Scoping Study for Establishment of Pilot Project to implement tractor-based road maintenance approaches in Zambia
Authors: Robert Petts & Kingstone Gongera AFCAP Project Reference Number: ZAM2059A
Assignment Report Volume 2, Annexes, April 2016
SCOPING STUDY FOR ESTABLISHMENT OF PILOT PROJECT TO IMPLEMENT TRACTOR-BASED ROAD MAINTENANCE APPROACHES IN ZAMBIA
Project Reference: ZAM2059A
The views in this document are those of the authors and they do not necessarily reflect the views of the Research for Community Access Partnership (ReCAP), the Africa regional component (AFCAP), DFID or Cardno Emerging Markets (UK) Ltd for whom the document was prepared.
ACKNOWLEDGEMENTS
The Africa Community Access Programme (AFCAP) is a programme of research and knowledge dissemination funded by the UK government through the Department for International Development (DFID). AFCAP is promoting safe and sustainable rural access in Africa through research and knowledge sharing between participating countries and the wider community.
The authors would like to express appreciation to Eng. Joseph Goma and the RDA team who facilitated the organisation of the assignment and introductions to the stakeholders, and for the organisation of the two stakeholders’ workshops. The various stakeholders also contributed their time and knowledge to enable a comprehensive set of proposals to be made regarding coordinating, piloting, training, demonstration and uptake of tractor technology road works applications to be made. Cover Photo: Kingstone Gongera
Quality assurance and review table
Version Author(s) Reviewer(s) Date
Draft 1 Robert Petts & Kingstone Gongera
Thomson Banda; Senior Manager - Research and Development, RDA. Joseph Miti Goma; Principal Engineer - Materials, RDA. Nkululeko Leta; AFCAP Regional Technical Manager, East and Southern Africa.
February 2016
Draft 2 Robert Petts & Kingstone Gongera
As above March 2016
Final Robert Petts & Kingstone Gongera
As above April 2016
ReCAP Project Management Unit Cardno Emerging Market (UK) Ltd Oxford House, Oxford Road Thame OX9 2AH United Kingdom
VOLUME 2 - ANNEXES
CONTENTS
ANNEX 1 – Directory of Persons Consulted
ANNEX 2 – First Stakeholders’ Workshop Details and Presentations
- Workshop Programme, Photograph and Official Opening Speech
- Workshop Participants List
- Workshop Presentations
- Workshop Working Group Framework
- Workshop Working Group Outputs
ANNEX 3 – Photographs of Key Tractor Based Road Works Equipment
ANNEX 4 – Comparison of Heavy Equipment and Tractor Costs for Grading
ANNEX 5 – Cost estimates for the Tractor Training Demonstration Unit establishment
ANNEX 6 – Second Stakeholders’ Workshop Details and Presentations
- Workshop Programme
- Workshop Participants List
- Opening address – CEO RDA
- Workshop Presentations
- Participants Evaluation Summary
ANNEX 7 – TDU Coordination Committee
- Project Framework refined at first TDUCC meeting
- Minutes of First TDU Coordination Committee Meeting
ANNEXES
ANNEX 1
DIRECTORY OF PEOPLE MET DURING THE SCOPING STUDY IN ZAMBIA
NAME ORGANIZATION DESIGNATION EMAIL ADDRESS MOBILE NUMBER
Thomson Banda
RDA Senior Manager R&D
[email protected] 260211253088
Grace Mutembo
RDA Senior Manager Design
[email protected] 260211253088
Musonda C Mwale
RDA Principal Engineer Development
[email protected] 260977299150
George Jalata
RDA Quantity Surveyor
[email protected] 260973576762
Jairos Mhango
RDA Senior Manager Maintenance
[email protected] 260955772828
William Mulusa
RDA Director Maintenance
[email protected] 260968585976
Elias Mwape
RDA Director Construction & Rehabilitation
[email protected] 260977314406
Musonda Mwale
RDA Principal Engineer - Development
[email protected] 260977299100
Joseph Goma
RDA Principal Engineer Research
[email protected] 260977769296
Loyce Saili RDA Senior Manager Public Relations
[email protected] 260966922425
Nkululeko Leta
AFCAP Regional Technical Manager, East and Southern Africa
[email protected] Roaming: +27 76 995 6241
Yohane Tembo
National Road Fund Agency
Manager PMGE [email protected] 260977888065
Stan Muwowo
TEVETA Training Manager
Nkumbu Siame
Min of Local Government & Housing
Acting Director DHID
[email protected] 260963832430
Charles Mushota
National Council for Construction
Executive Director
[email protected] 260977769761
Alinani Msisya
National Road Fund Agency
Road Engineer [email protected] 260955822960
ANNEXES
Stanislaus Chitsakuta
Min of Agriculture
Deputy Director
[email protected] 260967313402
Brian Ng’andu
Min of Agriculture
Economist [email protected] 260955772125
Milind Amin
SARO AGRO INDUSTRY
Snr Gen Manager
[email protected] 260977825048
Jabes Mbewe
SARO Farm Machine Manager
[email protected] 260977777603
Mavellous Choongo
SARO Sales 7service engineer
[email protected] 260211462031
Dorothy Mulwila
Zambia Association of Women in Construction
President [email protected] 260211220647
Katuna Siyyanngwe
AFGRI Project Cordinator
ksafgri.com.zm 260966778010
Patrick Hanyumbu
AFGRI Sales Mechanisation
[email protected] 260211273759
Gowri Shankar
Anantha Agro Manager [email protected]
Clotilda Mulonda
Standard Chartered Bank
Relationship Manager
[email protected] 260211228353
Wise Sibindi
BHBW Finance Manager
[email protected] 260955798885
Ivy Tembo BHBW Sales Administrator
[email protected] 260964625052
Hennie Heyneke
BHBW Managing Director
[email protected] 260961095887
James Luhana
MUSIKA Operations Manager Services
[email protected] 260977789676
Siobhan Franklin
AgDevCo Country Manager
[email protected] 260211255963
Rob Munro MUSIKA Director of Strategy
[email protected] 260977475906
Peter Ge Camco Manager [email protected] 0971442864
Lawson Mushibwe
Camco Sales Consultant
[email protected] 0979271575
ANNEXES
ANNEX 2 – FIRST STAKEHOLDERS WORKSHOP
Stakeholders Workshop - Scoping Study for Establishment of Pilot
Project to implement tractor-based road maintenance approaches
in Zambia
Venue: Southern Sun Ridgeway Hotel, Thursday 4th February 2016.
PROGRAMME
8.30 – 9.00 Registration & Refreshments
9.00 – 9.15 Official Opening, Mr K Mumba, Director & CEO RDA
9.15 – 9.25 Workshop Introduction – RDA
9.25 – 9.30 Introduction of Participants
9.30 – 9.45 AFCAP Introduction – Rob Petts
9.45 – 10.15 Zambian Rural Roads – Current Situation, Resources & Asset
Management Challenges – Kingstone Gongera
10.15 – 10.45 Rationale for Adoption of Tractor Technology – Rob Petts
10.45 – 11.15 Refreshments
11.15 – 11.45 Regional experience with Tractor Technology approaches –
Kingstone Gongera
11.45 – 12.15 Proposals for a Training-Demonstration Unit – Kingstone
Gongera
12.15 – 12.45 Complementary Initiatives & Identified Programme
Challenges to be addressed – Rob Petts
12.45 – 13.00 Briefing on Workshop Sessions
13.00 – 14.00 Lunch
14.00 – 15.00 Workshop Group Sessions
15.00 – 15.30 Workshop Group Feedback
15.45 Conclusions and Official Closure
Refreshments
ANNEXES
SCOPING STUDY FOR THE ESTABLISHMENT OF TRACTOR-BASED ROAD MAINTENANCE
APPROACHES FOR RURAL (LOW VOLUME) ROADS IN ZAMBIA
Venue: Southern Sun Ridgeway Hotel, Thursday 4th February 2016
LUSAKA
WORKSHOP PARTICIPANTS
ANNEX 2
1
SCOPING STUDY FOR THE ESTABLISHMENT OF
TRACTOR-BASED ROAD MAINTENANCE APPROACHES
FOR RURAL (LOW VOLUME) ROADS IN ZAMBIA
OPENING REMARKS BY RDA DIRECTOR CONSTRUCTION &
REHABILITATION, ENG. EMMANUEL KAUNDA - 4TH FEBRUARY, 2016
All Senior Government Officials present;
Representatives from the Zambia National Service (ZNS);
Representatives from Road Sector Agencies;
Representatives from Africa Community Access Partnership (AFCAP);
All Cooperating Partners present; and
Distinguished Invited Guests
I wish to welcome all the participants and the Consultant from AFCAP, Messrs
Intech Associates Consulting Engineers, to this workshop where the initial
findings of the scoping study for the establishment of tractor-based road
maintenance approaches for rural (low volume) roads in Zambia will be
discussed. The RDA wishes to thank AFCAP management for the positive
response to our call to join the research partnership programme which has led to
the implementation of projects like the scoping study for establishment of
tractor-based road maintenance approaches, a review of the development of
pavement design standards, standard drawings and geometric design standards
for Zambia. The Africa Community Access Programme (AFCAP) is a programme
of research and knowledge dissemination funded by the United Kingdom
ANNEX 2
2
Government though the Department for International Development (DFID).
AFCAP is promoting safe and sustainable rural access in Africa through research
and knowledge sharing between participating countries and the wider
community. Zambia formerly joined AFCAP in 2015 and is actively participating in
AFCAP research projects.
Distinguished ladies and gentlemen, you may wish to know that the Road
Development Agency launched the Road Maintenance Strategy in 2014, which
focuses on a sustainable maintenance regime through various strategies in
maintaining the Zambian road network. Therefore, findings from studies like this
one will help RDA to come up with cost effective and appropriate technologies
for undertaking various road maintenance activities for the various low volume
road classes. Ultimately, this will result in reduced travel times, reduced
operating costs and easy access to amenities and subsequently translate to an
improved economic status of remote parts of the country.
In that regard, the Government through the Zambia National Service (ZNS) is
embarking on a major programme of rehabilitating Primary Feeder roads
throughout the country which makes this initiative very timely for the consequent
maintenance of these roads. We thus, have been looking forward to this
workshop and I believe that the deliberations we will have today will yield
positive results that will cement our partnership in fostering the improvement of
the rural road network in Zambia.
Thank you all
ANNEX 2 - LIST OF FIRST STAKEHOLDER WORKSHOP PARTICIPANTS
Musonda Mwale RDA PRINCIPAL ENGINEER
Nonde Musawa RDA PRINCIPAL ENGINEER
Joseph Goma RDA PRINCIPAL ENGINEER
Orleans M Chishibu
RDA TRAINEE ENGINEER P&[email protected]
Robert Petts AFCAP TEAM LEADER AFCAP
Kingstone Gongera
AFCAP AFCAP CONSULTANT [email protected]
Cornelius Kabwe RDA PR OFFICER [email protected]
Kambunho Oswald
RDA PR OFFICER [email protected]
Mrs Saili Loyce RDA PR OFFICER
Felix Mubanga RDA ENGINEER MAINTENACE
John Banda ALLIONE ENGINEER [email protected]
Ellie Muchenje RDA PRINCIPAL ENGINEER
Emmanuel Kaunda
RDA Acting C.E.O. [email protected]
Capt Humprey Ndalawa
ZNS Quantity Surveyor [email protected]
Kennedy Bowa TEVETA Curriculum dev manager
Treshford Kabwe N.C.C Asst Civil Engineer [email protected]
Danny Banda MLG&H SNR Engineer [email protected]
Changala Kanchule
MLG&H Snr Engineer [email protected]
D.A. Hachinene TEVETA Deputy Director [email protected]
John Kapenda RDA Snr Manager [email protected]
Geofrey Siwanzi RDA Engineer Quality [email protected]
Precious Chipika MTWSO STATISTICIAN [email protected]
Lt J Mulenga ZNS Project Engineer [email protected]
Lt Col. K Mukonka ZNS Soil Technician [email protected]
Alinani Msisya NRFA MPME [email protected]
Ernest Nsindawo N.C.C Training Manager [email protected]
Mbita Nanazwe NRFA M&E Assistant [email protected]
James Luhana MUSIKA Operations Manager [email protected]
Thomson Banda RDA Snr Manager R & D [email protected]
Kofi Anyang ANDOSA for ACEC
Managing Partner jkanyang@yahoo.
F Mchilwa ZNS O/C Workshops [email protected]
Libimba L.C. TEVETA Manager [email protected]
Saddock Chinyamuka
RDA
Stakeholders Workshop February 20161
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Nkululeko Leta
Regional Technical Manager, East & Southern Africa
Brief Overview of AFCAP
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
Presentation Outline
1. Introduction
2. Advocacy Initiatives
3. Description of Programme
4. Development of Local Research Capacity
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
1. Introduction: What is AFCAP?
• Knowledge and research programme for the rural transport sector in Africa.
• June 2008 to 2020 > Phase 2.
• DFID budget £32 million (low cost high impact).
• Rebranded as umbrella ReCAP: • AfCAP• AsCAP.
• 15 African countries directly participating in partnership.
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
1. Introduction (continued)
AFCAP process of initiation and dissemination of rural roads and transport services research into everyday good practice:
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
1. Introduction (continued)
AFCAP has:
Contributed to new knowledge in cost‐effective provision of Low Volume Roads
Enabled uptake of knowledge across 7 participating countries
Demonstrated the value of research
Raised profile of rural road research
Laid the foundation for institutionalisation of local & regional research and knowledge management.
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
Stages in uptake of innovations
S‐Curve illustrating phases of adoption of innovation (adapted from Rogers, 1983
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
Stakeholders Workshop February 20162
2. AFCAP advocacy initiatives (I)
Through the International Forum for Rural Transport and Development (IFRTD):
– Raising awareness about the Sustainable Development Goals (SDG) formulation process with African governments (Ministries of Transport):
• Key message: Rural transport is a key enabler to achieve many of the SDGs.
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
2. AFCAP advocacy initiatives (II)
Through the Partnership for Sustainable Low‐Carbon Transport (SloCat)
– Influencing SDG deliberations at multi‐lateral level (in the formulation process, as well as implementation)
– Raising awareness about Rural Transport and LVR with multi‐lateral institutions
– Global Dialogue Process on Rural Transport.
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
3. Description of Programme Comprises a portfolio of research, demonstration,
advisory and training projects, initiated by partners
Building on a considerable body of research established over several decades in Africa on construction and maintenance of rural roads
Core participating countries: Ethiopia, Kenya, Tanzania, Malawi, S Sudan, DRC, Zambia, Ghana, Mozambique, Uganda. Research projects were also carried out in South Africa and Nigeria
Development of sector knowledge base:http://www.research4cap.org/SitePages/Rural%20access%20library.aspx
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
3. Description of Programme (cont) Main beneficiaries are rural communities
Benefits include:
Safer and more reliable road transport;
Easier access to social services, markets and employment opportunities;
More efficient transport services leading to lower costs of transport
Paving low traffic rural roads has led to reduced dust, reduced maintenance burden and greater resilience to the effects of climate change.
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
4. Development of Local Research CapacityAFCAP Exit Strategy enhance capacity in participating countries to undertake their own research in
the road transport sector, and regional cooperation. assist countries to improve the management of their own knowledge base Adopt appropriate institutional models for each country:
Mozambique – initially setting up RRC within Roads Authority
Kenya – existing RRC under the Ministry of Transport & Infrastructure
Tanzania – RRC falls under PMO‐RALG
Ethiopia – semi‐autonomous RRC under Roads Authority
Zambia – semi‐autonomous RDU under the RDA.
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
Thank you
Thank youwww.research4cap.org
Join the AFCAP Group on LinkedIn
Implementation of Tractor‐based Road Maintenance Approaches in Zambia
2. Zambia Road Network Context
Stakeholders Workshop February 2016 1
Implementation of Tractor‐based
Road Maintenance Approaches in Zambia
Zambia Road Network – Current and Historical Context
Workshop, Lusaka, Thursday 4 February 2016
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Zambia road network
•
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Zambia road network
•
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Zambia road network
• Large part of the road network was built in theearly 1960s following the independence ofZambia
• The economy was strong supported by copperrevenue
• The Kwacha was stable US$1 = 2 Kwacha
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Zambia road network
• 1972 the Copper mines were nationalized
• Revenue declined
• World oil prices went up substantially
• Roads that had been constructed did notreceive maintenance and started todeteriorate.
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Zambia road network
• Road condition survey done in 1995 revealedthat 95 % of the rural roads were in poorcondition
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2. Zambia Road Network Context
Stakeholders Workshop February 2016 2
Zambia road network
• The RMI was initiated and the NRFA wasestablished
• RDA in 2002 was also established
• Govt directed that all the roads that had beenbuilt during the last 20 years be maintained
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Zambia road network
• 2009 District Councils were given theresponsibility to look after rural feeder roadswith delegated Road Authority status from theRDA
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Zambia road network• District Councils had limited capacity to
maintain the roads
• Procurement procedures for services took toolong
• Limited private sector capacity
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Zambia road network• General lack of maintenance culture
• Low priority to maintenance work
• Lack of maintenance funding
• Use of inappropriate technology for rural roadmaintenance
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Zambia road network• RDA developed the Road Maintenance Strategy
(2014 ‐2024)
• The strategy identified the weaknesses in thecurrent approach
• Govt launched the Primary Feeder RoadRehabilitation and Maintenance programme
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Zambia road network• ZNS, RDA and the National Road Fund Agency
were given the responsibility to rehabilitate9991km of primary feeder roads in all theprovinces
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2. Zambia Road Network Context
Stakeholders Workshop February 2016 3
Zambia road network• The success of the recently launched
programme will depend on:
– NRFA providing adequate funding for the programme
– RDA providing the necessary technical andmanagerial support required
– Z.N.S. receiving the necessary appropriateequipment and capacity building support
– N.C.C. providing in service training and support
– Private sector providing services to the sector
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Zambia road network• Zambia needs to restore and preserve the
asset value of its road network which wasworth over US$1 billion in 1972 .
• What is the estimated value now?
• TIME TO ACT!!!
To avoid passing a serious liability to the next generation.
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Zambia road network
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Current funding deficit whole road sector
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3. Rationale for Tractor Roadworks in Zambia
Stakeholders Workshop February 2016 1
Rationale for Adoption of
Tractor Technology in Zambia
Workshop, Lusaka, Thursday 4 February 2016
Images: Intech Associates
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What is ‘Heavy Equipment’?
Sophisticated civil engineering equipment is designed for, and generally manufactured in, high‐wage, low‐investment‐charge economies for single function tasks.
It is expected to operate with close support and high annual utilisation. Usually designed for a single function with high efficiency operation.
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Why we use ‘Heavy Equipment’
Construction enterprises in most Emerging Economies use heavy equipment technology for main road construction because:
It is powerful (high productivity when working)
It is fast (work completed quickly, when serviceable)
Large road projects must be completed quickly to achieve the intended benefits for the large investments
However:
Main road construction works are very expensive
The case for using heavy equipment on rural roads and maintenance is much weaker.
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Don’t base Low Income Country systems on USA
‘loads of money’ model !
Where resource costs are:
Operator: US$22/hour ++
Finance available: about 5 % per annum
High capital ‐ low finance cost approach?
We need to question the Suitability of ‘Technology Transfer’
& Capital Intensive approaches for many situations?
LIC Resource Mis‐match! For Rural Roads
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Zambia Heavy Equipment Problems ‐ 1
Operational:
• Dedicated function (can only be used for one operation)
• Inter‐dependence (e.g. dozer, loader, trucks, motorgrader, bowser, roller all required for gravelling – fleet idle when ONE link in the chain breaks down)
• Lack of continuity of workload for plant items of dedicated function
• Usually based at locations remote from worksites – plant transporters required and long mobilization/demobilization distances involved
Technical:
• High pressure hydraulic and electronic systems
• Sophisticated mechanisms and hydraulics
• Disposable components; difficult to repair or refurbish
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Zambia Heavy Equipment Problems ‐ 2
Local Support and Equipment Maintenance:
• Limited local market for equipment sales of each model
• Specialist repair and maintenance skills, tools and facilities required (often only available in Lusaka)
• Few dealers/workshops able to provide the necessary close support
• Long spares supply lines and delivery times
• Frequent model “improvements” causing spares stocking , procurement problems and obsolescence
Cost:
• All equipment and spares imported – consuming scarce foreign exchange
• High capital and finance costs, long ‘pay back’ period
• High costs of stocking and provision of spares
TYPICAL RESULT ‐ low availability & high overall costs!
3. Rationale for Tractor Roadworks in Zambia
Stakeholders Workshop February 2016 2
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We do not need so much Power!
Model
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What is ‘Intermediate Equipment’?
Simple or intermediate equipment is designed for low initial and operating costs, durability and ease of maintenance and repair in the conditions typical of a limited‐resource environment, rather than for high theoretical efficiency.
It is preferable if the equipment can also be manufactured or fabricated locally.
Agricultural Tractors are a versatile example ‐ can be used for a wide range of tasks with locally fabricated attachments.
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The Versatile 2 axle Agricultural Tractor
Agricultural Tractors are the simplest and cheapest mobile flexible power source
There are many road works applications for tractors that can boost cross‐sector utilization and profitability for owners
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Towed Grading RequirementsRoutine (light) towed grading (‘little and often’)
70hp 2WD tractor
1-2 tonnes on grader axle
Heavy (rehabilitation) grading
100hp 4WD tractor
3-4 tonnes on grader axle
Plus
Water & compact
Therefore using 150hp motor graders is expensive ‘overkill’!
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For the capital cost of ONE motor grader, FIVE Tractor units
with the same individual work capacity can be procured.
One Grader or 5 Tractor Units?
OR
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Cut grading costs by more than 50%
3. Rationale for Tractor Roadworks in Zambia
Stakeholders Workshop February 2016 3
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Enables utilisation & owner income throughout the year.
One Power Source – Many Tasks
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It is estimated that there are already over 4,000 agricultural tractors in the rural areas of Zambia with typical annual utilisation of only about 100 to 300 hours: GROSSLY UNDER‐UTILIZED!
We could provide owners with year round applications in the road sector to raise utilisation to viable levels and reduce unit costs and payback periods.
Tractors waiting to work
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What did we use before motorgraders?
Main Roads everywhere, built before 1940s were constructed without motorgraders & modern heavy plant
Until 1955 the largest Caterpillar motorgrader was 100hp
1930s Caterpillar Towed Grader!
Road Sector - Agricultural Tractor Applications
Source: Petts, 2012, Handbook of Intermediate Equipment for Road Works in Emerging Economies.
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Value for Money & Versatility:
InvestmentIntermediate v
Heavy Plant
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Developed countries: wage rate >US$200/day and credit <5%pa
This suggests capital intensive, labour saving approaches are most appropriate
Zambia: wage rate <US$30/day and ‘real’ credit >22%pa (credit quotas increase ‘market’ rates)
This suggests Low‐Capital (Capital saving), Low‐cost equipment, labour & local materials approaches are most appropriate for Rural Roads in Zambia.
Rationale ‐ Available Resources
3. Rationale for Tractor Roadworks in Zambia
Stakeholders Workshop February 2016 4
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CONCLUSIONS: Advantages of tractor based road rehabilitation & maintenance
Compared to heavy equipment for rural road works:
Substantially Lower capital costs (and reducing) Substantially Lower running costs Lower forex requirements Higher availability Lower skills requirements
‐ Operators‐ Mechanical
Flexibility and cross sector potential Possibilities for local fabrication More affordable for MSMEs (local contractors) & Councils Tractor technology widely established & supported More affordable and sustainable
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Agricultural Tractor applications introduced into rural
roadworks will achieve a range of important benefits:
Many tasks will be achieved at less than HALF the cost
Deliver more work for the available road sector resources
Raise tractor owner’s annual utilisation and profitability
Improve rural access, sustainably
Lower transport costs and improve rural quality of life
Encourage other rural investments
Allow MSMEs to enter the market
Encourage local manufacture.
One Seed – 8 Harvests
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Get Traction!
Rationale for Adoption of
Tractor Technology in Zambia
Thank you
Any Questions or Comments?
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4. Regional Tractor Roadworks Experience
Stakeholders Workshop February 2016 1
Implementation of Tractor‐based
Road Maintenance Approaches in Zambia
Workshop, Lusaka, Thursday 4 February 2016
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Regional experience with tractor based road maintenance technology
Zimbabwe implemented the tractor based maintenance system using
force account
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Regional experience with tractor based road maintenance
The feeder road network was 25 000km of rural unpaved roads
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Regional experience with tractor based road maintenance technology
• The road network was divided into units of150 – 200km
• Each unit had a tractor, towed grader, waterbowser, trailer and a set of tyre drags
• The unit operated from a base camp
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Regional experience with tractor based road maintenance technology
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Regional experience with tractor based road maintenance technology
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4. Regional Tractor Roadworks Experience
Stakeholders Workshop February 2016 2
Regional experience with tractor based road maintenance technology
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Regional experience with tractor based road maintenance technology
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Regional experience with tractor based road maintenance technology
Why was it successful?
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Regional experience with tractor based road maintenance technology
FUNDING
Government was convinced of the importance of routine maintenance
Sufficient Funding for full routine maintenance was provided
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Regional experience with tractor based road maintenance technology
TECHNOLOGY & MANAGEMENT
The use of appropriate low cost local resource based technology (regional equipment manufacturer and local labour)
Annual maintenance plan developed with unit staff
Routine maintenance cost = US$700/km/year in today’s prices.
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Regional experience with tractor based road maintenance technology
Full details of the system, costs and reasons for success contained in this document
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4. Regional Tractor Roadworks Experience
Stakeholders Workshop February 2016 3
Regional experience with tractor based road maintenance technology
Mozambique used a similar tractor based approach, but using private small scale
contractors
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Regional experience with tractor based road maintenance technology
Reason for success
Trained the local small scale contractors in tractor based road maintenance technology
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Regional experience with tractor based road maintenance technology
Government provided support schemes for the acquisition of initial equipment
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Regional experience with tractor based road maintenance technology
Consultants trained and mentored upcoming contractors
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Regional experience with tractor based road maintenance technology
Mozambique government saw the importance of routine road maintenance of rural feeder roads and funded them adequately
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Regional experience with tractor based road maintenance technology
Technology choice was based on low cost locally available appropriate tractor technology
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4. Regional Tractor Roadworks Experience
Stakeholders Workshop February 2016 4
Regional experience with tractor based road maintenance technology
Programme started in three Provinces and has expanded to cover 6 provinces out of the 8 and is working towards the
other 2 outstanding provinces
19
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Regional experience with tractor based road maintenance technology
Results
Promoted SME growth, provided local employment, built local capacity
20
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Regional experience with tractor based road maintenance technology
21
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Experience in Kenya Tractors used in construction of 11 000km under RARP & MRP
4 No 100hp(75kW) 4WD tractors & towed graders rehabilitated 700km of road in 18 months
5tonne towed graders locally manufactured
Earth and gravel road rehabilitation rates were between 0.6 and 1.13 km/tractor‐grader/day
Rehabilitated earth roads trafficable 2 hours after rains due to effective camber and drainage (rainfall up to 2,000mm/year).
5. Training Demonstration Unit Proposals
Stakeholders Workshop February 2016 1
Implementation of Tractor‐based
Road Maintenance Approaches in Zambia
Workshop, Lusaka, Thursday 4 February 2016
1
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Training - Demonstration
Unit Rural Road
MaintenanceConcept & Rationale
2
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The Need• Universal lack of road maintenance performance
• No competent practical training or demonstration of affordable tractor based road maintenance and asset management good practice
• Result is widespread wastage of construction investments, prevalent poor rural road conditions; high transport costs and constraint to rural development & poverty alleviation
3
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4
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Applying Proven Knowledge
Stakeholder benefits
5
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• Local community: networks in good condition; all-season access & lower transport costs
• Local administrators: management skills & income from presenting on courses
• Road authorities: affordable & effective local training services
Stakeholder benefits
6
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• Private sector: affordable & effective local training services
• Nation/Region: basis for network asset management improvement; substantial economic & social benefits
• Transport Stakeholders: vital source of cost & practical operational knowledge
5. Training Demonstration Unit Proposals
Stakeholders Workshop February 2016 2
Prerequisites
7
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• Local political-institutional support• A local authority ready to cooperate
transparently• Available road maintenance budget income• Available funds for local training• Location accessible for participants
Prerequisites
8
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• Workshop/training accommodation available nearby
• Network of up to 200km of unpaved roads suitable for maintenance unit approach
• Typical range of road environment conditions• Method of accreditation of course qualifications• System of sector recognition of accredited
training
Potential for Success
9
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RDA – Advisory and functional established structuresNRFA – Steady revenue base from fuel levy and other
identified sourcesN.C.C. – Well established training facilities availableZ.N.S. – Established and decentralized through out the
countryTEVETA – Existing structures for accreditation of trainingMAL – Active cooperation on efficient utilisation of tractor
resourcesMLG – Policy and advisory
Technical Support
10
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AFCAP – Zambia is among the countries benefitting from the partnership of the AFCAP support programme for research, training, dissemination and uptake initiatives
AFCAP ready to provide advisory and capacity development support.
6. Initiatives & Challenges to be addressed
Stakeholders Workshop February 2016 1
Complementary Initiatives & Identified Programme Challenges to be addressed
Workshop, Lusaka, Thursday 4 February 2016
1
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AssociatesCLANVIEW CIVILS
Strategy for Improved Road Maintenance
Improving Rural Road
Maintenance
Tractor Technology
Intech AssociatesCLANVIEW CIVILS
Initiatives Required
REDUCE MAINTENANCE LIABILITIES/BURDEN
Tackling Deficiencies at road construction and rehabilitation stage can substantially reduce maintenance liabilities, and improve effectiveness of resources:
Raise sunken road sections
Provide side drains and adequate turn outs
Provide adequate cross and relief culverts
Ensure culverts installed at CORRECT level, adjusting road alignment
Restrict carriageway width to standard
Ensure adequate camber (4‐6% on unpaved surfaces)
Ensure use of good quality surface materials (Earth and Gravel)
Provide erosion protection where required
Avoid dry weather grading without watering and compaction.
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Initiatives Required
IMPROVE MAINTENANCE CAPACITY/PERFORMANCE
The main initiatives required to introduce and mainstream tractor technology in the roadworks and rural services sectors will include:
Procure demonstration and training equipment
Pilot the various tractor applications in Zambian conditions
Establish a District based demonstration unit of Good Practice
Develop and manage a range of tractor technology training courses
Develop appropriate registration arrangements for tractor based contractors
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Initiatives Required
Create an ‘enabling environment’ for tractor based enterprises to survive and thrive
Develop effective awareness creation and dissemination materials and programmes
Mobilise improved levels of maintenance resources
Improve cooperation and generate joint benefits with the Agricultural sector
National Roll out programme for the tractor based approaches
These are discussed in this presentation ...........
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Equipment Required
PROCUREMENT REQUIREMENTS
The following tractor based technology equipment will be required to satisfy trials, field training in pilot district and mechanical workshop training purposes:
Routine Maintenance
2 No. 70hp 2WD agricultural tractors
2 No. 2 tonne towed graders (J Mann, Zimbabwe) – proven performance
2 No. 5 tonne 2 axle general purpose heavy duty trailers
2 No. 4,500 litre single axle water bowsers
10 No. tyre drags – locally fabricated
1 No. 3 point linkage ripper attachment – to be trialled
6. Initiatives & Challenges to be addressed
Stakeholders Workshop February 2016 2
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Equipment Required
PROCUREMENT REQUIREMENTS
Periodic Maintenance and Rehabilitation
2 No. 100hp 4WD agricultural tractors
2 No. 5 tonne towed graders (CMC, Kenya) – proven performance
2 No. 5 tonne towed graders (Rogue, RSA) – to be trialled
2 No. 5 tonne towed Pneumatic Tyred Rollers (PTR)
2 No. 5 tonne 2 axle general purpose heavy duty trailers
2 No. 4,500 litre single axle water bowsers
1 No. Trailed ripper attachment – to be trialled
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Equipment Procurement
In view of common past problems of inappropriate procurement:
The equipment procurement and ownership arrangements need to be agreed
The responsibility for equipment management and maintenance needs to be agreed
Appropriate and rigorous procurement documentation needs to be prepared
If specific supplier items are not proven, they need to be reviewed and trialled in Zambia (e.g. RSA towed grader)
It must be clearly stated that supplied equipment is NEW and not USED
Procured equipment needs to be inspected for compliance.
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Pilot the various tractor applications
We need to pilot the range of tractor based routine and periodic maintenance activities in the Zambian environment to:
Confirm equipment capability in the local environment
Determine benchmark daily output/productivity Norms
Determine benchmark unit costs in the local environment
Establish benchmark hire rates for equipment in the local environment (both wet and dry rates)
Compare to heavy equipment methods and demonstrate the cost savings
The cost rates will need to be in a format that they can be easily updated for current fuel, labour, new price and interest rate costs, for sustainable application into the future.
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District based demonstration unit
A district needs to be selected for establishing a demonstration system of good practice tractor based roadworks.
A suitable district should have sufficient funding allocated to them for core network maintenance and ideally:
Have Councillors committed to, and ready to ‘champion’, the tractor technology approach
Agree to open data accessibility and management regarding all aspects of the road maintenance and equipment funding and operations
Be within easy travelling distance of Lusaka (training base)
Be responsible for the care and maintenance of any equipment assigned
Have arrangements to hire in tractors locally if required
Be ready to agree a commitment to continue with the tractor demonstration unit activities for a renewable rolling forward period of time.
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What Courses will be required? ‐ 1
It is envisaged that the following new or adapted courses will be required to operationalise and mainstream tractor technology for the road and rural services sectors (approximate participant numbers are indicated based on 40,000km coverage):
Road Asset Managers (Provincial/HQ level) 10 every 3 years
Road Asset Coordinators (District level) 40 every year
Road Foremen 40 every year
Road Supervisors/Overseers 80 every year
Tractor Operators/Drivers 80 every year
Towed Grader Operator 80 every year
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What Courses will be required? ‐ 2
Continued:
Mechanical Artisan 40 every year
Tractor Mechanic 20 every year
Admin/Clerical Staff 40 every year
Tractor Owner Business Skills 80 every year
Roads Decision Makers (Councillors/Engineers/Consultants) 80 every year
Agricultural Extension Officers (particularly drainage & contouring) 160 every year
Other?
6. Initiatives & Challenges to be addressed
Stakeholders Workshop February 2016 3
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Who will manage the training?
What will the roles of TEVETA, NCC, ZNS, others, be with regard to?:
Review of existing courses regarding tractor technology adaption
Develop new courses, curricula and training materials
Accredit training courses
Train Trainers
Manage classroom training
Manage field training
There is potential for international courses, status and income, if Zambia takes the regional lead in this initiative.
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Registration ‐ tractor based contractors
Registration of tractors based contractors should be reviewed
Accessibility to the 20% sub‐contracting criteria
Training course accreditation criteria
Whether equipment needs to be owned or can be hired in
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‘Enabling Environment’ for Tractor SMEs
Arrangements need to be reviewed to create an ‘enabling environment’ for tractor based enterprises to survive and thrive
Guaranteed access to certain categories of work
Access to benchmark costing data
Appropriate contract documentation and arrangements for the range of works
Adequate arrangements in contracts for cost escalation
Payments on time arrangements
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Awareness creation and dissemination
Tractor technology applications will in effect be a new approach in Zambia. It will be vital to arrange for a programme of awareness creation and dissemination to encourage uptake and ‘embedment’
Publicity material
Politicians and Decision makers briefing
Media campaign
Educational materials
Posters at District level in local languages
Video programmes for TV and decision makers waiting rooms
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Awareness creation and dissemination
Briefing materials for decision makers such as:
A similar publication on tractor technology is required
http://afcap.org/Library/PIARC‐Global‐2004‐Save+Your+Country's+Roads+K+E‐PIARC‐v040922.pdf
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Mobilise Maintenance Resources
It is clear that the current level of maintenance resourcing is grossly inadequate and that the network asset value is continuing to waste.
Introduce simple but appropriate asset management systems at district level, including inventory and condition data
Reward good asset management with increased allocations
Demonstrate to decision makers that 3‐5% of the asset value spent each year on maintenance prevents more than 20% annual loss in asset value
Encourage the commercial sector to recognize good asset management through publicity and awards.
6. Initiatives & Challenges to be addressed
Stakeholders Workshop February 2016 4
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Agricultural Sector Cooperation
Tractor resources will be a common benefit to the road and agricultural sector nationwide
Increased tractor utilisation will have substantial benefits to both sectors and the rural population
It will be important to improve the understanding, knowledge sharing and cooperation between the sectors
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National Roll Out
While the initiatives discussed in this workshop are agreed and implemented, preparations for national rollout will be required:
National policy and strategy on tractor based road works
Develop Asset Management Culture
Adequate budget allocation for the various tractor initiatives
Future budget allocations for a national programme of roll out
And finally, last but not least:
Identify ‘Champions’ to lead and drive the roll out.
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Partnership
And Really Finally:
Who are the Stakeholder Partners?
What will their responsibilities be?
What can they bring to this initiative?
The initiative must be locally driven to ensure sustainability.
Bear in mind that AFCAP is there to support, but not to provide ‘hardware’.
Complementary Initiatives & Identified Programme Challenges to be addressed
Thank you
Any Questions or Comments?
22
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7. Workgroup Topics for Discussion
Stakeholders Workshop February 2016 1
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Working Group Action Plans
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WORKING GROUP 1 ‐ EQUIPMENT
Do you agree with the Tractor Equipment proposals?
What are the options for the Equipment Procurement for the initial Tractor Training and Demonstration functions?
Who will prepare documents and Procure the equipment?
Who will be responsible for equipment management and care?
Who should arrange the equipment pilot/performance trials?
What support would you request from AFCAP regarding Equipment and trials?
Any other issues?
Four Topics Require Action Plans
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WORKING GROUP 2 ‐ TRAINING
Do you agree with the range of training envisaged?
Who will carry out the training envisaged?
Who will accredit the training?
Who will review the existing curricula and training materials?
Who will develop the tractor base curricula and materials?
Where should the field training be done? Candidate Pilot Districts?
What support would you request from AFCAP regarding training issues?
Any other issues?
Four Topics Require Action Plans
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WORKING GROUP 3 ‐ CONTRACT ARRANGEMENTS
Do the current registration, categorisation and contracts arrangements for works on Feeder Roads need to be revised to encourage tractor based approaches?
How do we accommodate national policy on involving women and disadvantaged groups?
Should we encourage tractor hire to and from the District Councils? How?
Is there any initiative that could be taken to overcome the shortage and expense of credit for MSMEs?
What support would you request from AFCAP on contracting?
Any other issues?
Four Topics Require Action Plans
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WORKING GROUP 4 ‐ IMPROVED FUNDS MOBILISATION FOR MAINTENANCE OF FEEDER ROADS
How can we introduce an Asset Management Culture for Feeder Roads?
How can we mobilise more resources for Feeder Road Maintenance?
How can we convince decision makers of the vital importance and cost effectiveness of rural road maintenance?
What support would you request from AFCAP regarding funds mobilisation?
Any other issues?
Four Topics Require Action Plans
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Elect somebody to chair the Working Group
Elect somebody to present the group findings
Discuss and Answer the questions posed
Discuss any other important issues?
Present to the Plenary
Workgroup Tasks
ANNEX 2
Scoping Study for Establishment of Pilot Project to implement tractor-based road maintenance
approaches in Zambia
STAKEHOLDER WORKSHOP – WORKING GROUP OUTPUTS
Group 1 (EQUIPMENT)
A) Do you agree with the Tractor Equipment proposals, (Yes )
Easy to mobilise
Capital costs is low
Less skills required (i.e. operators and mechanics )
B) What are the options for the Equipment procurement for the initial tractor training and
demonstration functions
Options
Use available tractors from RDA, NCC and ZNS
Hire tractors from local farmers
Attachments to be procured by either RDA, ZNS, NCC and LCC, MLGH
o CDF Ward funds
o RDA under R & D budgets
o ZNS
C) Who will prepare document and procure the equipment
- Documentation to be prepared by RDA (specifications and TORs)
- Procurement to be done by respective procurement units
D) Who wiil be responsible for equipment management and care
-End user – Councils/ZNS
E) Who should arrange the equipment pilot/performance trials?
-RDA
F) What support should you request from AFCAP regarding equipment trials?
-Coming up with specifications
Recommend sources of attachments
Preparation of training materials
Sensitisation and awareness to include study tours
G) Any other business
-Adequate funding will be required for piloting and large scale implementation
Investigate local manufacture
Development unit at UNZA
Investigate other institutions
GROUP 2 (TRAINING)
1. Do you agree with the range of training envisaged?
-Yes comprehensive and covers all aspects of training
2. Who will carry out the training envisaged
-Teveta trade schools, NCC and relevant training institutions (universities)
3. Who will accredit the training
-Teveta will accredit
4. Who will review the existing curricula and training materials
-Road sector stakeholders.
a. RDA, NCC, LRA, under guidance of TEVETA.
5. Who will develop the tractor base curricula and materials?
-As in 4
6. Where the field training should be done? Candidate pilot
-Field training Chongwe or Chibombo, proximity to agriculture activity, enough road
networks
7. What support should you request from AFCAP regarding training issues
Help in the following;
Curriculum development
Training materials/ aids dev.
8) Other issues
Training key for success of project
Benchmarking where similar projects has succeeded
GROUP 3 (CONTRACTING ARRANGEMENTS)
A) Do the current Registration, categorisation and contracts.
-Use of OPRCs small scale contractors
B) How do we accommodate national policy on involving women and disadvantaged
groups
-Use of preferential procurements by way of reserved schemes
C) Yes, councils to register potential local suppliers
Council to intimate ownership of tractors
D) What support you request from AFCAP?
-Training and capacity building in financial maintenance
-CEEC loans
-Client facilitated credit facilities
E) Any other business
-Contract specifications and manual forms of contract options
GROUP 4
(IMPROVEMENT FUNDS MOBILISATION FOR MAINTENANCE OF FEEDER ROADS)
Q1. How can we improve asset Management culture for feeder roads?
Sense of ownership
1. Network understanding
inventory (length)
Conditions (state)
Plan
2. Capacity building
Training of locals
Awareness ( importance)
3. Whole life cost analysis
High cost, rehabilitation
Low cost, maintenance
4. Private network data collection ( ppp )
Data collection
Q2 How can we mobilise more resources for feeder roads
1. Use of appropriate technology ( such as tractor based approach)
2. Community participation
3. Demand x%, funds for rural roads I Annual work plan ( establish an Act or Law)
4. Donor fund help in capacity building
Q3 How can we convince decision makers of the vital importance and cost effectiveness of rural road
maintenance?
1. Good records, Asset management system (financial track record)
2. Cost benefit analysis
3. Pilot schemes, physical evidence, results
Q4 what support would you request from AFCAP regarding funds mobilisation
1. Experience and Knowledge transfer
2. Project implementations in other countries
3. Linkages to funding institutions
Q5 Any other business
Political influence
ANNEX 3 – IMAGES OF KEY TRACTOR BASED EQUIPMENT
GRADING
WATERING
COMPACTION
HAULAGE
EXCAVATION & LOADING
EARTHMOVING
ANNEX 4 – COMPARISON OF MOTOR GRADER & TRACTOR TOWED GRADER COSTS
This analysis includes all cost components and a conservative finance or opportunity cost on the
investment. It compares well with actual hire rates for Motorgraders in Zambia. Current Dry Hire
rates are approximately equivalent to US$700/day.
The tractor and heavy towed grader costs are much less than half of the daily motor grader costs.
For maintenance grading the daily output would be comparable.
AN
NE
X 4
: E
QU
IPM
EN
T C
OS
T A
NA
LY
SIS
- Z
AM
BIA
Fe
bru
ary
2016 (
Ass
um
es
rura
l ro
ad
ma
inte
na
nce
ap
pli
ca
tio
n)
12
34
56
Eq
uip
me
nt
Typ
e14
0hp
Mo
torg
rad
er14
0hp
Mo
torg
rad
er10
0hp
4w
d T
ract
or
5to
n T
ow
ed G
rad
er70
hp
Tra
cto
r2t
on
To
wed
Gra
der
Ow
ners
hip
Hig
h u
tilis
atio
nlo
w u
tilisa
tio
nH
igh
utilis
atio
nH
igh
utilis
atio
nH
igh
utilis
atio
nH
igh
utilis
atio
n
Max L
ife (
hours
)12,0
00
12,0
00
10,0
00
10,0
00
8,0
00
8,0
00
Max L
ife (
years
)15
15
15
15
12
12
Cost
New
(U
S$)
deliv
ere
d314,0
00
314,0
00
35,0
00
18,0
00
22,0
00
14,0
00
US
$1
= Z
am
bia
n K
wa
ch
a11.2
11.2
11.2
11.2
11.2
11.2
Cost
New
(Zam
bia
n K
wacha)
3,5
26,2
20
3,5
26,2
20
393,0
50
202,1
40
247,0
60
157,2
20
Resid
ual V
alu
e %
10
10
10
10
10
10
Annual U
tilis
ation (
hours
)1,0
00
400
1,0
00
800
1,0
00
500
Fin
an
ce
/Op
po
rtu
nity
Co
st %
***
22
22
22
22
22
22
Sp
are
s, R
ep
air
s, C
on
su
ma
ble
s
(% o
f co
st n
ew
pe
r 5
00
ho
urs
)4.5
5.5
4.0
4.0
4.0
4.0
Fu
el C
on
su
mp
tio
n L
/ho
ur
(in
cl. 1
5%
lu
bs
+ lo
ss
es
)16
16
12
08
0
Fu
el P
rice
Kw
ach
a/litre
*8.7
8.7
8.7
8.7
8.7
8.7
Op
era
tor
co
st U
S$
/op
era
tin
g h
ou
r9.6
24.0
6.4
8.0
3.8
7.6
Ove
rhe
ad
an
d P
rofit
(% o
n d
ep
n, s
pa
res
, fu
el, o
pe
rato
rs)
35
35
35
35
35
35
CO
ST
CO
MP
ON
EN
TS
: K
WA
CH
A / H
OU
R
1. D
ep
recia
tio
n264
529
35
15
28
24
2. F
ina
nce
/Op
po
rtu
nity
Co
st
414
1,0
34
47
30
30
37
3. S
pa
res
, re
pa
irs
, co
ns
um
ab
les
317
388
31
16
20
13
4. F
ue
l &
Lu
bri
ca
nts
139
139
104
070
0
5. O
pe
rato
r108
270
72
90
43
85
6. O
verh
ea
ds
& P
rofit
290
464
85
42
56
43
To
tal D
ry H
ire
(N
o fu
el)
/ h
ou
r1
,39
32
,68
52
71
19
31
76
20
2
To
tal W
et H
ire
(in
c fu
el)
/ h
ou
r1
,53
32
,82
43
75
19
32
46
20
2
CO
ST
: K
WA
CH
A / D
AY
##
#
To
tal D
ry H
ire
(N
o fu
el)
/ 6
ho
ur-
da
y8
,36
11
6,1
08
1,6
24
1,1
59
1,0
56
1,2
09
To
tal W
et H
ire
(in
c fu
el)
/ 6
ho
ur-
da
y9
,19
61
6,9
43
2,2
50
1,1
59
1,4
74
1,2
09
Wo
rks w
ith 100hp tra
cto
rW
ork
s w
ith 7
0hp tra
cto
r
CO
ST
: U
S$
/ D
AY
##
#
To
tal D
ry H
ire
(N
o fu
el)
/ 6
ho
ur-
da
y7
45
1,4
34
14
51
03
94
10
8
To
tal W
et H
ire
(in
c fu
el)
/ 6
ho
ur-
da
y8
19
1,5
09
20
01
03
13
11
08
Wo
rks w
ith 100hp tra
cto
rW
ork
s w
ith 7
0hp tra
cto
r
# N
ote
that
the
100
hp tr
acto
r +
heav
y to
wed
gra
der
cost
s su
bsta
ntia
lly le
ss th
an a
mot
orgr
ader
for
the
sam
e w
ork
* T
ypic
al r
etai
l pum
p pr
ice,
rur
al a
reas
US
$1 =
11.2
3 Z
KW
, 23 J
an 2
016
** O
pera
tor
Cos
t bas
ed o
n sa
lary
900
0ZK
W/m
onth
for
plan
t ope
rato
r an
d 60
00Z
KW
/mon
th fo
r tr
acto
r an
d T
G o
pera
tors
***
Fin
ance
/Opp
ortu
nity
cos
t of Z
ambi
an B
ank
typi
cal L
oan
Rat
e of
22%
p.a
.. M
arke
t cre
dit r
ates
are
act
ually
25
- 35
% p
.a.
30
42
39
ANNEXES
ANNEX 6 – SECOND STAKEHOLDERS WORKSHOP
2nd Stakeholders Workshop - Scoping Study for Establishment of
Pilot Project to implement tractor-based road maintenance
approaches in Zambia
Venue: Southern Sun Ridgeway Hotel, Lusaka, Wednesday 6th April 2016.
PROGRAMME
8.31 – 9.00 Registration & Refreshments
9.00 – 9.15 Official Opening, RDA
9.16 – 9.25 Workshop Introduction – RDA
9.25 – 9.30 Introduction of Participants – Chairperson
9.30 – 9.45 AFCAP Perspective – Nkululeko Leta
9.45 – 10.15 Revisiting the Rationale for Tractor-based Unpaved Road
Works in– Kingstone Gongera
10.15 – 10.45 Key Components for Developing & Supporting a Tractor Base
Roadworks Training Demonstration Unit (TDU) – Rob Petts
10.45 – 11.15 Refreshments
11.15 – 12.30 Stakeholders’ Perspectives on their TDU support and
participation, including suggestions for ‘Champions’ to be
serving on a ‘TDU Coordination Panel’ – Key Stakeholders
12.30 – 13.00 Workshop Session – Developing Detailed TDU Programme
and Stakeholder Inputs
13.00 – 14.00 Lunch
14.00 – 15.30 Workshop Session – Developing Detailed TDU Programme
and Stakeholder Inputs (continued)
15.30 Conclusions and Official Closure
Refreshments
ANNEXES
ANNEX 6 - LIST OF SECOND STAKEHOLDER WORKSHOP PARTICIPANTS
LIST OF PARTICIPANTS SECOND TDU WORKSHOP SOUTHERN SUN HOTEL LUSAKA, 6th April 2016
Musonda C Mwale
RDA PRINCIPAL ENGINEER
Nonde Musawa RDA PRINCIPAL ENGINEER
Joseph Goma RDA PRINCIPAL ENGINEER
Orleans M Chishiba
RDA TRAINEE ENGINEER P&[email protected]
Robert Petts AFCAP TEAM LEADER AFCAP
Kingstone Gongera
AFCAP AFCAP CONSULTANT
Queen B.C. Chilobwa
ZAWIC Vice President [email protected]
Nkukuleko Leta AFCAP Regional Manager [email protected]
Winfridah Phiri NRFA [email protected]
Wezzy Chomba RDA [email protected]
Stanely Musariri Centremark construction
Ellie Muchelenje RDA PRINCIPAL ENGINEER
K. Mumba RDA Director & CEO
Capt Humphrey Ndalama
ZNS Quantity Surveyor [email protected]
Dean Lihonde MUSIKA [email protected]/com
Dorothy Mulwilwa
ZAWIC President [email protected]
Danny Banda MLG&H SNR Engineer [email protected]
Changala Kanchule
MLG&H Snr Engineer [email protected]
Francis Mwape ACEZ [email protected]
Nkosi Hlazo NAMSS [email protected]
Gerald Phiri RDA [email protected]
Danny Chipili MWS [email protected]
Joe Kamwanda CAMCO [email protected]
Augustine Mwiinga
Alinani Msisya NRFA MPME [email protected]
Ernest Nshindawo
N.C.C Training Manager [email protected]
Elias Mwape RDA Director Planning [email protected]
Adon Soko RDA [email protected]
Thomson Banda RDA Snr Manager R & D [email protected]
Charles Tembo NAMSS [email protected]
F Mchilwa ZNS O/C Workshops [email protected]
Chilufya Geoffrey NAMSS [email protected]
ANNEX 2
1
SCOPING STUDY FOR THE ESTABLISHMENT OF
TRACTOR-BASED ROAD MAINTENANCE APPROACHES
FOR RURAL (LOW VOLUME) ROADS IN ZAMBIA
OPENING REMARKS BY RDA DIRECTOR CONSTRUCTION &
REHABILITATION, ENG. EMMANUEL KAUNDA - 4TH FEBRUARY, 2016
All Senior Government Officials present;
Representatives from the Zambia National Service (ZNS);
Representatives from Road Sector Agencies;
Representatives from Africa Community Access Partnership (AFCAP);
All Cooperating Partners present; and
Distinguished Invited Guests
I wish to welcome all the participants and the Consultant from AFCAP, Messrs
Intech Associates Consulting Engineers, to this workshop where the initial
findings of the scoping study for the establishment of tractor-based road
maintenance approaches for rural (low volume) roads in Zambia will be
discussed. The RDA wishes to thank AFCAP management for the positive
response to our call to join the research partnership programme which has led to
the implementation of projects like the scoping study for establishment of
tractor-based road maintenance approaches, a review of the development of
pavement design standards, standard drawings and geometric design standards
for Zambia. The Africa Community Access Programme (AFCAP) is a programme
of research and knowledge dissemination funded by the United Kingdom
ANNEX 2
2
Government though the Department for International Development (DFID).
AFCAP is promoting safe and sustainable rural access in Africa through research
and knowledge sharing between participating countries and the wider
community. Zambia formerly joined AFCAP in 2015 and is actively participating in
AFCAP research projects.
Distinguished ladies and gentlemen, you may wish to know that the Road
Development Agency launched the Road Maintenance Strategy in 2014, which
focuses on a sustainable maintenance regime through various strategies in
maintaining the Zambian road network. Therefore, findings from studies like this
one will help RDA to come up with cost effective and appropriate technologies
for undertaking various road maintenance activities for the various low volume
road classes. Ultimately, this will result in reduced travel times, reduced
operating costs and easy access to amenities and subsequently translate to an
improved economic status of remote parts of the country.
In that regard, the Government through the Zambia National Service (ZNS) is
embarking on a major programme of rehabilitating Primary Feeder roads
throughout the country which makes this initiative very timely for the consequent
maintenance of these roads. We thus, have been looking forward to this
workshop and I believe that the deliberations we will have today will yield
positive results that will cement our partnership in fostering the improvement of
the rural road network in Zambia.
Thank you all
Rationale for Tractor Technology Roadworks
Second Stakeholders Workshop April 2016 1
Rationale for Adoption of
Tractor Technology in Zambia
Workshop, Lusaka, Wednesday 5th April 2016
Images: Intech Associates
1
IntechAssociatesCLANVIEW CIVILS Intech
AssociatesCLANVIEW CIVILS
Rationale for Adoption of Tractor Technology in Zambia
Out come of the Tractor Technology scoping study confirmed:
There are clear cost and sustainability advantages in using tractor based technology for roadworks & other rural tasks
Tractor technology will promote development of indigenous MSMEs (Micro small &medium Enterprises) in the roads sector
Increase tractor utilization and in turn increase profitability
Develop natural synergies with the agricultural sector
Contribute towards local employment creation
IntechAssociatesCLANVIEW CIVILS
Rationale for Adoption of Tractor Technology in Zambia
• Current private sector capacity is constrained and this project offers small contractors a stepping stone into the mainstream sector by providing affordable opportunities to allow them to grow.
• Foreign owned companies dominate the industry and crowd out local small companies with limited capacity.
IntechAssociatesCLANVIEW CIVILS
Rationale for Adoption of Tractor Technology in Zambia
• Previous Workshop endorsed the vital need for a training‐demonstration unit to introduce and mainstream the proven tractor roadworks technology.
• Scoping study identified the need to develop customized training modules for the tractor operators, drivers and managers to fully equip them with the necessary skills.
• The identified cooperating partners will provide adequate logistical and technical support to achieve this training.
IntechAssociatesCLANVIEW CIVILS
Rationale for Adoption of Tractor Technology in Zambia
Scoping study identified project partners:
• RDA
• NRFA
• MOLG
• ZNS
• MAL
• NCC
• TEVETA
• MUSIKA
• AgDevCo
• ZAWIC
IntechAssociatesCLANVIEW CIVILS
Scope for ‘Heavy Equipment’
Construction work in Zambia on major regional and trunk roads require the use of heavy equipment because:
It is powerful (high productivity when working)
It is fast (work completed quickly, when serviceable)
Large road projects must be completed quickly to achieve the intended benefits for the large investments
However:
Main road construction works are very expensive
The case for using heavy equipment on rural roads and maintenance is much weaker.
Rationale for Tractor Technology Roadworks
Second Stakeholders Workshop April 2016 2
IntechAssociatesCLANVIEW CIVILS
Tractor based technology‐ rationale
Tractor technology is simple
Designed for low operating costs
Durable and relatively easy to maintain and repair in the conditions typical of a limited‐resource environment
Can be manufactured or fabricated locally.
Agricultural Tractors are a versatile , can be used for a wide range of tasks with locally fabricated attachments.
Road Sector - Agricultural Tractor Applications
Source: Petts, 2012, Handbook of Intermediate Equipment for Road Works in Emerging Economies.
IntechAssociatesCLANVIEW CIVILS
Advantages of tractor based road rehabilitation & maintenance
Compared to heavy equipment for rural road works:
Substantially Lower capital costs (and reducing) Substantially Lower running costs Lower forex requirements Higher availability Lower skills requirements
‐ Operators‐ Mechanical
Flexibility and cross sector potential Possibilities for local fabrication More affordable for SMEs (local contractors) & Councils Tractor technology widely established & supported More affordable and sustainable
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
The success of this technology will depend on
six building blocks:
Political
Institutional
Funding
Management
Technical
Operational
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Political
The programme will need political commitment from the high level so that when resources are allocated, road maintenance is accorded its due rating.
The Important role of Rural roads requires recognition.
New construction should not overshadow maintenance
Any newly constructed roads should receive maintenance funding so that preventive maintenance culture is instilled.
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Institutional
The institutional set up for maintenance of roads should clearly define ownership of the roads, accountability and division of responsibility among stakeholders.
The institution has to be well equipped and resourced with adequate manpower and logistical support (vehicles, offices, computers etc.).
Rationale for Tractor Technology Roadworks
Second Stakeholders Workshop April 2016 3
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Funding
The maintenance of rural roads requires steady and assured funding for good planning and efficient implementation. With sound political will and appropriate institutional arrangements, maintenance of roads will be managed by the responsible institution.
The planned introduction of good asset management practices will help to achieve this.
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Management
The management of the road network is critical. Medium to long term plans for road maintenance based on proper data collection and inventory management will assist road agencies to efficiently maintain roads under their charge.
Management should be aware of the technology choices, costs and benefits to the local society.
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Technical
The training and demonstration project intends to provide technical support to the road agencies through formal and on the job training and mentoring.
The RDA will provide technical guidance to the road agencies through setting of standards and monitoring performance
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Operational
Maintenance operations require good planning and programming. The training of operational and managerial staff will assist in improving the operations of the maintenance units. The choice of operational strategy will largely determine the success of the maintenance
IntechAssociatesCLANVIEW CIVILS
Success of the tractor based technology
Given the above, the use of tractor technology offers a viable and sustainable option to rural road maintenance.
It is affordable, appropriate and simple to use for the level of service that we expect on our rural road network.
Rationale for Adoption of
Tractor Technology in Zambia
Thank you
Any Questions or Comments?
18
IntechAssociatesCLANVIEW CIVILS
Agreed TDU Project Components
Second Stakeholders Workshop April 2016 1
TDU Project Components –
Agreed by the First Workshop
Workshop, Lusaka, Wednesday 6 April 2016
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Intech AssociatesCLANVIEW CIVILS Intech
AssociatesCLANVIEW CIVILS
Strategy for Improved Road Maintenance
Improving Rural Road
Maintenance
Tractor Technology
Intech AssociatesCLANVIEW CIVILS
Initiatives Required
REDUCE MAINTENANCE LIABILITIES/BURDEN
Tackling Deficiencies at road construction and rehabilitation stage can substantially reduce maintenance liabilities, and improve effectiveness of resources:
Raise sunken road sections
Provide side drains and adequate turn outs
Provide adequate cross and relief culverts
Ensure culverts installed at CORRECT level, adjusting road alignment
Restrict carriageway width to standard
Ensure adequate camber (4‐6% on unpaved surfaces)
Ensure use of good quality surface materials (Earth and Gravel)
Provide erosion protection where required
Avoid dry weather grading without watering and compaction.
Intech AssociatesCLANVIEW CIVILS
Initiatives Required
IMPROVE MAINTENANCE CAPACITY/PERFORMANCE
The main initiatives required to introduce and mainstream tractor technology in the roadworks and rural services sectors will include:
Procure demonstration and training equipment
Pilot the various tractor applications in Zambian conditions
Establish a District based demonstration unit of Good Practice
Develop and manage a range of tractor technology training courses
Develop appropriate registration arrangements for tractor based contractors
Intech AssociatesCLANVIEW CIVILS
Initiatives Required
Create an ‘enabling environment’ for tractor based enterprises to survive and thrive
Develop effective awareness creation and dissemination materials and programmes
Mobilise improved levels of maintenance resources
Improve cooperation and generate joint benefits with the Agricultural sector
National Roll out programme for the tractor based approaches
These are discussed in this presentation ...........
Intech AssociatesCLANVIEW CIVILS
Equipment Required
PROCUREMENT REQUIREMENTS
The following tractor based technology equipment will be required to satisfy trials, field training in pilot district and mechanical workshop training purposes:
Routine Maintenance
2 No. 70hp 2WD agricultural tractors
2 No. 2 tonne towed graders (J Mann, Zimbabwe) – proven performance
2 No. 5 tonne 2 axle general purpose heavy duty trailers
2 No. 4,500 litre single axle water bowsers
10 No. tyre drags – locally fabricated
1 No. 3 point linkage ripper attachment – to be trialled
Agreed TDU Project Components
Second Stakeholders Workshop April 2016 2
Intech AssociatesCLANVIEW CIVILS
Equipment Required
PROCUREMENT REQUIREMENTS
Periodic Maintenance and Rehabilitation
2 No. 100hp 4WD agricultural tractors
2 No. 5 tonne towed graders (CMC, Kenya) – proven performance
2 No. 5 tonne towed graders (Rogue, RSA) – to be trialled
2 No. 5 tonne towed Pneumatic Tyred Rollers (PTR)
2 No. 5 tonne 2 axle general purpose heavy duty trailers
2 No. 4,500 litre single axle water bowsers
1 No. Trailed ripper attachment – to be trialled
Intech AssociatesCLANVIEW CIVILS
Equipment Procurement
In view of common past problems of inappropriate procurement:
The equipment procurement and ownership arrangements need to be agreed
The responsibility for equipment management and maintenance needs to be agreed
Appropriate and rigorous procurement documentation needs to be prepared
If specific supplier items are not proven, they need to be reviewed and trialled in Zambia (e.g. RSA towed grader)
It must be clearly stated that supplied equipment is NEW and not USED
Procured equipment needs to be inspected for compliance.
Intech AssociatesCLANVIEW CIVILS
Pilot the various tractor applications
We need to pilot the range of tractor based routine and periodic maintenance activities in the Zambian environment to:
Confirm equipment capability in the local environment
Determine benchmark daily output/productivity Norms
Determine benchmark unit costs in the local environment
Establish benchmark hire rates for equipment in the local environment (both wet and dry rates)
Compare to heavy equipment methods and demonstrate the cost savings
The cost rates will need to be in a format that they can be easily updated for current fuel, labour, new price and interest rate costs, for sustainable application into the future.
Intech AssociatesCLANVIEW CIVILS
District based demonstration unit
A district needs to be selected for establishing a demonstration system of good practice tractor based roadworks.
A suitable district should have sufficient funding allocated to them for core network maintenance and ideally:
Have Councillors committed to, and ready to ‘champion’, the tractor technology approach
Agree to open data accessibility and management regarding all aspects of the road maintenance and equipment funding and operations
Be within easy travelling distance of Lusaka (training base)
Be responsible for the care and maintenance of any equipment assigned
Have arrangements to hire in tractors locally if required
Be ready to agree a commitment to continue with the tractor demonstration unit activities for a renewable rolling forward period of time.
Intech AssociatesCLANVIEW CIVILS
What Courses will be required? ‐ 1
It is envisaged that the following new or adapted courses will be required to operationalise and mainstream tractor technology for the road and rural services sectors (approximate participant numbers are indicated based on 40,000km coverage):
Road Asset Managers (Provincial/HQ level) 10 every 3 years
Road Asset Coordinators (District level) 40 every year
Road Foremen 40 every year
Road Supervisors/Overseers 80 every year
Tractor Operators/Drivers 80 every year
Towed Grader Operator 80 every year
Intech AssociatesCLANVIEW CIVILS
What Courses will be required? ‐ 2
Continued:
Mechanical Artisan 40 every year
Tractor Mechanic 20 every year
Admin/Clerical Staff 40 every year
Tractor Owner Business Skills 80 every year
Roads Decision Makers (Councillors/Engineers/Consultants) 80 every year
Agricultural Extension Officers (particularly drainage & contouring) 160 every year
Other?
Agreed TDU Project Components
Second Stakeholders Workshop April 2016 3
Intech AssociatesCLANVIEW CIVILS
Who will manage the training?
What will the roles of TEVETA, NCC, ZNS, others, be with regard to?:
Review of existing courses regarding tractor technology adaption
Develop new courses, curricula and training materials
Accredit training courses
Train Trainers
Manage classroom training
Manage field training
There is potential for international courses, status and income, if Zambia takes the regional lead in this initiative.
Intech AssociatesCLANVIEW CIVILS
Registration ‐ tractor based contractors
Registration of tractors based contractors should be reviewed
Accessibility to the 20% sub‐contracting criteria
Training course accreditation criteria
Whether equipment needs to be owned or can be hired in
Intech AssociatesCLANVIEW CIVILS
‘Enabling Environment’ for Tractor SMEs
Arrangements need to be reviewed to create an ‘enabling environment’ for tractor based enterprises to survive and thrive
Guaranteed access to certain categories of work
Access to benchmark costing data
Appropriate contract documentation and arrangements for the range of works
Adequate arrangements in contracts for cost escalation
Payments on time arrangements
Intech AssociatesCLANVIEW CIVILS
Awareness creation and dissemination
Tractor technology applications will in effect be a new approach in Zambia. It will be vital to arrange for a programme of awareness creation and dissemination to encourage uptake and ‘embedment’
Publicity material
Politicians and Decision makers briefing
Media campaign
Educational materials
Posters at District level in local languages
Video programmes for TV and decision makers waiting rooms
Intech AssociatesCLANVIEW CIVILS
Awareness creation and dissemination
Briefing materials for decision makers such as:
A similar publication on tractor technology is required
http://afcap.org/Library/PIARC‐Global‐2004‐Save+Your+Country's+Roads+K+E‐PIARC‐v040922.pdf
Intech AssociatesCLANVIEW CIVILS
Mobilise Maintenance Resources
It is clear that the current level of maintenance resourcing is grossly inadequate and that the network asset value is continuing to waste.
Introduce simple but appropriate asset management systems at district level, including inventory and condition data
Reward good asset management with increased allocations
Demonstrate to decision makers that 3‐5% of the asset value spent each year on maintenance prevents more than 20% annual loss in asset value
Encourage the commercial sector to recognize good asset management through publicity and awards.
Agreed TDU Project Components
Second Stakeholders Workshop April 2016 4
Intech AssociatesCLANVIEW CIVILS
Agricultural Sector Cooperation
Tractor resources will be a common benefit to the road and agricultural sector nationwide
Increased tractor utilisation will have substantial benefits to both sectors and the rural population
It will be important to improve the understanding, knowledge sharing and cooperation between the sectors
Intech AssociatesCLANVIEW CIVILS
National Roll Out
While the initiatives discussed in this workshop are agreed and implemented, preparations for national rollout will be required:
National policy and strategy on tractor based road works
Develop Asset Management Culture
Adequate budget allocation for the various tractor initiatives
Future budget allocations for a national programme of roll out
And finally, last but not least:
Identify ‘Champions’ to lead and drive the roll out.
Intech AssociatesCLANVIEW CIVILS
Partnership
And Really Finally:
Who are the Stakeholder Partners?
What will their responsibilities be?
What can they bring to this initiative?
The initiative must be locally driven to ensure sustainability.
Bear in mind that AFCAP is there to support, but not to provide ‘hardware’.
TDU Project Components –
Agreed by the First Workshop
Thank you
Any Questions or Comments?
22
Intech AssociatesCLANVIEW CIVILS
Workshop Groups - Development of Action Plan
Second Stakeholders Workshop April 2016 1
Stakeholder Contributions
Workshop, Lusaka, Wednesday 6 April 2016
1
Intech AssociatesCLANVIEW CIVILS
Intech AssociatesCLANVIEW CIVILS
Programme Components
TRACTOR TECHNOLOGY TDU ACTION PLAN
ACTIVITY PRIME
RESPONSIBILITY
SUPPORTING STAKEHOLDERS IMPLEMENTERS FUNDING
A. PHASE 1 ‐ SETUP
1 Stakeholder Liaison ‐ TDU Coordination Committee?
2 Finalise TDU Plans
3 Selection of + Liaison with TDU District
4 Survey + Inventory of TDU District
5 Report on TDU District
6 Evaluate RSA Towed Grader in RSA
7 Equipment Procurement
8 Review Existing Training Curricula+ Materials
9 Prepare New Curricula + Training Materials (class+field)
10 Approval Curricula + Training Materials TEVETA+NCC
11 Training + Mentoring Trainers
12 Pilot Tractor Applications in Zambia Conditions
13 Report on Productivity + Costs of Tractor Operations
Workshop Groups - Development of Action Plan
Second Stakeholders Workshop April 2016 2
Intech AssociatesCLANVIEW CIVILS
Programme Components
B. PHASE 2 ‐ DELIVERY
1 Prepare LVR Good Practice Maintenance Manual
2 Support Demonstration Unit Activities
3 Run + Mentor Pilot Training Courses
4 Prepare 'Enabling Environment' Report
5 Help Prepare National Roll‐out Strategy + Plans
6 Maintenance Liabilities Reduction Advice + Report
7 Review Contractor Selection & Registration Criteria
8 Gender Participation Advice
9 Agricultural Sector Synergy Development
10 Support Development Contract Document Options Suite
11 Establish Benchmark Equipment hire rates (wet/dry)
12 Awareness + dissemination materials + programmes
13 Update HIE and prepare Tractor Management Handbook
Stakeholder Contributions
Thank you
Any Questions or Comments?
4
Intech AssociatesCLANVIEW CIVILS
ANNEX 6
2nd Stakeholders Workshop - Scoping Study for Establishment of Pilot Project to
implement tractor-based road maintenance approaches in Zambia
Venue: Southern Sun Ridgeway Hotel, Lusaka, Wednesday 6th March 2016.
PARTICIPANTS WORKSHOP EVALUATION
Thank you for your participation in this workshop. Please help us to evaluate the workshop
by completing the following short survey indicating your assessment of the various aspects
of the event.
RESULTS
ASPECT
Po
or
Sati
sfac
tory
Go
od
Ver
y G
oo
d
Exce
llen
t
Workshop arrangements: Venue and Catering 63% 37%
Workshop programme 43% 43% 14%
Quality of Presentations 12% 76% 12%
Appropriateness of information provided 12% 25% 38% 25%
Opportunities to comment and express your views 12% 12% 26% 50%
Usefulness of the workshop group session 43% 57%
Was enough time allocated for each workshop session? 29% 42% 29%
Value of Workshop outcomes 14% 57% 29%
Did the workshop meet your expectations? 57% 43%
Please provide us with any further comments that may help us to improve the effectiveness of future workshops:
It was well organised and coordinated, though I feel some stake holders were left out (or invited and didn’t just attend).
Adequate notice for participants is required so that the attendance is good.
RDA should be able to contact would be participants in any workshop to enable them well prepared in good time not a day before. I would also like to suggest that during the selection of people to go and view the samples in SA should be picked from people who participated in the workshop and the letters of invitation should be addressed to them specifically. In government, senior officers tend to take over the trip when opportunity occurs even if they were not attending the workshop.
ANNEX 7 – REFINED ACTION PLAN AGREED BY FIRST TDUCC MEETING 8 APRIL 2016
1 OF 2
ANNEX 7 – REFINED ACTION PLAN AGREED BY FIRST TDUCC MEETING 8 APRIL 2016
2 OF 2
MINUTES OF 1ST MEETING FOR TRACTOR DEMONSTRATION UNIT CORDINATION COMMITTEE MEETING HELD ON 8TH APRIL 2016 1
INTERIM TDUCC
MINUTES OF THE 1ST INTERIM TRACTOR DEMONSTRATION UNIT CORDINATION COMMITTEE
(TDUCC) MEETING HELD ON 08TH APRIL 2016 IN THE NATIONAL COUNCIL FOR
CONSTRUCTION CONFERENCE ROOM AT 09:00 HOURS
AGENDA
1. Call to Order
2. Confirmation of Quorum
3. Apologies
4. Chairperson’s Opening Remarks
5. Adoption of the Agenda
6. Nomination of TDUCC chairperson and secretariat
7. Consolidation of the action plan proposals
8. TORs for the TDUCC
9. Selection of the TDU District
10 Any other Business
11 Chairperson’s Closing Remarks
PRESENT:
1. Mr Joseph Goma RDA Chairperson
2. Mr. Alinani Msisya NRFA Member
3. Mr. Mutale Mpepo NAMSSCO Member
4. Mr. Joe Kangwanda CAMCO Member
5. Ms. Dorothy Mulwila ZAWIC Member
6. Mr. Ernest Nshindano NCC Secretary
1.0 Call to Order
The Chairperson called the meeting to order at 10:30 hours.
2.0 Apologies
There were no apologies.
3.0 Confirmation of Quorum
The quorum was confirmed.
MINUTES OF 1ST MEETING FOR TRACTOR DEMONSTRATION UNIT CORDINATION COMMITTEE MEETING HELD ON 8TH APRIL 2016 2
4.0 Chairperson’s Opening Remarks
The Chairperson welcomed all the members. He congratulated the members for
being nominated to the interim TDUCC. He urged members to reflect on the
proposed Terms of Reference for the Committee and urged them to be focused.
5.0 Adoption of the Agenda
The meeting agreed to adopt the agenda without changes.
6.0 Nomination of TDUCC chairperson and secretariat
Following the TDU scoping study workshop held on the 6th April 2016, the Interim
TDUCC was nominated by the stakeholders. The nominated members will be
written to by the RDA through their respective organisations. The proposed names
are as in the table below:
Name Email Mobile No. Organisation
Joseph
Goma
[email protected] +260977769296 RDA
Dorothy
Mulwila
[email protected] ZWIC
Eng.
Changala
Kanchula
[email protected] +260977496494 MLGH
Mutale
Mpepo
[email protected] 0963322272/0963702233 NAMSSC
Alinani
Msisya
[email protected] 0977822960 NRFA
Joe
Kangwanda
[email protected] 0971897485 SUPPLIERS
OF EQUIP
Eng. Ernest
Nshindano
+260977829649 NCC
Eng.
Mwape
Francis
Xavier
[email protected] +260976337460 ACEZ
Cap.
Ndalama
Hanfrey
James
Luhana
[email protected] MUSIKA
MINUTES OF 1ST MEETING FOR TRACTOR DEMONSTRATION UNIT CORDINATION COMMITTEE MEETING HELD ON 8TH APRIL 2016 3
Mr Bowa TEVETA
TBA MoA
During the deliberations of the TDUCC, it was resolved that the director of
Engineering of the TDU district and Mr. Dan Chipili an officer from the mother
Ministry i.e. Ministry of Works and Supply be co-opted into the TDUCC.
The TDUCC interim committee elected Eng. Joseph M. Goma from RDA to Chair
the committee, Eng. Alinani Msisya from NRFA was elected Vice Chairperson and
Eng. Ernest Nshindano from NCC was elected as Secretary.
7.0 Consolidation of the action plan
The committee considered the proposals that were made during the scoping
Study workshop. However, a final action plan was formulated from the
recommendations of the workshop and was forwarded to the AFCAP consultant
for inclusion into the final report.
8.0 Terms of reference for the TDUCC
The meeting agreed that there was need to draft TOR’s which will state the key
terms for the TDUCC. It was therefore, resolved that the consultant be requested
to draft the terms of the TDUCC on which the TDUCC will discuss before it is
submitted to RDA for approval.
9.0 Selection of the TDU District.
It was proposed that following the recommendation that came from the scoping
workshop, Chongwe be adopted as the TDU District due to its proximity and
having adequate feeder road network. Chibombo District was adopted as an
alternative.
10.0 Any Other Business
The TDUCC members wanted to know if they will be entitled to sitting allowance.
It was thus resolved that the nomination letters clearly state the position.
The meeting resolved to form a whatsapp group for easy communication among
the TDUCC members. Members are required to submit their numbers for this
purpose.
MINUTES OF 1ST MEETING FOR TRACTOR DEMONSTRATION UNIT CORDINATION COMMITTEE MEETING HELD ON 8TH APRIL 2016 4
11.0 Closing of the meeting
The Chairperson thanked all for the contributions. The meeting was closed at 13:00
hours. The next meeting will be held on 5th May 2016.
____Joseph M. Goma__________ ___________Ernest Nshindano_______
Chairperson Secretary
_____11/04/2016_______________ ____________11/04/2016___________
Date Date