SCHOOLDOC HOW-TO GUIDE • Campers will receive a confirmation email from IMG Academy after you’ve registered for a camp program that indicates you’ll be receiving details directly from SchoolDoc regarding your mandatory Health Forms. • Below is an example of what an email invite from SchoolDoc will look like. Troubleshooting Tips: If Accept Invite link is invalid or is expired: • Visit App.schooldoc.com, and select Reset Password • Use the email that you used to register for camp. Your camp advisor can pull this email address for you if you cannot remember. • If you’re unable to do this, email the IMG Forms Department at [email protected]or by calling 941-752-2445 • You’ll be prompted to create an account with the email address you were invited with.
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SCHOOLDOC HOW-TO GUIDE
• Campers will receive a confirmation email from IMG Academy after you’ve registered for a camp program that indicates you’ll be receiving details directly from SchoolDoc regarding your mandatory Health Forms.
• Below is an example of what an email invite from SchoolDoc will look like.
Troubleshooting Tips: If Accept Invite link is invalid or is expired:
• Visit App.schooldoc.com, and select Reset Password
• Use the email that you used to register for camp. Your camp advisor can pull this email address for you if you cannot remember.
• If you’re unable to do this, email the IMG Forms Department at [email protected] or by calling 941-752-2445
• You’ll be prompted to create an account with the email address you were invited with.
• After you’re signed in, you’ll be prompted to click “Account Settings” and then “Accept Invite(s)” depending on the amount of campers or students registered.
• Once you’ve accepted the invite, you’ll be prompted to add your Personal Information (name, phone, address).
• You should fill in this section with your own contact information. You will be able to add additional contact information, including your camper or camper’s details, at a later time.
• Click “Confirm” once all information is complete in this step, and then “Save” to move forward.
• You’ll then be taken to your Profile where you can manage your Registration and Health Profile. This is where you’ll see your progress on your Health Profile as well as access important resources and documents. Note: your Camp + IMG Forms status + IMG Forms status will need to be marked as CLEARED in order to participate in on-campus programming. Please be aware that your completion percentage may not be 100% if one of the following applies:
• Camper (cleared) + Academy student (not started) – 70%
• Camper (cleared) + Academy student (complete but not cleared) – 96%
- If you have more than one child attending camp or enrolled in boarding school, you’ll see both of their profiles on the left side of the screen. Select the child’s name you would like to complete their information for to move forward from this screen.
SCHOOLDOC HOW-TO GUIDE
IMPORTANT NOTE: If you’d like to invite another user to be able to view your SchoolDoc account, please navigate to your main Profile page, and then select Manage Users. You will then enter the email address and click “Add User.”
• Select “Health Profile” to continue. If you select “Registration” you will see the important documents as well as details about your upcoming registrations.
a. Campers will see this screen:
SCHOOLDOC HOW-TO GUIDE
• On the right-hand side, select general information to start the electronic forms process.
• You can complete the forms in any order, but they all must be completed in order to participate in on-campus programming.
Note: Red dot: incomplete; Green Check: complete
• For all signatures to be authorized, Parents must select Accept Authorization.
• Note: The red bars will go green if you type in them but will not save if you do not select the green Accept Authorization button.
• Your Name – is for whom ever is signing/filling out the forms: a parent/legal guardian)
SCHOOLDOC HOW-TO GUIDE
• Selecting the Next Step button will move you from one section to the next. You will need to complete each blank section or item on a screen in order to change the section from red (incomplete) to green (complete.)
• NOTE: Some sections will require you to click “Accept Authorization” or “Accept Section” before you click “Next Step” in order to be marked as complete.
SCHOOLDOC HOW-TO GUIDE
IMPORTANT ITEMS TO NOTE:
• Access downloadable resources and documents by selecting Camp: Informational Packets on the right hand side of your screen, including Check-In and Checkout info, a What to Bring List, Transportation details, General Info, Local Area information, and more.
• IMG Forms cleared status – Pending review of Forms Department
• Parents will still receive emails / notifications of incomplete forms if they have not been cleared by IMG’s Forms Department.
• Parents may also receive notifications of incomplete forms from IMG Academy if they have not yet been cleared by the IMG Forms Department
• Parents can request an extension for forms lock out date in this section as well.
• IMG’s Forms Department may extend your SchoolDoc access if you are waiting for a physician’s appointment.
• Lockout date is located on the right hand side of your Forms (below)
- For all future camps (new, rescheduled, or extended), a parent will need to sign back into SchoolDoc and reauthorize all of their Forms/Documents, and the IMG Forms Department would need to mark them as Cleared once this was complete.
SCHOOLDOC HOW-TO GUIDE
• Parents will still receive emails of incomplete forms if they have not been cleared by IMG’s Forms Department.
• Parents can request an extension for forms lock out date in this section as well.
• IMG’s Forms Department can extend your SchoolDoc access if you are waiting for a physician’s appointment.
- Forms contact information – Can be found by scrolling to the bottom of the right-hand list near your lockout date.
