Discover why leading schools and colleges choose Passtab as their complete visitor management
More than simply signing in
MANAGEMENT SCHOOL VISITOR
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ARE OUR FOCUS
SCHOOLS
Passtab is a leading visitor management solution for primary,
secondary and private schools.
With an emphasis on understanding the changing needs of schools
and our belief in ongoing improvement, Passtab will continue to be a
system that meets your every requirement.
We hope this brochure provides food for thought and lets you see how
Passtab can dramatically improve your visitor management processes.
Albion are the UK partner for Passtab. We provide Apple
Education Solutions for schools across the UK and have decades
of experience helping schools like yours to get the most
out of technology in education.
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YOUR VISITORSEASILY MANAGE ALL
SCHOOLS
Schools have a wide range of visitors including contractors, parents,
volunteers, cleaners, permanent staff and relief staff.
Passtab is designed to make the management of your visitors fast and
efficient while also assisting in other tasks such as first aid documentation,
key tracking, open days and emergency evacuations.
Because we understand that many aspects of a school can be unique, we
work with you to find out exactly how you’d like Passtab to operate and
what outcomes you’d like to achieve.
Consider Passtab as a set of tools with the power and flexibility
to create the best solution for your school.
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Ensuring the sign in and sign out process is fast and convenient is essential.
Passtab offers a number of options that allows the profile of regular visitors to be
saved and activated quickly using barcodes, QR codes or QuickPINs.
REGULAR VISITORSFAST AND EASY SIGN IN
QuickPIN Barcodes
• QR code: Allows scan in of any allocated numeric or alphabetical PIN
• QuickPIN: Visitor enters a short numeric or alphabetical PIN
• RFID: Passtab will read most existing RFID cards.
• Barcode: Passtab will scan most existing barcodes such as:
• Library card
• Student card
• Passtab Visitor Cards: Scan in using a convenient Passtab visitor card.
QR CodesRFID
CUSTOMISED. INTEGRATED. REAL-TIME.
REPORTING
The Passtab system gives you
a sophisticated administration
dashboard where you can manage
all visitor activity including name,
visitor type, sign in and sign out
time, reason, and more.
Passtab can also be used to
accurately record the number of
hours relief staff are working at your
school.
We’ll configure your dashboard
to meet your requirements so the
reports you run are exactly as
you need.
All reports are available in real-time
for authorised staff on their desktop
and mobile devices.
Fast, easy reports exactly as you need them
Relief staff hours tracking
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BORROWING. RETURNING. TRACKING.
MANAGING ASSETS
Passtab allows you to monitor who has borrowed items such as keys,
first aid kits, EpiPens, laptops and equipment. As the date of return
is approaching, Passtab will automatically send a notification to the
person reminding them when the item is due back.
To make the process of borrowing and returning faster, Passtab lets
you assign a QR code to each item to facilitate scanning.
Accurate tracking of keys and other school assets
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Passtab has been created to enhance
your school’s security, improve emergency
procedures and reduce the workload
associated with managing your visitors.
Personal identification is a speciality of
Passtab with custom designed visitor lanyards
and on demand adhesive badges.
A wide range of design options and concepts
are available using your school logo, visitor
photograph and visitor details. Information
pertinent to a visit at your school can also be
included such as guest WI-FI detail and school
evacuation map.
To aid in further identification of your visitors,
Passtab will also photograph an ID card,
such as a drivers license, and store it with the
visitors profile.
ENHANCING YOUR SCHOOLS SECURITY
VISITOR IDENTIFICATION
Label designs are configurable to meet your school’s requirements
Visitor photos
ID card photos
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When a student or member of staff visits first aid, Passtab will record:
• The time and date of the visit
•Details of the person
• A description of the incident
•The treatment administered
• The outcome
Let Passtab help you create a great first impression on families
attending open day events and school tours. Collect and collate large
numbers of contact details and other information. Export the data
directly to a spreadsheet to manage the information as required.
FIRST AID
OPEN DAYS & TOURS
TRACKING VISITS AND DOCUMENTING INCIDENTS
MANAGING PROSPECTIVE FAMILIES
Our team will configure to your first aid requirements
OPENDAY
A flexible module to meet the different requirements of open days and school tours
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An emergency incident requires speed, accuracy, and
accountability. In an emergency, Passtab delivers fast,
accurate reporting of everyone signed into or
out of your school. Authorised staff are able to view live
reports using their mobile phones and highlight each
person’s name as they are accounted for.
• Real-time emergency list for access from any internet
connected device.
• Accessible by multiple staff for high coverage during
an emergency.
• Names are highlighted as each one is checked off.
EVACUATIONEMERGENCY SITUATION
During an emergency lockdown, Passtab gives you the tools to
receive an official “clear” or “not clear” from each staff member.
If you require a student count, each staff member can also submit
the number of students presently in their care. All submitted data
is reported directly onto the Passtab administration dashboard in
real-time for the School Manager to cross check.
LOCKDOWNEMERGENCY SITUATION
Staff access Passtab using mobile phones.
Staff submit their status to the School Manager!
NOTIFICATIONS
After hours notifications
It is important that the right people are advised
when staff or contractors are on your school
grounds outside normal hours.
Passtab can alert a nominated staff member when
staff or contractors are visiting the school.
KEEPING PEOPLE INFORMED
Alerts are typically used for:
• Emergency alerts
• After hours to nominated staff
• Shared custody
• Student late arrivals to class teacher
• Student early leavers to class teacher
Passtab will send SMS or email notifications to one or more nominated people where an
immediate alert to specific information is required.
SMS or email alerts
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MULTIPLE CAMPUSES
NOTIFICATIONSKEEPING PEOPLE INFORMED
Passtab effortlessly integrates multiple iPad stations across any number of entry locations
within a single building or multiple buildings.
It doesn’t matter whether your campuses are close by, or located in other countries.
Passtab will consolidate all data into an easy-to-access administration dashboard.
Passtab’s multi-campus configuration includes:
• Permission based views and reports
• Data sharing between campuses
• Integrated sign in/sign out for staff
moving between campuses
A number of leading colleges and schools use
Passtab’s multi-campus capability.
Each campus is individually configured and linked to a central administration reporting module
LINKED TOGETHERMULTIPLE CAMPUSES
Student late arrivals and early departures can be processed by Passtab
and detailed reports will assist you in using this information as you require.
Some key features of the Passtab student module are:
• Late passes
• Early leaver passes
• Paperless option to replace dockets with email notification
• Family sign in and sign out tool
STUDENTSLATE ARRIVALS. EARLY DEPARTURES.
Flexible student tracking
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Family sign in Group sign out Bulk sign in/sign out
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Custom images to highlight important information
Customised questions
Display evacuation map
Electronic Signature
TERMS OF ENTRYINFORMATION AND AGREEMENTS
Display specific terms of entry to the different
visitor types entering your school. Passtab will
ensure that each visitor has the opportunity to view
material and agree to the terms.
The system can also be used to display your
student safety code of conduct, evacuation
procedures, work safety information, asbestos
register and other induction notices.
Code of conduct and policies
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HOSTED IN THE EU. WORLD’S BEST PRACTICE.
DATA SECURITY
World’s best practice security standards
Data hosting
Passtab have partnered with the largest cloud
data storage company in the world: Amazon
Web Services (AWS). Passtab’s databases are
physically located in the European Union.
Reliability
Passtab servers have maintained 100% uptime
excluding after hours scheduled maintenance.
Data transmission
All data transmitted between the app/browser
and server is fully encrypted using the industry
standard TLS 1.2 protocol.
Data retention
All your account data is stored indefinitely while
your account is active. If you close your account,
we delete the account data after 60 days.
Security precautions
All Passtab data is securely encrypted at rest
and continually replicated across fault-tolerant
and self-healing database servers for maximum
reliability. No credit card details are stored.
Privacy
We treat the security and privacy of your data
with the utmost importance. To view the full
privacy policy please visit:
https://passtab.com/privacy.html
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All Passtab Software Packages Include:• Access to all system features • Unlimited stations/terminals • Unlimited priority phone and email support • Unlimited submissions• Unlimited email notifications • Optional SMS notifications (additional fees apply) • No locked-in contracts
Passtab is a versatile registration framework that’s designed to manage a
number of tasks related to visitor management, tracking and reporting.
It’s a powerful system, so our team of experts will listen to your school’s
requirements and action a specific configuration for you.
It’s all delivered to your iPad station and administration dashboard in
real-time.
Small School Medium School Large School
Under 350 students 351 - 750 students Over 750 students
£200per year
+£120
One off set up charge
£230per year
+£180
One off set up charge
£400per year
+£230
One off set up charge
In a multi-campus package, each campus is priced based on its size as listed above.
Each campus is individually configured and linked to a central reporting administration.
Multi-campus configuration
PRICING
Please note: Hardware and accessories are not included in software pricing. Ask yourAlbion account manager for bundle pricing. Pricing is ex-VAT.
CONFIGURATIONCONSULTATION AND
Sick bay monitoring Mobile emergency lists
Terms of entry Visitor photos
Visitors, contractors & staff Live Check card validation
Tracking assets
Multi-station monitoring
Relief teacher tracking Multi-campus management
Regular visitors: • RFID • QuickPIN • Barcode • QR Code
SMS or email notifications
ID card photos
Staff smartphone sign in/sign out
Student late arrivalStudent early departure
Label printing
After hours duty of care alertsFamily sign in Group sign out Bulk sign in/sign out
FEATURESOUR MOST POPULAR
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Free trialA 30 day free trial is a great way to see how Passtab works in your school. (Holidays are not counted in the trial period)
ContactPhone: 0333 006 6025
Email: [email protected]
Albion Computers PLCAlbion Computers PLC provides schools with premium quality digital solutions and high levels of personalised service.
Passtab is a fantastic product that meets all our needs. Our team have found it very easy to use, and
the support we’ve received from Albion has been excellent.
St Barnabas CE First & Middle SchoolPershore, UK
Steve BoothAssistant Head
albion.co.uk/education/passtab
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