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School of Earth and EnvironmentFaculty of Environment
Induction Meeting
Postgraduate Research Degree Study
PhD
MPhil
MSc by Research
October 2011
School of Earth and EnvironmentFaculty of Environment
Induction Programme
Today:• 9.30 Welcome: Head of School• 9.30 Studying with us• 10.30 Introduction to Skills Training• 10.45 Outreach and Public Engagement• 10.55 Coffee break***• 11.30 Group photograph• 12.00 Department Tours: Jerry and Bob• 12.30 Campus Tours: Student Reps• 13.00-14.00 Room allocation, photos, keys• 14.00-16.00 SRI Induction
*** Registrations for ‘Training for Teaching’ and ‘Equality and Diversity’ sessions
School of Earth and EnvironmentFaculty of Environment
….key facts
One of the UK’s very best research departments for Earth and environmental science; second only to Edinburgh (RAE2008)
One of the largest research clusters of environmental and social scientists in the UK and internationally
Over 100 research active staff
Over 150 research degree students (PGR)
Over 180 taught postgraduate Masters (PGT)
School of Earth and EnvironmentFaculty of Environment
…our mission
to combine world-class Earth and environment sciences with environmental social sciences in
both fundamental and applied research
RAE 2008
School of Earth and EnvironmentFaculty of Environment
…key peopleProfessor Andy Dougill, Head of School
Dr Andrea Jackson, Deputy Head
Professor Martyn Chipperfield, Director of the Environment Faculty Graduate School
School of Earth and EnvironmentFaculty of Environment
…key people
Heads of Research Institutes:
Institute for Climate and Atmospheric Science (ICAS): Dr Steven Dobbie
Earth Surface Science Institute (ESSI): Dr Cris Little
Institute of Geophysics and Tectonics (IGT): Professor Jurgen Neuberg
Sustainability Research Institute (SRI): Professor Andy Gouldson, Director, and Professor Jouni Paavola, Co-Director
School of Earth and EnvironmentFaculty of Environment
…key contacts
Professor Alan Haywood……………… PGR Tutor
Dr Sebastian Rost…………….............. Deputy PGR Tutor
Mrs Michelle Lesnianski…..………….. PGR Administrator
Mrs Angela Gardner…………………….. PGR Support Assistant
Professor John Barrett…………………. SRI Director of Postgraduate Research
Dr David Bond……………………………… Faculty Skills Training Manager
H&S Co-ordinators………………………. David Banks, Fieldwork
Jerry Lee, Building/Facilities
Jane-Marie Stocks, Labs/Workshops
School of Earth and EnvironmentFaculty of Environment
University Graduate Board
Faculty of Environment Graduate School Committee
School Research Committee
Head of School
Postgraduate Research Tutor
Research Degree Student (You!) …. Supervisor/RSG
…management structure
School of Earth and EnvironmentFaculty of Environment
…key documents
University Code of Practice and Faculty Protocol SEE Postgraduate Research Student Handbook University Research Student Handbook
All documents, web links, forms and handbooks are available online via
the School PGR web page:
http://www.see.leeds.ac.uk/current/research-pg/index.htm
School of Earth and EnvironmentFaculty of Environment
…our aim
To train you to be capable of independent research
Evidence of originality
Evidence of independent critical ability
Undertaking research suitable for publication
To train you to be an employable graduate
School of Earth and EnvironmentFaculty of Environment
…aims of research degree study
Advancement of knowledge
Acquisition of key research skills
Award is a recognition of such a level of professional competence and innovative skills that you can be expected to undertake effective research without the need for supervision
School of Earth and EnvironmentFaculty of Environment
…aims of research degree study
Capacity to work to deadlines
Ability to present concise but informative verbal and written reports
Understanding of potential safety risks generated by your work
Technical competence alone is insufficient to merit the award of PhD; you must have significantly advanced knowledge in your field and demonstrate a broad understanding of the scientific and societal context of your research.
School of Earth and EnvironmentFaculty of Environment
…at the end of your PhD you should have:
Completed work that is innovative and which has made a significant advancement in knowledge is your field
Presented a concise high quality thesis of 100,000 words (300 pages)
A sound knowledge of the literature and data sources in your subject
A good understanding of the concepts underpinning your research field
Competence in the techniques used in the study and understanding of the principles of methods utilized in the instrumentation and in any limitations to the equipment used
School of Earth and EnvironmentFaculty of Environment
…at the end of your PhD you should have:
An appreciation of the appropriate means of analysis, including (where appropriate) the processing of data obtained and in the computer manipulation of results and graphical presentations
The ability to design and execute your own research without guidance
The capability to present your work in a concise logical and coherent manner
An understanding of the potential hazards associated with your field and knowledge of the relevant COSHH legislation
Awareness of scientific ethics and professional conduct of research
School of Earth and EnvironmentFaculty of Environment
…supervision and support
Pastoral care
The PGRT is your personal tutor. You can contact him with any issues related to your studies.
• The PGRT holds a drop-in session each month (dates are advertised in the School’s newsletter and on the School’s plasma screens). At these sessions, you can call in and discuss your progress, the supervision that you are receiving, and to raise any concerns that you may have, in confidence. If the PGRT is your supervisor, then you can arrange to see a nominee.
• Any issues can be brought to the School’s management committee via your Institute Student Representative.
School of Earth and EnvironmentFaculty of Environment
…your supervision/examination team
you will have a Lead Supervisor who will take primary responsibility for your research degree supervision
you will have a co-supervisor
you may have an external supervisor (CASE awards, collaborations)
you will have a Transfer (upgrade) Examiner
you may have a Transfer (upgrade) Chair
you will have an Internal AND an External Examiner for your PhD viva (part-time students who are also members of staff will have an Internal and 2 External Examiners)
School of Earth and EnvironmentFaculty of Environment
…your supervisors’ responsibilities
day-to-day/regular supervision
encouragement to attend relevant lectures, seminars and scientific meetings
to assist in defining the problem to be tackled in the course of the research
to assist in producing a realistic and achievable timetable
School of Earth and EnvironmentFaculty of Environment
…your supervisors’ responsibilities
to discuss your training needs and agree a training plan annually
agreeing to at least 10 supervision meetings each year (FT) and agreeing the notes of each meeting (5 meetings per annum for Part-time and Split-site study)
to comment on written work submitted by you
to provide written feedback on your progress
to generally advise on your research and preparation of your thesis
School of Earth and EnvironmentFaculty of Environment
…what we expect from you
to arrange and attend a formal training plan meeting with your supervisor each year
to arrange and attend regular supervisory meetings and to seek out your supervisor as problems arise
to carry out research effectively and to submit regular written progress reports, within agreed timescales and to a satisfactory standard
all of the above is monitored on your on-line PDR System record and must be kept up-to-date via http://www.pdr.leeds.ac.uk
School of Earth and EnvironmentFaculty of Environment
…what we expect from you
dedication and application to your research
wide reading in and around your subject and maintenance of a literature database
periodic review of the plan of your proposed research and discussion of any suggested variation with your supervisor
attendance at any courses, lectures, seminars and conferences as agreed in your skills training analysis
School of Earth and EnvironmentFaculty of Environment
…what we expect of you
to promptly draw the attention of your Supervisor or PGR Tutor/Administrator to any serious concerns, requests for suspensions/extensions, or any other matter which you consider important and which may affect your time spent at Leedsadherence to laboratory regulations and health and safety instructionsto complete your PhD within 3 years where possible – we cannot guarantee a desk/pc beyond 3 years
School of Earth and EnvironmentFaculty of Environment
Registration: as ‘Provisional’ PhD until ‘Transfer’ at end of Year 1; Induction Meeting; Initial training courses.
Month 1: Training Skills Analysis with supervisors
Month 6: Attend Publications Masterclass run by PGRT.Submit mid-year report and arrange meeting with supervisory panel to discuss your summary of achievements, particular strengths, goals for
progression to successful transfer/upgrade. Arrange Transfer Examiner and date for viva.
Month 9-11: Present ‘Transfer’ talk to Institute members. Produce Transfer/Upgrade Report, attach Statement of Academic Integrity,
submit to Transfer Panel.
Month 2: 5-minute Introductory Talk to PhDs/staff
Month 11: Advise the PDRA when your on-line PDR System record is up-to-date with: training plan, 10 supervision meeting reports, 6 months report and meeting notes; transfer report and recommendation. You will then be able to
Register for Year 2. Co
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r 1:
Pro
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PhD
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School of Earth and EnvironmentFaculty of Environment
Registration: as ‘PhD’ or other category, following decision of Transfer Panel
Month 13: Training Skills Analysis update with supervisors
Months 22-23: Submit 24 months report OR publication which can be in draft if not yet published. Arrange meeting with supervisors
and complete 24 Months meeting pro forma.
Month 24: Advise PDRA when on-line PDR System is up-to-date with: training plan, 10 supervision meeting reports, 24 months
report/publication and associated meeting notes. You will then be permitted to proceed to on-line registration for Year 3.
Cor
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Pro
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School of Earth and EnvironmentFaculty of Environment
Registration
Month 25: Training Skills Analysis update with supervisors
Months 33: Agree outline of PhD thesis chapters and commence writing-up. Arrange meeting with supervisors and complete 33
Months meeting notes. Discuss Internal and External Examiners, and prepare and submit Exam Entry form to PGRA.
Month 36: Advise PGRA when PDR System is up-to-date with: training plan, 10 supervision meeting minutes, outline of PhD thesis chapters and draft of one chapter, and 33 months meeting notes. If you are not ready to submit your thesis by now, you will be required
to Register for Year 4 which is normally the ‘overtime’ /writing-up year. We recommend that you have a mock viva as part of your
preparation for the real thing!Finally: submission of 300 page (100,000 words) thesis and viva! C
ore
rese
arch
and
10
supe
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ion
mee
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Yea
r 3:
Pro
gres
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sum
mar
y
School of Earth and EnvironmentFaculty of Environment
…at least once during your studentship
attend an international conference
present at the annual Faculty of Environment Conference or University Researcher Conference
attend a UK Grad School ‘vitae’ if you are sponsored by a UK research council
School of Earth and EnvironmentFaculty of Environment
…musts
Students whose first language is not English must take the University English Language Test (UELT) to assess the level of support needed from the Language Centre.
Information about the test is on The Language Centre web pages: http://www.leeds.ac.uk/languages/facility/intl_inf.htm
Tests can normally be taken on Friday afternoons.
School of Earth and EnvironmentFaculty of Environment
…musts
… your help will be needed for demonstrating in our labs and leading tutorials – to be eligible you must receive training – registrations will be taken during the coffee break and this afternoon 1-2pm in this Seminar Room:
Training for Teaching: Thursday 6 October 9.30-16.30
School of Earth and EnvironmentFaculty of Environment
…musts
PhD Essentials - Getting Started: Thursday 6 October (but most students will attend the Training for Teaching Day and priority must be given to that training) OR Thursday 13 October OR Friday 14 October – make sure you are available on 13th and 14th because you will be allocated to one of them flexibly.
Library Skills:
Choose one of 4 dates advertised for each of these sessions (see the induction programme) and book a place on-line via the Faculty Training and Development Calendar. You must attend both sessions in this order:
Pt. 1: Finding Information for your PhD
Pt. 2: Managing Information for your PhD
School of Earth and EnvironmentFaculty of Environment
…you first presentation:
1st Year PhD Introductory Talks:
These are 5 minute talks to introduce you and your research to the School. The PGRA will contact you soon to find out which date is convenient for you and your supervisor:
School of Earth and EnvironmentFaculty of Environment
…your first presentation
1st Year PhD Introductory Talks:
Seminar Rooms 1 & 2 (8.119a/b) on:
Tuesday 8 November 1-2pm
Wednesday 9 November 12-1pm
Friday 11 November 12-1pm
Tuesday 15 November 12-2pm
Friday 18 November 12-1pm
Monday 21 November 1-2pm
School of Earth and EnvironmentFaculty of Environment
…tomorrow
Here :
09.30 Health and Safety: Dr David Banks10.00 Computer Systems: Chris Morgan10.30 Coffee break11.00 Faculty Finance: Naomi Armstrong and Joanna McIntyre11.30 Equality and Diversity – Introduction to Training
15.30 Welcome Party: Reception Foyer/Common Room17:00 The pub…. Until late!
School of Earth and EnvironmentFaculty of Environment
For all updates….handbooks….forms and
pro formas….web links….
http://www.see.leeds.ac.uk/current/research-pg
and check your email regularly!