Schoolmaster Web Classroom Self-paced Tutorial · Schoolmaster Web Classroom ... students)....

Web Classroom Gradebook

Schoolmaster Web ClassroomSelf-paced Tutorial

© Tyler Technologies 20132



Web Classroom Gradebook Overview

The Web Classroom Gradebook is integrated with the core Schoolmaster system. This allows seamless updating of student rosters (i.e.,. no need to manually enter new students). Students who drop a class or section or withdraw from school are retained in the Roster view, Seating Chart, and Gradebook Data Entry view until the teacher decides to remove them.


Gradebook functionality can be configured for all three Grading Components in Schoolmaster:

Elementary GradingSecondary GradingStandards Grading

• Each Gradebook is unique…with a distinct set of Students (Roster), Mark Tables, Assignments, Groups, Weighting, and Calculations.

• Web Classroom automatically creates backups of Gradebook data when the application is closed (i.e., Logout) in the normal manner*. Teachers also have the option to manually creating backups (see section Auto-save and Backups > Manual Backups).

Web Classroom Gradebook Overview

* NEVER end a Web Classroom session by clicking on the “X” (upper-right corner). This

effectively kills the browser session;no data entries will be saved or backed-up.


Gradebook Data Transfer

Web Server

Processes transactions

between Web Classroom and

the data Server

Schoolmaster Data Server

Data is maintained here and is backed up

regularly.


Accessed via Web browseron a school computeror a home computer.


Adding a Gradebook to a Roster


Adding a Gradebook to a RosterAccess Manage/Post Gradebooks from the Menu Bar or from the left-side navigation links.


Adding a Gradebook to a Roster

Sections (Secondary)

To add a Gradebook for a Class or Section, locate the Class or Section and click the Add icon.


Gradebook Configuration and Groups


Accessing the Configuration ViewOnce a Gradebook is added, access the Configuration View to continue setting up each section/class.

• Select Module > Gradebook > Configuration (or use left-side navigation link)

To select a specific Gradebook, use the SELECTOR (upper right side of the window).


Gradebook GroupsGroups allow teachers to separate their Assignments into differentcategories, such as Classwork, Homework, Quizzes, Tests, etc. Homeroom teachers may use a Group for each subject (e.g., Math, Writing, etc.).

As new Assignments are created, they can be assigned to a specific Group.

By default, each Gradebook imported contains a Group titled Classwork. That Group may be renamed and edited.


Group Weights…For this example, the Gradebook has three groups. Each Group Weight represents the percentage that group contributes to the Overall Mark.

• The Classwork group has a weight of 60 (60% of overall grade).

• The Quiz group has a weight of 20 (20% of overall grade).

• The Test group has a weight of 20 (20% of overall grade).


To add a Group, select the round icon at the top of the window with the +G

Adding a Group


Setting Group Specifications• Name – Enter a Name for the group.

• Weight – The weight this Group contributes to the Overall Mark in this Gradebook. For teachers grading on a Total Points scale, leave as 100; if marks are weighted, the total weight between all Groups should equal 100.

• Default Value – This represents the default point value for assignments in this Group. It may be adjusted when adding assignments.

• Default Display – Indicates how assignment marks display; as Numeric or as Alpha.

• Drop Lowest – When checked, the Gradebook automatically drops the lowest percentage earned for an assignment within this Group when calculating the Final Mark.

• Click Submit to create the Group.


Gradebook Default Settings…

• Student Identifier – Determines how the student is identified within this Gradebook (by Name, ID, etc.).

• Sort – Determines the order in which the students are displayed (by Name, ID, etc.).

• Default Group – When assignments are added, the dialog provides the Default Group as the Group; the Group can be changed on the Add dialog.

• Precision – Choose the precision you desire.

• Default Mark Table – The mark table associated with the Gradebook for grading – by default it is imported from Schoolmaster, but teachers may change it.

Continued next slide…

Default Settings apply to all of the Groups in this Gradebook.


Gradebook Default Settings

• Hide from FamilyLink – Leave blank to allow this Gradebook to display on FamilyLink (individual assignments may be hidden on the Assignments view) or check to exclude the entire Gradebook.

• Inactive (Archive) – Sets the Gradebook to an Archive, locking down all assignments.

• Use Missing Marks – When checked, a blank Assignment mark is equivalent to a 0 score and brings down the Overall mark; when unchecked, a blank assignment score has no effect on the Overall mark.

• Total Points (Ignore Group Weights) – Must be checked if grading on a “total points” scale.


Continued…


Gradebook Default SettingsContinued…

• Overall Column Settings – The Overall column, by default, represents the cumulative mark for the student for the whole year, but can be adjusted by selecting one of the following radio buttons:◦ Default Usage – Start/End Dates: When active

with blank dates, Overall column calculations reflect all Assignments in the Gradebook. When active with dates, Overall column reflects an Overall mark for a specified date range (e.g., Quarter 1).

◦ Hide Overall Column: If active, removes the Overall column for this Gradebook.

◦ Replace with: Replaces the Overall column with a specific Assignment (Note: The Assignment must first be created for this selection to activate).

◦ Include Calculated Assignments in Overall Calculation: Allows Calculations to be included in the Overall column calculation.

Once settings are complete, click Submit to save the settings.


Adding Assignments and Calculations


Adding AssignmentsAccess Assignments from the Menu Bar or from left-side navigation link.


Assignments can be added from either the Data Entry view or the Assignments view. To add an Assignment, select the round icon at the top of the window with the +A (note that the Add Assignments icon is available on the Data Entry view also).

Adding an Assignment


Configuring the Assignment• Title – Enter a Title for the assignment.

• Heading – Create an abbreviation of the Title. Note: Only 10 characters display in the column heading.

• Type – Choose the assignment type: Regular Assignment, Comment, or Narrative (comments may be provided from the Comments file and narratives are personalized comments that teachers may provide on report cards or use as internal notes).

• Date – Type in the date of the assignment; typically, the date the assignment is due.

• Group – If your Gradebook uses Groups, select the group for this assignment (e.g., Quiz, Homework, Classwork, etc.).



Configuring the Assignment

• Value – Enter the value (points possible) for this assignment.

• Weight – Recommend leaving as default (100).

• Hide from FamilyLink – Leave blank to allow the assignment to display on FamilyLink or check to exclude it.

Continued…

• Add to Multiple Gradebooks –Check to add the assignment to more than one Gradebook when multiple sections of the same course are taught; or leave blank to add only to the selected Gradebook. Note: Press the Control Key+click to select multiple Gradebooks including the current one (Macintosh user Option Key+click).

• Click Submit to create the assignment.


Reading the Assignment ViewBy default, in the Assignments View, the Assignments are displayed in Date order. Click on the Date in column heading to reverse the Date order or click another column heading (e.g., Group) to sort Assignments by that entry.


Creating Calculations

For example, a teacher could create Calculations for each Group to quickly display a students’ performance (e.g., in Classwork, Tests, Quiz, etc.).

Within the Web Classroom Gradebook, teachers can create Calculations based on date ranges, Groups, or combinations thereof.


To add a Calculation Assignment, select the round icon at the top of the window with the +C (also available in the Data Entry view).

Adding a Calculation


Configuring the Calculation• Title – Enter a Title for the calculation.

• Heading – Create an abbreviation of the Title. Note: Only 10 characters display in the column heading.

• Weight – Enter an assignment weight, if you use them for calculations; or leave at default 100.

• Calculate on Members of – Indicate the Group of assignments to include in the calculated mark. In this example, a quarter mark is to be calculated on all weekly assignments, so Weeklywas selected.

• Start/End Date – Indicate the dates of the calculation; assignments on or within the dates are included in calculations.



Configuring the Calculation

• Hide from FamilyLink – Leave blank to allow the calculation to display on FamilyLink or check to exclude it.

• Add to Multiple Gradebooks – Check to add the assignment to more than one Gradebook when multiple sections of the same course are taught; or leave blank to add only to the selected Gradebook. Note: Press the Control Key+click to select multiple Gradebooks including the current one (Macintosh=Option Key+click).

• Posting Detail – Use for end of term calculations that represent a Final Mark for the term. For this example, the calculated mark posts to Quarter 3 (Qtr3). Note: For more information on posting see the Posting Section Marks to Schoolmaster Tutorial.

• Click Submit to create the calculation assignment.

• The Calculation is placed in Date order in the Assignment list.

Continued…


Entering Marks and Mark Notes


Accessing the Data Entry ViewAssignment scores are entered on the Data Entry view of the Gradebook. Access Assignments from the Menu Bar or from left-side navigation link.


Entering Assignment ScoresScores may be entered one of three ways:

1. Click inside the Assignment column and the row of the desired student to type in the score using the keyboard. Note that the Value (points possible) appear in the Assignment Detail area below. Click Submit when done entering scores for this assignment.


Entering Assignment Scores2. Click the H icon (Show/Hide Mark Table) at the top of the window, then click

the desired mark / percentage from the table on the right side. Notice that the mark converts to the corresponding score in the student’s mark field (9.5 of possible 10 = 95%). To hide the mark table, click the H icon again; click Submit when done.


Entering Assignment Scores3. Click the Number Pad round icon at the top of the window and use the

mouse to click the digits. Once the score is entered, click Submit on the Number Pad to display the score in the student’s assignment score column and then click Submit at the bottom to save it.


Adding Mark Notes

The Web Classroom Gradebook supports attaching a Mark Note to any student mark. A Mark Note can be used to denote any special circumstances surrounding that mark or can be used for notes of a general nature.

1. First, click to select the Mark (note that the score is highlighted).

2. Then, click the Edit Mark Notes icon at the top of the window.Continued next slide…


Adding Mark Notes 3. Type the note text. Note: Some browsers support “spellcheck” which helps

identify possible typos.

4. When finished, click Submit (once).


Viewing the Mark NoteOnce the Mark Note is entered, the mark displays in red text and there is a red asterisk (*) next to the mark.

To view the Mark Note, select the mark and view the note in the Assignment Detail area at the bottom of the screen; if the text is truncated, click the Note Icon again to read the full note.


Auto-Save and Backups


Auto-save in Web ClassroomIn order to protect your entries, you are encouraged to regularly click the Submit button (lower left corner of interface) when entering data (e.g., Attendance, Marks, Gradebook data).

Web Classroom’s Gradebook Auto-submit feature is designed to submit on your behalf every five (5) minutes (default setting). Your System Manager may set the time to be shorter, longer, or deactivate auto-save according to your district policy.


Manual Backups

To run an individual backup choose Utility > Gradebook > Backup Gradebook(s).

Select (Checkbox) the Gradebook(s) to backup and click Submit.

Web Classroom automatically creates backups of Gradebook data when the application is closed (i.e., Logout) in the normal manner*. Teachers may manually create backups of assignments, calculations, and configurations. Teachers store these XML files in a location of their choice.

* NEVER end a Web Classroom session by clicking on the “X” (upper-right corner). This

effectively kills the browser session;no data entries will be saved or backed-up.


End of Term – Posting Marks


Definitions

• Mark ‒ This is the score that is entered for each individual Assignment in the Gradebook.

• Final Grade/Mark ‒ The final mark posted to Schoolmaster for a Mark Position.

• Mark Position ‒ This is the column in the Schoolmaster system that holds the final marks for any given term. For example, in the illustration used for this tutorial, the Quarter 2 Mark in the Gradebook is going to be posted for the Quarter 2 Mark Position in the Schoolmaster system during the posting process.

• Posting – The process during which the Marks in the Gradebook get transferred into the main Schoolmaster system.

• Teacher Marks File ‒ A holding area in the main system used prior to the office posting the Marks to the Office Marks file.

Before starting, it is important to understand some Schoolmaster terminology.


From Gradebook to Report Cards…

• Teachers use Web Classroom Gradebooks to enter marks and calculate final grades.

• Teachers Post final grades from Gradebooks to the Teacher Mark File in the main Schoolmaster system; the Teacher Mark Verification report may be printed and checked or teachers may use Mark Entry view to add or edit.

(Note: Teachers who elect not to use the Web Classroom Gradebook can use Mark Entry.)

• Office staff Post final grades from the Teacher Mark File to the Office Marks File; the Office Mark Verification report may be printed and checked.

• Report Cards are printed from the Office Marks File.

Teacher Mark File

Office Mark File

Teacher Posts

Office Posts

Gradebooks


End of Term – Posting MarksPosting marks from Web Classroom to the main Schoolmaster database is a three step process:

1. Create a Calculation that results in the students’ Overall Mark for

the grading period.

2. Set that calculated mark to Post to the proper Mark Position on

report cards (P1, Q1, etc.).

3. Run the Post Marks utility to send the calculated mark to the

Teacher Marks file in the Schoolmaster database.


In the Data Entry view, review the assignment or calculation that contains the Marks that are to be posted: ensure accuracy. For this example, the Q2 Marks will be posted.

1. Review the Marks to Post

For more information about adding Assignments or Calculations, see the Adding Assignments or the Creating Calculations tutorials.


In the Assignments view, highlight the assignment or Calculation in the list that contains the Marks to be posted; in this case, 2nd Quarter is selected. At the bottom of the window, choose the Mark Position this mark is to post into; for this example, the 2nd Quarter Marks are to go into the Qtr 2 Mark Position in Schoolmaster. Click Submit to save the settings.

2. Set Posting Settings


Accessing Utility > Manage/Post GradebooksAccess Manage/Post Gradebook from the Menu Bar or from the left-side navigation link.


Find the Class/Section whose Marks are to be posted to Schoolmaster. Select the Post icon.

3. Post Marks to Schoolmaster


3. Post Marks – Continued• Check the students whose Marks

are to post to Schoolmaster. Checking the Studentscheckbox at the top selects all of the students (unchecking that checkbox unchecks all students).

• Select which Mark Position the Mark should post to (e.g., Quarter 2 goes into the Quarter 2 mark position in Schoolmaster).

• If any Comments/Narratives are marked to post to Schoolmaster, choose which ones (for this example, there are no Comments to post).

• Click Submit (once) to post the Marks (for the selected students) to the Schoolmaster system.


Student Data Views via Gradebook


Student Data Views via Gradebook• Gradebook Roster view is available in each

Gradebook. The Sort Order of the student names can be set in the Configuration view.

• Student Assessments View is available in each Gradebook and is read-only.

The following Student Detail views may be available to teachers if activated by the System Manager (determined by school/district policy):

• Phones and Addresses

• Current Progress

• User Defined

• Guidance

• Personal Info


Student Roster ViewThe Roster view displays demographic information about each student. Health (red +) and Security (red !) alerts can be seen in this view (also in the Data Entry and Attendance views). The next column displays student status if other than currently enrolled in the class/section (e.g., W=Withdrawn, D=Dropped, P=Pre-enrolled); such students remain until you remove them by clicking the Delete Inactive Students icon( ).


Editing Student Roster ViewIf a teacher wants the roster in a particular order (e.g., move withdrawn students to the bottom), that roster can be adjusted in the Students view. In order for the roster adjustment to be saved, the Sort field in the Configuration view must be set to Manual.

• On the Roster view, choose the S icon (Edit Student Order) located at the top of the window.

• Select a name, then click Move Up or Move Down to rearrange the list.

• Click Submit when finished to save the settings.


Student Assessments ViewThe Assessments view is used to view the test scores of students. This is a read-only view of data stored and edited in Schoolmaster; it cannot be edited in the Gradebook.


Accessing Student Detail ViewsAccess Student Detail Views from the Menu Bar or from the left-side navigation links.


Student Detail ViewsIf the views are activated, in the Gradebook Data Entry or Roster views, click the Arrow icon to the left of the student's name, then:

• When multiple Detail views are active, select a view from the list.

• If only one view is activated for a User Group, that view opens immediately.

• When no views have been activated, the following message displays: Student detail views have not been activated.


Web Classroom Reports


Accessing ReportsAccess Reports from the Menu Bar or from left-side navigation links.


Web Classroom ReportsThe following pages show setup and examples of the

following reports available in the Web Classroom:

• Mark Entry – Mark Verification

• Gradebook

Roster

Student Biographical

Posting Analysis

Hard Copy

Progress

Progress Over Time

Current Status

Mark Analysis

Selected Marks

Mark Distribution

PASS (Posts to PASS)


Mark Entry Report – Mark VerificationUse this report to verify that the marks entered are valid before marks are posted to the Teacher Marks File in Schoolmaster. Note that missing narratives or comments are NOT reported. Select Reports > Mark Entry > Mark Verification


Mark Entry Report – Mark VerificationOnce you click Submit, you have the option to Save File or Open With the program of your choice (example opened in a browser).


Gradebook Reports – RosterThe Roster report prints a list of students currently enrolled in a particular section/class, basic demographic information, and optionally, a grid that may be used for a variety of purposes. Select Reports > Gradebook > Roster


Gradebook Report – RosterOnce you click Submit, you have the option to Save File or Open With the program of your choice (example opened in a browser).


Gradebook Report – Student BiographicalThe Student Biographical report provides a printout of the data seen in the Roster view; the student’s name and the primary guardian name(s), address, phone; and email information. Select Reports > Gradebook > Student Biographical

Once the report is generated, click Create Text File (e.g., use data in other programs) or a Create PDF File (e.g., use as an email attachment).


Gradebook Report – Posting AnalysisUse the Posting Analysis report to view details about the mark columns in each Gradebook that are set to post to the Schoolmaster Teacher Marks file, their dates, groups, and which Mark Position to which they are posted. Select Reports > Gradebook > Posting Analysis

In the example below, a the Semester 2 Mark Position is incorrectly associated with an assignment.


Gradebook Report – Hard CopyThe Hard Copy report provides a paper copy of all Gradebook entries. Select Reports > Gradebook > Hard Copy

The report setup below produces the report example shown. Once the report is generated, click Create Text File (e.g., use data in other programs) or a Create PDF File (e.g., use as an email attachment).


Gradebook Report – ProgressThe Progress report provides mark information, by group, for each student. It can be very detailed or simple, depending on the settings of the options. Select Reports > Gradebook > Progress

The report setup below produces the report example on the next slide.


Gradebook Report – ProgressOnce the report is generated, click Create Text File (e.g., use data in other programs), a Create PDF File (e.g., use as an email attachment), or Email to Parents (e.g., open email program and attach).


Gradebook Report – Progress Over TimeThe Progress Over Time report provides a view of student progress on selected Assignments over a specified period of time. Select Reports > Gradebook > Progress Over Time



Gradebook Report – Current StatusUse the Current Status report to show students’ marks for an individual assignment, a calculation, or the Overall mark. Select Reports > Gradebook > Current Status



Gradebook Report – Mark AnalysisThe Mark Analysis report is used to show how the Gradebook is calculating a given mark for a student. Select Reports > Gradebook > Mark Analysis

The report setup below produces the report example on the next slide.


Gradebook Report – Mark AnalysisOnce the report is generated, click Create Text File (e.g., use data in other programs) or a Create PDF File (e.g., use as an email attachment).


Gradebook Report – Selected MarksThe Selected Marks report is used to list students who received a particular mark (D, F, etc.) on one or a group of assignments. Select Reports > Gradebook > Selected Marks



Gradebook Report – Mark DistributionUse the Mark Distribution report to see how marks for one assignment are distributed among the students. Select Reports > Gradebook > Mark Distribution



Gradebook Report – PASSFor sites using PASS (Family Web Portal) rather than *FamilyLink, teachers must run this report to send (post) their Gradebook data to the data server so the data can be viewed via PASS. Select Reports > Gradebook > PASS

*FamilyLink Web Portal is updated automatically unless a teacher has

elected to “Hide” specific Assignment data from the Portal.


Web Classroom ReportsOutput Options


Output OptionsWhen Output Options are available, they will be displayed at the lower-right of the user-interface (in this example, the On-screen display of a Progress Report.


Output OptionsCreate Text FileCreates a .txt file that can be opened (viewed) or saved in any standard Text Editor such as Notepad.

Create PDF FileCreates a PDF (Portable Document Format)file that can be opened (viewed) or saved.

Email to Parent(s) Available only for Progress Report (Reports > Gradebook > Progress)Before using this function, check with your Schoolmaster System Manager since important Email Server configuration settings are needed.

Note: Your district’s Email Server may not support this function.


© 2013 All Rights Reserved ~ Tyler Technologies, Inc. ~ Schoolmaster Solutions

No part of this electronic document may be produced, transmitted, transcribed, stored in a retrieval system, translated into any language or computer language, in any form or by any means, without the prior written

permission of Tyler Technologies, Inc.

Schoolmaster® is the registered trademark ofTyler Technologies, Inc.

2114 Caton Way SWOlympia, WA 98502

800.733.0922

All other product names, trade names, or trademarksare the property of their respective owners.

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