School Soft

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SUBMITTED TOPUNJAB TECHNICAL UNIVERSITY, JALANDHAR

IN THE PARTIAL FULLFILLMENT OF THE REQUIREMENT FOR THE AWARDOF PGDCA (SEMESTER-II)

SUBMITTED TO: SUBMITTED BY:

1

PROJECT REPORT ON

SCHOOL MANAGEMENT SYSTEM


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ACKNOWLEDGEMENT

We feel a great honor and dept of gratitude for the invaluable help and

guidance given to us by our revered teacher , Lecturer of the Computer

Depatment, GNE INFOTECH centre, in execution of this work

We wish to express sincere thanks to our instructor ..for his

willingness, valuable guidance, suggestions and advice which were

responsible for the successful completion of this study.

We also express our gratitude and appreciation for our parents, whose love,

inspiration and encouragement has made it possible for us to accomplish this

work.

Above all, we thank Almighty God for his blessings to complete this work.

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CERTIFICATE

This is to certify that Pooja and Ranjit Kaur haveworked under my direct supervision and guidance on

the project titled School Management System. Thework done and data included in this project have beenundertaken by them and are genuine. The Candidatesthemselves have carried out the entire work in thisproject.

Submitted To: Submitted By:

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DECLARATION

We hereby declare that work being submitted by

our entitled School Management System in

fulfillment of PGDCA Sem-II to the Department

of Computer Science, GNE INFOTECH, is an

authentic work carried by them in the Sem-II

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INDEX

SERIAL

NO.

CHAPTER NAME

PAGE

NO.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

INTRODUCTION

INTRODUCTION TO PROJECT

INTRODUCTIONTO LANGUAGE

SYNOPSIS

SYSTEM STUDY AND ANALISYS

SYSTEM DESIGN

TABLES STRUCTURE

SYSTEM DEVELOPEMENT

CODING

SYSTEM IMPLEMENTATION AND

TESTING

SCREEN SHOTS

FUTURE DEVELOPMENT OF

PROJECT

BIBLIOGRAPHY

67

1011

15

19

22

26

46

5058

59

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INTRODUCTION

School Management System is a comprehensive Desktop-based School

Management

Software. It is designed for better interaction between students, teachers,

parents & management. This management software very gracefully handles all the

requirements for easy school management.

SMS - School Management System is a large database system which

can be used for managing your school's day to day business. SMS

allows users to store almost all of their school's information

electronically, including information on students, employees,

properties, teaching materials etc. Most importantly, this information

can be easily shared with authorized users, records can be easily

searched, and reports can be easily generated. SMS is configurable and

can be configured to meet most individual school's needs. It is a multi-user

system and can be used by hundreds or even thousands users at same time.

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Introduction to Language

Visual Basic: Visual Basic is a flexible, high level, structured

programming language.

Visual Basic includes certain low levelfeatures that are normally available only in

assembly or machine language.

Visual Basic is widely available,commercial interpreter are available for most

personal computer, mini computers and main

frames.

Visual Basic is largely machinedindependent. Programs written in visual basic

are easily ported from one computer to

another.

Your programs interface may include the

familiar controls that window users already

know how to operate-such as command

buttons, option list, text boxes and scroll bars.

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With just a few mouse actions, youcan add any combination of these controls to a

program.

As a result design tasks that used torequire many hours of detailed programming

efforts can how be completed in minutes.

In Visual Basic you can quickly design thevisual elements of any new programming

project.

Visual basic includes a special helpers system

called a debugger that the programmer can

use to help locate bugs that appear during

testing. The debugger is an interactive

monitoring system that you turn on and off

inside Visual Basic that helps you locate

statements that may contain bugs.

Programming MaintenanceApart from the bugs, the programmer has to

maintain the program he /she has created.

Program Maintainance is a term used for the

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updating of a program after the program after

the program is put into use. This updating may

be a result of the users request or a change in

the way the program needs to operate.

Project

A project is a collection of files that make up

your application. A single Application might

consist of several files and the projects is the

collection of those files.

Multiple Documents Interface (MDI)

It allows the application to contain multiple

documents windows. In effect, this interface

lets your work with several sets of data in

multiple window within the program. Eachdocument window is called a child window.

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Single Document Interface (SDI)

It limits the application take on a window

Explorer- like interface with topic summaries in

the left window an details for a selected topic

in the right pane.

SYNOPSIS

AIM

In the existing system the records are done only manually but inproposed system we have to computerize all the School related information using thesoftware School Management system

They are:Administrative Module

ADMINISTRATIVE MODULE

This module is the main module which performs all the main operations inthe system. The major operations in the system are:

Admin login

Add/Delete/Update student

Add/Delete/Update Teacher

Searching Student information

Searching Teacher information

Report generation

Settings

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EXISTING SYSTEMIn the existing system the transactions are done only manually but in proposed

system we have to computerize all the school transaction using the software financialmanagement system.

2. 1.1 PROBLEMS WITH EXISTING SYSTEM

Lack of security of data.

More man power.

Time consuming.

Consumes large volume of pare work.

Needs manual calculations.

No direct role for the higher officials.

Damage of machines due to lack of attention.

To avoid all these limitations and make the working more accurately the system needs to

be computerized.

PROPOSED SYSTEM

The aim of proposed system is to develop a system of improved facilities. Theproposed system can overcome all the limitations of the existing system. The systemprovides proper security and reduces the manual work.

2. 2. 1 ADVANTAGES OF THE PROPOSED SYSTEM

The system is very simple in design and to implement. The system requires very low

system resources and the system will work in almost all configurations. It has gotfollowing features

Security of data.

Ensure data accuracys.

Proper control of the higher officials.

Reduce the damages of the machines.

Minimize manual data entry.

Minimum time needed for the various processing.

Greater efficiency.

Better service. User friendliness and interactive.

Minimum time required.

2.3. FEASIBILITY STUDY

Feasibility study is made to see if the project on completion will serve the purpose ofthe organization for the amount of work, effort and the time that spend on it. Feasibility

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study lets the developer foresee the future of the project and the usefulness. A feasibilitystudy of a system proposal is according to its workability, which is the impact on theorganization, ability to meet their user needs and effective use of resources. Thus when anew application is proposed it normally goes through a feasibility study before it isapproved for development.

The document provide the feasibility of the project that is being designed and lists

various areas that were considered very carefully during the feasibility study of thisproject such as Technical, Economic and Operational feasibilities. The following are itsfeatures:

2.3.1. TECHNICAL FEASIBILITY

The system must be evaluated from the technical point of view first. The assessmentof this feasibility must be based on an outline design of the system requirement in theterms of input, output, programs and procedures. Having identified an outline system, theinvestigation must go on to suggest the type of equipment, required method developingthe system, of running the system once it has been designed.

Technical issues raised during the investigation are:

Does the existing technology sufficient for the suggested one?Can the system expand if developed?

The project should be developed such that the necessary functions and performanceare achieved within the constraints. The project is developed within latest technology.Through the technology may become obsolete after some period of time, due to the factthat never version of same software supports older versions, the system may still be used.So there are minimal constraints involved with this project. The system has beendeveloped using Java the project is technically feasible for development.

2.3.2. ECONOMIC FEASIBILITY

The developing system must be justified by cost and benefit. Criteria to ensure thateffort is concentrated on project, which will give best, return at the earliest. One of thefactors, which affect the development of a new system, is the cost it would require.

The following are some of the important financial questions asked during preliminaryinvestigation:

The costs conduct a full system investigation.

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The cost of the hardware and software.

The benefits in the form of reduced costs or fewer costly errors.

Since the system is developed as part of project work, there is no manual cost to spendfor the proposed system. Also all the resources are already available, it give an indicationof the system is economically possible for development.

2.3.3. BEHAVIORAL FEASIBILITY

This includes the following questions:

Is there sufficient support for the users?

Will the proposed system cause harm?

The project would be beneficial because it satisfies the objectives when developed andinstalled. All behavioral aspects are considered carefully and conclude that the project isbehaviorally feasible.

SYSTEM DESIGN

3.1 INTRODUCTION

Design is the first step into the development phase for any engineered product orsystem. Design is a creative process. A good design is the key to effective system. Theterm design is defined as the process of applying various techniques and principles forthe purpose of defining a process or a system in sufficient detail to permit its physicalrealization. It may be defined as a process of applying various techniques and principlesfor the purpose of defining a device, a process or a system in sufficient detail to permit its physical realization. Software design sits at the technical kernel of the software

engineering process and is applied regardless of the development paradigm that is used.The system design develops the architectural detail required to build a system or product.As in the case of any systematic approach, this software too has undergone the bestpossible design phase fine tuning all efficiency, performance and accuracy levels. Thedesign phase is a transition from a user oriented document to a document to the programmers or database personnel. System design goes through two phases ofdevelopment: Logical and Physical Design.

LOGICAL DESIGN:

The logical flow of a system and define the boundaries of a system. It includes thefollowing steps:

Reviews the current physical system its data flows, file content, volumes ,frequencies etc.

Prepares output specifications that is, determines the format, content andfrequency of reports.

Prepares input specifications format, content and most of the input functions.

Prepares edit, security and control specifications.

Specifies the implementation plan.

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Prepares a logical design walk through of the information flow, output, input,controls and implementation plan.

Reviews benefits, costs, target dates and system constraints.

PHYSICAL DESIGN:

Physical system produces the working systems by define the design specifications thattell the programmers exactly what the candidate system must do. It includes the

following steps. Design the physical system.

Specify input and output media.

Design the database and specify backup procedures.

Design physical information flow through the system and a physical design Walkthrough.

Plan system implementation.

Prepare a conversion schedule and target date.

Determine training procedures, courses and timetable.

Devise a test and implementation plan and specify any new hardware/software.

Update benefits , costs , conversion date and system constraints

Design/Specification activities:

Concept formulation.

Problem understanding.

High level requirements proposals.

Feasibility study.

Requirements engineering.

Architectural design.

MODULE DESIGN

Admin

The Administrator logs in using the admin login. In this administrator has thefull authority over the software. In this System ,the administrator has the power to add orupdate or delete all the details.

User

The User logs in using the User login. In this module the user can successfullyenter into the software if it is a authenticated user.

INPUT DESIGN

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The design of input focuses on controlling the amount of input required, controllingthe errors, avoiding delay, avoiding extra steps and keeping the process simple. The inputis designed in such a way so that it provides security and ease of use with retaining theprivacy. Input Design considered the following things:

o What data should be given as input?

o How the data should be arranged or coded?

o The dialog to guide the operating personnel in providing input.o Methods for preparing input validations and steps to follow when error

occur.

OBJECTIVES

Input Design is the process of converting a user-oriented description of the input into acomputer-based system. This design is important to avoid errors in the data input processand show the correct direction to the management for getting correct information fromthe computerized system.

It is achieved by creating user-friendly screens for the data entry to handle large volumeof data. The goal of designing input is to make data entry easier and to be free fromerrors. The data entry screen is designed in such a way that all the data manipulates canbe performed. It also provides record viewing facilities.When the data is entered it will check for its validity. Data can be entered with the helpof screens. Appropriate messages are provided as when needed so that the user will notbe in a maize of instant. Thus the objective of input design is to create an input layoutthat is easy to follow

OUTPUT DESIGN

A quality output is one, which meets the requirements of the end user and presents theinformation clearly. In output design it is determined how the information is to bedisplaced for immediate need and also the hard copy output. It is the most important anddirect source information to the user. Efficient and intelligent output design improves thesystems relationship to help user decision-making.

Designing computer output should proceed in an organized, well thought out manner;the right output must be developed while ensuring that each output element is designedso that people will find the system can use easily and effectively. When analysis designcomputer output, they should :

Identify the specific output that is needed to meet the requirements. Select methods for presenting information.

Create document, report, or other formats that contain information produced bythe system.

3.3 DATABASE DESIGN

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A database is an organized mechanism that has the capability of storing informationthrough which a user can retrieve stored information in an effective and efficient manner.The data is the purpose of any database and must be protected.

The database design is a two level process. In the first step, user requirements aregathered together and a database is designed which will meet these requirements asclearly as possible. This step is called Information Level Design and it is taken

independent of any individual DBMS.

In the second step, this Information level design is transferred into a design for thespecific DBMS that will be used to implement the system in question. This step is calledPhysical Level Design, concerned with the characteristics of the specific DBMS that willbe used. A database design runs parallel with the system design. The organization of thedata in the database is aimed to achieve the following two major objectives.

Data Integrity

Data independence

Normalization is the process of decomposing the attributes in an application, which

results in a set of tables with very simple structure. The purpose of normalization is tomake tables as simple as possible. Normalization is carried out in this system for thefollowing reasons.

To structure the data so that there is no repetition of data , this helps in saving.

To permit simple retrieval of data in response to query and report request.

To simplify the maintenance of the data through updates, insertions, deletions.

To reduce the need to restructure or reorganize data which new applicationrequirements arise.

RELATIONAL DATABASE MANAGEMENT SYSTEM (RDBMS):

A relational model represents the database as a collection of relations. Each relationresembles a table of values or file of records. In formal relational model terminology, arow is called a tuple, a column header is called an attribute and the table is called arelation. A relational database consists of a collection of tables, each of which is assigneda unique name. A row in a tale represents a set of related values.

RELATIONS, DOMAINS & ATTRIBUTES:

A table is a relation. The rows in a table are called tuples. A tuple is an ordered set of

n elements. Columns are referred to as attributes. Relationships have been set betweenevery table in the database. This ensures both Referential and Entity RelationshipIntegrity. A domain D is a set of atomic values. A common method of specifying adomain is to specify a data type from which the data values forming the domain aredrawn. It is also useful to specify a name for the domain to help in interpreting its values.Every value in a relation is atomic, that is not decomposable.

RELATIONSHIPS:

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Table relationships are established using Key. The two main keys of primeimportance are Primary Key & Foreign Key. Entity Integrity and Referential IntegrityRelationships can be established with these keys.Entity Integrity enforces that no PrimaryKey can have null values.Referential Integrity enforces that no Primary Key can havenull values.Referential Integrity for each distinct Foreign Key value, there must exist a matching

Primary Key value in the same domain. Other key are Super Key and Candidate Keys.Relationships have been set between every table in the database. This ensures bothReferential and Entity Relationship Integrity.

NORMALIZATION:

As the name implies, it denoted putting things in the normal form. The applicationdeveloper via normalization tries to achieve a sensible organization of data into propertables and columns and where names can be easily correlated to the data by the user.Normalization eliminates repeating groups at data and thereby avoids data redundancy

which proves to be a great burden on the computer resources. These includes:

Normalize the data.

Choose proper names for the tables and columns.

Choose the proper name for the data.

First Normal Form:

The First Normal Form states that the domain of an attribute must include only atomicvalues and that the value of any attribute in a tuple must be a single value from thedomain of that attribute. In other words 1NF disallows relations within relations or

relations as attribute values within tuples. The only attribute values permitted by 1NFare single atomic or indivisible values.

The first step is to put the data into First Normal Form. This can be donor by movingdata into separate tables where the data is of similar type in each table. Each table isgiven a Primary Key or Foreign Key as per requirement of the project. In this we formnew relations for each nonatomic attribute or nested relation. This eliminated repeatinggroups of data.

A relation is said to be in first normal form if only if it satisfies the constraints thatcontain the primary key only.

Second Normal Form:

According to Second Normal Form, For relations where primary key containsmultiple attributes, no nonkey attribute should be functionally dependent on a part of theprimary key.

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Table: TeacherPrimary Key: Personcode

Field Data

Type

Constraints Descrip

Personcode Text Primary key

Personname Text

Sex Text

Dob Date\time

Address Text

Phoneno Text

Appointment-as Text Permanent/temporary/adhoc/honorary/part timeCategory Text Whether/belong to o.g./sc/st/obc/ex-sericeman/others

Doj Date\time

Payscale Text

Dept-no Text

Job-type Text

Snap-path Text

Fname Text

Mname Text

Oual Text

YOP Date\time

Percentage TextRemarks Text

Uni Text Board/university

Appointment-as1 Text

Organization Text Where appointed

Date-of-joining Text Date of joining

Experience Text In year and months

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Areafiat Text

SYSTEM DEVELOPEMENT

SYSTEM SPECIFICATION

HARDWARE REQUIREMENTS

Processor : X86 Compatible processor with 1.7 GHz Clock speed

RAM : 512 MB or more

Hard disk : 20 GB or more

Monitor : VGA/SVGA

Keyboard : 104 Keys

Mouse : 2 buttons/ 3 buttons

SOFTWARE REQUIREMENTS

Operating System : Windows 2000/XPFront end : Visual Basic 6.0Back end : MS Access

SOFTWARE ENVIRONMENT

The Control Properties

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Before writing an event procedure for the control to response to a user's input, you haveto set certain properties for the control to determine its appearance and how it will workwith the event procedure. You can set the properties of the controls in the propertieswindow or at runtime.Handling some of the common controls

1 The Text BoxThe text box is the standard control for accepting input from the user as well as to displaythe output. It can handle string (text) and numeric data but not images or pictures. Stringin a text box can be converted to a numeric data by using the function Val(text). Thefollowing example illustrates a simple program that processes the input from the user.Example 3.1

In this program, two text boxes are inserted into the form together with a few labels. Thetwo text boxes are used to accept inputs from the user and one of the labels will be usedto display the sum of two numbers that are entered into the two text boxes. Besides, acommand button is also programmed to calculate the sum of the two numbers using theplus operator. The program use creates a variable sum to accept the summation of values

from text box 1 and text box 2.The procedure to calculate and to display the output on thelabel is shown below. The output is shown in Figure 3.2Private Sub Command1_Click()To add the values in text box 1 and text box 2Sum = Val(Text1.Text) + Val(Text2.Text)To display the answer on label 1Label1.Caption = SumEnd Sub

Figure 3.2

3.2.2 The Label

The label is a very useful control for Visual Basic, as it is not only used to provideinstructions and guides to the users, it can also be used to display outputs. One of its mostimportant properties is Caption. Using the syntax label.Caption, it can display text and

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numeric data . You can change its caption in the properties window and also at runtime.Please refer to Example 3.1 and Figure 3.1 for the usage of label.

3.2.3 The Command ButtonThe command button is one of the most important controls as it is used to executecommands. It displays an illusion that the button is pressed when the user click on it. The

most common event associated with the command button is the Click event, and thesyntax for the procedure isPrivate Sub Command1_Click ()StatementsEnd Sub

3.2.4 The Picture Box

The Picture Box is one of the controls that is used to handle graphics. You can load apicture at design phase by clicking on the picture item in the properties window andselect the picture from the selected folder. You can also load the picture at runtime using

the LoadPicture method. For example, the statement will load the picture grape.gif intothe picture box.Picture1.Picture=LoadPicture ("C:\VB program\Images\grape.gif")You will learn more about the picture box in future lessons. The image in the picture boxis not resizable.

3.2.5 The Image Box

The Image Box is another control that handles images and pictures. It functions almostidentically to the picture box. However, there is one major difference, the image in an

Image Box is stretchable, which means it can be resized. This feature is not available inthe Picture Box. Similar to the Picture Box, it can also use the LoadPicture method toload the picture. For example, the statement loads the picture grape.gif into the imagebox.Image1.Picture=LoadPicture ("C:\VB program\Images\grape.gif")

3.2.6 The List BoxThe function of the List Box is to present a list of items where the user can click andselect the items from the list. In order to add items to the list, we can use the AddItemmethod. For example, if you wish to add a number of items to list box 1, you can key inthe following statements

Example 3.2Private Sub Form_Load ( )List1.AddItem Lesson1List1.AddItem Lesson2List1.AddItem Lesson3List1.AddItem Lesson4

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End SubThe items in the list box can be identified by the ListIndex property, the value of theListIndex for the first item is 0, the second item has a ListIndex 1, and the second itemhas a ListIndex 2 and so on

3.2.7 The Combo Box

The function of the Combo Box is also to present a list of items where the user can clickand select the items from the list. However, the user needs to click on the smallarrowhead on the right of the combo box to see the items which are presented in a drop-down list. In order to add items to the list, you can also use the AddItem method. Forexample, if you wish to add a number of items to Combo box 1, you can key in thefollowing statementsExample 3.3

Private Sub Form_Load ( )Combo1.AddItem Item1Combo1.AddItem Item2Combo1.AddItem Item3

Combo1.AddItem Item4End Sub

3.2.8 The Check Box

The Check Box control lets the user selects or unselects an option. When the Check Boxis checked, its value is set to 1 and when it is unchecked, the value is set to 0. You caninclude the statements Check1.Value=1 to mark the Check Box and Check1.Value=0 tounmark the Check Box, as well as use them to initiate certain actions. For example, theprogram will change the background color of the form to red when the check box is

unchecked and it will change to blue when the check box is checked. You will learnabout the conditional statement If.Then.Elesif in later lesson. VbRed and vbBlue arecolor constants and BackColor is the background color property of the form.

3.2.9 The Option Box

The Option Box control also lets the user selects one of the choices. However, two ormore Option Boxes must work together because as one of the Option Boxes is selected,the other Option Boxes will be unselected. In fact, only one Option Box can be selectedat one time. When an option box is selected, its value is set to True and when it isunselected; its value is set to False. In the following example, the shape control is

placed in the form together with six Option Boxes. When the user clicks on differentoption boxes, different shapes will appear. The values of the shape control are 0, 1, and2,3,4,5 which will make it appear as a rectangle, a square, an oval shape, a roundedrectangle and a rounded square respectively.Example 3.4

Private Sub Option1_Click ( )Shape1.Shape = 0End Sub

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Private Sub Option2_Click()Shape1.Shape = 1End SubPrivate Sub Option3_Click()Shape1.Shape = 2End SubPrivate Sub Option4_Click()

Shape1.Shape = 3End SubPrivate Sub Option5_Click()Shape1.Shape = 4End SubPrivate Sub Option6_Click()Shape1.Shape = 5End Sub

3.2.10 The Drive List Box

The Drive ListBox is for displaying a list of drives available in your computer. When youplace this control into the form and run the program, you will be able to select differentdrives from your computer as shown in Figure 3.3

3.2.11 The Directory List Box

The Directory List Box is for displaying the list of directories or folders in a selected

drive. When you place this control into the form and run the program, you will be able toselect different directories from a selected drive in your computer as shown in Figure 3.4

3.2.12 The File List Box

The File List Box is for displaying the list of files in a selected directory or folder. Whenyou place this control into the form and run the program, you will be able to shown thelist of files in a selected directory as shown in Figure 3.5You can coordinate the Drive List Box, the Directory List Box and the File List Box tosearch for the files you want. The procedure will be discussed in later lessons.

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CODING

Login Form CodingOption ExplicitDim adocon As ADODB.ConnectionDim adorec As ADODB.RecordsetDim adoconstr As StringDim user As StringDim passw As String

Private Sub Command2_Click()user = UCase(Trim(Text1.Text))passw = Trim(Text2.Text)

adorec.Open "select * from login where uname='" & user & "' and pass='" & passw & "'and utype 'A' ", adocon, adOpenDynamic, adLockOptimistic, adCmdTextIf (adorec.BOF = True And adorec.EOF = True) Then

MsgBox ("Login denied")Text1.Text = ""Text2.Text = ""

Text1.SetFocusadorec.CloseExit Sub

Elsegutype = adorec.Fields("utype").Valueadorec.CloseText1.Text = ""Text2.Text = ""

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frmmenu1.Show

End If

End Sub

Private Sub Form_Load()

Call connect

End SubPrivate Sub Command1_Click()Dim LOGIN As New ADODB.Recordset

If LOGIN.State = adStateOpen Then LOGIN.CloseLOGIN.Open "select * from login", con, adOpenKeyset, adLockBatchOptimistic

'LOGIN.Open

LOGIN.MoveFirstWhile Not (LOGIN.Fields(0).Value = UCase$(Text1.Text) And LOGIN.Fields(1).Value= UCase$(Text2.Text))

LOGIN.MoveNextIf LOGIN.EOF = True Then

GoTo AALOGIN.MoveFirst

End IfWend

frmSplash.Show

Me.HideExit Sub

AA:MsgBox ("Access Denied"), vbOKOnly, "Error"Text1.Text = ""Text2.Text = ""Text1.SetFocus

End Sub

Private Sub Command3_Click()Unload MeEnd Sub

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Student Form CodingOption ExplicitDim i As IntegerDim adocon As New ADODB.ConnectionDim adorec As New ADODB.RecordsetDim rs As New ADODB.RecordsetDim adostr As StringDim resp As Variant

Private Sub Command1_Click()

If rs.State = adStateOpen Then rs.Closers.Open "select * from student", con, adOpenKeyset, adLockBatchOptimisticrs.AddNewWith rs

.Fields("formno") = Trim(UCase(Text0(3).Text))

.Fields("sex") = Combo3.Text

.Fields("cate") = Combo4.Text

.Fields("class") = Text0(2).Text

.Fields("sbtake") = Text0(0).Text

.Fields("Medium") = Combo2.Text

.Fields("name") = Text0(6).Text

.Fields("miguni") = Text0(10).Text

.Fields("migyear") = Text0(43).Text.Fields("migclass") = Text0(11).Text'.Fields("code10") = subject(9)'.Fields("code11") = subject(10)'.Fields("code12") = subject(11)'.Fields("code13") = subject(12)'.Fields("code14") = subject(13)'.Fields("code15") = subject(14)'.Fields("code16") = subject(15).Fields("rollno") = Text0(42).Text.Fields("fname") = Trim(UCase(Text0(7).Text))

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.Fields("mname") = Trim(UCase(Text0(8).Text)).Fields("dob") = Trim(Format(Text0(9).Text, "dd-mmm-yy")).Fields("foccup") = Trim(UCase(Text0(12).Text)).Fields("regdno") = Trim(UCase(Text0(5).Text))

' .Fields("preuniv") = Trim(UCase(Text0(43).Text))' .Fields("games") = Trim(UCase(Text0(12).Text))

.Fields("cclass") = Text0(47).Text

.Fields("cyear") = Text0(46).Text.Fields("bs") = Combo1.Text

.Fields("bsclass") = Trim(UCase(Text0(1).Text))

.Fields("bsrno") = Trim(UCase(Text0(4).Text))

.Fields("lastyr") = Trim(UCase(Text0(13).Text))

.Fields("lclass") = Trim(UCase(Text0(14).Text))

.Fields("luniv") = Trim(UCase(Text0(15).Text))

.Fields("lrno") = Trim(UCase(Text0(16).Text))

.Fields("flresult") = Trim(UCase(Text0(17).Text))

.Fields("marks") = Trim(UCase(Text0(45).Text))

.Fields("marksobt") = Trim(UCase(Text0(18).Text))

.Fields("percent") = Round(Text1.Text, 2).Fields("lsub") = Trim(UCase(Text0(19).Text)).Fields("linst") = Trim(UCase(Text0(20).Text)).Fields("remarks") = Trim(UCase(Text0(44).Text)).Fields("add1") = Trim(UCase(Text0(21).Text)).Fields("add2") = Trim(UCase(Text0(22).Text))

.Fields("pincode") = Text0(23).Text & Text0(24).Text & Text0(25).Text &Text0(26).Text & Text0(27).Text & Text0(28).Text

.Fields("phcode") = Text0(29).Text

.Fields("phno") = Text0(30).Text

.Fields("cadd1") = Text0(32).Text

.Fields("cadd2") = Text0(33).Text.Fields("cpincode") = Text0(34).Text & Text0(35).Text & Text0(36).Text &

Text0(37).Text & Text0(38).Text & Text0(39).Text.Fields("cphcode") = Text0(40).Text.Fields("cphno") = Text0(41).Text.Fields("email") = Text0(31).Text.UpdateBatch adAffectAllChaptersMsgBox "records are saved", vbInformation

End Withrs.Close

Command1.Enabled = False

GoTo localend:

localerr:

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MsgBox "Either " & Err.Description & " or data is incomplete for some record."localend:End Sub


Text0(1).Text = ""Text0(3).Text = ""Text0(4).Text = ""For i = 0 To 47

Text0(i).Text = ""NextText0(43).Text = ""Text0(44).Text = ""Text0(42).SetFocusCommand1.Enabled = True

End Sub

Private Sub Command3_Click()Command1.Enabled = TrueUnload Mefrmmenu1.Show

End Sub

Private Sub Command4_Click()On Error GoTo localerr

For i = 0 To 49If (Text0(i).Text = "") Then

Text0(i).Text = "EMPTY"End If

NextIf Not IsDate(Text0(9).Text) Then

MsgBox "Fill only correct Date Of Birth "Text0(9).SetFocusExit Sub

End If

Text0(47).Text = "EMPTY"Text0(48).Text = "EMPTY"GoTo localend:

localerr:

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If (resp = vbYes) ThenFor i = 21 To 30

Text0(i + 11).Text = Text0(i).TextNext

ElseFor i = 32 To 41

Text0(i).Text = ""

NextEnd IfEnd IfEnd Sub

Public Sub revert()Text0(3).Text = 0Text0(4).Text = 0Text0(16).Text = 0For i = 23 To 30

Text0(i).Text = 0NextFor i = 34 To 41

Text0(i).Text = 0NextEnd Sub

Private Sub Text0_KeyPress(Index As Integer, KeyAscii As Integer)'If KeyAscii = 13 Then

' SendKeys "{tab}"'End IfEnd Sub

Private Sub Text1_Click()

Text1.Text = (Val(Text0(18).Text) / Val(Text0(45).Text)) * 100Text1.Text = Round(Text1.Text, 2)Text1.Enabled = FalseEnd Sub

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Teacher Form Coding

Dim i As Integer

Dim ch As String

Dim rs As New ADODB.RecordsetDim rs1 As New ADODB.RecordsetDim RS2 As New ADODB.Recordset

Dim strPicPath As StringOption ExplicitPrivate Sub CLEAR()For i = 0 To 13Text0(i).Text = ""

Next

Text17.Text = ""Text13.Text = ""

End Sub

Private Sub cmdSnap_Click()CDSNAP.DialogTitle = "Please Select Snap Path"

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CDSNAP.Filter = "*.jpg"CDSNAP.ShowOpenstrPicPath = CDSNAP.FileNameIMGSNAP = LoadPicture(strPicPath)snap.Text = strPicPathIMGSNAP.Visible = TrueEnd Sub

Public Function empt()End Sub

Private Sub Command2_Click()CLEAREnd Sub


Unload Mefrmmenu1.Show

End Sub

Private Sub Command1_Click()On Error GoTo localerr

For i = 0 To 16If (Text0(i).Text = "") Then

Text0(i).Text = "EMPTY"

End IfNextGoTo localend:

localerr:

MsgBox "Either " & Err.Description & " or data is incomplete for some record."localend:SSTab1.Tab = 1

End Sub


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IMGSNAP.Visible = FalseEnd Sub

Private Sub Command5_Click()CLEAREnd Sub

Private Sub Command51_Click()Dim resp As IntegerDim resp1 As Integer

On Error GoTo localerr

For i = 0 To 6If (Text0(i).Text = "EMPTY") Then

resp = MsgBox("Are you sure you want to fill empty record?", vbCritical +vbYesNo)

If (resp = vbYes) ThenSSTab1.Tab = 0Text0(i).SetFocus

Exit SubElseGoTo p:

End If

End IfNextp:

For i = 7 To 10If (Text0(i).Text = "EMPTY") Then

resp1 = MsgBox("Are you sure you want to fill the record?", vbCritical +vbYesNo)

If (resp1 = vbYes) Then

SSTab1.Tab = 1Text0(i).SetFocus

Exit SubElse

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GoTo l:End IfEnd If

Next

l:

GoTo localend:

localerr:MsgBox "Either " & Err.Description & " or data is incomplete for some record."localend:SSTab1.Tab = 1

End Sub

Private Sub Command6_Click()If rs.State = adStateOpen Then rs.Close

rs.Open "select * from TEACHINFM where PERSON_CODE='" & Text0(0).Text& "' ", con, adOpenKeyset, adLockBatchOptimisticIf rs.EOF = False And rs.BOF = False ThenMsgBox "RECORD ALREADY EXISTS", vbExclamationElse

rs.AddNew

rs.Fields("PERSON_CODE") = Trim(Text0(0).Text)rs.Fields("FNAME") = Trim(UCase(Text0(2).Text))rs.Fields("MNAME") = Trim(UCase(Text0(3).Text))rs.Fields("DEPT_NO") = Combo5.Textrs.Fields("PERSON_NAME") = Trim(UCase(Text0(1).Text))rs.Fields("DOB") = DTPicker4.Valuers.Fields("SEX") = Combo1.Textrs.Fields("ADDRESS") = Trim(UCase(Text0(4).Text))rs.Fields("PHONE_NO") = Text0(5).Text

rs.Fields("APPOINTMENT_as") = Combo2.Textrs.Fields("CATEGORY") = Combo4.Textrs.Fields("DOJ") = DTPicker1.Valuers.Fields("PAY_SCALE") = Text0(6).Textrs.Fields("JOB_TYPE") = chrs.Fields("snap_path") = snap.Textrs.Fields("QUAL") = Trim(UCase(Text0(7).Text))rs.Fields("YOP") = DTPicker2.Value

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Private Sub Text13_GotFocus()Text13.Text = Text0(0).Text

End Sub

Private Sub Text17_GotFocus()

Text17.Text = Text0(0).TextEnd Sub

Teacher Search Information Form

Dim lis As ListItemDim rs As New ADODB.Recordset

Private Sub Command1_Click()If rs.State = adStateOpen Then rs.Closers.Open "select * from TEACHINFM where PERSON_CODE='" & Text1.Text &"' ", con, adOpenKeyset, adLockBatchOptimistic

lv.ListItems.CLEARIf (rs.BOF = True And rs.EOF = True) Then

MsgBox "No Record is there."

rs.CloseExit Sub

End If

Do While Not rs.EOFSet lis = lv.ListItems.Add(, , rs.Fields("PERSON_CODE").Value)With lis

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.SubItems(1) = rs.Fields("PERSON_NAME").Value

.SubItems(2) = rs.Fields("SEX").Value

.SubItems(4) = rs.Fields("ADDRESS").Value

.SubItems(5) = rs.Fields("PHONE_NO").ValueEnd With

rs.MoveNext

Looprs.Close

End Sub

Private Sub Command2_Click()If rs.State = adStateOpen Then rs.Closers.Open "select * from TEACHINFM ", con, adOpenKeyset,adLockBatchOptimistic

lv.ListItems.CLEAR

If (rs.BOF = True And rs.EOF = True) ThenMsgBox "No Record is there."rs.CloseExit Sub

End If

Do While Not rs.EOFSet lis = lv.ListItems.Add(, , rs.Fields("PERSON_CODE").Value)With lis

.SubItems(1) = rs.Fields("PERSON_NAME").Value

.SubItems(2) = rs.Fields("SEX").Value

.SubItems(3) = rs.Fields("FNAME").Value

.SubItems(4) = rs.Fields("DOB").Value

.SubItems(5) = rs.Fields("DEPT_NO").Value.SubItems(6) = rs.Fields("CATEGORY")

.SubItems(7) = rs.Fields("ADDRESS").SubItems(8) = rs.Fields("PHONE_NO").SubItems(9) = rs.Fields("APPOINTMENT_AS").SubItems(10) = rs.Fields("DOJ")

.SubItems(11) = rs.Fields("PAY_SCALE").SubItems(12) = rs.Fields("QUAL").SubItems(13) = rs.Fields("YOP").SubItems(14) = rs.Fields("PERCENTAGE").SubItems(15) = rs.Fields("UNI").SubItems(16) = rs.Fields("DATE_OF_JOINING").SubItems(17) = rs.Fields("EXEPERIENCE")

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.SubItems(18) = rs.Fields("Appointment_as1")

.SubItems(19) = rs.Fields("Organisation")

End With

rs.MoveNext

Looprs.Close

End Sub

Private Sub Command3_Click()Unload Mefrmmenu1.Show

End Sub

Private Sub Form_Load()Call connect

Set rs = New ADODB.Recordset

End Sub

Student Search Form Coding


Dim rs As New ADODB.Recordset

If rs.State = adStateOpen Then rs.Closers.Open "select * from STUDENT where ROLLNO='" &Text0(42).Text & "' ", con, adOpenKeyset,adLockBatchOptimistic

If rs.EOF = True Or rs.BOF = True ThenMsgBox "RECORD NOT found for this person code",vbExclamation, "COLLEGE MGT"ElseWith rs

Text0(3).Text = .Fields("formno")

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Combo3.Text = .Fields("sex")Combo4.Text = .Fields("cate")Text0(6).Text = .Fields("NAME")

Text0(2).Text = .Fields("class")

Text0(0).Text = .Fields("sbtake")

Combo2.Text = .Fields("Medium")

.Fields("name") = Text0(6).TextText0(48).Text = .Fields("cclass")

Text0(47).Text = .Fields("cyear")Text0(10).Text = .Fields("miguni")

Text0(43).Text = .Fields("migyear")Text0(11).Text = .Fields("migclass")'.Fields("code10") = subject(9)'.Fields("code11") = subject(10)'.Fields("code12") = subject(11)'.Fields("code13") = subject(12)'.Fields("code14") = subject(13)'.Fields("code15") = subject(14)

'.Fields("code16") = subject(15)Text0(42).Text = .Fields("rollno")Text0(7).Text = .Fields("fname")Text0(8).Text = .Fields("mname")Text0(9).Text = .Fields("dob")Text0(12).Text = .Fields("foccup")Text0(5).Text = .Fields("regdno")

' .Fields("preuniv") = ))Trim(UCase(Text0(43).Text))

' .Fields("games") = Trim(UCase(Text0(12).Text))

Combo1.Text = .Fields("bs").Value

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Text0(1).Text = .Fields("bsclass").ValueText0(4).Text = .Fields("bsrno").ValueText0(13).Text = .Fields("lastyr").ValueText0(14).Text = .Fields("lclass").ValueText0(15).Text = .Fields("luniv").Value

Text0(16).Text = .Fields("lrno").ValueText0(17).Text = .Fields("flresult").ValueText0(18).Text = .Fields("marksobt").ValueText0(45).Text = .Fields("marks").ValueText0(46).Text = .Fields("percent").ValueText0(19).Text = .Fields("lsub").ValueText0(20).Text = .Fields("linst").ValueText0(44).Text = .Fields("remarks").Value

Text0(21).Text = .Fields("add1").ValueText0(22).Text = .Fields("add2").Valuepincode = .Fields("pincode").Valueface = 28Do While (pincode > 0)

Text0(face).Text = pincode Mod 10face = face - 1pincode = Int(pincode / 10)

LoopText0(29).Text = .Fields("phcode").ValueText0(30).Text = .Fields("phno").ValueText0(32).Text = .Fields("cadd1").ValueText0(33).Text = .Fields("cadd2").Valueface = 39pincode = .Fields("cpincode").Value

Do While (pincode > 0)Text0(face).Text = pincode Mod 10face = face - 1pincode = Int(pincode / 10)

LoopText0(40).Text = .Fields("cphcode").Value

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Text0(41).Text = .Fields("cphno").ValueText0(31).Text = .Fields("email").Value

.UpdateBatch adAffectAllChaptersMsgBox "records are saved", vbInformation

End Withrs.CloseEnd If

Command1.Enabled = False'Command2.Enabled = False

GoTo localend:

localerr:MsgBox "Either " & Err.Description & " or data is incomplete forsome record."localend:

End Sub


Text0(1).Text = ""Text0(3).Text = ""Text0(4).Text = ""For i = 0 To 48

Text0(i).Text = ""

NextText0(43).Text = ""Text0(44).Text = ""

Command1.Enabled = True

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End Sub

Private Sub Command3_Click()Unload Mefrmmenu1.Show

End Sub

Private Sub Form_Load()Call connect

End Sub

SYSTEM IMPLEMENTATION AND TESTING

Implementation is the stage of the project where the theoretical design is turned into a

working system. It can be considered to be the most crucial stage in achieving asuccessful new system gaining the users confidence that the new system will work andwill be effective and accurate. It is primarily concerned with user training anddocumentation. Conversion usually takes place about the same time the user is beingtrained or later. Implementation simply means convening a new system design intooperation, which is the process of converting a new revised system design into anoperational one.

. SYSTEM TESTING

Software Testing is the process of executing software in a controlled manner, in orderto answer the question - Does the software behave as specified?. Software testing is often

used in association with the terms verification and validation. Validation is the checkingor testing of items, includes software, for conformance and consistency with anassociated specification. Software testing is just one kind of verification, which also usestechniques such as reviews, analysis, inspections, and walkthroughs. Validation is theprocess of checking that what has been specified is what the user actually wanted.

Validation : Are we doing the right job?Verification : Are we doing the job right?

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Software testing should not be confused with debugging. Debugging is the process ofanalyzing and localizing bugs when software does not behave as expected. Although theidentification of some bugs will be obvious from playing with the software, a methodicalapproach to software testing is a much more thorough means for identifying bugs.Debugging is therefore an activity which supports testing, but cannot replace testing.Other activities which are often associated with software testing are static analysis and

dynamic analysis. Static analysis investigates the source code of software, looking forproblems and gathering metrics without actually executing the code. Dynamic analysis

looks at the behavior of software while it is executing, to provide information such asexecution traces, timing profiles, and test coverage information.

Testing is a set of activity that can be planned in advanced and conductedsystematically. Testing begins at the module level and work towards the integration ofentire computers based system. Nothing is complete without testing, as it vital success ofthe system testing objectives, there are several rules that can serve as testing objectives.They are

Testing is a process of executing a program with the intend of finding an error.A goodtest case is one that has high possibility of finding an undiscovered error.A successful testis one that uncovers an undiscovered error.

If a testing is conducted successfully according to the objectives as stated above, itwould uncovered errors in the software also testing demonstrate that the softwarefunction appear to be working according to the specification, that performancerequirement appear to have been met.There are three ways to test program.

For correctness For implementation efficiency

For computational complexity

Test for correctness are supposed to verify that a program does exactly what it wasdesigned to do. This is much more difficult than it may at first appear, especially forlarge programs.

TEST PLAN

A test plan implies a series of desired course of action to be followed inaccomplishing various testing methods. The Test Plan acts as a blue print for the actionthat is to be followed. The software engineers create a computer program, itsdocumentation and related data structures. The software developers is always responsiblefor testing the individual units of the programs, ensuring that each performs the functionfor which it was designed. There is an independent test group (ITG) which is to removethe inherent problems associated with letting the builder to test the thing that has beenbuilt. The specific objectives of testing should be stated in measurable terms. So that the

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mean time to failure, the cost to find and fix the defects, remaining defect density orfrequency of occurrence and test work-hours per regression test all should be statedwithin the test plan.

The levels of testing include:

Unit testing

Integration Testing Data validation Testing

Output Testing

UNIT TESTING

Unit testing focuses verification effort on the smallest unit of software design thesoftware component or module. Using the component level design description as a guide,important control paths are tested to uncover errors within the boundary of the module.The relative complexity of tests and uncovered scope established for unit testing. Theunit testing is white-box oriented, and step can be conducted in parallel for multiple

components. The modular interface is tested to ensure that information properly flowsinto and out of the program unit under test. The local data structure is examined to ensurethat data stored temporarily maintains its integrity during all steps in an algorithmsexecution. Boundary conditions are tested to ensure that all statements in a module havebeen executed at least once. Finally, all error handling paths are tested.

Tests of data flow across a module interface are required before any other test isinitiated. If data do not enter and exit properly, all other tests are moot. Selective testingof execution paths is an essential task during the unit test. Good design dictates that errorconditions be anticipated and error handling paths set up to reroute or cleanly terminateprocessing when an error does occur. Boundary testing is the last task of unit testing step.

Software often fails at its boundaries.

Unit testing was done in Sell-Soft System by treating each module as separate entityand testing each one of them with a wide spectrum of test inputs. Some flaws in theinternal logic of the modules were found and were rectified.

INTEGRATION TESTING

Integration testing is systematic technique for constructing the program structurewhile at the same time conducting tests to uncover errors associated with interfacing. Theobjective is to take unit tested components and build a program structure that has been

dictated by design. The entire program is tested as whole. Correction is difficult becauseisolation of causes is complicated by vast expanse of entire program. Once these errorsare corrected, new ones appear and the process continues in a seemingly endless loop.

After unit testing in Sell-Soft System all the modules were integrated to test for anyinconsistencies in the interfaces. Moreover differences in program structures wereremoved and a unique program structure was evolved.

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VALIDATION TESTING OR SYSTEM TESTING

This is the final step in testing. In this the entire system was tested as a whole with allforms, code, modules and class modules. This form of testing is popularly known asBlack Box testing or System testing.

Black Box testing method focuses on the functional requirements of the software.

That is, Black Box testing enables the software engineer to derive sets of input conditionsthat will fully exercise all functional requirements for a program.

Black Box testing attempts to find errors in the following categories; incorrect ormissing functions, interface errors, errors in data structures or external data access,performance errors and initialization errors and termination errors.

OUTPUT TESTING OR USER ACCEPTANCE TESTING

The system considered is tested for user acceptance; here it should satisfy the firmsneed. The software should keep in touch with perspective system; user at the time of

developing and making changes whenever required. This done with respect to thefollowing points

Input Screen Designs,

Output Screen Designs,

Online message to guide the user and the like.

The above testing is done taking various kinds of test data. Preparation of test data playsa vital role in the system testing. After preparing the test data, the system under study istested using that test data. While testing the system by which test data errors are againuncovered and corrected by using above testing steps and corrections are also noted for

future use.

TRAINING

Once the system is successfully developed the next important step is to ensure that theadministrators are well trained to handle the system. This is because the success of asystem invariably depends on how they are operated and used. The implementationdepends upon the right people being at the right place at the right time. Educationinvolves creating the right atmosphere and motivating the user. The administrators arefamiliarized with the run procedures of the system, working through the sequence ofactivities on an ongoing basis.

Implementation is the state in the project where the theoretical design is turned into aworking system. By this, the users get the confidence that the system will workeffectively. The system can be implemented only after through testing.

The systems personnel check the feasibility of the system. The actual data wereinputted to the system and the working of the system was closely monitored. The masteroption was selected from the main menu and the actual data were input through the

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MAIN FORM

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Add Student

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ADD TEACHER INFORMATION

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ADD TEACHER EXPERIENCE

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Teacher search Information

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Student search Information

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AS PER USERS REQUIREMENT OUR WHOLE

PROGRAM IS DESIGNED. WE CAN ADD AN ADDITIONAL

CONSTRAINT TO OUR PROJECT. WE ARE ALSO TRYING

TO MAKE THIS PROJECT FOR ONLINE USE, SO THAT

SCHOOL CAN MAKE ENTRIES DIRECTLY THROUGH THE

INTERNET.

7. BIBLIOGRAPHY

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This section gives you the name of the books required for thedevelopment of the project.

NAME OF THE BOOK AUTHOR NAME

1. Visual Studio complete reference 6.0 Noel Jecke

2. Programming in Visual Basic Julie Case Bradley

3. Visual Basic 6.0 Wright Brothers

Date post:	09-Apr-2018
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