School Management System

SCHOOL MANAGEMENT SYSTEM

By Akash Banginwar

COMPANY PROFILEAbout organization

ISTR is a rapidly growing, innovative, dynamic company situated in the very happening city of Pune, Nasik, Kolhapur.

ISTR provide the clients a strategic competitive edge in their marketplace by leveraging cost effective key technology resources to rapidly produce business critical applications. In today’s dynamically changing marketplace, ISTR work harder, faster and smarter to deliver high quality services and solutions to the clients. The delivery model is proven, flexible and highly cost-effective way to give the clients a technological edge over their competition.

Our Vision

To become one of the leading lights in software and web application development by providing reliable and quality services ensuring lasting customer satisfaction.

Our Mission

To rapidly produce business critical applications, high quality, timely and cost effective IT solution.

INTRODUCTIONEducation system forms the backbone of every nation. And hence it is important to provide a strong educational foundation to the young generation to ensure the development of open-minded global citizens securing the future for everyone. Advanced technology available today can play a crucial role in streamlining education-related processes to promote solidarity among students, teachers, parents and the school staff.

School Management System consists of tasks such as registering students, attendance record keeping controlling absentees, producing report cards, producing official transcript, preparing timetable and producing different reports for teachers and parents.

EXISTING SYSTEM

In the current system we need to keep a number of records related to the student and want to enter the details of the student and the marks manually. In this system only the teacher or the school authority views the mark of the student and they want to enter the details of the student. This is time consuming and has much cost.

Teachers may want to associate a student with his parent or emergency persons for disciplinary measures which need searching of the students record in the record office. It has been difficult to search a record from thousands of such records and observed that students can take any person claiming that he/she is their parent or emergency person which creates problem in control of students.

NEED FOR SYSTEMIn our proposed system we have the provision for adding the details of the students by themselves. So the overhead of the school authorities and the teachers is become less. Another advantage of the system is that it is very easy to edit the details of the student and delete a student when it found unnecessary. The marks of the student are added in the database and so students can also view the marks whenever they want.

Our proposed system has several advantages:User friendly interfaceFast access to databaseLess errorMore Storage CapacitySearch facilityLook and Feel Environment

SCOPE OF WORK

The purpose of any new technology is to make people life easier. This project is database used to manage the school and allows the administrators to register the daily required information of Students, Teachers & office staff.

School Management System will organize work inside school and proposed system will do the following tasks:

Insert student’s information such as student name, student number, address etc. Insert employee’s information such as employee name, number, address etc. Insert section’s information such as section name etc.Insert marks for each student in each subject he/she taken.View data about certain student and can edit it like adding or removing a student. View data about certain employee and can edit it like adding or removing an employee.

TECHNOLOGY USED

Microsoft Visual Studio 2005:

Visual Studio is a complete set of development tools for building ASP.NET Web applications, XML Web Services, desktop applications, and mobile applications. Visual Basic, Visual C#, and Visual C++ all use the same integrated development environment (IDE), which enables tool sharing and eases the creation of mixed-language solutions. In addition, these languages use the functionality of the .NET Framework, which provides access to key technologies that simplify the development of ASP Web applications and XML Web Services.

SAS (Statistical Analysis System)

SAS is driven by SAS programs, which define a sequence of operations to be performed on data stored as tables. Although non-programmer graphical user interfaces to SAS exist (such as the SAS Enterprise Guide), these GUIs are most often merely a front-end that automates or facilitates the generation of SAS programs. The functionalities of SAS components are intended to be accessed via application programming interfaces, in the form of statements and procedures.

Microsoft Office Access Microsoft Access, also known as Microsoft Office Access,

is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately.

Microsoft Access stores data in its own format based on the Access Jet Database Engine. It can also import or link directly to data stored in other applications and databases.

Software developers and data architects can use Microsoft Access to develop application software, and "power users" can use it to build software applications. Like other Office applications, Access is supported by Visual Basic for Applications, an object-oriented programming language that can reference a variety of objects including DAO (Data Access Objects), ActiveX Data Objects, and many other ActiveX components. Visual objects used in forms and reports expose their methods and properties in the VBA programming environment, and VBA code modules may declare and call Windows operating-system functions.

DATA FLOW DIAGRAM

School Manageme

ntSystem

0.0

ADMIN

STUDENT

STAFF

ADMIN

STUDENT

STAFF

Fees Details

admission details

Student details

Enquiry about admission

Salary details

admission details

Get admission details

Get admission

GetPayment slip

Context Level Diagram

First Level Data Flow Diagram

Admission

Process

Staff

Student

Student

Staff

2.0Fill the form submit

admission

Submit Staff details

Get admission

Get job

A

Add student Add Student

Details

Add employeeAdd Staff Details

Login Process

Admin

Staff

Enter User Name & Password

1.0

Pass_word

Check User Name & Password

Show messageCorrect or not

A

Pay Process

Exam Process

3.0

4.0

Student

Staff

Student

Staff

Exam

Student

Staff

Admin

Student

Staff

Admin

Pay feesDetails

Staff Details

Insert Fees Details

Get fees receipt

Get Pay slip

Exam Details

Give exam timetable details

Provide Exam

Details

Insert Exam Details

Get exam

timetable details

Get exam details

Get exam details

A

Fees_details

Payment_details

Insert Payment Details

Time_table

Insert Exam time_table

Result Generation process

Report Generatio

n

5.0

6.0

Student

Staff

Student

Staff

Marks

Admin

Enquiry about result

Give Result details

Get result

Get result details

A

AdminGet Result

details

Emp/student Attendance details

Staff Payment details

Student Fees details

Exam marks details

Staff details

Student details

Result details

Attendance

Exam

Result

details

Employee details

Student details

Salary details

Attendance details

Exam details

Marks

Marks DetailsInsert M

arks Details

Add Student

Add Emp

Fees

Payment

Second Level Data Flow Diagram

Submit Admission Form process

Get Admission Receipt

Student

Staff

Staff

Student

Student

Student

Staff

Staff

2.1

2.2

Fill the admission form details

Submit the form

Give the details

Get the form details

Get job details

Submit the form pay fees

Gives the staff

details

Gives the admission receipts

Get the job

Add student Add Student

DetailsAdd employee

Add Staff

Details

Paying Fees

Process

Get Salary

Process

Student

Staff

Student

Staff

3.1

3.2

Pay fees

Gives Category details

Get fees details

Gives Status details

Gives attendancedetails

Get payment/salary slip

Get the fee receipt

Add Student

Give categorydetails

Insert categorydetails

Emp_Attendance

Insert Emp Attendance

Add EmployeeInsert Status

detailsSet Allowance

Gives Allowance details

Entity Relationship Diagram

CLASS

RELIGION

DIVISION

CASTE CATEGORY

ADD STUDENT

ADDEMPLOYEE

Has Has

Has Has

Pays

FEES

Has

STU_ATTENDENCE

Gets

MARKS

Gets PAYMENT

Has

DESIGNATION

HasEMP_ATTEND

ENCE

WORKING_DAYS

Appear EXAM Has

SUBJECTS

VENDORS Provides PRODUCTS

Has TEARCHERS

Teach Has

QUALIFICATION

EXAM_TIME_TABLE

Has EXAM_DATES

1

M

M

M 1

1

1

M M 1

M

M

M

M

M

1

1

1

M M

M

M

M

M1

1

Has

ALLOWNCES

1

M

1

Has

SOFTWARE_SETTING

M

1

M

SUBJECT_TIME_TABLE

Has

1

1Has

1M

M1

M

CATEGORY_FEES

1

M

Has

M

1

1

MHas

1

M

Has

1

M

Daily_Time_Table

Has

Table Design

Column Name Data Type Constraints

sid AutoNumber Primary_Key

fname Text Not Null

mname Text Not Null

lname Text Not Null

pfname Text Not Null

pmname Text Not Null

plname Text Not Null

mfname Text Not Null

mmname Text Not Null

mlname Text Not Null

dob Date/Time Not Null

wt Number Not Null

ht Number Not Null

rid Number Foreign_Key(Religion)

rel_name Text Not Null

caste Text Not Null

bgroup Text Not Null

•Student Admission (addstudent)

bus_facility Text Not Null

mother_tounge Text Not Null

birth_mark Text Not Null

diesease Text Not Null

student_bus_no_rto Text Not Null

bus_no_school Text Not Null

student_adhar_card_no Text Not Null

pre_institute_name Text Not Null

pre_institute_address Text Not Null

e_physician_name Text Not Null

e_physician_address Text Not Null

e_physician_phone Number Not Null

classs Number Foreign_Key(Add_Class)

occupation_father Text Not Null

edu_father Text Not Null

fbgroup Text Not Null

email Text Not Null

father_office_address Text Not Null

cont1 Number Not Null

occupation_mother Text Not Null

edu_mother Text Not Null

mbgroup Text Not Null

memail Text Not Null

mother_office_address Text Not Null

cont2 Text Not Null

caddress Text Not Null

paddress Text Not Null

talukatem Text Not Null

districttem Text Not Null

pintem Number Not Null

talukaper Text Not Null

districtper Text Not Null

pinper Number Not Null

ddate Date/Time Not Null

user_name Text Not Null

sex Text Not Null

addate Date/Time Not Null

fromyy Text Not Null

toyy Text Not Null

installments Number Not Null

category Text Not Null

Acadmic_year Text Not Null


sid Number Foreign_key(addstudent)

adate Date/Time Not Null

astatus Text Not Null

dd Number Not Null

mm Number Not Null

yy Number Not Null

ddate Text Not Null



class Number Not Null

div Text Not Null

•Student Attendance(stu_attendance)


rid Number Primary_key



•Assign Religion(Religion)


eid Number Primary_key

efname Text Not Null

emname Text Not Null

elname Text Not Null

epfname Text Not Null

epmname Text Not Null

eplname Text Not Null

emfname Text Not Null

emmname Text Not Null

emlname Text Not Null

dob Date/Time Not Null

wt Number Not Null

Ht Number Not Null

marries_status Text Not Null

jodate Date/Time Not Null

did Number Foreign_Key(designation)

day_id Number Foreign_Key(Workingday)

quali Text Not Null

desig Text Not Null

•Employee Details(addemployee)

aid AutoNumber Not Null

sex Text Not Null


caste Text Not Null

bgroup Text Not Null

mother_tounge Text Not Null

birth_mark Text Not Null

dieaseas Text Not Null

teacher_bus_no_rto Text Not Null

bus_no_school Text Not Null

adhar_card_no Text Not Null

pre_institute_name Text Not Null

pre_institute_address Text Not Null

bus_facility Text Not Null

e_physician_name Text Not Null

e_physician_address Text Not Null

e_physician_phone Number Not Null

status_id Number Foreign_key(set_Allowance)

basic_pay Number Not Null

add_class Number Not Null



fbgroup Text Not Null

email Text Not Null

father_office_addres Text Not Null

cont1 Text Not Null

occupation_spouse Text Not Null

edu_spouse Text Not Null

Subgroup Text Not Null

Semail Text Not Null

spouse_office_addre Text Not Null

cont2 Number Not Null

caddress Text Not Null

paddress Text Not Null

talukatem Text Not Null

districttem Text Not Null

pintem Number Not Null

talukaper Text Not Null

districtper Text Not Null

pinper Number Not Null

ddate Text Not Null


eemail Text Not Null

econt1 Number Not Null

yy Text Not Null

mm Text Not Null

dd Text Not Null



eid Number Foreign_key(addemployee)

adate Date/Time Not Null

astatus Text Not Null

dd Number Not Null

mm Number Not Null

yy Number Not Null

ddate Text Not Null



•Employee Attendance(emp_attendance)


cat_id Number Foregin_key(Category)

cat_name Text Not Null

classs Number Not Null

fee_amt Number Not Null

periodf Text Not Null

periodt Text Not Null

ddate Text Not Null

user Text Not Null


•Category Fees Structure(cate_fee)


cast_id Number Primary_key

rid Number Foregin_key(Religion)

cast_name Text Not Null


•Caste(castt)


cat_id Number Primary_key

cat_name Text Not Null


•Category(category)


cat_id Number Foreign_key(Category)

cast_id Number Foreign_key(Caste)


•Assign caste to category(category_cast)Comp.P.K(cat_id +cast_id)


classs Number Primary_key


•Add class(addclass)


classs Number Foregin_key(Addclass

)

did Number Primary_key

division Text Not Null

ddate Text Not Null



•Add Division to class(adddiv)


sub_id Number Primary_key

sub_name Text Not Null

marks Number Not Null

pass_marks Number Not Null


•Add Subject(subjects)


Sid Number Foregin_key(addstudent)

Classs Number Foregin_key(addclass)

did Text Foregin_key(adddiv)

Roll Number Not Null

Fdate Text Not Null

Tdate Text Not Null

bona_status Text Not Null

lc_status Text Not Null

ddate Text Not Null


Academic_year Text Not Null

•Assign Division & Roll no. student(adddivision)


sub_id Number Foregin_key(Subjects)

classs Number Foregin_key(addclass)

did Number Foregin_key(adddiv)


•Add class Subject(class_subject)


did Number Primary_key

designation Text NotNull

Acadmic_year Text NotNull

•Designation(designation)



did Number Foregin_key(adddiv)

qid Number Foregin_key(qualification)

sub_id Number Foregin_key(subjects)

teacher Text NotNull

aid Number Foregin_key(addemploye)

user_name Text NotNull

ddate Date/Time NotNull


•Teachers(teachers)


day_id Number Foregin_key(Workingday)

day Number NotNull

school_st_tm Date/Time NotNull

lecture_no Number NotNull

lecture_st_tm Date/Time NotNull

lecture_tm Number NotNull

breakno Text NotNull

after_lec Number NotNull

recess_tm_min Number NotNull


•Daily Time Table Settings(Daily_timetable_settings)



division Text Foregin_key(adddiv)

subject Text NotNull

sub_id Number Foregin_key(subjects)

day_id Number Foregin_key(Workingday)

teacher Text NotNull

lecture_no Number NotNull

period_no Number NotNull

ddate Text NotNull

username Text NotNull

ftime Date/Time NotNull

ttime Date/Time NotNull


•Create Time Table(Daily_time_table)


sinfo Text Primary_key

svalue Text NotNull

ddate Text NotNull

user Text NotNull

•Software Settings(software_settings)


qid AutoNumber Primary_key

quali Text NotNull


•Add Qalifiction(qualifiction)


Status_id Number Primary_key

did Number Foreign_key(desination)

designation Text NotNull

etype Text NotNull

DA Number NotNull

TA Number NotNull

HRA Number NotNull

PF Number NotNull

da_status Text NotNull

ta_status Text NotNull

hra_status Text NotNull

pf_status Text NotNull

TDS Number NotNull

tds_status Text NotNull


•Set Allowances(set_allowances)


pid Number Primary_key

eid Number Foregin_key(addemploye)

status_id Number Foregin_key(setAllowances)

pdate Text NotNull

basic_pay Number NotNull

da Number NotNull

ta Number NotNull

hra Number NotNull

gross_pay Number NotNull

pf Number NotNull

net_pay Number NotNull

ddate Text NotNull



•Payment Details(payment_details)


vid Number Primary_key

vregno Number NotNull

vname Text NotNull

vaddr Text NotNull

office_cont Number NotNull

mob_cont Number NotNull

vdate Text NotNull



•Vendor Details(vendor_details)


pid Number Primary_key

vid Number Foregin_key(Vender_detail)

pname Text NotNull

ddate Text NotNull

usr Text NotNull


•Product Details(product_details)


pur_id Number Primary_key

pid Number Foregin_key(Product_details)

vid Number Foregin_key(Vender_detail)

iname Text NotNull

iquantity Number NotNull

i_rate Number NotNull

ipur_date Text NotNull

itax Number NotNull

itotal Text NotNull

sdate Text NotNull



•Purchase Details(purchase_details)


fid Number Primary_key

sid Number Foregin_key(addstudent)

cid Number Foregin_key(category fees struct)

ftype Text NotNull

dd Number NotNull

mm Number NotNull

yy Number NotNull

installments Number NotNull

ddate Text NotNull

user Text NotNull

cashier_name Text NotNull

paying_mode Text NotNull

bank_name Text NotNull

dd/check_no Memo NotNull

remark Text NotNull

total_fees Number NotNull

fees_paid Number NotNull

paid_by Text NotNull

status Text NotNull

classs Number NotNull

Division Text NotNull


•Fees Details(fees_details)


gid Number Primary_key

gname Text NotNull


•Create Message Group Name(mas_group)


gid Number Forigen_key(mas_group)

sid Number Forigen_key(addstudent

)

ddate Text NotNull



•Add Student Into Message Group(msg_group)


gid Number Forigen_key(mas_group)

sid Number Forigen_key(addstudent)

mdate Date/Time NotNull

msg Text NotNull

ddate Text NotNull



•Message Report(msg)


exid Number Primary_key

ex_am Text NotNull

outof Number NotNull

ddate Text NotNull



•Exam(exam)


exid Number Foreign_key(exam)

edate Text NotNull

end_date Text NotNull


did Number Foregin_key(addiv)

ex_rec_id Number NotNull


•Exam Dates(Exam_Date)


extid AutoNumber Primary_key

exid Number Forigen_key(exam)

edate Text NotNull

classs Number NotNull

division Text NotNull

emonth Number NotNull

eyear Number NotNull

ddate Text NotNull



•Exam Time Table(ex_time_table)


extid Number Forigen_key(Exam

timetable)

etimef Text NotNull

etimet Text NotNull

Sub_id Number Forigen_key(Subjects)

sub_name Text NotNull

exdate Text NotNull


•Exam Subject Time Table(Subject_time_table)


day_id Number Primary_key

day Text NotNull

•Working Days(workingday)


sid Number Forigen_key(addstudent)

exid Number Forigen_key(exam)

subject Text NotNull

marks Number NotNull

outof Number NotNull

Ddate Text NotNull


sub_id Number Forigen_key(subjects)

edate Text NotNull


•Exam Marks(marks)

•Log-in(pass_word)


usernm Text Primary_key

pass Text NotNull

priority Text NotNull

SYSTEM SCREEN SHOTS

•Log-In Page:

•Dash Board(Main Screen):

System screen Shots

•Set Allowances:

•Add Caste:

•Add Religion:

•Daily Timetable Settings:

•Assign Subject Teacher:

•Add Student Information Form:

•Add Parents Information Form:

•Assign Class & Division For Student:

•Assign Roll Number For Student:

•Student Fees Payment:

•Sent Message Individually:

•Sent Message to Group:

•Add Vendor Details:

Daily Timetable creation1

•Daily Timetable creation For Student :

•Daily Timetable creation For Teacher:

•Result in PDF Format :

GRAPHICAL REPORT OF RESULT

•Student Report :

•Student Attendance Report :

•Send Message Report :

•Generate Bonafide Certificate :

•Generate Bonafide Certificate into PDF Format :

THANK YOU…..

Date post:	12-May-2015
Category:	Education
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