Date post: | 30-Mar-2015 |
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School Systems Learn the Value of Document Management to Better Serve Students, Parents and Staff
Electronic Content Management
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Presented By:
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Agenda
• Key Business Challenges
• ECM Overview
• Fortis Solutions
•Demo
• Potential Savings
•Q&A
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Key Business Challenges• Stringent record keeping and public access
requirements
•Overwhelming records storage space
•Budget limitations on administrative staff
•Mandates to improve teaching and learning with limited resources
• Sharing documents throughout school or district
•Communication with Parents/Community
•Develop better processes around Individualized Education Programs (IEPs)
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Electronic Content Management
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ECM For K-12 Education
• End-to-end lifecycle -document capture, management & retrieval
•Organize electronic files and hardcopy documents
• Solutions for student records, financial administration, HR, payroll and more…
• Scalable, from one department to entire district
•Rapid Implementation
• Easy to Use
•Cost effective and concrete ROI
•Achieve Organizational Continuity
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Uses for ECM in the K-12 Environment
• Student Records
• Accounting/Finance/Payroll
• Human Resources
• Facilities Management
• Curriculum
• Communication w/ community
• Individual Education Plans (IEP)
• Admissions/ Financial Aid (Private Schools)
• Special Education
• Teacher Credentialing
• Paperless Board Meetings
• Administration
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Fortis Solutions• Paperless document storage and retrieval
• Eliminate costly storage of student records
• Reduce administrative costs
• Security profiles for access control and auditing
• Ensure FERPA compliance
•Document annotation capabilities
• Capture teacher and student comments in portfolio
•OCR and Full Text Indexing
• Capture and index unstructured content
• Create a searchable knowledge bank
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Fortis Solutions•Web client/portal access• Secure access from “anywhere”
• Parental access to online student portfolio
•Workflow and routing• Automate back office approvals
• Streamline employee onboarding
• Manage records retention lifecycles
• Line of Business integration• Link student portfolios with SIS.
• Link accounting documents to Quickbooks, JD Edwards, PeopleSoft
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Fortis Solutions
•Disaster recovery preparedness
• Nightly or real-time backups
•Web-based forms
• Streamline application/enrollment processes
• Streamline the field trip permission slip process
• Develop online IEPs
• Reduce redundant data entry
• Eliminate paper, toner and ink costs
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Demo
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Potential SavingsTime
• Time saved retrieving documents
• Time saved re-filing documents
• Time saved searching for mis-filed documents
• Time saved sending files
• Time saved making copies
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Potential SavingsResources
• Time savings would allow staff to be more productive
• Frees up space previously used for filing cabinets
• Establish consistent filing structure and policies immediately
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Potential SavingsPaper
• Direct links to documents within the repository
• Electronic copies can be emailed
• Save directly into the repository
• Print directly into the repository
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Potential SavingsRisk Mitigation
•Confidentiality
•Audits
• Environmental Hazards (fire or water)
•Disaster Recovery
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Conclusion
• ECM provides schools the ability to do more with less, while still meeting mandated record keeping and public access requirements
•Questions