Screen Name: IPMD

Screen Use: The IPMD screen is used to enter information about a provider, such as renewals and new certifications.

IPMD Screen Description: Foster Care Certification

Update Screen

Scenario: As a certifier, you have received the provider application and a provider number has been assigned through the IPMD screen; now you must open a new certification for the provider.

This section of the IIS screens training will teach you how to access the IPMD screen

to open a new certification.

IPMD,P14535,fb,new

Open a blank DHR screen, Type IPMD,provider number,fb,new and then press Enter.

The Foster Care Certification Update screen is displayed.

Press the Tab key to the Cert Dates: Begin field, Type the date.

The date entered in this field should be the date Central Office approves the Consent for Criminal Records & Fingerprint Check (1011F).

071506

Press the Tab key to the Cert Dates: End field, Type the date.

The end date is one day prior to the year end.

071507

The curser will move to Cert Term field, Type ‘a’ for annual or ‘p’ for provisional.

a

The curser will move to the Capacity field, Type the maximum number of children to be in the home.

02

Press the Tab key to the Pher Sex field, Type the preferred sex of children to be in the home.

The Pref Sex code options are: M for male, F for female and E for either.

f

The curser will move to the Pref Age: Min field, Type the minimum age of children allowed in the home.

00yr

The curser will move to the Pref Age: Max field, Type the maximum age of children allowed in the home.

18yr

The curser will move to the Contract Present field, Type ‘y’ for yes.

y

The curser will move to the Cert Usage field, Type ‘r’.

r

Certification Usage codes: P = Foster Home Certificate (private agency use)

R = Regular Foster Home CertificateS = Special Foster Home CertificateA = Foster Home Certificate (adoptive use)

O = Other Foster Home Certificate (Indian home)

Data entry for the Schools field is not mandatory. However, you may choose to list the schools the child may attend while in care at the foster home.

See individual division school code sheet. Each school within a division area are assigned a 3 digit code.

Your next data entry will be in the Cert Action field. You must choose the appropriate code for this field. The next slide will display a list

of Cert Action field codes and the definition of each code. You may also find the codes

listed on form CF 332F.

Certification/Approval ActionsII Initial CertificateRC Certificate RevisedRI Renewal Certificate IssuedRE Certificate ReopenedRS Certificate Reinstated following suspension/revocationIC Investigation of ComplaintHR Administrative Appeal Hearing RequestedRW Renewal WithdrawnRD Renewal DeniedCR Closed by RevocationCV Closed VoluntarilyCE Closed ExpiredCA Closed/New AddressCL Closed by Agency RequestAD Application Denied

Certification Action ResultsNA No Action TakenCD Corrected During VisitCP Corrective Action Plan in PlaceAU DHS Action UpheldAO DHS Action OverruledCR Certificate Revocation in ProcessRW Request for Hearing WithdrawnCS Certificate Suspended

Certification Action FindingsIC In Compliance With Rules and/or StandardsOC Out of Compliance With Rules and/or StandardsCA Child AbuseCI Complaint Invalid, unsubstantiatedCN Child NeglectCO Consultation Only

Press the Tab key to the Cert Action field, Type ‘ii’ for initial certification. ii

The curser will move to the Date field, Type the date certification began.

071606

Data entry in the remaining fields is not mandatory.

If the provider has requested a payee designation, you must type ‘Y’ for yes in the Need To Update Check Or Payee Designations field.

If the provider has requested a specific place for where the check is to be mailed, you must type a code in the Check Designation Field. The codes are: FA Foster Home AddressFM Foster Home Mailing Address

If the provider has requested that the check be payable to a specific person, you must type a code in the Payee Designation Field. The codes are: N Provider Name 1C Provider Name 2 J Joint

Press Enter to save.

When all data entries have been completed in the IPMD screen, press the Pause Break key. A blank DHR screen will appear so that you

can complete work for other screens.

Quick Review!

T or F The IPMD is the foster care certification update screen.

The date entered in the Cert Date field should not be the date Central Office approves the Consent for Criminal Records & Fingerprint Check.

Data entry in the Schools field is mandatory.

If the provider has requested a specific place for where the check is to be mailed, you must type a code in the Check Designation Field.

T or F

T or F

T or F

See the next slide for the answers.

Check Your Answers

The IPMD is the foster care certification update screen.TRUE.

The date entered in the Cert Date field should not be the date Central Office approves the Consent for Criminal Records & Fingerprint Check.FALSE. The date should be the date Central office approves . . .

Data entry in the Schools field is mandatory.FALSE. Data entry is not required in the Schools field.

If the provider has requested a specific place for where the check is to be mailed, you must type a code in the Check Designation Field.TRUE.

Congratulations!

YOU have successfully completed the DHS IIS

Data Entry Screens Training.

Special thanks to Christina Latham-Brown and Leslie Burr in the CAF

Training Unit, and all the branches who participated in creating the IIS Data

Entry Screens Training.

Created By:

Training & Development Specialists:

Jenene HinsonCheryl Hamilton-Jefferson

Program System Support Unit2850 Broadway St NE

Salem, OR 97303

QUESTIONS?Contact Service Desk

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