process Project Management Software Solution RFP Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2,

PHE, M, & N) HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, &

N) A/E Services for the Comprehensive Renovation at Osceola High School A/E Services for the Comprehensive Renovation at St. Cloud High School CM @ Risk for the OCSA HVAC Project CM @ Risk for Elementary School M and Elementary School N Reprographics Services for Construction Related Documents

04/22/23 17

Design & Construction Owner Direct Purchase Program

Tax Savings Summary – New SchoolsA B C D E F

Facility Purchase Orders Estimated Tax

Savings Paid To Date Accumulated Tax

Savings P.O.'s reconciled

to GMPTax Savings

reconciled to GMPHigh School EEE 11,299,536$ 681,523$ 10,713,300$ 661,539$ 10,713,300$ 900,000$

Elementary I 4,012,812$ 243,037$ 3,704,456$ 202,535$ 4,012,812$ 236,722$

Elementary J 3,368,147$ 204,339$ 2,050,765$ 124,296$ 1,023,973$ 150,000$

Elementary K 3,230,418$ 185,156$ 3,147,411$ 190,496$ 3,123,090$ 193,966$

Elementary L -$ -$ -$ -$ -$ -$

Sports Authority -$ -$ -$ -$ -$ -$

Middle School CC -$ -$ -$ -$ -$ -$

Totals: 21,910,914$ 1,314,055$ 19,615,932$ 1,178,866$

Report Legend:

A- Total Current Owner Direct Purchase Orders per facility.

B- Total Tax Savings estimated based on face value of Purchase Order.

C- Amount of Purchase Order paid through the end of the month.

D- Amount of Tax Savings accumulated based on C.

E- Amount of Purchase Orders that have been deducted via Change Order to the GMP.

F- Amount of Tax Savings that have been accounted/deducted in the GMP.

04/22/23 18

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board.

1. OCSA Auditorium Roof – contractor default

2. Celebration High School Close Out

04/22/23 19

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board.

1. OCSA Auditorium Roof – contractor default Final decision/response from Contractor/Manufacturer indicates that

complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys have drafted letter agreement for review. SDOC is working with the contractor to coordinate remedial work with the upcoming OCSA HVAC Replacement and Auditorium/Ballroom Renovation Project.

2. Celebration High School Closeout Work began during Winter break with the replacement of uncovered

damaged, roof drainage piping in the courtyard. Pending a clear report of the video investigation of the final storm water piping sections, in the courtyard, final closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000 retainage should follow immediately after. Expect PO request for outside dining canopy extension and related infrastructure work. This is expected to be a summer project.

04/22/23 20

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board.

Celebration High School Closeout Football field drainage. Based on the civil engineer’s report staff is

proceeding with a capital outlay project to raise the grade and pitch of the field playing area. This will increase the evacuation of surface water to perimeter swales, which will also be re-graded with additional new area drains tied into the existing storm water system. SFWMD permit modification application is in progress. Project is targeted as a summer project starting 6/2/08.

04/22/23 21

End of Presentation