THEUNIVERSITYOFAUCKLAND

SCHOOLOFENVIRONMENT

HealthandSafetyManual

CONTROLLEDDOCUMENT

VERSION1.1–April2017

Contents HealthandSafetyPolicy ................................................................................................................................... 3 HealthandsafetycontactsinENV ................................................................................................................... 4 WhattodoinanEmergency ............................................................................................................................ 7 InformationforStudentFieldTripParticipants ............................................................................................... 9 Fieldsafety ....................................................................................................................................................... 13 Vehicles ............................................................................................................................................................ 16 RiskAssessmentandManagement ................................................................................................................ 22 BoatSafety ...................................................................................................................................................... 27 Chainsaws ........................................................................................................................................................ 30 Electricityinthefield ...................................................................................................................................... 32 Electrofishing ................................................................................................................................................... 34 Fielddeploymentandstructures .................................................................................................................... 36 GeophysicsSafety ........................................................................................................................................... 38 Rivers,streamsandwading ............................................................................................................................ 39 Vibrocorer ........................................................................................................................................................ 43 Workingincoastalenvironments ................................................................................................................... 46 Appendix1:RelevantDocuments

Appendix2:AnnualHealthandSafetyDeclaration

Appendix3:Incident/Accidentreportingform

Appendix4:Single-dayfieldworkform

Appendix5:Multi-dayfieldworkform

Appendix6:Classtripform

Appendix7:Studentfieldtripdetailsandrequirementsform

Appendix8:Studentfieldtripacknowledgementform

Appendix9:After-hoursaccessrequestform

Appendix10:Driveragreementform

Appendix11:Studentdriveragreementform

Appendix12:Studentpassengeragreementform

Appendix13:RiskRegister

Appendix14:HazardNotificationform

HealthandSafetyPolicyHealthandsafetyhasavitalroletoplayinsupportingandenablingeducation,researchandknowledgeexchangeatour

University.Workingtogetherwecanmakefurtherimprovementsandsustainasafeandsupportiveenvironmentinwhichboth

staffandstudentscanflourish.

TheUniversityplacesthesafeguardingofthehealthandsafetyofitscommunityattheheartofitsStrategicPlanincludingitasa

strategicobjective,‘Asafeandhealthyenvironment’.AsthegoverningbodyoftheUniversity,theCounciliscommittedto

providingasafeandhealthyworkplace,forstaff,studentsandvisitors,whichtheUniversitywillachieveby:

• Ensuringthatallourleadersdemonstrateaseriouscommitmenttosoundhealthandsafetyworkingpractices.

• Ensuringthatallourleaders,staffandstudentsshareamutualcommitmenttobuildingandmaintaininghealthyandsafe

work,researchandstudypractices.

• Receivingregularreportsofouraccidentandincidentrates,andotherperformancemeasures,whichshouldbeator

betterthanappropriatesectornorms.

• Ensuringthatourorganisationalcultureischaracterisedbyattitudestohealthandsafetywhichareproactive,

responsibleandbasedonmutualrespectandregard.

LegislationimposesstatutorydutiesontheUniversity,itsgovernors,itsleadersanditsstaff,(generallyandinrelationtospecific

healthandsafetytopics),whilstcivillawimposesawiderdutyofcaretoprotectstaff,studentsandotherpeoplefromharm.But

asacommunitytheUniversitymustgobeyondlegislativecompliancetoaculturethatisproactiveinsupportingthehealthand

safetyofallitsmembers.

Thistransformationwillrequirecommitmentfromeachandeverymemberofstaffandstudents,workingwithourhealthand

safetypolicyandUniversitypractices,tobuildacultureof‘zeroharm’.IknowthatIcanrelyonyoursupporttoachievethis

result,forthebenefitofall.

TheUniversityofAucklandbelievesthatthehealthandsafetyofallmembersofitscommunityisamongitshighestpriority.The

Universityiscommittedtothehigheststandardsofhealthandsafetythroughcontinualimprovementandthecontrolofrisk

whilstensuringthecontinueddeliveryofworld-classeducationandresearch.Toachievethis,theUniversitywillensureeffective

managementofriskbysettingandreviewingaquality-basedoccupationalhealthandsafetymanagementsystem,andby

allocatingtheresourcesnecessarytoattaintheseobjectives.TheUniversitywillalsodefineclearmanagementsystemsand

ensuretheengagementofallofourstaffthroughconsultationwiththemandtheirrepresentatives,whenconsideringtheactions

necessarytomeetthispolicy.

ItisthePolicyofthisUniversityto:

1. Demonstrateexcellenthealthandsafetypracticewithlegalcomplianceasaminimum

2. Developacultureofmutualaccountability

3. Implementpolicyandprotocolrequirements

4. DevelopandcontinuetoimproveanoccupationalhealthandsafetymanagementframeworkbaseduponUniversity

protocols

5. Definehealthandsafetyresponsibilitiesforrole-holders

6. Consultandactivelypromoteparticipationwithstaff,studentsandcontractorstoensuretheyhavethecommitment,

training,skills,knowledgeandresourcestomaintainahealthyandsafeenvironment

7. Implementeffectivecommunicationandconsultationsystemsforhealthandsafety

8. Settargetsandestablishsystemstomeasure,appraiseandreportonhealthandsafetyperformanceinpartnershipwith

staffandtheirrepresentatives

9. Putinplacemechanismstocontinuouslyimprovehealthandsafetyperformanceandlearnfromourincidentsby

encouragingstafftoreportaccidents(includingill-health),incidents(includingnearmisses)andnon-conformity

10. HaveaUniversitylevelhealthandsafetycommitteethatmeetsregularly

11. Establishriskmanagementsystemstopreventinjuryandillhealth

12. Instituteasystemwherebyhealthandsafetyisconsideredduringthedesign,planningandconductofallactivitiesatthe

University.

Theeffectivedeliveryofthepolicyrequireseveryonetoacceptapersonalresponsibilityforhealthandsafety.TheUniversitywill

provideprofessionalandcompetentsupportandadvicetoallmembersofourcommunity.

AfullcopyoftheUniversitypolicycanbefoundhere.

HealthandsafetycontactsinENV

SchoolofEnvironmentHealthandSafetyOfficer

BlairSowman

Phone:+6493737599ext84128

Email:b.sowman@auckland.ac.nz

UniversityHealthandWellnessManager

IanO’Keefe

Phone:+6493737599ext89645

Email:i.okeefe@auckland.ac.nz

UniversityHazardsandContainmentManager

DavidJenkins

Phone:+6493737599ext86714

Email:d.jenkins@auckland.ac.nz

EnvironmentHealthandSafetyCommittee

BlairSowman–TechnicalManager

Phone:+6493737599ext84128

Email:b.sowman@auckland.ac.nz

PaulKench-Academic(HOS)

Phone:+6493737599ext88440

Email:p.kench@auckland.ac.nz

JonTunnicliffe–AcademicStaff

Phone:+6493737599ext82320

Email:j.tunnicliffe@auckland.ac.nz

AndresArcila-ProfessionalStaff

Phone:+6493737599ext87417

Email:a.arcila@auckland.ac.nz

StudentHealth&SafetyRepresentation

StudentswantingtoraiseHealth&SafetyissuescandosodirectlytotheCommitteemembersorviatheir

respectiveUndergraduateorPost-graduateCommittees.

RegisteredElectricalServiceTechnicians

ColinYong

Phone:+6493737599ext88860

Email:c.yong@auckland.ac.nz

NationalRadiationLicensees

IlyasQasim

Phone:+6493737599ext89164

Email:ilyas.qasim@auckland.ac.nz

JohnWilmshurst

Phone:+6493737599ext87638

Email:j.wilmshurst@auckland.ac.nz

MPITransitionalFacilityOperators

BlairSowman–Manager

Phone:+6493737599ext84128

Email:b.sowman@auckland.ac.nz

NataliaAbrego-DeputyOperator

Phone:+6493737599ext82433

Email:n.abrego@auckland.ac.nz

BoatSkippers

BrendanHall

Phone:+6493737599ext84562

Email:b.hall@auckland.ac.nz

DavidWackrow

Phone:+6493737599ext81396

Email:d.wackrow@auckland.ac.nz

ENVLaboratoryandWorkshopfacilitiesandtheirhazardsLab Room Hazard

HSNO = HSNO rated lab TF = Transitional Facility

EQ = contains hazardous equipment

Hazard Rating Technician in Charge Academic(s) in Charge Induction process

Building 302 Teaching Laboratory – Dry 302.130 EQ Low Andres Arcila,

Neville Hudson Barry O’Connor General

Teaching Laboratory - Wet 302.140 EQ Low Andres Arcila, Neville Hudson

Barry O’Connor General

Sedimentology 302.420 EQ Low David Wackrow Paul Augustinus General

Dendrochronology 302.450 EQ Med Colin Yong Gretel Boswijk General

Ecology 302.456 HSNO, EQ Med Brendan Hall Kevin Simon General

Coastal and Hydrology 302.460 EQ Low Brendan Hall Paul Kench General

Climate 302.485 EQ Low Colin Yong Jenifer Salmond General

Geophysics 302.489 EQ Low Colin Yong Jenifer Salmond General

Particle Analysis 302.491 EQ Low David Wackrow Paul Augustinus General

Environmental Chemistry 302.730 A, B, C, D

HSNO, EQ, TF Med Natalia Abrego Luitgard Schwendenmann, Kevin Simon, Paul Augustinus

General, Laboratory and TF

Transitional Facility 302.790 HSNO, EQ, TF Med Blair Sowman n/a General, Laboratory and TF

Building 301 Earth Science Processing 301.039 EQ Med to High Andres Arcila Phil Shane General and Workshop

iTRAx 301.053 EQ Med to High Ilyas Qasim Michael Rowe General, Laboratory and x-ray

X-ray Preparation 301.414 EQ Med to High Ilyas Qasim Michael Rowe General, Laboratory and x-ray

X-ray Fluorescence (XRF) 301.415 EQ Med to High Ilyas Qasim Michael Rowe General, Laboratory and x-ray

X-ray Diffraction (XRD) 301.416 EQ Med to High Ilyas Qasim Michael Rowe General, Laboratory and x-ray

Postgraduate Rock Analysis Room 301.511 EQ Low Neville Hudson n/a General

Academic Rock Analysis Room 301.525 EQ Low Neville Hudson Julie Rowland General

Microscopy 301.533 EQ Low Andres Arcila Phil Shane General

Specialised Geochemistry Preparation (HF) 301.535 HSNO, TF, EQ Med to High Natalia Abrego Michael Rowe General, Laboratory and HF

Microscopy (Cryogenic and Gas) 301.536 HSNO Low to Med Andres Arcila Phil Shane Cryogenic safety

Geochemistry Preparation 301.539 HSNO, TF, EQ Med to High Natalia Abrego Michael Rowe, Joel Baker General and Laboratory

WhattodoinanEmergencyAppropriateformsofcommunicationmustbetakenintothefield.Inmostcases,personalcellphonesaresufficientifcoverageisadequate.Dependingonwhereyouareundertakingyourfieldwork,andthephonecoverageinthearea,youshouldconsidertakingaGPSorradioorEPIRBorPLBorsatellitephone.TheSchoolofEnvironmenthasunitsyoucancarrywithyouanduseinanemergency.Thisaremonitored24hoursaday.Satellitephonesareavailableexternallyforhire.

Communication

Thedetailsofcontacts,itinerary,andparticipantsmustbedocumentedandapprovedinoneofthefieldworkforms(seeappendices4,5and6).Inminorcases,emailcorrespondencewillsuffice but it is preferred that a FieldWork Form is completed and approved for all fieldactivitiesandcopiesaredistributedtotheindividualorgroupinvolved,theSchoolcontact(s),andexternalcontact(s).AllcorrespondencemustbeapprovedandmaintainedbytheSchoolsHealth&SafetyOfficer.Establishascheduleofcheck-incallsifappropriate(especiallyifworkinginremotelocations).Adviserelevantpeopleofanychangeinitinerary.Whenfieldpartiesdispersefortheiractivities,thefieldtripsupervisorshallmaintainasystemwhichwillfacilitatethelocationofgroupsandindividualsshouldtheygomissing.Attheendofeachactivityordayinthefield,remembertoaccountforallparticipantsandnotifyyoursafereturntotherelevantcontacts.Forstudentsundertakingtheirpostgraduatefieldresearch,itisstronglyadvisedthattheykeepinregularcontactanddiscussionwiththeirsupervisor(s).

Networkofcontacts

Aneffectivenetworkofcontactsmustbeestablished.ThecontactnumbersforthesemustbedocumentedontherelevantFieldTripformanddistributedastoeachcontact.Thesecontactscaninclude;

1. FieldResearcherorFieldTripSupervisorinvolved2. Schoolcontact(s)3. Participants(ifpractical)4. Emergencyservices5. External contact(s) (optional) – (e.g. accommodation managers, land owners,

family,etc.).Thesecontactsmustbecapableandwillingtotakeappropriateactionshouldyouneedthemorfailtoreturnonschedule.

Ifnecessary,acontactpersoncanbeentrustedtomonitorthewellbeingoftheindividualorgroupinvolved,confirmingtheirsafereturn.Itisoftenmosteffectivetohavealocalcontact,familymemberorfriendforthis.Thecontactsmustbeawareofwhatstepstotakeshouldthefieldpartynotreturnasagreed.Shouldtherebeconcernforthefieldparty, there isaprocedureoutlinedonthebottomofeachfieldtripform.

EmergencyManagementPlan

Do you and your field party have the expertise, capability, and resources to deal with anemergency?Anappropriateemergencymanagementplanmustbeformulatedpriortothefieldtripbeingundertakenandthismustbecommunicatedtoallparticipants.ThesefactorsareaddressedonthebackoftheCommunicationPlan.Thesixbasicstepstodoinanemergency:

1. SafetyGetyourselfandothersoutofimmediateorfurtherdanger.

2. FirstAidTendtoseriousinjuries.

3. ContactemergencyservicesArrangeforemergencyservicesand/ormedicalattentionifrequired.

4. RegroupEnsure all participants are accounted for and are safe. Tend to those in distress.Arrangeevacuationifnecessary.

5. ReviewandPlanReview the incident, noting any information that may be important. Discuss thecontinuationornon-continuationofthefieldtrip.

6. ContacttheSchoolContacttheSchool(H&Sreporsupervisor)andnotifyoftheincidentandanychangesinyouritinerary.

Ifafieldpartyfailstoreturnorcheckin:

1. Attempttocontactthemdirectlyviastandardmeans(textmessage,phoneetc)2. Failingthat,attempttocontactthemindirectlyvialandowner,accommodationetc

Ifthereisagrowingconcernfortheirwellbeing:

1. Continuetryingtomakecontactwiththefieldparty2. If practical and safe, undertake a basic search, following intended route and visiting

intendedsites3. ContacttheSchoolofEnvironmentHealthandSafetyManager.Itwillnormallybetheir

responsibilitytocontacta. TheUniversityHealthandWellnessManagerb. TheSchoolManagerorHOSc. ThenextofKin

4. ContactthePolice.UponPoliceinvolvement:

1. Providethemwithasmuchusefulandaccurateinformationaspossible.Thisincludesparticipants’names,age,gender,description,intendedroutesanddestinations.

2. Cooperatewithandassistsearchefforts.

Ifthefieldpartyissightedorreturns,pleasenotifyallwhowerealertedimmediately.

InformationforStudentFieldTripParticipants

Preamble

Field trips are held off-campus under conditions quite different from the standard teachingcircumstances of the University. The trips require a high level of commitment and often areasonable standard of fitness and health by the participants. Adoption of a fully professionalattitudebyallinvolvedisessentialtoensurethatahighlevelofsafetyismaintainedatalltimes,thereputationoftheSchoolandUniversityisenhanced,andthatahighqualitylearningenvironmentisachieved.Toachieveanappropriateworkingenvironment,allstudentsattendingthefieldtripneedtoread,understandandagreetothefollowingconditions.

Health&SafetyResponsibilities

Allstaffandstudentsonafieldtripmust;• Nottakeactionswhichplacethemselvesatrisk;• Takeallpracticablestepstoensurethesafetyofothers.• Abidebyallrelevantuniversityhealth&safetypoliciesandguidelines,and• Abidebyallhealth&safetypoliciesandguidelinesasrequiredbypropertyowners,site

management,accommodationprovidersortheirauthorizedagents;and• Completealldocumentationrequirementstoensurefieldtripprogrammesareproperly

recordedandallparticipantscanbeaccountedforeachsessionofeachday.

Eachparticipantmustreportimmediatelytostaffallaccidents,near-missincidents,illnessorpotentialhazards(includingfaultyequipment).To ensure the health and safety of all participants, the appropriate health and safetyinformationandformswillbedistributedtoparticipantsadvisingofpotentialhazardsandhowtheycanbeeffectivelymanaged.Participants must complete all forms they are given and provide all relevant personalinformationwhich could assist staff in providing an appropriate learning environment anddealingwithanemergency,namely:

• Medicalconditions,disabilities, injuriesormedicationwhichmayaffectthemonthetrip,

• Otherconditions-e.g.,vertigo,claustrophobia,severephobias.• Inabilitytoperformcertaintaskssafely-e.g., inabilitytoswim,poorleveloffitness,

inabilitytounderstandEnglish.• Lackofappropriateattireornecessaryequipment,• Emergencycontactdetails(nextofkin,etc.)

Thisinformationwillbeconfidentialtostaffinvolvedwiththetripandwillbesecurelydisposedofonce it isno longer required (normally thiswillbe following thecompletionof field triprequirements).Allaccidents,near-missincidents,illnessorpotentialhazardsmustbereportedimmediatelytostaff.

Communication

Toensureyoursafety,staffmustknowyourwhereabouts.Nevergointothefieldorwanderfromtheaccommodationorfieldpartyonyourown.Whennotunderdirectsupervision,weexpectstudentstoworkwithotherstudentsclosebywithknowledgeofwhereeachotheris.Youmustalways:

• Beawareofyourlocationandhowtoreachsafety(e.g.,carryamapandcompassinremoteareas),

• Letsomebodyknowwhereyouaregoingsoweknowwheretolookforyou,• Keeptoappointedpickuptimesandlocations,• Carryorbeclosetoacommunicationlink(radioorcellphone)

ToconfirmyoursafereturnfromthefieldattheendofthedaypleaseremembertoSIGNIN.You must do this promptly and you must do this yourself. If you wish to leave theaccommodationafterhours(eg:togoforarun/walk)PLEASEadviseastaffmemberofyourintentions.

Conduct

Please remember that while on this field trip you will be representing the University ofAucklandandwillbeinvehiclescarryingtheUniversitylogo.Itisexpectedthatallparticipantsconductthemselvesinaresponsibleandsensiblemanneratalltimes.Eachandeverystudenttakingpartinafieldtripundertakesto:

• AbidebytheprovisionsoftheDisciplinaryRegulationsoftheUniversityatalltimes;• Conductthemselvesatalltimessoastomakeapositiveandconstructivecontribution;• Ensurethattheirbehaviourrespectstherightsofallparticipantsatalltimes;• Complywiththereasonablerequestsofthestaffregardingconduct,safety,andallocated

duties;• Respectthepropertyofothers;• Beawareof,andabideby,therulesofallfieldsitesandaccommodations.

DisciplineStatute

AllstaffandstudentsonafieldtripshallobserveandcomplywiththeprovisionsoftheStatutesandRulesoftheUniversityincludingtheDisciplineStatute:StaffandStudentsshallnotwilfully:

• ActinamannercontrarytothegoodgovernmentoftheUniversityorsoastobringtheUniversityintodisrepute.

• ImpedetheactivitiesoftheUniversity,whetherinteachingresearchorotherwise.• ObstructanystaffmemberorotherAuthorizedpersoninthedueperformanceofthe

functionsordutiesofthatstaffmemberorAuthorizedPersonwhileontheFieldTrip.

Allstudentsshallcomplywithsuchdirections:

• AsmayreasonablybegivenbyastaffmemberorotherAuthorisedPersonstomaintaingoodorderanddiscipline.

• MadebythepersoninchargeoftheFieldTriptopreservethesafetyofthepersonsengagedontheFieldTriportopreventmisconductduringtheFieldTrip.

• AsmayreasonablybegivenbyastaffmemberorotherAuthorisedPersontoensurethatequipmentandfacilitiesusedontheFieldTripareproperlymaintainedandusedsothattheobjectivesoftheFieldTripcanbemet.

EnvironmentalandCulturalConsiderations

All activitiesmust be conducted discretelywithminimum impact on the environment andutmostrespectforculturallysensitivesites.Whererequired,permissionorconsentmustbesoughtfromtheappropriateparties(e.g.,landowners,iwi,regionalorlocalauthorities).

• Donotlitter!–disposeofallscrapsandwastesappropriately.• Wheretoiletfacilitiesareunavailable,usediscretion.Donoturinate/defecateintoor

beside fresh water. Excreta should be bagged and disposed of in an appropriatemanner.

Transport

Inmostcases, theSchoolandUniversityprovidestransport to fieldsitesandwillnotallowstudents to use private vehicles to transport themselves or other students to field sites.Exceptionswillonlybeconsideredonacase-by-casebasisandmustbeapprovedbythecourseco-ordinatorandDirector.

LeisureTime

Allrulesregardingsafetyandconductalsoapplytoafterhoursleisureactivitiesduringafieldtrip. Recreational activitiesmust not be pursuedwhere possibility of injury is high and/oraccesstoemergencyservicesdifficult.

AlcoholandDrugs

ThereistobeNOconsumptionofalcoholduringfieldworkactivities.Inallcases,alcoholmustnotbeconsumedwhereimpairedjudgementmayplacetheindividualorothersinahazardoussituation. AnypermittedconsumptionisrestrictedtoafterhoursONLY. Wherepermitted,drink responsibly and in moderation - drunken behaviour will not be tolerated. All rulesestablishedbythefieldtripsupervisorrelatingtotheconsumptionofalcoholmustbefollowedatalltimes.Theuseofillicitsubstancesisprohibitedatalltimes.

Sanctions

If any student fails toabideby theirobligationsas setoutabovebybehaving inamannerinconsistentwiththeseobligations,thestudentacceptsthat:

1. Theymayreceiveapenaltyintheirgradesfortherespectivecoursework;2. Theymayberequiredtoleavethefieldtripatatimespecifiedbythestaffincharge;3. Theyforfeitanyfeespaidforthefieldtrip;

4. Theymaybe required toarrangeandmeet thecostsof their transportback to theuniversity,anycostsrelatingtodamageresultingfromtheirfailuretoabidebytheirobligations, andany additional costs incurredby theuniversity attributable to theirbehaviour;

5. Theirfailuretocompletethefieldrequirementsmayresultintheirfailingthecourseand that the university shall not be held responsible for their failure in suchcircumstance;

6. Thestaffmemberresponsibleforthefieldtripshallbeentitledtoreferthestudent’sbehaviourtotheregistrariftheyfailtoabidebytheirobligationsandthattheymay,asa result, face disciplinary action by the university under the provisions of thedisciplinaryregulations.

FieldsafetyWhileonUniversitybusiness,allstaffandstudentshavealegalresponsibilitytoadheretoallUniversityHealth&Safetypoliciesandguidelines,andtakeallpracticablestepstoensurethesafetyofthemselvesandothersintheworkplace,onandoffcampus.The purpose of this document is to guide researchers and supervisors through thefundamentalrequirementsofmanagingthesafetyofoff-campusactivitiesatallstagesfromplanningthroughtoasafereturn.ThisdocumentthereforeappliestoallUniversitybusinessconductedoff-campusandincludes;

• Allacademicresearchandcontractactivities• Allstudentresearchactivities• Allteachingrelatedfieldtrips

ItalsoappliestoallSchoolofEnvironmentdisciplinesregardlessofthelocationofthefieldactivity (natural, residential, rural, industrial, metropolitan, or remote) and regardless ofactivity(sampling,interviewing,measuring,liaising,etc.).ThisdocumentisinaccordancewiththeUniversityofAucklandFieldWorkSafetyGuideline(foundontheSchoolwebsiteandUniversitystaffintranet).TheUniversitypolicymustbereadandunderstood.Beforeundertakinganyfieldactivities,youmusthavedonethefollowing;

1. Read&understoodthisdocumentandtheUniversityFieldWorkSafetyGuideline,andacknowledged thiswith your signature on the School’sHealth& SafetyDeclaration(Appendix2).Thisistoberenewedonanannualbasis.

2. Assessedthehazardsandunderstandthehazardmanagementtoolsforyourspecifichazards.Specifichealth&safetyinformationortrainingmustbesoughttoadequatelyassess andmanage the hazards relating to any specific environments, activities, orequipment.AcopyofthismustbekeptonfileattheSchool’sReception.

3. Communicatedyourintentionsbykeepingkeycontactsinformedofyourwhereaboutsandwellbeingasoftenasnecessary.Thisisfacilitatedbycompletingtheappropriatefieldtripformandprovidinganitinerary(ifapplicable).AcopyofthismustbelodgedwiththeSchoolHealthandSafetyOfficer.

4. All accidents and dangerous situationsmust be reported to the Health and SafetyOfficerassoonaspossible.

ApprovalofFieldActivitiesTheHeadofDepartmentorHealthandSafetyofficeristoapprovethefieldactivityandmustensurethatadequateconsiderationisgiventoaspectsofhealthandsafety.Theresponsibilityforsafeconductoftheactivityrestswiththedesignatedsupervisor.SupervisorThesupervisorisgenerallytheacademicstaffmemberteachingthecoursebutmaybeanypersonwhohas the authority to influenceordirect the actionsof students, employeesorothersinvolvedintheactivity.Ingeneralthereshouldbearatioof1supervisor/leaderper20

participants.Thesupervisor is responsible forensuring theparty is completeat theendoffieldwork.OrganisersofFieldActivitiesOrganisersmusthave strategies fordealingwithemergencies. The followingmayactasaguide:1. Thesupervisorshouldknowthewhereaboutsofthelocalemergencyandsupportagencies

suchaspolice,ambulance,DepartmentofConservationandMountainSafety,theircontactnumbersand/orradiocallsigns.

2. Anemergencycontactshouldbeavailableatalltimessoimmediatecontactcanbemadeinanemergency.

3. Thenames,andcontactphonenumbersofallgroupmembersshouldbeknownbythecontactpersonalongwithfulldetailsofthelocationoftheactivityandmethodsoftravel.

4. Inremoteareas,theitineraryandemergencycontactpersonshouldbemadeknowntothelocalpoliceorDOCRanger.

5. Theuseofportableradiosorcellphonesshouldbeconsideredsubjecttotheavailabilitytorechargebatteries.Ifsuchequipmentiscarried,thenallmembersofthepartymustbetrainedintheproperuseandroutines.

6. Foodanddrinkshouldbesufficientfortheplannedfieldwork,andanemergencysupply(ie.chocolate,highenergybars,barleysugars)shouldalsobeincluded.

7. Fieldworkshouldbewithinthecapabilityofthemajorityofthegroup,andshouldallowfortheneedsofindividualswhomayrequireextraassistance.

8. Escapeplansshouldbeformulatedduringtheactivityplanningstagetoallowwithdrawalofthegrouporindividualsintheeventofinjury,illness,forestfireordownturninweatherconditions.

PermitsPermitsmayberequiredforsomeactivitiessuchasopenfiresinforestareas,ortogainaccesstorestrictedareas.Obtainingsuchpermitsistheresponsibilityofthefieldactivityorganiser.Contactshouldbemadewithmanuwhenua,andareasofspiritualsignificanceavoidedRemoteFieldActivity1. “Remote”isaflexibleconcept.Ifemergencyormedicalsupportismorethanonehour

awayonfoot,thenthelocationshouldbeconsideredremote.2. Theitinerary,alocationmapandalistofpartymembersshouldbeleftwithanominated

contactperson.3. Fieldworkinisolatedlocationsorpotentiallydangeroussituationsmustnotbeconducted

alone.4. Individuals acting independently of the main group of participants must keep the

supervisoradvisedoftheirmovementsandmaintainregularcommunication.5. Personsworkinginremoteareasshouldestablisharegularcommunicationprocedurewith

thenominatedcontactperson.Wherepossibleradiocommunicationshouldbeused,andallpartymembersshouldbetrainedinthecorrectoperatingprocedures.Organisersoftheremotefieldactivitiesshouldestablishandnotethelocationofany“deadspots”whereradiotransmissionisnotpossibleorintermittent.

Non-UniversityStaffFromtimetotimenon-Universitypersonsmaybeinvitedtoparticipateinfieldactivities.SuchparticipationmayonlyoccurafterapprovalbytheHeadofDepartmentorganisingtheactivity.Such participants are to be briefed on all requirements and treated as though they werestudentsorstaffoftheUniversity.

VehiclesThefollowingguideappliesprimarilytotheuseofSchoolofEnvironmentvehiclesandis inaccordancewithUniversitypolicyrelatingtoallUniversityownedvehiclesandvehicleshiredorleasedbytheUniversity(Vehicles–March2008).Breaches of [the University] policy are deemed serious misconduct and may result indisciplinaryaction-includingdismissal.(UOAVehiclePolicy2.3)UseofUniversityvehiclesUniversityvehiclesaretobeutilisedfortravellingonofficialUniversitybusinessonly.(UOAVehiclePolicy3.2)

Universityvehicleswillnotbeavailableforprivateuseorthirdpartyhire.(UOAVehiclePolicy3.4,3.5)EligibleDrivers

• UniversityofAucklandacademicandgeneralstaff• UniversityofAucklandPhDstudents(withapprovaloftherespectivesupervisor)• SchoolofEnvironmentMastersstudents(withapprovaloftherespectivesupervisor)• VisitorsandotherdriversasapprovedbytheDirectorordelegatedauthority.

NoUniversitystaffmemberorotherindividualshalldriveaUniversityvehicle(whetherowned,hired,orleasedbytheUniversity)unlesstheyhave:

1. Read, understood and accepted this Vehicle Use Guide and the University VehiclePolicy,

2. Acurrent,unrestricted,NewZealandDriversLicencefortheappropriatevehicleClass.OverseaslicenceswillbeacceptedonlyinaccordancewithLTSAguidelines1andwiththeapprovaloftheSchoolManager.

3. CompletedaDriverAgreementformandhaditauthorisedbytheSchoolManager.(UOAVehiclePolicy4.1)

a. Overseaslicenses–refertoLTSAFactsheet56b. New residents and visitors – driving in New Zealand (see

www.ltsa.govt.nz/factsheets/index)

Itistheauthoriseddriver’sresponsibilitytoadvisetheappropriatemanagerandamendtheirAgreementiftheirlicenceischanged,cancelledorhaspenaltiesimposed,etc.(UOAVehiclePolicy4.2)

ALLdriversseekingtotransportmorethan4passengersarerequiredtobeformallyassessedbyalicenseddrivinginstructorandgainspecialsignedauthorisationontheDriverAgreement.ThiscanbeorganisedthroughtheSchoolTechnicalManagerandcantake3-4weekstogetanappointment.ANYvehiclewithmorethan12seatingpositionsisdeemedaPassengerServiceVehicleandmayonlybedrivenbyaPendorseddriver.Manyoffroadsituationsaresuitableonlyfor4WDvehiclesanddriverswithoffroadexperienceandtraining.Studentsrequiringoffroadvehicleusemustfirstdiscussthefieldworkwiththeir

supervisorandSchoolofEnvironmentTechnicalManager.TheSchooldoesnotpayfor4WDorspecialistdrivingcourses.Thecostistobecoveredbythestudentorstaffmemberwhoneedstodoit.SafeOperationofVehiclesTheUniversity iscommittedtoroadsafety.Allvehiclesaretobeoperatedcarefullyand inaccordancetoNewZealandlawandotherrequiredprocedures.Vehicles must be operated within their specifications, especially in regard to passengercapacity,loadcapacity,anddesignedpurpose.Universityvehiclesmayonlybeusediftheyarefitforpurpose.Universityvehiclesmaynotbesuitableforthetransportationofsensitive,expensiveorhazardousequipmentandmaterials.(UOAVehiclePolicy5.5)Vehiclesmustnotbeusedwhenknowntobeinanunsafeconditionorwherecontinuedusemay exacerbate existing damage or faults. Any problems or faults must be notifiedimmediatelytotheTechnicalManager.Allauthoriseddriversareresponsibleforensuringtheirvehicle is ingoodandsafeworkingconditionfordriving,andareadditionallyresponsibleforthesafetyofanypassengerstheymaytransport.(UOAVehiclePolicy9.2)WhiletechnicalstaffareresponsibleforensuringthattheSchoolfleetismaintained,itisthedriver’sresponsibilitytoconductpre-tripcheckspriortouse.Thisinvolveschecking;

• Thewarrantoffitness,roaduserchargesandregistrationarecurrentandwilllastthedurationofthetrip

• Tyresarecorrectlyinflated(includingthespare)• Mirrorsandseatsarecorrectlyadjusted• Allloadsaresecurelyrestrainedorfastened

It is the authorised driver’s responsibility to ensure they are familiar with the particularoperatingproceduresforthevehicle,e.g.amanualoranautomaticgearbox,andthattheyarecompetentinthisregard.(UOAVehiclePolicy4.3)UndernocircumstancesshallaUniversityvehiclebeoperatedwhilethedriverisundertheinfluence of alcohol or illegal substances, or where driving ability impairment has beenindicatedbyadoctor,chemistorprescriptionandpharmaceuticalguidelines.(UOAVehiclePolicy5.3)NosmokingorconsumptionofalcoholorillegalsubstancesispermittedinanyvehiclebeingusedforofficialUniversitypurposesbydriversorpassengers.(UOAVehiclePolicy5.1,5.4)Reportsofdangerousdrivingorpoordrivingabilitywillbedealtwithseriously.TheSchoolwillexercisemeasures tomonitor driving behaviours and reserves the right to restrict vehicleaccesstoanydriverintheinterestofsafety.Driversarenottousemobilephonesunlessthevehicleisstationery(UOAVehiclePolicy5.1).

AnyuseofthefirstaidkitorfireextinguishermustbereportedtotheTechnicalManager.Alldriversmustbeawareofsafedrivingpracticesinrelationto:

• Travellinglongdistances• Towing• Stowageofequipment• Drivinginhazardousconditions• Carriageofhazardoussubstances(UoAvehiclepolicy5.1)

A copy of relevant LTSA publications is available on the LTSA websitewww.ltsa.govt.nz/factsheets/indexAdministrativeMattersVehicleusewillbechargedouttoallexceptSchoolinternaloperationsandteaching;

• MScthesiswork–chargedtotheresearchallocationatSchoolrates,• PhDthesiswork–chargedtothePReSSandSchoolresearchfundsatSchoolrates,• Academicinternalresearch-chargedtoresearchfundorallocationsatSchoolrates,• Academicexternalresearch–chargedtoresearchfundsatEFRrates,• Commercialwork–chargedtoUniservicesprojectsorclientatmarketrate.

TheseratesapplytosimilarlytousebyotherDepartments.Anypenaltiesor fines imposed, includingspeeding, traffic infringementsandparking ticketfines, are the responsibility of the authorised driver. Any further charges incurred by theUniversityasa resultofnon-paymentof finesarealso the responsibilityof theauthoriseddriver.(UOAVehiclePolicy10.2)VehicleoptionsChoiceofvehicleforaparticulartripmustbebasedonfitnessforpurposeandthemostcosteffectiveoptionavailable.TheSchoolhasanumberofoptionsavailable:

• 1xManual4WD(ToyotaHilux)• 1xAutomatic4WD(ToyotaHilux)• 1xManualVan(ToyotaHiace)• 1xAutomatic7-Seater(ToyotaHighlander)

UniversityvehiclesTheSchoolrunsasmallfleetofvehiclesofvaryingtypesandthewiderUniversityhaspoolvehiclesavailablethroughnumerousdepartmentsandservicedivisions.Theseoptionsmustbeexploredfirstbeforeconsideringtheotherexternaloptions.(UOAVehiclePolicy13)Vehiclestobeusedonfieldactivityareonlytobedrivenbystaffwiththelicenceclassificationappropriateforthetypeofvehicleandnumberofpassengers.Noalcoholordrugsaretobeconsumedwhilethedriverisincontrolofthevehicle.

TaxisA taxi should be utilised when it is the most cost effective way to achieve a transportrequirement. Pre-printed taxi vouchers or a Taxi card are available for a particular taxicompany and should be usedwhenever possible in preference to a subsequent claim forreimbursement.(UOAVehiclePolicy15)RentalCarsA vehicle should be rentedwhen it is themost cost effectiveway to achieve a transportrequirement.Considerationshouldfirstbegivento:

• UtilisinganexistingUniversityownedvehicle• Utilisingataxi

TheUniversityhasapreferredsupplierforrentalvehicles,withpreferredratesinplace.AllbookingsmustbemadethroughtheUniversity’spreferredtravelmanager.(UOAVehiclePolicy14)UseofPrivateVehiclesUseofprivatevehiclesforUniversitybusinessisnotencouragedandisonlyanoptionifitisthe most time and cost-effective method of travelling and all other requirements of theUniversityVehiclePolicyhavebeenmet.(UOAVehiclePolicy16.1)IfaprivatevehicleisapprovedforuseonUniversitybusinessitmusthavevalidinsurancecoverfor the intended use (minimum Third Party Liability), have a currentWOF, be fit for thepurpose,andcarryafirstaidkit.ItisthePACManager’sresponsibilitytoensurethatthereisfullcompliancewiththeserequirements.(UOAVehiclePolicy16.2,11.2)Mileageclaims[bystaff]aretobesubmittedatdepartmentlevelforapprovalandpayment.TherateofpaymentisaspertheIRDApprovedMotorVehicleMileageRates,availableontheFinancialServiceswebsite.(UOAVehiclePolicy16.3)Thereisnoinsurancecoverforstudentsusingprivatevehiclese.g.toattendfieldtrips.UseofstudentvehiclesforUniversityfieldtripsshouldthereforebeviewedastheexceptionratherthantherule.(UOAVehiclePolicy11.3)Ifplanningateachingfieldtrip,theuseofprivatevehiclesmustbeconsideredcarefullyandisnot recommended. Students intending to drive their own vehicles or be transported byanotherstudenttoafieldsitemustcompleteaDriverAgreementForm(Appendix10)oraStudentPassengerAgreementForm(Appendix11).ThesemustbesubmittedtotheSchoolvehiclecoordinatorforapproval.Booking,Use,andReturnofSchoolVehiclesSchoolvehiclesmustbebookedpriortouse.AdvancebookingsforcanbemadethroughtheSchoolReceptionandVehicleCoordinator.Donottakeavehiclewithoutconfirmingthatthevehicle isavailable.Afterhoursreturnofthevehicleshouldbearrangedpriortotakingthevehicle.Universityvehiclesareissuedwithavehicle-specificfuelcard.ThesecanbeusedtoobtainadiscountfromCaltexorBP.Thesecardswillallowthepurchaseoffuelandoilonly.Misuseof

fuelcardsconstitutesseriousmisconductthatwillresultindisciplinaryaction.PleaseretainallreceiptsintheFleetcardenvelope.(UOAVehiclePolicy7.6,7.8)DriversandpassengersareremindedthatSchoolvehiclesdisplaytheUniversityinsigniaandthereforerepresenttheUniversityofAucklandatalltimeswhilstonexcursions.Driversandpassengersmustexhibitresponsibleandrespectableconduct.Universityvehiclesmustbelockedwhenparked.Undernocircumstancesarekeystobeleftinanunattendedvehicle.Driversaretoremoveallvaluableitemsfromthevehiclewhilstparkedor ensure valuables are placed out of sight to remove temptation fromwould-be thieves.PersonalitemsshouldnotbeleftinUniversityvehicles.UOAwillnotassumeresponsibilityforanylossordamagetopersonalitems.(UOAVehiclePolicy9.5,12.2,12.3)Vehiclesmustbereturnedonorbeforethetimeasarrangedduringbooking.Pleaseensurethat;•thelogbookhasbeenfilledoutfullyandlegibly(UOAVehiclePolicy3.3)

• Thevehicleiscleanandinsoundcondition• Thefueltankisatleast1/2filled• Allwindowsanddoorsaresecurelylockedandalllightsareoff,• Thekeys,fuelcardandlogbookarereturnedtoreception.

Returnofavehicleindirtyconditionmayincura$60cleaningfee.AnyproblemswiththevehiclemustbereportedpromptlytotheTechnicalManager. AccidentsandInsuranceAll University vehicles are covered by the University’s Insurance Policy, managed by theUniversity’sRiskManager.AnyincidentoraccidentinvolvingaUniversityvehiclewheredamagehasoccurredmustbereportedtotheTechnicalManagerandtotheRiskManager,within12hoursoftheincident.TheTechnicalManagerwillreporttheaccidenttotheFleetManagerimmediately.Intheeventofanaccident:

• ThedrivermustNOTadmitliabilityfortheaccident.• Recorddetailsofhowtheaccidenthappened,theweather,thetime,dateandlocation,• Getcontactdetailsofanywitnesses,• ExchangedetailswithanyThirdParty(name,address,vehicledetails)• Establishtheownerofanydamagedproperty.

Anyaccidentwhereanyone is injured,orwhere there isdoubtas to thecircumstances,orwheretheremaybedoubt,orissue,overwhoisatfault,orwherepropertyisdamagedandtheownerhasnotbeenidentified,shouldbereportedtothePolicewithin24hours.AninsuranceclaimformwillneedtobecompletedandsubmittedtotheRiskManagerandtheInsurer.ThisisavailablefromtheFinancialServiceswebsite.

No repairs should be undertaken without first contacting the fleet management servicesprovider.Costsofareplacementvehiclearenotcoveredbyinsurance.Ifanaccidentoccurswhiletheauthoriseddriverisundertheinfluenceofintoxicatingliquorordrugs, and/or not holding a valid appropriate licence for the vehicle type, and/or carryingunauthorisedordangerousgoodsinappropriately,thepresenceofwhichwasthesolecause,oramaterialcontributingcause,oftheaccidentordamage,thentheUniversity’sinsuranceisinvalidandthedriverwillbeheldpersonallyliable.Thisisalsoamatterconstitutingseriousmisconductandwillresultindisciplinaryaction.IfaUniversityvehicleisstolenthetheftistobereportedtothePoliceimmediatelyandtoboththeUniversity’sRiskandSecurityManagers.AVehicleClaimformistobecompleted.TheFleetManagermustalsobenotified.

RiskAssessmentandManagementRiskAssessment–attheplanningstageThe first step in planning a safe field trip is to conduct a risk assessment. This involvesidentifyinghazardsorpotentialhazardswhichmayimpactyou(oryourfieldparty).Youcandothisbydiscussingyourfieldworkwithyoursupervisororthetripcoordinator.Appendix13ofthismanualcontainsaregisterofknownhazardsandwhatcanbedonetocontrolthem.This register is a living document and will be updated regularly when new hazards areidentified.It is important that those completing a risk assessmentmust be capable and experiencedenough to identify the hazards at the planning stage and during the course of the trip. Ifnecessary,doareconnaissancetriptosurveythesiteandtalktolocalresidentsandauthoritiestogaintheirsupport,advice,andapproval.Environment

• Whatactualorpotentialphysicalhazardsexistatthesite?• Specificsettingswillposetheirownspecifichazards(e.g.,alpine,metropolitan,coastal

oroffshoresettings).• Somesitesaremanagedunderanothersetofhealth&safetyregulations(e.g.,mining

orquarrysites,farms,industrialsites).Ifso,youmustfollowthesite’sproceduresaslongastheydonotcompromisetheUniversity’sH&Sownstandards.

Expectedphysicalconditions

• Identifyandplanforlikelyconditionsthatwillaffectthesafetyoftheactivity.• Thisespeciallyincludesweather,tides,anddaylight.• UseavailableresourcessuchasMetserviceandSwellmaptogainasup-to-dateand

accurateforecastsaspossible,andheedallwarningsappropriately.Equipment

• Identify all the equipment to be usedon the field trip anddeterminewhether thetransportoruseoftheequipmenthasthepotentialtocauseharm.

• Is there a special Health & Safety guideline or procedure already in place for theequipment?

• Whatsortofpersonprotectiveequipment(PPE)doyourequire?Hardhat,steeltoedshoes,glasses,glovesorhighvisibilityvest?

Activities

• Identifyalltheproposedactivitiesforthetripandidentifywhatpotentialhazardsmaybecreatedbytheseactivities.

• IsthereaseparateHealth&Safetyguidelineorprocedureinplacefortheactivity?• Arethereenoughparticipantstoperformtheactivitysafely?• Doestheworkrequiresomeonewithacurrentfirstaidcertificate?• Howmanyfirstaidkitsdoyourequire?

Social/Culturalconsiderations• Are you placing yourself or others into a potentially hazardous situation in your

interactionwithindividualsorgroups?• Forprivateormanagedsites,itisessentialtoobtaininformationandpermissionfrom

the landowner/ occupier/ manager and comply with their requirements (e.g. DoCpermits).

• Whereappropriate,contactshouldbemadewithappropriatepeopletoensurethatculturaletiquettesarefollowedandareasofspiritualsignificancedulyobserved.

Participants

• The field trip supervisor must assess the fitness and abilities of all participants(including themselves) and identify potential problems. This involves requestingrelevantinformationfromallparticipantswhichmayimpactthesafetyofthemselvesortheircolleagues.Thisincludes:

o Medicalconditionsorinjuriesandassociatedmedication,o Otherconditions-e.g.,vertigo,claustrophobia,severephobias,o Insufficientskillstoperformtasksrequired-e.g.inabilitytoswim,poorlevelof

fitness,inabilitytounderstandEnglish,o Lackofappropriateattireornecessaryequipment.

• It is the responsibility of the individual participants to disclose this information.Confidentialitymustbe respectedwherepossible.Under thePrivacyAct (1993), alldocumentedinformationmustbedestroyedimmediatelyafteritsrequiredpurposeisfulfilled.

• Theparticipationofvisitorsonfieldtripsmustbeconsideredcarefullyandgivenspecialapproval.AllsuchparticipantsaretobetreatedasvisitorstotheUniversityworkplace.Theparticipationofchildrenmustbeconsideredverycarefullyinregardtochildsafetyandtheirimpactonthetrip.

Transport

• Whatmodesoftransportaretobeusedtogettoandfromthesite?• Istheroutesafe(consideronroadandoff-roadconditions)• Participantsandequipmentmustbetransportedlegallyandsafely.• Driverfatiguemustbeconsideredandmanagedappropriately.

Eliminate,Isolate,MinimiseOnceeachhazardhasbeenidentified,theremustbeaplantomanagethem.Thestandardthreedimensionsofhazardmanagementforsignificanthazardsare;Elimination

• Totalremovalofthehazard.Inthefield,thisoptionisoftennotpossible.

Isolation• Containmentoravoidanceofthehazard.Afieldtriporfieldactivitymayhavetobe

modifiedtoavoiddirectinteractionwiththeidentifiedhazard.

Mitigation• Minimizingthethreatposedbyahazardthroughproactivehazardmanagement(e.g.

obtainingskills,safetyequipment,safetyprocedures,etc.)

InformationforhazardmanagementHazardinformationAllparticipantsmustseekorbeprovidedwithrelevanthazardinformationincluding;

• Specifichazardslikelytobeencounteredduringtheactivity;• Specialattributesorskillsrequiredbyeachparticipant;• Any particular clothing, protective clothing, footwear, bedding, and food/drink

requirements,•whattodoinanemergency.

Thisinformationshouldbediscussedwithalltheparticipants.Ifanyhazardsaremissing(orincorrect)inAppendix13ofthisdocumentthenlettheHealthandSafetyofficerknow.Theywillbeabletocorrectandupdatethehazardsforthenextperson.Afieldtripformneedstobe completed for every field trip and the hazards section completed as being read andunderstoodbythecoordinator/leaderandallparticipants.AppropriateattributesorskillsAllworkundertakenmustbewithinthementalandphysicalcapabilityoftheeveryparticipant.Each participantmust have the skills and experience to identify andmanage the hazardseffectivelyorbesupervisedbysuitablyskilledpeople.Forcertainactivities,environmentsorequipment,aformofofficialtrainingandcertificationmayberequired(e.g.,heightsafetycertification,alpinesafetycourse,offroaddrivingorfirstaidcertification).SuitableresourcesSpecialised resources required for particular activities must be provided (e.g., cavingequipment or translators). Safety equipment must be fit for purpose. Personal safetyequipment provided by participantsmust be inspected and documented as fit for use bysuitablyaqualifiedperson/agent.ParticipantsTheremustbesuitablenumbersofparticipantstoundertaketheactivitysafely.Participantsmustavoidworkinginthefieldaloneespeciallyinremoteareas,aroundwater,orhighriskurbanareas.AppropriatelevelofdirectsupervisionFor teaching field trips theremust be at least one supervisor allocated to each field trip,preferablytwo.Thestaff-studentratiomustreflect;

• Theoptimumdirectsupervisionrequiredtoeffectivelymanageahazard,and• Theoptimumsupportrequiredtoeffectivelymanageanincident.

For lowest hazard fieldwork, a ratio of at least one supervisor per 20 participants isrecommended.

ExternalProvidersIf a field trip involves the engagement of external contractors, such as boat/kayak/rafting,helicopter, lightaircraft,4Wheeldriveoperators, theymustberequestedtoprovidetheirHealth&SafetyPolicy/Plan. Suchdocumentation should includeMaritimeorCivil Aviationcertifications/registrationsandreferencechecks(thismayincludeacheckwiththelocalsafetyagency). Operators should not be used if they are unable to supply appropriatedocumentation.FirstaidqualifiedstaffDepending upon the situation, there should be at least one qualified first aider per 20participants,withafullystockedfieldfirstaidkit.Carefulconsiderationshouldbemadefortripswhereparticipantsdisperseintoseparategroupsorindividuals.Itisrecommendedthatpeopleregularlyinvolvedinfieldactivitiesattendafirstaidcourseappropriatetotheirneeds(e.g.outdoorfirstaid).TheSchooldoesnotcoverthecostoffirstaidtrainingforstudents.ThisneedstocomefromaMScorPreSSaccount,orfromyoursupervisor.CommunicationPlanAppropriatecommunicationnetworksmustbeestablishedtoensurethat,

• Individualsorfieldpartiescanbecontactedorlocatedifmissing,• Emergencysituationscanberesolvedasquicklyaspossible.

EmergencyManagementPlanConsiderationmustbemadeastowhatactionwouldbetakenintheeventofinjuryorotheremergency.Thisisdiscussedbelow. HazardAssessmentandManagementasanongoingprocessRiskassessmentandmanagementmustbemaintained for thedurationof the field trip toensurecontinuedsafety.Thismeansactivelymonitoringexternalconditionsandtheconditionoftheparticipantsandkeepingparticipants informedofpotentiallyhazardoussituationsastheydevelop.After-hoursThefieldtripsupervisorisresponsibleforthoseundertheirsupervisionfortheentirefieldtrip,including“afterhours”.Whilefieldtripsupervisorscannotalwaysbeheldresponsiblefortheafter-hoursactivitiesofthoseinthefieldgroup,allpracticablestepsmustbetakentoensurethesafetyofthegroup(e.g.bylayingdownrulesofconduct).AlcoholanddrugsTheUniversitydoesnotendorsetheconsumptionofalcoholonfieldtrips.Thisneedstobeconsidered alongwith the extent of potential consumption, the impact on other field tripparticipantsandgeneralpublic,safetransport,andmanagementofadversesituations.Theuseofillicitdrugsisnotpermitted.Theuseandeffectofprescriptiondrugsmustbeconsideredinanyparticipant’ssuitabilitytoattendthetrip.

IdentifyinghazardsTheSchoolundertakesregularinspectionstoidentifyhazards,howeverthesedonotcoverallareas.Theareascoveredare:

• Emergencymanagement• Generalofficesafety• Electricalsafety• Workshopsafety• Laboratorysafety• Radioactive,X-Ray,UVandlasersafety• VehicleSafety• FieldSafety• Workingatheights

Ifyounoticeanewhazard,orsomethingyouthinkcouldcauseharmpleasenotifyoneofthetechniciansortheHealthandSafetyofficerimmediately. Someexamplesofwhatcouldbenoted(usingtheforminAppendix14)

• Areasusedandtheirphysicalcondition• Workplacelayout• Locationsofmaterialsandhowtheyarestored• Thetypesofequipmentused• Knowledgeandtraining• Protectiveclothingcondition

OnceahazardhasbeenidentifiedthentheSchoolcanworktowardsfixingitormakingitsafe.Ifyoudonotsayanythingthenthereisachancethehazardcouldbemissed.

BoatSafety GeneralInformation TheSchoolofEnvironmenthasthefollowingboats;

• GESter–a3.8metreNaiadRIBwith30hpoutboard,• MadameYak–a3metreFyranaluminiumdinghy.

MaritimeSafetyPolicyAllpotentialboatusersmustfirsthaveapprovaloftheTechnicalManager.GESterismanagedbyBrendanHall(technicalstaffmember)andoperatesunderaMaritimeOperatorSafetySystem(MOSS)andcanonlybeskipperedbythefollowingapprovedpersonsundertheMNZPart35exemptionthroughLeighLaboratory.

• BrendanHallAccesstoboats

• TheboatsareopenforusewithintheSchoolofEnvironmentandcanbehiredbyotherDepartments.

• Boatswill notbehiredout topersonsororganisationsoutsideof theUniversityofAuckland.

• Boatswillnotbelenttostudentsbelowgraduatethesislevel.UsersItistheresponsibilityoftheusertoensurethesaferoadtransportoftheboatandthepromptreturn of the boat, trailer and accessories, in the condition in which they were released.Standardoperatingproceduresareissuedtotheusertoensurethis.HireRates

GESter MadameYak1Day $100perday $50perday

2-7Days $75perday $40perday7-14Days $60perday $30perday>14Days POA POA

Skipper(forexternalandcontractwork) $100perhour $60perhourMadameYak3metreFyranaluminiumdinghy,forthreepeoplemax,poweredbyoarsonly.MadameYakisNOTtobepoweredbyoutboardatanytime(MNZregulations)AssignedOperatinglimits

• Inlandwatersonly(estuaries,lakes,etc).• Nomorethan1kmfromland,incalmweather/waterconditions,daylighthoursonly.

MinimumRequiredEquipment

• 3xlifejackets(forskipperandallcrewmembers)

• 2xoars+rowlocks• Anchor+warp• Communication(cellphone,VHF,orEPIRB)• FirstAidkit

SkipperTheskipperisresponsibleforthesafetyoftheboatandcrewmembersduringthetrip.TheskippermustbeinvolvedintheplanningofaboattripandwillhaveabsoluteauthorityandresponsibilityinHealthandSafetyrelateddecisions.Depending upon the conditions and level of supervision available, Madame Yak may berequiredtobeskipperedbypersonswhoaresuitablyqualifiedorexperiencedandhavethefollowing;

1. CurrentMaritimeSafetyAuthorityCertificationorBoatmastercertificate.2. RestrictedRadioOperatorsCertificate.3. CurrentFirstAidCertificate.

Prospective skippers may be accompanied by an appropriate School of Environment staffmembertoensuretheyarefamiliarwiththeoperationalspecificsofboat.Theskippermust;• Ensurethatanon-shorecontacthasbeenarranged(seeCommunication)• ObeyalltheRulesoftheRoadatSea.• Takecarefulnoteoftheweatherandtideconditionsbeforeleaving.• Informpassengersofboatinghazards,basicboatsafetyandthelocationanduseofthe

firstaidkit,communicationdevices,etc.beforegettingunderway.• Ensureallcrewwearlifejacketsatalltimes.• Identifypassengerswhocannotswimandensuretheirsafetyisconsidered.• BefamiliarwithalltherelevantHealthandSafetypoliciesandproceduresrelatingto

theworkbeingundertaken.PlanningConsiderationsSoleoccupant tripsare tobeavoided.Wherepracticable,carryaminimumof2peopleonboard.Thisismandatoryforgraduatestudents.Thetripmuststaywithintheboundsoftheassignedoperatinglimits(seeabove).Nevercarrymorepassengersthanthevesselisratedforanddonotoverloadtheboatwithequipment.Limitthe loadandpassengerssuchthatthe intendedonboardactivitiescanbeperformedsafelyintheprevailingconditions.CommunicationBoatusersmustinformatleastoneon-shorecontactofdetailsoftheirtripsuchthat,shouldtheygomissing,theirabsencewillberecognisedandappropriateactionwillbetaken.Waystodothisinclude;

• Organiseon-shorecontactsbeforeembarkingoneachtrip(completeafieldtripform).

Ensurethatadequatemeansofcommunicationaretakenincaseofemergency,whetheritbeVHFradio,UHFradio,cellphone(assumingcellphonecoverageisavailable),EPIRB,orflares.MaintenanceResponsibilityformaintenancelieswiththeTechnicalStaff.Reportalldamage/malfunctionsassoonaspossibletotheTechnicalStaff.TechnicalStaffmustcompleteandsigntheboatchecklistbeforereleasingMadameYakforusetoensuretheboatandaccessoriesareingoodcondition.Similarly,theTechnicalStaffwillinspecttheboatonitsreturn.Theboatwillnotbereleasedforusewheretheconditionoftheboatorequipmentisconsideredunsafeorunreliable.

ChainsawsPriortoanyworkbeingperformed,anyoperatoroftheENVchainsawmustfirst;

1. HaveattendedanapprovedchainsawsafetycourseandearnedcertificationtoUnitStandard6916and6917;

2. ObtainthepermissionoftheHealthandSafetyOfficerandbepreparedtodemonstrateasatisfactorylevelofexperience;

3. Ensurethetechnicianinchargeofthechainsawhascheckeditover.4. Has read, and is familiarwith theWorksafeNew ZealandCOP guide to safetywith

chainsaws

AlloperatorsoftheENVchainsawmust;1. AbidebythecodesofpracticeinUnitStandards6916&6917;2. Beaccompaniedon-sitebyat leastonepersonduring thework,preferably firstaid

qualified;3. Haveafirstaidkiton-siteduringthework;4. Carryacellphoneorothermeansofcommunication;5. Understandthetypeandcapabilitiesofthechainsawtheyareusing;6. Neveroperatethechainsawwhentiredorotherwiseimpaired;7. Checkforhazardsintheareabeforeundertakinganywork.

ProtectiveEquipmentItismandatorytowearthefollowingequipment;

• Hearingprotection–earmuffsclass5;• Eyeprotection-safetygogglesifdusty,visorifriskofflyingdebris;• Glovesorsafetymitt;• Hardhat;• Bootswithgoodtreadandsteelcaps–longpreferable;• Longheavytrousers–noshorts;• ChainsawChapsthatshouldbetostandardAS/NZs443.3:1997;• Nolooseclothing.

Safetychecks&MaintenanceBeforeuse,thefollowingchecksmustbemade:

• Petrol–fillwith2stroke(50:1);• Airfilterchecked;• Chainbaroil–fill;• Checkstraightnessandwearofguidebar;• Tightenchain;• Checksharpnessofchain;• Ensureallcomponentsareinthecorrectplace;• Checksafetyfeatures.• Thechainsawwillbegivenanannualservicebyaprofessionalserviceagent.

OtherpointsofsignificanceThereareafewhealthhazardsassociatedwithchainsawusethatyouneedtobeawareof:

• Exhaustfumescanmakeyoufeeldrowsyandcauseyoutoloseconcentration. Usechainsawsinwellventilatedareasonly;

• Hearinglosscanoccurafterjustafewminutes.WearthecorrectClass5earmuffstopreventdamage.

• Vibrationdisease(whitefinger)canbecausedbyexcessivevibrationreducingbloodflowtofingerextremities.Followmanufacturesinstructions.

Electricityinthefield230VACElectricalInstallationsandAppliancesTheuseof230VACinthefieldmustbecarefullyconsideredandextraprecautionstakenasthepotentialforseriousorlethalaccidentsisgreaterthannormallyencounteredindoors.PleaseconsultanElectricalRegisteredtechnicianforanyadvice.Portableappliances(singlephase)All230Vportableelectricalappliances(e.g.,powertools)mustbeservedbyanisolatingtransformerorresidualcurrentdevice(RCD)topreventelectrocution.Domesticextensioncablesandconnectionsarenotsuitableforworkindamporwetconditions.Generators

• Donotfillthefueltankwhilegeneratorisrunningandbecarefulnottospillfuelonthehotmufflerasaccidentalfiremayresult.

• Operategeneratorsindry,wellventilatedconditions–placethegeneratorwherefumesfromtheexhaustandfuelwilldissipateandnotaffectpeopleinthevicinity.Ifpossible,transportgeneratorandfuelseparatetopassengersanddriverofvehicle.

• Keep the exhaust and cooling air inlet free of obstruction (>1 metre) and well clear ofcombustiblematerials(>2metres)toavoidaccidentalfiresandengineoverheating.

• Donotconnectthegeneratoroutputtoahouseholdelectricalcircuit.• Do not touch the engine-generator assembly when your hands are wet. Electric shock is

possible. PowersupplyinstallationinthefieldAllpowersupplies installed in the fieldmustbecompleted inaccordancewith the requirementsofcurrentElectricalRegulationsandtherelevantNewZealandElectricalCodeofPractice.Inmanycasesaregisteredelectricalcontractorwillberequired.12VDCSuppliesandInstruments12VoltDCpowerisnotlikelytocauseseriousharmbyelectrocutioninmostapplicationsseeninENV.Howeverthereareassociateddangerscreatedbymisunderstandingandmisuse.RechargeableBatteriesCharging–Useabatterychargerthatissuitedtothebatterytobecharged.Donotoverchargebatteriesthroughusinganinappropriatechargerorchargingfortoolongonanunregulatedchargerasthiswilldamagethemandmaycausethemtooverheat,distortandleak,orexplode.Handling–Donotallowtheterminalsorterminal leadsofabatterytotouchorshortcircuitasthisdamagesthebatteryandmaycauseinjury.Avoidhandlingbatteriesinareaswhereflammablegasesmayignite.Theelectrolytefluidsinbatteriesarepoisonous,highlycorrosiveandoftenreleaseflammablegases.Therefore,handlebatterieswithduecare,ensuringthatthebatteriesarewellventilatedandisolatedfromignitionsources.Ensurethereisfreshwaternearbytoflushanysplashesfromskinoreyes.Storage–alwayschargeabatterybeforeputtingintostorageandensuretheareaiswellventilated.Disposal–allbatteriesshouldbedisposedofproperly.Leadacidbatteriescanusuallybedisposedofat metal recyclers or battery manufacturers. Do not dismantle, open or destroy any batteries.

Unwantedbatteriescanbe leftwithtechnicalstaff inthe“batterygraveyard” inHSB360forproperdisposal. Solarpanels

• Keep solar cells coveredwhenworkingonwiring – solar panel terminals are livewhen leftuncovered,evenondulldays.Coverthesolarpanelwithathickblanketorsimilartoblockoutsunlight.

• Useasolarregulator–onthelargersolarpanels,asuitablevoltageregulatorwillneedtobeinstalledtoprotectbatteriesfrombeingovercharged.

• Donotallowpowerterminalstotouchorshortcircuit.

ElectrofishingElectricfishingisamethodofcatchingfishinriversandsmalllakesforsurveyingfishandmacroinvertebratepopulations.Executedproperlyitdoesnotharmthefish,butonlystunsthemforashorttime.Theoperatorcarriesapowerpackontheirbackandhasawandwithananodeontheend.Fishareattractedtotheanodeandaremomentarilystunned.Theymaythenbecaughtinanet.Because of the high voltages used, there is an electrocution hazard; read the ENVUse ofelectricityinthefielddocumentinconjunctionwiththisone.Asthisworkisconductedinstreamsorrivers,theassociatedwaterhazardsexist;readtheENVrivers,streamsandwadingdocumentinconjunctionwiththisone.Therearemanysafetyfeaturesincorporatedintheequipmentbuttheoperatorsneedtobetrainedandcertified.

Thesemachinescanbelethalifusedincorrectly.AllEFMoperatorsmustbesignedintotheHealth&SafetyRegister.PrimarySafetyRules

1. ElectrofishingMachinescanonlybeoperatedbyacertifiedoperator.2. Theremustbeat least2 trainedpersonspresent,oneofwhichmustbeacertified

operator.3. TheremustbeatleasttwocertifiedFirstAiderspresent.

OperationalSafety

1. AlloperationalprocedureswillbefamiliartocertifiedoperatorsandaredocumentedintheOperationManual.

2. Alwayscheckmachineandsafetyinterlocksatthewatersidebeforeusing.3. Alwaysstartatthelowestvoltagesetting.4. Donotworkintherain.5. Wearneopreneorrubberwadersthathavebeentestedforleaks6. Wear electrical rated insulating linesman gloves with tough overgloves for tear

protection.7. Netsandothertoolsmusthavenonconductivehandles,notcoveredmetal.8. Ensurethatbystandersstayatleast20metresawayandkeepoutofthewater9. Personswithpacemakersmustbekeptaway.10. Thesafetyofworkersandpossiblespectatorsisparamount–ifindoubt,stopfishing.11. ThemachinemustbetestedbyNIWAonceayear.12. Theoperatormusthaveastablefootingbeforeoperatinginstrument.

AdditionalSafetyRequirementsAllfieldworkmustbedoneinaccordancewiththefollowingSchoolguidelines;

• FieldSafetyGuide,and• River,Streams,andWading.

EthicalConsiderations• Alwaysuse the lowestpossiblevoltagesetting toavoidunnecessarydamagetoany

species.• Keepphysicaldamagetotheenvironmenttoaminimum.• Consentorpermitsfromlandownersmustbesoughtwhereeverpossible.

FielddeploymentandstructuresSchool of Environment research and teaching activities often employ the use ofinstrumentation that ismounted or deployed upon some form of supporting structure orframework.Therearenumeroushealthandsafetyconsiderationsthatmustbeassessedbeforeastructureorinstrumentationisdeployedinthefield.Thesafetyofallpeopledirectlyinvolved(e.g.,staffandstudents)aswellasthosepotentiallyaffected(i.e.,generalpublic)mustbeconsideredcarefully.ConsiderationofDirectEffects

• Cantheactofdeployment(andsubsequentdismantling)beperformedsafely?o Wearappropriatesafetygear(e.g.,hardhats,gloves,steelcappedbootsetc.)o Ensureadequatenumbersofpeopleareavailabletohelpo Watchoutforpowerlines

• Areconditionssafeenoughforthedeployment(e.g.Weather,swell)?• Doesthedeploymentobstructorhavethepotentialtoobstructanaccesswayorpublic

area?(e.g.,waterway,road,surfzone,facility)• Doesthepresenceoranypartofadeploymentposeapotentialhazardtoanyperson

orproperty?• Doesthedeploymentposeahazardtothosewhomaytamperwithit?

ConsiderationofIndirectEffects

• Whatarethepossibleoutcomesifthedeploymentfailsorcannotberetrieved?(e.g.,ifamasttoppleswillitdamageprivatepropertyorbecomeentangledinpowerlines?Ifamarinedeploymentislostorburiedcoulditbecomeanavigationhazard?).

• Willthepresenceofthedeploymentaffecttheambientconditionsoftheenvironmentsuch thatapotentialhazard is created (e.g., ifa structureaffectswater flow,will itcauseabnormalerosionorsedimentation?).

KeepallrelevantpartiesinformedItisthedutyofthoseinvolvedinthedeploymenttoinformrelevantparties(whethertheybelandowners, neighbouring residents, local iwi or the general public) of any hazard that adeploymentmayposeorhascreated.Thismaybeachievedthroughpublicnotificationsinlocalnewspapers,publicmeetings,erectionofsignage,orcontactingpeopledirectly.BevisibleifnecessarySimilarly, measures must be taken to highlight the presence of a deployment where itspresencemaybeconsideredtobeahazardousobstruction.Thismaybeachievedthroughuseoffluorescentflagging,colourfulsignage,buoys,nightlightingorstrobes,orsimplyasturdybarricadeorfence.Specialconsiderationmustbegiventothesafetyofadeploymentatnight.In somecases, it isprudent toconcealequipment from likelyvandalismor theft,however,equipment must not be hidden or concealed at the expense of Health and Safetyconsiderations.

PublicRelationsAsamatterofcourse,therelevantRegionalandLocalAuthorityshouldbeconsultedbeforeerecting structures or deploying instrumentation on non-University sites. For instance, theSchoolhasanagreementtonotifytheARCofallintendeddeploymentsofcoastalequipment.Non-approveddeploymentsincertainlocationsmayresultinprosecution.Likewise, permissionmust be sought for useof private land from the relevant landowner/manager/occupierbeforeundertakingsuchwork.EnvironmentalconsiderationsThe environmental effects associated with the erection of a structure for monitoring orsampling should be assessed and discussed with the relevant Regional Authority beforeconstruction.Factorsusuallyconsideredare;

• Theimpactofthephysicalpresenceofthestructureonnaturalphysicalandecologicalprocesses,tangatawhenua,andpublicaccess,

• Theimpactoftheactivity(e.g.,noise,visualimpact)onnaturalecologicalprocesses,tangatawhenua,localresidents.

• Effects on agricultural and horticultural activities should be discussed with therespectivelandowners.

EquipmentConsiderationsForadeploymenttobesuccessful,itmustbe

• Secure-fixedinstrumentationandstructuresmustbeadequatelysecuredoranchoredsuch that theywill not fail, be damaged or lost as a result of reasonably expectedconditions.

• Locatable - thedeploymentmustbeable tobe located (throughuseof a “pinger”,buoyage, tether, flags, etc.) Especially when using expensive equipment or mobileremoteequipment.

• Retrievable-planfortheretrievalasmuchasfortheoriginaldeployment.• Labelled -a returnaddressorat leastowner’snamemustbeattachedorengraved

ontothedeploymentincaseoflossortheft.InsuranceTheuserortechnicalstaffmustnotifytheInsuranceagentofthedetailsoftheintendeduseofequipmentdeploymentsworth(intotal)$250,000ormore.Itisrecommendedthatsimilarnotificationbegivenforanyequipmentthatistobetakenoverseas.DiscouragingvandalismThepossibilityofvandalismtodeployedequipmentmustbeconsideredespeciallywherethesite is open to public access. Damage may range from accidental damage to intentionalvandalism and theft. The best defences against vandalism are inconspicuous orcamouflaged/hiddenequipment,equipmentmadeinaccessibleorwithinsecuredproperties.

GeophysicsSafetyRoadsafetyThesurveysmaybecarriedoutalongroads,becarefulofthetrafficandwearafluorescentvest(provided)atalltimes;putoutroadconesifnecessary.Somesituationsmayrequireatrafficmanagementplan,sotheTechnicalManagerorotherqualifiedtrafficcontrollershouldbeconsultedduringtheplanningstage.EquipmentDonotuseequipmentonhighpoles(e.g.GPSantenna,magnetometerhead)orlayoutlongcablesifthereisthunderstormactivityintheareaandbeawareofpowerlines,electricfences,etc.Becarefulofsharpedgesonallmetalequipment.SafetypracticesforseismicsurveysTheshotshellsusedareblanks,howevertheyareexplosivedevicesandyoumusttreatthemaccordingly.Transportandstorageofshells(forstaff)Shellsmustbeprotectedfromimpact,storeandtransportinthemetalboxmarked“Danger–shells”.

• Handleshellscarefully,keeptheminthemetalboxprovided,donotthrowthemordropanythingonthem.

• Insertthefiringpinintothepipeonlywhenthepipeisscrewedintothegroundandremovethepinbeforescrewingthepipeoutoftheground.

• Dropthefiringpinatarm’slengthi.e.keepyourheadandbodywellclearincaseof‘bounceback’.

Safetypracticesforelectricalsurveys

• Do not turn on the current until you have positive confirmation from both peoplemovingthecurrentelectrodesthattheyhaveinstalledtheelectrodesandarewellclearofthem.

• Besuretoturnthetransmitteroffcompletelybeforeaskingfortheelectrodestobemoved.

Rivers,streamsandwadingAccordingtotheNZMountainSafetyCouncil,riverspresentpossiblythegreatesthazardinthebushandmountains.Thismustalsoextendtoallwaterwaysinruralandurbanenvironmentsaswell.TheSchoolconsidersworkingaroundwaterwaysamongthemostpotentiallyhazardousactivitiesthatstaffandstudentswillencounteronaworkingbasisandthereforetreatitveryseriously.Theprimaryhazardsassociatedwithriversandstreamsare;

• Drowning• Slipping(losingfootingandcontrol)• Beingcaughtbysnagsorwhirlpoolcurrents• Pollutedwater• Hypothermia

Aswithallfieldworkandotheroff-campusactivities,staffandstudentsmustcompletetherequirementsascoveredintheSchoolofEnvironmentFieldSafetyGuide.Mostimportantly,

• Avoidworkingalone.• Assessandidentifyhazardsandmanagethemappropriately.• Constructarobustcommunicationplananditineraryandsticktoit,withinreason.

ChoosethesafestplacetoworkYouwillfirstneedtoassesstheriveranddecideonthesafestplacetoundertakethegivenactivity.

1. PotentialchangesinconditionsBeverywaryofchangingconditionssuchasrainfall,waterlevels,andstreamflowsespeciallyingorgesandotherhighlyconfinedflowchannels.Checkweatherreportsandplanaheadaccordingly.Exitwaterifsuddendownpouroccurs.Checkforthepossibilityofdamcontrolledwatersandifso,obtainascheduleofspilltimes.

2. AssessthespeedoftheriverThrowastickintothefastestcurrentandtrytokeeppacewithit,walkingalongthebank.Ifthisismorethanwalkingpace,thenenteringthewaterispotentiallydangerous.Donotworkinheavyrain.

3. AssessthedepthofthewaterThinkverycarefullyaboutenteringwaterabovethighdepth.Considertheheightofothermembersofyourgroup.Donotenterturbulentwaterorareaswhereyoucannotseethebottom.

4. TrytoassesstheriverbedAvoidcloudyordirtywaterwhichhidesthebottom.Bewareofslipperyorcobblyriverbeds.Bewareofsoftorstickyriverbedswhichcanrestrictyourmovementandabilitytoexit.Avoidareaswithdebris,logs,snagsorboulders.

5. EntryandexitpointsEnsurethatyoucanenterandexitthewatereasilyandsafely(andescapeifnecessary).Thisisespeciallyimportantifcrossingariver.Steepbanksareoftenassociatedwithdeepwater.

6. Lookdownstreamandassessthe“run-out”Ifyoufallin,wherewillyouendup?Avoiddeeppools,rapids,culverts,waterfalls,logsanddebris,whirlpools,convergenceswithotherwaterways.Canyoureachsafetyeasily?

Preparation1. Physicalability

Ensurethatyouandyourgrouphavetheknowledge,abilityandstrengthtocopewiththetaskathandandpotentialhazardsthatmayarise.Howwellcanyouandyourgroupmembersswim?Attendingariversafetycourseishighlyrecommended.

2. ClothingWearsensibleoutdoorclothingthatiswarmandreasonablysnugfittingbutdoesnotrestrictmobility.Wearshortsortightfittinglongs–NObaggytrousers!Packatowelandsparechangeofwarm,dryclothing.Ifappropriate,wearawetsuitorwaders.

3. Footwear

Wearsturdyfootwearwiththicktoughgripsolessuchasbootsorcomfortablesneakers.Theseshouldprotectyoufromslipperysurfacesandsharpobjectsandprovidesturdysupportforyourfeetandankles.Definitelynobarefeetorjandals.

4. RescueequipmentConsiderwhatkindofrescueequipmentmaybeuseful(e.g.,rescuerope,rescuetube,etc).WaderSafetyTheSchoolownsnumeroussetsofneoprenewadersforuseinshallowwateractivities.Theyaresuitableforkeepingyouwarm,dry,andcleanhowevertheyareabulkygarmentandcanposeahazardinthemselves.Mostimportantly,ifyoufallintothewaterandfillyourwaders,somecanbecomeincrediblyheavyandcumbersomemakingtheriskofdrowningmuchhigher.Identifythetypeofwadersyouhavebeforemakingjudgement.Ifwearingwaders,thereareafewbasicbutessentialrules;

1. WadersareforshallowwaterworkONLY(uptowaistdepthmax.).Beverycarefulwhenworkingarounddeeperwater.

2. Alifejacketmustbewornwhenwadinginwaterabovekneedepth.3. Awadingbeltshouldbewornoverwadersatwaistlevelorhighertorestrictthe

amountofwaterthatentersthemshouldyoufallin.Somewadershavepositivebuoyancywhenfullofwaterandusedwithabelt.

4. DONOTwearwaderswhenworkingonboats.

Itishighlyrecommendedthatyoutrywearingasetofwadersinaswimmingpoolandsubmergingyourselftotestyourabilitytocopeinanemergency.Shouldyoufallintodeeperwater,donotattempttoswim–immediatelytuckyourkneesuptoyourchest(thistrapsairintothewaders)androllontoyourback.Eithertreadwaterorfloatinanuprightposition.Youshouldbeabletouseabackscullingactiontoreturntoshore.Ifbeingcarriedbythecurrent,facedownstream(feetfirst).Ifpossible,attendawadertrainingcourse.RiverCrossingsTheknowledgeandabilitytocrossriverssafelyisessentialtoworkinginallriversbutcannotbecoveredhere.Again,ariversafetycourseisstronglyrecommended.Ausefuloverviewiscoveredin“BushcraftManual-OutdoorSkillsfortheNZBush”,aNZMountainSafetyCouncilpublication(thetechnicalstaffhaveacopyonfile).ItisrecommendedthatyoualsoreadrelevantsectionsinTheNationalEnvironmentalMonitoringStandardforworkinginandaroundwater(http://www.lawa.org.nz/media/16575/nems-code-of-practice-2013-06.pdf).Hygiene

• Duetoprevalenceofwaterborneorganismssuchascoliformbacteriaandgiardia,donotdrinkdirectlyfromstreams.

• Similarly,preventthespreadofdidymobyobservingrequireddisinfectionprocedures,

• Practicegoodhygienebywashinghandsaftercontactwithsoilorwater,• Neverdiscardwasteordefecateintostreamsorrivers.

Miscellaneous• Obtainappropriateconsenttodischargetracerdyesintowaterways.• EnhanceyourvisionofthestreambedbywearingPolaroidsunglasses.• Decideonwhatotherequipmentisnecessarywhenworkingaroundwater

o PFDso CommunicationEquipmento Mapso FirstAidkito Torch

VibrocorerAll vibrocore operators (those supervising coring operations)must be signed into theH&SRegisterandareresponsibleforinformingallassistantsoftheproceduresrequiredinthesafeoperationandhandlingoftheequipment.Identifiedhazards

• Vibrationhazardfromvibratingheadandtube• Noisefromvibratingheadandtube• Heavyliftingofequipmentandfullcorebarrel• Electrocution due tomishandling of core barrel around powerlines, electric fences,

electricalstorms,penetrationofundergroundservices• Fallingcorebarrelortripod• Sharpmetaledges• Winchfailure• Poorventilationfromdriveunitexhaustgasesorfuel• Opendriveunitcoupling• Hotdriveunitexhaust• Sawusedincoresplittingoperation• Corepipestoragerack

A minimum of three fit people are required for vibrocoring, or four if using the Uwitec,especiallyatthecoreretrievalstage.Theequipmentisheavytotransportonfootsosharetheburden asmuch as possible and exercise care with heavy lifting. Make sure to read theWorksafedocumentationonmanualliftingbeforeundertakinganywork.Handlingofthevibratingheadwhileinoperationshouldbekepttoaminimum.Overexposuretotheintensevibrationintheheadandcorebarrelmayresultinchronicinjuryordisorder.According to the literature, the highest risk frequency band for high intensity vibrationalequipmentis4to8Hzwhilethevibrocoreroperatesat212Hzprimaryfrequency,however,numeroussubfrequenciescanbeemitted.Therubbercablemaybehandledquitesafely ifrequiredbut,again,notforextendedperiodsoftime.Oncethecorebarrelhaspenetratedaboutonemetre, theheadandcorebarrelcanstandunsupported.Applyingbodyweightdirectlyontothevibratingheadmaybehazardousandisnotrecommended.Wearthecorrectattire

• Hardhat(essential)-toprotectagainstfallingcorebarrelortripod,3areprovided;• Leathergloves(highlyrecommended)-toprotecthandsfromsharpmetaledgesofthe

corebarrel,thewinchcable,andtoprovideslightreliefwhenhandlingthevibratinghead,severalpairsareprovided;

• Hearingprotection(highlyrecommended)-toprotectearsfromtheloudvibrationofthevibratingheadandtube,3pairsareprovided;

• Bootsorsimilarsturdyfootwear(highlyrecommended),notprovided;• Overalls(recommended)-notprovided.

Ensureadequateventilation-donotrundriveunitinpoorlyventilatedorconfinedareaswhereexhaustgasesmayaffectoperators.Also,endeavourtotransportdriveunitandfuelseparatefromdriversandpassengersofvehicles(e.g.inatrailerorutilitycompartment).Thoroughly assess site before coring - at all costs avoid establishing a core site close topowerlines,undergroundservicesand,toalesserdegree,electricfences.Bewaryofweatherandtideswherenecessaryanddonotoperateduringelectricalstorms!Takecarewhenretrievingcorewithwinch-weargloves,keepyourfaceawayfromthecableundertension,usereversewinchingtoreleaseinitialtensionwhenslackeningwinch.Workatasmooth,steadypace.Be careful of the drive unit - do not put fingers near the drive unit coupling point whenoperatingthedriveunitwithoutthecableattached,becarefulnottotouchorallowfueltospillontohotexhaustmanifold.Transportingcorebarrels-thecorebarrelsare7.5metreslongandcumbersomeandmustbetransportedsecurely.AccordingtotheLTSA,anoverhangingloadcanlegallyextend3metresforwardofthefrontedgeofthedriver’sseatand4metresrearoftherearaxle.Anyoverhanggreaterthan1metremustbeflaggedwithawhite,yellow,orangeorredmarkerorrag.Atwo-pointroofrackisgenerallysuitablefortransporting7.5metrelengthcorebarrelssolongasthebarrelsaresecuredproperlyanddon’tflexorbounceintransit.Studentuse-studentsmustbeaccompaniedbyatechnicalstaffmemberoranappropriatestaffmemberwheneverusingthevibrocorer,atleastuntiltheyhaveacquiredanacceptablelevelofproficiencytosuperviseaccompanyingassistants.Splitting the corebarrels– the splittingof full corebarrelsusesahandheld tile cutterandwoodenjigdedicatedtosplittingcores.

• Core splitting must be conducted under the supervision of a technician or othercompetentstaffmemberatleastuntilproficiencyisproven.

• It is recommended that another staff member is present on Level 3 in case ofemergency.

• Eyeandearprotectionmustbeworn,thedoormustbeopenanditisrecommendedthattheextractorfansbeturnedon.

• Cleantheequipmentandworkshopfloorafteruse.• Whenslicingthesedimentcorewiththeguitarwiretakecarewithsharpmetaledges

andthewireitselfuseleatherprotectiveglovesifnecessary.Storingthecorebarrels–coresarestoredonarackintheworkshopabovethemachineryandaretransportedoutsideviatheworkshopwindow.

• Atleasttwopeopleareneededtotransfercorepipe(oneoutside,oneinside).• Beverycarefulofthepedestriansinthealleyway.Redirectthemwhilemovingthepipe.• Exercisecarewhileclimbingon/offandstandingonthebench.• Donotoverloadtherack–storagerackisfor12lengthsonly.

Asamatterofcourtesy,allpeopleintheimmediatevicinityoftheproposedfieldsiteshouldbeconsultedbeforethevibracoringcommencessincethenoisecanbeverydisruptiveandmaydisturblivestockorsocialevents,etc.Maintenance

• AnnualserviceofdriveunitbyWackerMachineryLtd.• Periodiccheckofallequipmentfordamage.

SeeWacker HD 3.7 operator’smanual/parts book –Wacker Construction Equipment (seeTechnicalStaff)

WorkingincoastalenvironmentsTheSchoolconductsasignificantamountofteachingandresearchincoastalenvironmentsinNewZealandandoverseas.Thereareamyriadofhazardsinthecoastalenvironment,themostsignificantbeingdrowning.Ofthe100orsodrowningsperannum,almost60%areinthecoastalenvironment.Aswithallfieldworkandotheroff-campusactivities,staffandstudentsmustcompletetherequirementsascoveredintheSchoolofEnvironmentHealthandSafetyManual.Mostimportantly,

• Assessandidentifyhazardsandmanagethemappropriately.• Constructarobustfieldworkplananditineraryandsticktoit,withinreason.• Avoidworkingalone.

DeployingequipmentinwaterandsurfDeployinginstrumentsinthewatercanbeadangerousactivityespeciallywheninroughconditionssuchassurfzones.Themainruleswhendeployinginstrumentsare;

• Atleastoneexperiencedstaffmembermustbepresenttoco-ordinatetheactivity.• Atleastonepersonremainsup-currentfromtheworkasasafetyobserver,and

carriesadiveknifeandrescuetube.• Atleastonepersonistoremainasanon-shoreobserverwhoisabletoidentify

potentiallyhazardoussituationsandcallemergencyservicesifnecessary.• Specialconsiderationmustbegiventotheweather,swell,andtidalconditionsatthe

timeofdeploymentandretrieval–aninstrumentdeployedtoodeeplymaybenearimpossibletoretrieveduetoburial,higherwaterlevel(e.g.,duetolowpressuresystemsorhighertides),orincreasedswellheight.

• Deploymentsinthesurfzoneorinflowingwateraresetinwaistdeepwatermaximum.Stillwaterdeploymentscanbeinstalledsafelyinchestdeepwater.Deeperwaterdeploymentsmustbedonefromaboatorsimilar.

• Ensurearobustsystemofcommunication(e.g.,radiosorhandsignals)issetupbetweenin-waterparticipantsandon-shoreobserverstofacilitateasmoothdeployment.

• SeealsoDeployingEquipmentintheFieldintheFieldEquipmentsectionofthismanual.

Appendix1:RelevantDocuments

ApprovedCodeofPracticeforSafetyinExcavationandShaftsforFoundations-

http://tinyurl.com/jnb2w5h

BushcraftManual-OutdoorSkillsfortheNZBush-NZMountainSafetyCouncilpublication

EnergySafety-http://www.med.govt.nz/energysafety

FieldActivityGuidelines(indevelopment)–

HealthandSafetyPolicy-http://tinyurl.com/jjoxvd3

Howtoreportanaccidentornearmisshttp://tinyurl.com/zwttmo9

LTSADriverFatiguehttp://tinyurl.com/gw3hq3z

LTSADrivinginNewZealandhttp://tinyurl.com/ja77ztp

LTSASafeloadingandtowinghttp://tinyurl.com/jzhpdym

ManualHandling-http://tinyurl.com/zylxo85

RiverSafety-http://tinyurl.com/jhn82tb

SafeWorkatHeights-http://tinyurl.com/z6sefq2

SchoolofEnvironmentDeployingEquipmentintheField-http://tinyurl.com/za6h5ab

SchoolofEnvironmentElectroFishing-http://tinyurl.com/gvvnwua

SchoolofEnvironmentFieldSafetyGuide-http://tinyurl.com/z8habgt

SchoolofEnvironmentGeophysicsSafety-http://tinyurl.com/josyhso

SchoolofEnvironmentInformationforStudentFieldTripParticipants-http://tinyurl.com/jfo8g7k

SchoolofEnvironmentMadameYAK(3mDinghy)-http://tinyurl.com/gnqg8yj

SchoolofEnvironmentRivers,StreamsandWading-http://tinyurl.com/zh8b4jx

SchoolofEnvironmentStudentFieldTripAcknowledgementForm-http://tinyurl.com/jnqd4xo

SchoolofEnvironmentToyotaGearvanGuidebookhttp://tinyurl.com/ha4ck3h

SchoolofEnvironmentToyotaHiluxGuidebookhttp://tinyurl.com/h84smoc

SchoolofEnvironmentToyotaMinibusGuidebookhttp://tinyurl.com/jnxbdmr

SchoolofEnvironmentUseofBoats-http://tinyurl.com/hxmowlp

SchoolofEnvironmentUseofChainsaws-http://tinyurl.com/h242xnt

SchoolofEnvironmentUsingElectricityintheField-http://tinyurl.com/gpee3ne

SchoolofEnvironmentVehicleguidelinehttp://tinyurl.com/zswl7gp

SchoolofEnvironmentVibrocorer-http://tinyurl.com/jfy7y5t

SchoolofEnvironmentWorkinginCoastalEnvironments-http://tinyurl.com/jlkb3ap

TheNationalEnvironmentalMonitoringStandardforworkinginandaroundwater

UniversityofAucklandFieldworkSafetyGuideline-http://tinyurl.com/zz956nu

UniversityofAucklandVehiclePolicyhttp://tinyurl.com/j56bumm

Workingwithladdershttp://tinyurl.com/zz7wtv6