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School Report Card Reporting Requirements Texas Education Code §39.305 Texas Administrative Code §61.1021
School Report Card Reporting Requirements
Texas Education Code §39.305 Texas Administrative Code §61.1021
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Date Activity
September 8 2015 Accountability Appeals Deadline
October 12015 Consolidated School Ratings Report (state assigned academic and financial ratings and locally‐assigned community and student engagement ratings (TEA public web)
Early November TEA notifies districts of accountability appeals decisions (mail & TEASE)
Early November 2015 final ratings release after resolution of appeals (TEASE & TEA public web)
November Preliminary longitudinal cohorts updated (TEASE)
November 2014–15 Texas Academic Performance Reports (TAPR) (TEA public web)
Early DecemberCampuses identified under Public Education Grant (PEG) criteria for 2016–17 school year (TEASE)
Mid‐DecemberCampuses identified under Public Education Grant (PEG) criteria for 2016–17 school year (TEA public web)
Mid‐ to late December 2015 Texas School Accountability Dashboard (TEA public web)
December‐January 2014–15 School Report Card (SRC) and Federal Report Card (TEA public web)
Texas Education Agency | Department of Assessment and Accountability | Division of Performance Reporting
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Accountability, Student, Staff & Financial Performance Graduation & College Readiness
District and Campus Responsibilities
The district must provide the SRCs to each campus for distribution to parents and guardians.
Each campus must send home a copy of the SRC within six weeks of the To the Superintendent Addressed Letter.
May provide same manner as other communication (weekly folder, mailing, teacher‐parent conference, enclosed with report card.
May distribute electronically, if they can ensure parents are notified that the SRC is available and have access to it.
Must provide a copy to anyone that can not access it electronically.
A school district may not alter the report provided by TEA, but may include additional information.
ResourcesTexas Education Agency. (December 17, 2015). To the Superintendent Addressed Letter. Retrieved from: http://tea.texas.gov/About_TEA/News_and_Multimedia/Correspondence/TAA_Letters/2014‐15_School_Report_Cards/
Texas Administrative Code. (March 13, 2014) TAC Chapter §61.1021 http://ritter.tea.state.tx.us/rules/tac/chapter061/ch61bb.html
Texas Education Agency. ( December, 2015). Assessment and Accountability. Performance Reporting. 2014‐2015 School Report Card (SRC) Definitions. Retrieved from: http://tea.texas.gov/perfreport/src/index.html
ContactsDivision of Instructional Support
Dr. Eduardo Cancino Deputy Director 956 984‐6022
Office of School Improvement, Accountability and Compliance
Dr. Tina McIntyre, Administrator956 984‐6027
Belinda S. Gorena, Coordinator956 984‐6173
Ruben Degollado, Specialist956 984‐6185
Benjamin Macias, Evaluation and Assessment Specialist956 984‐6234
Kelly VanHee, Specialist956 984‐6190
ACTION REQUIRED
December 17, 2015
TO THE SUPERINTENDENT ADDRESSED:
The 2014–2015 School Report Cards (SRC) are now available on the Texas Education Agency’s website at http://tea.texas.gov/perfreport/src/index.html.
School Report Card—The purpose of the SRC is to inform parents and guardians about a school’s individual characteristics and its academic performance.
Distribution to Campuses. The TEA will notify each principal that the SRC for his or her campus is available. It is, however, the district’s responsibility to provide the SRCs to each campus for distribution to parents and guardians.
Distribution to Parents. Each campus must send a copy of the SRC to a parent or guardian of each of its students within six weeks of the date of this letter. The campus may provide the SRC in the same way that it sends other official communications to parents and guardians, such as including the SRC in a weekly folder sent home with each student, mailing it to the student's residence, providing it at a teacher-parent conference, or enclosing it with the student report card. Districts may distribute the SRC electronically if they can ensure that parents and guardians are notified that the SRC is available and that they are able to access it. A school or district must provide a printed copy (in color or black and white) to anyone who cannot access the electronic version.
At their discretion, schools may include additional information with the SRC that highlights other performance aspects of the school or district.
All schools that reported student enrollment in the fall 2014 PEIMS submission will have an SRC, including Juvenile Justice Alternative Education Program (JJAEP), Disciplinary Alternative Education Program (DAEP) campuses, and schools paired for accountability rating purposes. Because the SRCs for JJAAPs, DAEPs, and paired campuses do not have STAAR performance results, districts are not required to distribute the SRC for these campuses, but may do so, if desired. Otherwise, all schools with a TEA-generated SRC are required by law to distribute the SRC to parents and guardians.
Schools that are new in the 2015–16 school year will not have a 2014–15 SRC and are not required to distribute a report.
Sample Cover Letter—Districts are not required to include a cover letter with the SRC, but many schools find it helpful to provide one. A sample cover letter to parents—in both English and Spanish—is available at the link below.
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Definitions—Brief definitions of the items included in the SRC are available—in both English and Spanish—at the link below. Districts are not required provide definitions to parents, but many schools find it helps parents and guardians understand the reports.
The text of this email is posted at the Texas Education Agency Correspondence website at http://tea.texas.gov/src_2014-15/. Links to electronic versions of the sample cover letters and the definitions are at the bottom of the webpage.
For people who would like greater detail about the information in the SCR, the 2014–15 Texas Academic Performance Report (TAPR) Glossary is a useful resource. It contains definitions and sources of data for all the information included in the SRC. The data in the SRC is a subset of that published in the TAPR.
The TAPR Glossary is available on the TEA website at https://rptsvr1.tea.texas.gov/perfreport//tapr/2015/glossary.pdf.
The administrative rules that govern the SRC (19 TAC §61.1021) are available on the TEA website at http://ritter.tea.state.tx.us/rules/tac/chapter061/ch61bb.html.
We hope you find this material informative and helpful. If you have questions regarding the SRC, please contact the Division of Performance Reporting.
Contact Information
Texas Education Agency
Department of Assessment and Accountability
Criss Cloudt, Associate Commissioner
Division of Performance Reporting - Shannon Housson, Division Director
Division of Performance Reporting - Jamie Crowe, Director
(512) 463-9704
2014–15 School Report Card (SRC) Definitions
Annual Dropout Rate: Depending on the grade span at the school, one of the following rates is shown: AnnualDropout Rate (Gr 7–8)or Annual Dropout Rate (Gr 9–12).The annual rates are the number of students who dropped out (in the grades indicated) expressed as a percentage of the number of students in attendance in those grades.
Attendance Rate: The report shows the attendance rate for the 2013–14 school year for students in grades 1–12.
Class Size Averages: Class sizes are calculated from teacher class schedules. For example, the total count of students in science is divided by the count of science classes. Elementaryclasses are shown by grade; secondary classes are shown by subject.
Distinction Designations: Distinction designations are awarded in recognition of outstanding achievement in specific areas. For 2015, distinction designations are awarded in the following areas: Academic Achievement in Reading/English Language Arts, AcademicAchievement in Mathematics, Academic Achievement in Science, Academic Achievement inSocial Studies, Top 25 Percent: Student Progress, Top 25 Percent: Closing Performance Gaps, and Postsecondary Readiness.
Economically Disadvantaged: The percentage of economically disadvantaged students isthe count of students that are eligible for free or reduced‐price lunch or other public assistance divided by the total number of students.
English Language Learners: These are students identified as having limited English proficiency (LEP), or English language learners (ELLs), by the Language Proficiency Assessment Committee (LPAC).
Expenditures per Student: This value is calculated as total expenditures for 2013–14divided by the total membership for 2013–14. For more information, contact the OfficeofSchool Finance at 512‐463‐9238. For a detailed report, see the 2013–2014 PEIMS Financial Actual Reports at http://tea.texas.gov/financialstandardreports/
Instructional Expenditure Ratio: This value is calculated as instructional and related expenditures for 2013–14 divided by total expenditures for 2013–14. For moreinformation, contact the Office of School Finance at 512‐463‐9238. For a detailed report, see the 2013–2014 PEIMS Financial Actual Reports athttp://tea.texas.gov/financialstandardreports/
Instructional Staff Percent: This value is calculated as instructional and related Full Time Equivalents (FTEs) for 2014–15 divided by total FTEs for 2014–15. For more information, contact the Office of School Finance at 512‐463‐9238.
Longitudinal Rates: These indicators show the status of students after four years in high school (4‐Year Longitudinal Rate) or after five years in high school (5‐Year Extended Longitudinal Rate). The four‐year rate includes students who first attended ninth grade in2010–11, showing their final status with the class of 2014. The five‐year rate includes students who first attended ninth grade in 2009–10, showing their final status at the end of2014. These show the percentage of students who graduated, received a GED, continued high school, or dropped out.
Membership: See Total Students.
Texas Education Agency | Assessment and Accountability | Performance Reporting
2014–15 School Report Card (SRC) Definitions
Mobility Rate: A student is considered to be mobile if he or she has been in membership at the school for less than83% of the school year.
Race/Ethnicity: Students are reported as African American, Hispanic, White, AmericanIndian, Asian, Pacific Islander, and Two or More Races.
RHSP/DAP Graduates: The percentage of graduates who were reported as having satisfied the course requirements for the Recommended High School Program (RHSP) or Distinguished Achievement Program (DAP). ItexcludesFHSPgraduates.
SAT/ACT Results: The report provides four indicators: (1) Tested shows the percentage ofgraduates who took either the SAT or the ACT, (2) At/Above Criterion shows the percentage of examinees who scored at or above the “Criterion Score” of 1110 for SAT and 24 for ACT, (3) Average SAT Score, and (4) Average ACT Score. Information is shown for the classes of 2013 and 2014.
Special Education: The population of students served in special education programs
STAAR: The State of Texas Assessments of Academic Readiness (STAAR) is acomprehensive testing program designed to measure to what extent a student has learned,understood, and is able to apply the concepts and skills expected at each tested grade level. Students are assessed in reading (grades 3–8),mathematics (grades 3–8), writing (grades 4 and 7), science (grades 5 and 8), and social studies (grade 8). End‐of‐course tests are given for EnglishLanguageArts I and II,AlgebraI,Biology,and U.S. History.
Other measures for the STAAR are shown: STAAR Percent at Postsecondary Readiness, which is used to determine the Index 4 score, and STAAR Percent at Advanced Standard, which is used to determine the Index 3 score.
Student Success Initiative: The Student Success Initiative (SSI) shows performance on STAAR reading in grades 5 and 8, including performance for students who failed in the past year and re‐tested on the assessments.TherearenoSSIdataformathematicsin2015becausetheresultsofSTAARassessmentsformathematics,grades3–8,wereexcludedfromaccountabilityin2015.
Total Students: This is the total number of public school students whowere reported inmembership on October 31, 2014, at any grade from early childhood education throughgrade 12. Membership differs from enrollment because it does not include students who are served by the district for less than two hours per day. For example, the count of TotalStudents excludes students who attend a nonpublic school but receive some services, suchas speech therapy, for less than two hours per day from their local public school.
Special Symbols: The 2014–15 SRC uses the following special symbols: An asterisk (*) is used to mask small numbers to comply with the federal FamilyEducational Rights and Privacy Act (FERPA).
A dash (‐) indicates thatno students were in this classification.
n/a indicates that thedata are not available or are not applicable. A question mark (?) indicates data that are statistically improbable or were reported outside of a reasonable range.
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