SD BBP

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Project: ARCHIT

ARCH Pharmalabs Limited

Business Blueprint

Sales & Distribution

BBPSD!"#$

SI%AT'R( A)* TITL* DAT* SI%AT+R*

Prepared /Signed by

Srinivas Poduru / /

Reviewed/ Approved by

/ /

Approved by / /

Approved by / /

Authorizedby

/ /

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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: , o- "$"

TITL*: Sales & Distribution .SD/

ADD*D+)0A)*D)*T 1: e2 Document S+P*RS*D*S:

Document Control

Document ID : ZTL/200/PR!"2#2/S$

Compliance Status : %andatory

Securit3 Classi-ication : &o'pany Restri(ted

Issue Date :

Document Status : $ra)t* Revised* +inal

Prepared b3 : Srinivas Poduru

4ualit3 Re5ie2 :

Authori6ed b3 : Sreenivasan A

Distribution :

Document Histor3 : ,-0

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D'C+)*T C'TR'L:

S ' Re5ision Creation Date Last )odi-ied Remar8s

2

#

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Table o- Contents

"# ITR'D+CTI'##############################################################################################################

,# S#D )'D+L* ;*( C')P'*TS################################################################################

,#" Sales 'rder Processin<#################################################################################################=

,#, Deli5er3 Processin<#######################################################################################################=

,#7 Billin<##############################################################################################################################=

,#9 *>cise In5oice################################################################################################################?

,#@ Pricin< and Conditions##################################################################################################?

,# Automatic Credit Chec8###############################################################################################"$

,# A5ailabilit3 Chec8#########################################################################################################"$7# *T*RPRIS* STR+CT+R*#########################################################################################""

7#" Controllin< Area###########################################################################################################""

7#, Compan3 code#############################################################################################################",

7#7 Sales 'r<ani6ation#######################################################################################################",

7#9 Distribution Channel####################################################################################################"7

7#@ Di5ision#########################################################################################################################"7

7# Sales '--ice##################################################################################################################"9

7# Sales %roup##################################################################################################################"9

7#= Sales Area#####################################################################################################################"@

7#? Plant##############################################################################################################################"=

7#"$ Lo<ical Plants .Bonded arehouse/#######################################################################"?


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7#"" Stora<e Location##########################################################################################################"?9 )AST*R DATA:############################################################################################################# ,,

9#" BBPSDBP$": Customer )aster##############################################################################,,

9#, BBPSDBP$,: )aterial )aster .Sales 5ie2s/##########################################################,=

9#7 BBPSDBP$7: Pricin< condition records###############################################################7"@ B+SI*SS PR'C*SS*S#################################################################################################### 79

@#" BBPSDBP$": STADARD 'RD*R################################################################################79

@#, BBPSDBP$,: SA)PL* 'RD*R####################################################################################7

@#7 BBPSDBP$7: ST'C; TRAS*R 'RD*R###################################################################7

@#9 BBPSDBP$9: S+PPL*)*TAR( I!'IC*##################################################################7?

@#@ BBPSDBP$@: 'B 'R; 'RD*R E ITH 'L( S*R!IC* CHAR%*S######################9$

@# BBPSDBP$: 'B 'R; 'RD*R ITH )AT*RIAL C'ST AD S*R!IC* CHAR%*S9"

@# BBPSDBP$: THIRD PART( SAL*S .TRADI% PR'D+CTS0 SAL* I TRASIT/## ##9"

@#= BBPSDBP$=: PR'*CT BAS*D 'RD*R#####################################################################9,

@#? BBPSDBP$?: C+ST')*R R*T+R 'RD*R###############################################################97

@#"$ BBPSDBP"$: CR*DIT AD D*BIT )*)' R*4+*ST PR'C*SSI%#######################9@

@#"" BBPSDBP"": '+TB'+D D*LI!*R( PR'C*SSI%################################################9=

@#", BBPSDBP$",: R*T+RS D*LI!*R( PR'C*SSI%###############################################@"

@#"7 BBPSDBP"7: I!'IC* PR'C*SSI%#####################################################################@"

@#"9 BBPSDBP"9: A!AILABL* T' PR')IS*##################################################################@9

@#"@ BBPSDBP"@: CR*DIT )AA%*)*T##################################################################### @

@#" BBPSDBP": BATCH D*T*R)IATI'##################################################################@?

@#" BBPSDBP": *FCIS* I!'IC* 0AR* D'C+)*TS PR'C*SSI%######################$

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S$ 'odule provides )le5ible* auto'ated support in pro(essing all sales a(tivities in the(o'pany- The Sales syste' allows e5e(uting the various sales business transa(tions basedon sales do(u'ents de)ined in the syste'- The 'ost i'portant basi( )un(tions in S$ are as)ollows-

,#" Sales 'rder Processin<

A Standard 'rder is used to pro(ess (usto'er reuest )or 'aterial -The pro(ess o) (reating a

standard sales order begins with the (usto'er9s reuest )or 'aterials to be sent to the'- Thisreuest (ould be via phone* 'ail or )a5-

:n(e a (usto'er9s pur(hase order is re(eived* the order is pro(essed through Sale 'rder )or';S:<- The S: is raised )or the reuired uantity a)ter (onsidering the )a(tory sto(3s -Thedispat(hes shall be planned and invoi(es are generated based on the (usto'er ta5 liability- Thedeliveries shall be 'ade dire(tly-

$uring sales order pro(essing* the syste' (arries out various )un(tions* su(h as 'onitoring o) sales transa(tions* (he(3ing )or 'aterial availability* $elivery s(heduling* (al(ulating pri(ing andta5es* (he(3ing (redit li'its and (reating output do(u'ents )or a sale order (on)ir'ation-

,#, Deli5er3 Processin<

As per $ispat(h Advi(e issued )ro' 'ar3eting* )inished goods are dispat(hed to the respe(tive(usto'er-

>n its role as (entral ob8e(t o) the goods issue pro(ess* the delivery supports all shippinga(tivities su(h as pi(3ing* pa(3ing* transportation and goods issue- $uring the delivery pro(ess*shipping"planning in)or'ation is re(orded* status o) shipping a(tivities is 'onitored and the data

a((u'ulated during shipping is do(u'ented-

,#7 Billin<

:n re(eipt o) the $ispat(h Advi(e* the 'ar3eting ? logisti(s depart'ent generates $elivery&hallan (u' invoi(e-

Billing represents the )inal pro(essing stage )or a business transa(tion in Sales and $istribution-This (o'ponent in(ludes the )ollowing )un(tions6 &reation o)6 >nvoi(es based on deliveries*>ssue o) (redit and debit 'e'os* &an(el billing transa(tions* %anual Trans)er billing data to+inan(ial A((ounting-

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7# *nterprise Structure

The :rganization ele'ents )or AR&D Phar'alabs Ltd are given below-

S#o# Description

"# Controllin< Area

,# Compan3 code

7# Sales 'r<ani6ation

9# Distribution Channels

@# Di5isions

# Sales Area

# Sales '--ice

=# Sales %roup

?# Plants

"$# Purchasin< 'r<ani6ation

""# Purchasin< %roup

",# Stora<e location

7#" Controllin< Area

&ontrolling Areas is an organizational unit in A((ounting whi(h views the business organization)ro' a (ost a((ounting standpoint- &ontrolling Areas is being used to represent a (losedsyste' )or (ost a((ounting purposes- &ontrolling Areas is used )or internal reporting purposes-%ultiple &o'pany &odes (an be used )or sa'e &ontrolling Area* to have a uni)or' &ostingSyste's in pla(e-

All the (o'pany (odes in the (ontrolling area 'ust use the sa'e &hart o) A((ounts and +is(alEear ,ariant-

&ontrolling Area "$$$E Arch E Standard Hierarch3F is used )or all (o'pany (odes-


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7#, Compan3 code

&o'pany &ode is the :rganizational Gnit o) +inan(ial A((ounting )or whi(h a (o'plete sel)"(ontained set o) a((ounts (an be drawn up )or purposes o) e5ternal reporting-

This in(ludes re(ording o) all relevant transa(tions and generating all supporting do(u'entsreuired )or )inan(ial state'ents-

At ea(h &o'pany &ode level* Balan(e Sheet* Pro)it and Loss A((ount and all )inan(ialstate'ents (an be generated- Also State'ents reuired )or Legal Reporting (an be generated /balan(ed at &o'pany &ode level-

SL o Compan3 Code ID Compan3 Code Description

000 Ar(h Phar'alabs Li'ited

2 000 Avon :rgani(s Li'ited

7#7 Sales 'r<ani6ation

A sales organization is an organizational unit that sells and distributes produ(ts* negotiatester's o) sale* and is responsible )or these transa(tions- >t represents the selling unit as alegal entity- >t is an organizational unit within logisti(s that stru(tures the (o'pany a((ordingto its sales reuire'ents- 7a(h business transa(tion is pro(essed within a salesorganization- The sales organization 'ust be spe(i)ied in all sales do(u'ents-

The Sales :rganizations )or Ar(h Hroup are


SL o Controllin<Area

Compan3 code Compan3 Code name

000 000 Ar(h Phar'alabs Li'ited

2 000 000 Avon :rgani(s Li'ited

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Compan3 Code Sales 'r< Code Sales 'r<ani6ation Description

000 000 $o'esti( Sales :rganization""" Ar(h

000 #00 75port Sales :rganization""""" Ar(h

000 000 $o'esti( Sales :rganization ""Avon

000 #00 75port Sales :rganization I Avon

7#9 Distribution Channel

The distribution (hannel represents the (hannel through whi(h salable 'aterials or servi(esrea(h (usto'ers- Typi(al distribution (hannels in(lude $ire(t* $epot sales* >nter &o'panyet( )or $o'esti( ? 75port Sales :rganization- Eou (an assign a distribution (hannel to oneor 'ore sales organizations- 4ithin a sales organization a (usto'er (an be suppliedthrough several distribution (hannels-

Distribution Channel Description

0 Direct

20 Depot 0 arehouse0 InterEcompan3 Sale

Stoc8 Trans-er

7#@ Di5ision

A division (an be de)ined as a Produ(t group that (ould be 'ade up o) a wide"rangingspe(tru' o) produ(ts- This entity nor'ally groups together saleable 'aterials and servi(es)or the purpose o) responsibility and analysis- +or every division you (an 'a3e (usto'er"

spe(i)i( agree'ents on* )or e5a'ple* partial deliveries* pri(ing and ter's o) pay'ent- 4ithina division you (an (arry out statisti(al analyses or set up separate 'ar3eting-

Di5ision Description

0 >nter'ediates

20 AP>

&RA%S " >nter'ediates

2 &RA%S " AP>


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00 %r Sudhir Jagar

002 %r ,i8ay Harg

00 %r De'ant Eadav

00 %r !atin Bhatia

00# %r Rabi Panda

001 $o'esti( Sales Hroup K 1

00= $o'esti( &RA%S SP

%HT $o'esti(/75port (usto'ers handled by %anage'ent#0 %r Sudhir Jagar

#02 %r Prabha3ar $uwuri

#0 %r Shrinivas , %ansabdar

#0 %r Sa'rat &houdhary

#0# %r Phanindra >nturi

#01 75port Sales Hroup K 1

#0= 75port &RA%S SP

7#= Sales Area

A Sales Area (an be de)ined as a (o'bination o) Sales :rganization* $istribution &hanneland $ivision )or whi(h ea(h business transa(tion is (arried out-

S 'DistributionChannel Description Di5ision Description

00 0 $ire(t 0 >nter'ediates00 0 $ire(t 20 AP>

00 0 $ire(t &RA%S " >nter'ediates

00 0 $ire(t 2 &RA%S " AP>

00 0 $ire(t # Servi(es

00 0 $ire(t 0 :thers

00 0 $ire(t !ob wor3

00 0 $ire(t 2 S(rap sale

00 20 $epot / 4arehouse 0 >nter'ediates

00 20 $epot / 4arehouse 20 AP>

00 20 $epot / 4arehouse # Servi(es


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00 20 $epot / 4arehouse 0 :thers

00 20 $epot / 4arehouse !ob wor3

00 20 $epot / 4arehouse 2 S(rap sale

00 0 >nter"(o'pany Sale 0 >nter'ediates

00 0 >nter"(o'pany Sale 20 AP>

00 0 >nter"(o'pany Sale 0 :thers

00 Sto(3 Trans)er 0 >nter'ediates

00 Sto(3 Trans)er 20 AP>00 Sto(3 Trans)er # Servi(es

00 Sto(3 Trans)er 0 :thers

#00 0 $ire(t >nter'ediates

#00 0 $ire(t 2 AP>

#00 0 $ire(t &RA%S " >nter'ediates

#00 0 $ire(t &RA%S " AP>

#00 0 $ire(t # Servi(es

00 0 $ire(t 0 >nter'ediates

00 0 $ire(t 20 AP>

00 0 $ire(t &RA%S " >nter'ediates

00 0 $ire(t 2 &RA%S " AP>00 0 $ire(t 0 Agro &he'i(als

00 0 $ire(t # Servi(es

00 0 $ire(t 0 :thers

00 0 $ire(t !ob wor3

00 0 $ire(t 2 S(rap sale

00 20 $epot / 4arehouse 0 >nter'ediates

00 20 $epot / 4arehouse 20 AP>

00 0 $epot / 4arehouse 0 Agro &he'i(als

00 20 $epot / 4arehouse # Servi(es

00 20 $epot / 4arehouse 0 :thers

00 20 $epot / 4arehouse !ob wor3

00 20 $epot / 4arehouse 2 S(rap sale

00 0 >nter"(o'pany Sale 0 >nter'ediates

00 0 >nter"(o'pany Sale 20 AP>

00 0 >nter"(o'pany Sale 0 :thers

00 Sto(3 Trans)er 0 >nter'ediates

00 Sto(3 Trans)er 20 AP>

00 Sto(3 Trans)er 0 Agro &he'i(als

00 Sto(3 Trans)er # Servi(es

00 Sto(3 Trans)er 0 :thers

#00 0 $ire(t 0 >nter'ediates

#00 0 $ire(t 20 AP>


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#00 0 $ire(t &RA%S " >nter'ediates

#00 0 $ire(t 2 &RA%S " AP>

#00 0 $ire(t # Servi(es

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$o' Sales :rganization

00/00

$&"0$ire

(t

$&"20$epot

$&"0

I.Com$&"ST:

Sales Area

ARCH0A!''R%AISATI'AL STR+CT+R*

SAL*S AD DISTRIB+TI'

DIV- 90

Others

D

I

V

I

S

I

O

N

$>,"0>nter'ediates

$>,"20 AP>

$>,"&RA%S"

>JT

$>,"2&RA%S"AP>

$>,"0 Agro

&he'i(als

$>,"#Servi(e

Company Code –ARCH-1000 & AVON - 3000

75port Sales :rganization#00/#00C

H

A

N

N

E

L

$&"0$ire(t

D

I

S

T

R

I

B

U

TI

O

N

Sales OfficeNorth, South, East, WestSales Group16different sales personal

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7#? Plant

Plant is an operational unit within a (o'pany (ode- A Plant is an organizational unit thatstru(tures the enterprise )ro' the produ(tion* pro(ure'ent* distribution and Sto(3 Storage Area- The )ollowing are the plants in Ar(h/Avon-

)anu-acturin< Plant

&o'pany&ode Plant Plant $es(ription Plant Lo(ation

000 00 Dead :))i(e %u'bai000 0 Ar(h Phar'alabs ltd " Tarapur )a(tory Tarapur

000 02 Ar(h Phar'alabs ltd " Badlapur Gnit Badlapur

000 0 Ar(h Phar'alabs ltd " Talo8a H " 1 Gnit Talo8a

000 0 Ar(h Phar'alabs ltd " Talo8a R ? $ Gnit Talo8a

000 0# Ar(h Phar'alabs Ltd" Tarapur* Plot" 7"1 ? 7"@2 Tarapur

000 01 Ar(h Phar'alabs ltd " $o'bivali unit $o'bivali

000 0= Ar(h Phar'alabs ltd " Turbhe R ? $ Gnit Turbhe

000 1 Ar(h Phar'alabs Ltd" Tarapur* Plot" 7"@0 ? 7"@ Tarapur

000 = Ar(h Phar'alabs ltd " Tarapur 4D Tarapur

000 = Ar(h Phar'alabs ltd " Bhiwandi Hodown Bhiwandi

000 200 Ar(h Phar'alabs ltd " R:" Dyderabad Dyderabad

000 20 Ar(h Phar'alabs ltd " %erven Gnit Dyderabad

000 202 Ar(h Phar'alabs ltd " Siddipet Gnit Dyderabad

000 20 Ar(h Phar'alabs ltd " Sibra Gnit Dyderabad

000 0 ,itali)e Laboratories ;A divison o) Ar(h Phar'alabsLtd< Hurgaon

000 02 ,itali)e Laboratories R?$ ;A divison o) Ar(hPhar'alabs Ltd< Hurgaon

000 #= Ar(h Phar'alabs ltd " ,itali)e Bhiwadi Hodown Bhiwadi

000 0 Avon :rgani(s Li'ited " Solapur unit Solapur 000 200 Dead :))i(e Dyderabad

000 20 Avon :rgani(s Li'ited " Sadasivpet unit Dyderabad

000 0 Avon :rgani(s Li'ited " ,adodara unit ,adodara

000 = Avon :rgani(s Li'ited " Bhiwandi 4are Douse Bhiwandi

Depots .Plant/

S no Compan3 Plant Description Plant Location

0 000 =2 APL BD>4AJ$> ;$7P:T< BD>4AJ$>


Sales Org.

4011 ALG-Exorts

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Plant Stora<e location ID Description

200 +H0 +inished goods






#= +H0 +inished goods


200 +H0 +inished goods20 +H0 +inished goods


= +H0 +inished goods

00 SE0 S(rap Eard

0 SE0 S(rap Eard

02 SE0 S(rap Eard

0 SE0 S(rap Eard

0 SE0 S(rap Eard

0# SE0 S(rap Eard

01 SE0 S(rap Eard

0= SE0 S(rap Eard1 SE0 S(rap Eard

= SE0 S(rap Eard

= SE0 S(rap Eard

200 SE0 S(rap Eard

20 SE0 S(rap Eard

202 SE0 S(rap Eard

20 SE0 S(rap Eard

0 SE0 S(rap Eard

02 SE0 S(rap Eard

#= SE0 S(rap Eard

0 SE0 S(rap Eard

200 SE0 S(rap Eard

20 SE0 S(rap Eard

0 SE0 S(rap Eard

= SE0 S(rap Eard

00 RT0 +H Return Store





0# RT0 +H Return Store



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=2 +H0 +inished goods

2= +H0 +inished goods

2=2 +H0 +inished goods


=2 +H0 +inished goods


Stora<e Locations .Lo<ical Plants/


""@" +H0 +inished goods

""@, +H0 +inished goods

""@7 +H0 +inished goods

7,@" +H0 +inished goods

7,@, +H0 +inished goods

7,@7 +H0 +inished goods

9 )aster data:

9#" BBPSDBP$": Customer )aster

The data relevant to all the (usto'ers o) the (o'pany are 'aintained in the )or' o) &usto'er %aster Re(ords- The )ollowing types will be used to di))erentiate between the (usto'ers-&usto'er 'aster 75ports6 &usto'er %aster $ata (ontains all the details pertaining to a(usto'er li3e his Ja'e* Address* &onta(t >n)or'ation* Pay'ent ter's* Shipping Ter's*$elivery Priority ? Partner +un(tions-

Account %roups:

The a((ount group is a (lassi)ying )eature within (usto'er 'aster re(ords-

All the $o'esti( &usto'ers* &onsignees* >nter &o'pany &usto'ers and 75port(usto'ers o) the (o'pany would be grouped into separate groups-


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Domestic:

The a((ount group is a (lassi)ying )eature within (usto'er 'aster re(ords-

All the $o'esti( (usto'ers o) the (o'pany would be grouped into separate group-

Ju'ber range assign'ent to (usto'er a((ount groups

Account%roup Description

oRan<eseries rom To

GDBP Domestic BillEto part3 = 7@$$$" 7@????

GDIC Inter Compan3 Customer =$$$$" =?????

GDIP Intra Plant Customer ?$$$$" ??????

GD') Domestic Customer , "$$$$" "?????

GDSH Domestic Consi<nee 7 7$$$$" 79????

G*SH *>port Consi<nee @ $$$$" ?????

G*FP *>port Customer 9 @$$$$" @?????

GITST' Customer E plantSpeci-ic IP ""$$ 9???

• SoldETo Part3

The &usto'er9s :rganization Sold"To party is the legal entity that represents Ar(h/Avon (usto'er- This is the entity that ta3es ownership o) the goods theypur(hase and o)ten has 'any users* or (onta(ts wor3ing within their :rganization-


Account %roupCode

Description

Z$:% $o'esti( &usto'er

Z$SD $o'esti( &onsignee

Z$>P >ntra Plant &usto'er

Z$>& >nter &o'pany &usto'er

Z>JT ST: &usto'er )or Plant

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• ShipETo Part3

To who' and where the goods are shipped- Ship"To party is the entity thatphysi(ally re(eives produ(ts- :ne Sold"To party (ould have 'ultiple Ship"Toa((ounts asso(iated with it- %any o) these Ship"To a((ounts 'ay be user spe(i)i(a((ounts- +or Ar(h/Avon ;$o'< Ship to party a((ount (an be di))erent than the soldto party a((ount#

• BillETo Part3

To who' the invoi(e will be sent- The Bill"To Party is the entity or person that will

re(eive the invoi(e# +or Ar(h/Avon ;$o'< Bill to party a((ount (an be di))erent thanthe sold to party a((ount-

• Pa3er

Payer is the entity or person who is responsible )or pay'ent- The Payer is theentity or person that is responsible )or a((ount settle'ent- The Payer will have a(redit li'it and an a((ounts re(eivable a((ount- >t is i'portant to note that the Payer is aligned with (redit (ontrol- >n this 'anner* &o'pany (an 'anage the ris3 o) anentire organization or group o) individuals within an organization- +or Ar(h/Avon;$o'< the Payer a((ount (an be di))erent than the sold to party a((ount-

*>ports:

Account %roupCode

Description

Z7P 75port &usto'er

Z7SD 75port &onsignee

• SoldETo Part3

The &usto'er9s :rganization Sold"To party is the legal entity that represents Ar(h/Avon (usto'er- This is the entity that ta3es ownership o) the goods theypur(hase and o)ten has 'any users* or (onta(ts wor3ing within their :rganization-

• ShipETo Part3

To who' and where the goods are shipped- Ship"To party is the entity thatphysi(ally re(eives produ(ts- :ne Sold"To party (ould have 'ultiple Ship"Toa((ounts asso(iated with it- %any o) these Ship"To a((ounts 'ay be user spe(i)i(a((ounts- +or Ar(h/Avon Ship to party a((ount (an be di))erent than the sold to partya((ount#


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and sales reporting-

>t in(ludes6

o &usto'er Ju'ber

o A((ount Hroup

o &o'pany address or

o Person9s na'e ? address

o &onta(t persons

• Compan3 Code Data

&o'pany (ode data only applies to (o'pany (ode* ;i-e- )or MAr(h/AvonF<- This data isonly relevant to +inan(ial A((ounting-

Re(on(iliation A((ount

The re(on(iliation a((ount in H/L a((ounting is the a((ount whi(h is updated parallel tothe sub ledger a((ount )or nor'al postings ;)or e5a'ple* invoi(e or pay'ent<-

• Sales Area Data

The data )or one (usto'er (an di))er )or ea(h sales area- A sales area is a (o'binationo) sales organization* distribution (hannel and division-

o Sales o--ice

A Sales o))i(e would be de)ined )or a territory or region- They would be assignedto the sales areas- An area 'anger with spe(i)ied ;one or 'ore distri(ts< areashall be 'onitoring the sales

o Sales <roup

7'ployees o) a sales o))i(e (an be assigned to sales groups- A sales group(onsists o) a (ertain nu'ber o) sales representatives-

o Customer Pricin< Procedure#


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: ,? o- "$"



• Base +nit o- )easure " Gnit o) 'easure in whi(h sto(3s o) the 'aterial are

'anaged- The syste' (onverts all the uantities you enter in other units o) 'easure ;alternative units o) 'easure< to the base unit o) 'easure-

• Sales +nit Gnit o) 'easure in whi(h the 'aterial is sold- This )ield would be

used i) a unit o) 'easure di))ering )ro' the base unit o) 'easure is used- Thiswould be proposed in other transa(tions/events* where it (an be (hanged- The

sales unit H would be used )or $o'esti( ? 75ports-

• 'ld )aterial umberEE Eou (an use the old 'aterial nu'ber to syste'ati(ally

sear(h )or 'aterial 'aster re(ords via 'at(h (odes

• Deli5erin< Plant E Plant )ro' whi(h the goods should be delivered to the

(usto'er-

• Di5ision The division would be used to deter'ine the sales areas and the

business areas )or a produ(t-

• Alternate unit o- measurementEThe 'aterial is having three alternate unit o)

'easure'ents whi(h are 'aintained in additional data tab in 'aterial 'aster-The B:% and sale unit is available in transa(tion* whereas the other G:% shallbe (onsidered in output-

ii# Sales 'r< ,

This view (ontains %aterial groupings ;e-g- 'aterial pri(ing group<

>'portant )ields6

• )aterial Pricin< %roup""" A (o'bination o) (usto'er and 'aterial pri(ing group ? a

(o'bination o) pri(e group and 'aterial group- This has been a(tivated )or 'aintainingpri(e on basi( unit o) 'easure )or di))erent pa(3 (odes-

0 Jor'al

02 Spare Parts

A )ew e5a'ples are given above


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 7" o- "$"



9#7 BBPSDBP$7: Pricin< condition records The Pri(ing &ondition re(ords would allow you to store and retrieve pri(ing data in thesyste'- All the pri(ing ele'ents )or the business " )reight and ta5es " that would be used)or auto'ati( pri(ing 'ust be stored in the syste' as (ondition re(ords-

The )ollowing (ondition re(ords are reuired to be de)ined )or the di))erent pri(ingele'ents )or any validity period-

These pri(ing (ondition re(ords would be 'aintained by the Sales and distribution tea'in (oordination with the +inan(e and :perations depart'ent-

Domestic Pricin<

Pricin< Procedures Description

Z&RA% 75p-Pri(ing Pro(edure"&RA%S

Z&RA%# Servi(e Pri(ing Pro(edure&RA%S

Z$7P:T $epot Pri(ing Pr(d"Ar(h/Avo

Z$:% $o'-!obwor3 ReturnsZ$:%TP $o'- Returns Pri(ing Pro(edure

Z$:%# $ee'ed 75p Pri(ing Ar(h/Avon

Z$:%LL $o' !obwor3 Pri(ing

Z$:%RT $o'- Returns Pri(ing Pro(edure

Z$:%TP $o'-Third Party-Pri(ing Pro(d

Z$ST: ST: Pri(ing Pro(edure"Ar(h/Avo

Z7P0 75p-Pri(ing Pro(edure

Z7PRT 75p-Returns Pri(ing Pro(edure

ZPSCTJ PS Cuotation Pri(ing

As so'e o) the ele'ents 'ay be settled through (redit note or debit note a separate do(u'enttype along with pri(ing has been proposed- +or e5 I e5penses li3e )reight* other dis(ounts

The )ollowing &ondition types are used in preparing the above pri(ing pro(edures to (ater thereuire'ents o) the organization-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 7, o- "$"



&ondition types $es(ription

!7P >J6 A/R B7$ N

!7&S >J A/R 7"&ess

!A A/R Se( ? Dr 7&S

!>,& A/R &ST Payable

!>,P A/R ,AT Payable

!LSR >J A/R LST Sur(harge

!LST >J A/R LST

Z&02 >nland &o'' A't >te'

Z&01 :versea &o' A't >te'

Z&:J &onversion &harges

Z$02 $is(ount A'ount >te'

Z7&$ >'p $uty" Gnload Pt

Z+02 +reight A'ount >te'Z+0 Palletization

Z+0# Stu))ing

Z+01 &ho(3ing &hrg

Z+0= TD& Shipping

Z+0@ &arting &harges

Z+0 Transport &rg;>nland

Z+0 Loading ? Gnloading

Z+ B/L ? A4B $o( &hrg

Z+ Transport &+S

Z+# &usto' $o( &hrgs

Z+1 Hround Rent

Z+= Repa(3ing gharges


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&ondition types $es(ription

Z+@ Dandling ? Trnps &+S

Z+RT +reight A'ount >te'

Z>02 >nsuran(e A't >te'

Z:>& :ther >n(idental &hg

ZP0 Basi( Pri(e"$o'

ZP02 Basi( Pri(e"ST:

ZP0 !ob 4or3 Rate

ZP0 +:B Pri(e

ZP0# $epot Base Pri(e

ZP01 &>+ Pri(e

ZPPS Pro8e(t Servi(e &ost

ZT&S Ta5 &ol(td Q sour(e

ZTPP Third Party Pri(e

The )ollowing a((ess seuen(es are 'aintained to di))erentiate ta5 (al(ulation )ro' region toregion and to (ater the other reuire'ents o) the organization-

o &ountry/Plant Region/&usto'er Region/ Ta5 &lassi)i(ation &usto'er/ Ta5&lassi)i(ation %aterial

*>ports Pricin<

Pricin<Procedures

Description

Z7P0 75p- Pri(ing Pro(edure

Condition T3pe Description


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proposes di))erent availability dates based on availability o) >nventory- Reuested deliverydate (an be entered at line ite' level-

@/ A5ailabilit3 Chec8 IAvailability (he(3 is (arried out auto'ati(ally and the syste' proposesthe delivery date when there are no ready uantities available in the respe(tive plantlo(ations by ta3ing the replenish'ent lead ti'e into (onsideration-

/ Pricin< " &usto'er pri(ing is need to be updated 'anually during :rder (reation

/ Credit Control " The syste' per)or's (redit (he(3s against the designated payer businesspartner- The order is blo(3ed )or delivery i) (redit (he(3s are not passed- >n do'esti( salesthe (redit (ontrol is division spe(i)i( and the (usto'er is blo(3ed )or delivery only )or thedivision )or whi(h he has e5(eeded the (redit li'it set-

=/ ree Samples6 The sa'ple sales order would have the )a(ility to deter'ine )ree sa'plesand these would not be relevant )or billing- &usto'er Servi(e has to enter this during thesales order entry-

?/ 'utput: The order (on)ir'ation/Pro)or'a >nvoi(e output (an be obtained )ro' the Salesorder )or e5ports- This reuire'ent is not there )or $o'esti( at the stage )or sales order-

'pen 'rders6 >n (ase o) a (hange in the e5isting pri(e* the (urrent pri(e will get updated in theopen orders- This )un(tion has to be (arried through 'odi)ying the sales order 'anually-

SAP Con-i<uration Considerations 0 Decisions:

$o(u'ent type Z:09* Z:9* Z:29* Z:9* Z:9* Z:@9 will be used with internal

nu'ber range )or %anual :rders being entered by Logisti(s $epart'ent- %aterial* order uantity* plant* shipping point* 'aterial pri(e* gross weight* and net

weight will be reuired )ields at ite' level- $o(u'ent types Z:09* Z:9* Z:9* would be relevant )or auto'ati( (redit (ontrol-

Sold to party* Payer* Bill to* Ship to* )or &lient will be reuired partners on sales order-

Standard order (an be raised at depot level and )a(tory level- %aterial >n)or'ation* &usto'er >n)or'ation* Pay'ent ter's et( will be not be allowed to

any 'odi)i(ation at transa(tion level through (usto'ization- Sales orders that are pending )or what so ever reason *needs to be reviewed periodi(ally

by the 'ar3eting tea' and to be short (losed with a suitable reason-

@#, BBPSDBP$,: Sample 'rder

Process Description: As Is


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Sa'ples will be dispat(hed )ro' the depots and %)g Plants to the (usto'ers- Thesesa'ples will be (onsu'ed by the (usto'ers )or be)ore (on)ir'ing the order-

Process Description:

A sa'ple order is used to send )ree sa'ples to (usto'er- As the syste' (annot (reate adelivery without a sales do(u'ent* so the user has to (reate sales do(u'ent type )or sa'pleorder- The delivery is a(tually a sales do(u'ent type that is only relevant )or deliveries and not

invoi(ing- A pro)or'a invoi(e (an be generated to generate e5(ise liability i) 'aterial ise5(isable-


A separate do(u'ent type Z:1 is (reated )or sa'ple order with Pro)or'a billing type asZ+@$/Z+#

@#7 BBPSDBP$7: Stoc8 Trans-er 'rder


Stoc8 trans-er process""As per the 'ar3et reuire'ent depot in (harge is pla(ing the orders tohead o))i(e )or 'aterial and subseuently the S: is raised based on the availability o) 'aterialat )a(tory- Based on the 'ar3et de'and and order position* the produ(tion s(hedules areplanned on daily basis- :n urgen(y* 'aterial (an be trans)erred to other depots through depottrans)ers-


>n the nor'al (ourse o) business* there 'ay be the reuire'ent o) trans)erring the 'aterials)ro' one plant to another- To 'eet this reuire'ent and to have re(ords o) all the 'ove'ents o) goods* nor'ally the Sto(3 Transport :rder is being used in the business- Sin(e the Sto(3Transport :rder has all the (hara(teristi(s o) a pur(hasing do(u'ent* hen(e 'ove'ents o) goods (an be tra(ed and all subseuent transa(tion (an be 'onitored at any point o) ti'e- >nthe standard SAP* the )ollowing pro(edures are available )or sto(3 trans)er by using the sto(3transport order6


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 7= o- "$"



"Sto(3 Transport :rder without $elivery"Sto(3 Transport :rder with S$ $elivery via Shipping"Sto(3 Transport :rder through %% ;addressed in %% BBP<

Process lo2 & Stoc8 +pdates

The )ollowing is pro(ess )low )or sto(3 trans)er by using the sto(3 transport order6

• >ndenting/re(eiving plant (reates a sto(3 transport order )or the uantity

reuired/needed-• Gnrestri(ted"use sto(3 o) supplying plant is de(reased to the tune o)

uantity supplied against the sto(3 transport order- Sto(3 in transit o) the re(eiving plantis in(reased

• >ndenting plant re(eives the goods and post the goods re(eipt with re)eren(e to the sto(3

transport order-

• The sto(3 in transit is redu(ed and the unrestri(ted"use sto(3 in(reased in the re(eiving

plant

*--ects o- Stoc8 Transport 'rder

The )ollowing are e))e(ts o) using a sto(3 transport order )or trans)er o) sto(3-

• A goods re(eipt (an be planned in the re(eiving plant- >) needed* delivery

(osts (an be (aptured in the sto(3 transport order

• The sto(3 trans)er order (an also be used in %RP -A delivery via Shipping (an be used

)or goods issue-

• The goods (an be posted dire(tly to (onsu'ption- Sto(3 transport :rder history is

updated


Depot Trans-er Process:

:rder type ZGB is used )or Sto(3 transport :rder with re)eren(e to pur(hase reuisition-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 7? o- "$"



%ove'ent types 1 )or Hoods >ssue

$elivery type is ZJL-

A (usto'er nu'ber o) the re(eiving plant is 'aintained in the plant- This (usto'er nu'ber isused in S$ shipping pro(essing to identi)y the goods re(ipient ;ship"to party< i) provision hasbeen 'ade in &usto'izing )or a sto(3 trans)er to be (arried out with an S$ delivery

The ST: pro(ess is (on)igured by de)ining re(eiving plant as a (usto'er and distribution

(hannel ;<-Sales organization 00 /00

$istribution (hannel

$ivision 00

4ith this data* the syste' deter'ines the shipping data )or the 'aterial to be trans)erred ;e-g-the shipping point<-

75(ise invoi(e is (reated with Pro)or'a invoi(e ;Z!7<- As soon as the 'ar3eting tea' re(eivesthe bran(h indent* they (an analyze the reuire'ent and pro(ess Sto(3 transport :rders )or available sto(3s at plant as well as other depots-

@#9 BBPSDBP$9: Supplementar3 In5oice


>n (ertain (ir(u'stan(es additional duties have to be paid to the e5(ise depart'ent on thesto(3s available at di))erent depots due to the )lu(tuation in the pri(e-


The :rganization 'ay have to pay di))erential duty as the assess'ent was provisional or pri(e was es(alated later or duty was short paid through 'ista3e or )or any other reason- >nsu(h (ases* the organization has to pay di))erential duty by preparing supple'entaryinvoi(e- Buyer (an avail &envat (redit on basis o) su(h supple'entary invoi(e- Thoughrules do not spe(i)y* su(h supple'entary invoi(e should be )ro' sa'e series o) invoi(e- >tshould give (ross re)eren(e to the original invoi(e under whi(h the goods were (leared-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 9, o- "$"



Apart )ro' the sale o) 'anu)a(tured produ(ts* AR&D / A,:J have the sales o) trading produ(ts-They are pro(uring )inished produ(ts and selling dire(tly to (usto'ers )ro' their vendors-


The Trading :rder is the 'ain do(u'ent in Trading :rder %anage'ent- The organization (an

pro(ess both pur(hase and sales data either si'ultaneously or separately* using one do(u'ent-This )or's the basis o) all pur(hasing* sales and e5pense pro(esses and provides theorganization with a (lear overview and pro(ess (ontrol o) all related business transa(tions- As itta3es a((ount o) pur(hasing pri(es* sales pri(es and e5penses the trading order allowsorganization to per)or' a pro)itability si'ulation i''ediately- The trading (ontra(t (an supportBa(3"to"ba(3 transa(tions as well as one"sided pur(hasing and sales transa(tions


:rder Type I Z:2 is (reated )or $o'esti( Third Party :rder- $o'esti( Third Party :rder (anbe raised with spe(i)i( reuire'ents o) the (usto'er- Syste' will generate the pur(hasereuisition on saving the sales order-

A syste' generated pur(hase reuisition shall be pro(essed by pur(hase depart'ent whi(hshall be addressed in %% %odule-

>n Sales and $istribution* the Trading produ(ts as well as 'anu)a(tured goods have di))erentpri(ing stru(ture- A nor'al sales order* in (ase o) (usto'er9s pur(hase order* su))i(es thereuire'ent-

@#= BBPSDBP$=: Project based 'rder


Project based order E The (usto'ers release the orders to (o'pany )or developing the new'ole(ule- The produ(t is produ(ed by adding the in house 'aterial to the (usto'er 'aterialsubseuently the Pro8e(t based order/ invoi(e is raised with servi(e (harges plus a(tual'aterial (ost through regular sales order (harging the (ost o) raw 'aterial and other (harges i) any-


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Process lo2

The )ollowing is pro(ess )low )or Pro8e(t based order6

• Pro8e(t based :rder will be (reated based on the &usto'er P: and 4BS assigned to

that :rder ite'-

• 4henever &usto'er pla(es :rder )or Servi(es then Servi(e order needs to be (reated-

• A)ter pro(ess (o'pletion* deliver the 'aterial with $evelop'ent &harges-

• Servi(e (harges are invoi(ed against :rder-

• Servi(e order is (reated with servi(e 'aterial and pri(ing will be updated 'anually

based on the utilization hours-

• Billing will be generated periodi(ally as per the reuire'ent-


The pro(ess is 'apped by (reating the order I Pro8e(t based :rder type and Servi(e :rder ;ZPR:/ Z+T7<-

$elivery type is ZL+7

!ob 4or3 invoi(e is (reated with Z+1#

Servi(e :rder (reated )or billing servi(es Z+T7

75(ise invoi(e is (reated with Raw %aterial invoi(e Z+11

&reation o) Billing plan type 02 ;Periodi( Billing<

@#? BBPSDBP$?: Customer Return 'rder


A,:J/AR&D

The sto(3 returned by the (usto'er be(ause o) / da'ages/ lea3ages or uality is ta3en intoa((ount- Jo repla(e'ent order pro(ess- The sto(3 returned/re8e(ted by the (usto'er isa((ounted and a (redit note is prepared )or that (usto'er- The (usto'er should 'ention theinvoi(e nu'ber on whi(h he originally re(eived the goods )ro' the bran(h o))i(e- >) the sto(3 is


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returned within si5 'onths then the sales ta5 a'ount paid is returned to the (usto'er- >) the(usto'er returns the sto(3 a)ter si5 'onths the sales ta5 is not paid to the (usto'er-


Return order pro(essing is one o) the (o'ponents o) Returns to &redit end to end businesspro(ess -The other (o'ponents o) end to end pro(ess su(h as Returns delivery pro(essing*

goods re(eipt* (redit 'e'o pro(essing are (overed under separate pro(ess do(u'ents-Returns are used to pro(ess goods delivered to a (usto'er whi(h were da'aged* are no longer needed* short shipped* have e5pired* or are about to e5pire- The return pro(ess starts with a(usto'er reuest to return produ(t or produ(t being returned with or without prior noti)i(ation- Areturn order is entered indi(ating the 'aterial being pro(essed in the return with re)eren(e to(usto'er invoi(e- The return order will have a Mbilling blo(3F* whi(h will need to be re'ovedbe)ore (usto'er (an re(eive rei'burse'ent- A return delivery is (reated with re)eren(e to theBilling $o(u'ent to allow the re(eiving o) the returned 'aterial- Posting o) the goods re(eipt isused to do(u'ent the in(o'ing 'ove'ent o) 'aterial to a spe(i)i( returns lo(ation- The returnpro(ess ends with a (redit 'e'o or a re8e(tion o) the return-

Return order could be created in the s3stem in -ollo2in< circumstances:

4rong produ(t shipped to (usto'er

&usto'er ordered wrong produ(t and wants to return

%aterial da'aged in transit

Produ(t re(alls

%aterial uality (o'plaint

Bat(h proble'

Return order -or customer returns due to 2ron< products shippedJ 2ron< productsorderedJ e>pired products and Product recalls:

A)ter veri)i(ation o) the (o'plaint and approval o) (o'plaint ;,eri)i(ation and approval would behandled outside SAP<* Return order type ZR7$* will be (reated with re)eren(e to original Billing$o(u'ent- >) the (o'plaint )ro' (usto'er is against 'ultiple S: or the S: generated in lega(ysyste'* Return order will be (reated w/o re)eren(e- All pri(es will be 'anually ad8usted inReturn order i) ne(essary-

Return 'rder processin<:


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 9@ o- "$"



• Returns (an be tied dire(tly to a Billing $o(u'ent- By e5a'ining the do(u'ent )low o)

an S:* one (an be able to see asso(iated returns-

• +le5ibility e5ists to pro(ess returns )or 'ultiple invoi(es-

• All Return orders in general would be (reated in SAP with re)eren(e to :riginal Billing

$o(u'ent- >) original Billing $o(u'ent doesn9t e5ist in syste' or original Billing$o(u'ent is un3nown or Return reuired )or 'ultiple original invoi(es* then the Returnorder will be (reated without re)eren(e- 4hen Return Sales order is (reated withoutre)eren(e to original Billing $o(u'ent* the syste' deter'ines pri(e )or 'aterials )ro'

(urrent list pri(e- >) this pri(e is di))erent )ro' original Billing $o(u'ent pri(e then(usto'er servi(e (an (hange pri(e )or ea(h 'aterial during order entry-

• All Return orders would have a de)ault billing blo(3 90@"&he(3 &redit 'e'o9 at the

header- $istribution %anager will re'ove the blo(3 a)ter veri)ying goods re(eived at'at(hes with Billing $o(u'ent-

• >J&: ter's would de)ault )ro' (usto'er 'aster or original invoi(e during Return order

(reation and they (an be (hanged during order entry i) reuired- &usto'er servi(e wouldnot enter bat(h nu'ber as this would be (opied )ro' the Billing $o(u'ent dire(tly )or ea(h 'aterial during order entry-

:rder reason9 will be a reuired )ield and (usto'er servi(e has to pi(3 appropriate

reason )ro' drop down bo5- They (an be used )or reporting purpose

- 4rong produ(t shipped2- &usto'er return- $a'aged in transit- Produ(t e5pired#- Produ(t re(all1- %is(ellaneous=- Short ship'ent@- Sales &all

Return Hoods authorization do(u'ent (an be printed i''ediately a)ter saving Return

Sales order type ZR7$- Shipping depart'ent will in)or' &usto'er servi(e i) 'aterial is returned )ro' (usto'er

without prior noti)i(ation to ta3e appropriate a(tion with respe(t to tal3ing to (usto'er*

(reating Return order in the syste' et(- The returned sto(3s are i''ediately posted to blo(3ed/uality sto(3s-


Sales do(u'ent type ZR7$* will be used with >nternal nu'ber range

Return order types are not relevant )or (redit (he(3

P: nu'ber )ield will be a reuired )ield-


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@#"$ BBPSDBP"$: Credit and Debit memo reKuest processin<


&redit notes are issued in the )ollowing s(enarios

Sales Return EE The sto(3 returned by the (usto'er be(ause o) / da'ages/ lea3ages/e5piry/near e5piry is ta3en into a((ount- The sto(3 returned/re8e(ted by the (usto'er is

a((ounted and a (redit note is issued to that (usto'er-

$ebit notes are issued in the )ollowing s(enarios-

>) e5(ess goods are sent or Ta5es are wrongly (harged while 'oving the 'aterials or pri(e(harged is less than the approved pri(e- $ebit note is issued to (usto'ers under theses(enarios-


This (overs )ollowing business pro(esses6 &redit 'e'o reuests

$ebit 'e'o reuests

The debit and (redit 'e'o pro(ess in SAP is used to pro(ess (usto'er (o'plaints spe(i)i( tosales and distribution a(tivities- This pro(ess starts with a sales do(u'ent ;debit or (redit 'e'oreuest< to (apture the reuest- These do(u'ents (an re)eren(e an invoi(e* in whi(h sele(tedin)or'ation (an be (opied- D: enters the in)or'ation regarding the (o'plaint in the do(u'ent-The do(u'ent )or pro(essing depends on the nature o) the (o'plaint as e5plained in thes(enarios below- The do(u'ent is blo(3ed )or billing ;de)ault billing blo(3<- >n general a (redit'e'o reuest should go through an approval pro(ess-

Credit memo reKuest E This is a sales do(u'ent used in (o'plaints pro(essing to reuest a(redit 'e'o )or a (usto'er- >) the pri(e (al(ulated )or the (usto'er was too high ;)or e5a'ple*with the wrong s(aled pri(es or be(ause a dis(ount was )orgotten<* you (an (reate a (redit'e'o reuest-

Debit memo reKuest E This is a sales do(u'ent used in (o'plaints pro(essing to reuest adebit 'e'o )or a (usto'er- >) the pri(e (al(ulated )or the (usto'er was too low ;)or e5a'ple*with the wrong s(aled pri(es or )reight (harges<* you (an (reate a debit 'e'o reuest-


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Reasons -or Credit )emo ReKuest processin<:

%oods dama<ed in transit due to Carrier error:

A)ter veri)i(ation o) the (o'plaint and approval o) (o'plaint ;,eri)i(ation and approval would behandled outside SAP<* &redit 'e'o reuest will be (reated with re)eren(e to original S:- Allpri(es will be 'anually ad8usted in &redit 'e'o reuest i) ne(essary- >) the (o'plaint is against'ultiple S:* &redit 'e'o reuest will be (reated w/o re)eren(e-

Customer re<isters a complaint because the3 2ere char<ed too much -or the item or order:

A)ter veri)i(ation o) the (o'plaint and approval o) (o'plaint ;,eri)i(ation and approval would behandled outside SAP<* &redit 'e'o reuest will be (reated with re)eren(e to original Billing$o(u'ent- >) the (o'plaint )ro' (usto'er is against 'ultiple Billing $o(u'ents* &redit 'e'oreuest will be (reated w/o re)eren(e- The pri(e di))eren(e will be 'anually entered &redit'e'o reuest-

Reasons -or creatin< Debit memo ReKuest processin<:

Customer 2as char<ed too less -or the item or order:

A)ter veri)i(ation o) the (o'plaint* $ebit 'e'o reuest will be (reated with re)eren(e to originalBilling $o(u'ent- >) the (o'plaint is a(ross 'ultiple Billing $o(u'ents* $ebit 'e'o reuest willbe (reated w/o re)eren(e- The pri(e di))eren(e will be 'anually entered $ebit 'e'o reuest-

Customer 2asnt char<ed -rei<ht char<es on ori<inal in5oice:

A)ter veri)i(ation o) the (o'plaint* $ebit 'e'o reuest will be (reated entering +reightad8ust'ent 'aterial and )reight will be 'anually in header (onditions in $ebit 'e'o reuest-


- All &redit 'e'o reuests would be (reated in SAP with re)eren(e to :riginal Billing$o(u'ent- >) original Billing $o(u'ent doesn9t e5ist in syste' or original Billing$o(u'ent is un3nown or &redit reuired )or 'ultiple original Billing $o(u'ent then&redit 'e'o reuest would be (reated without re)eren(e-

2- &usto'er9s >nvoi(e nu'ber would be entered in P: nu'ber )ield on &redit 'e'oreuest and this will not be a reuired )ield-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 9= o- "$"



- Sales order do(u'ent type ;Z&R$ < would be used )or &redit 'e'o reuests withinternal nu'ber range )or other (redit notes e5" (o''ission settle'ent et(#

- All &redit 'e'o reuests would have a de)ault billing blo(3 $=EChec8 Credit memo atthe header- &usto'er servi(e Supervisor will re'ove the blo(3 a)ter Sales order issaved by (usto'er servi(e-

#- :rder reason9 is a reuired )ield and (usto'er servi(e has to pi(3 appropriate reason)ro' drop down bo5- This )ield is used )or reporting purpose-

1- >nvoi(e 9header te5t would be used i) reuired and this te5t will be printed on &redit'e'o- >) &redit 'e'o reuest is (reated without re)eren(e to original Billing $o(u'ent*

the syste' deter'ines pri(e )or 'aterials )ro' (urrent list pri(e- This pri(e is needs tobe ad8usted by (usto'er servi(e based on ea(h 'aterial and pri(e to be ad8usted-=- All (redit 'e'o reuests would be (reated in SAP with re)eren(e to :riginal >nvoi(e- >)

original >nvoi(e doesn9t e5ist in syste' or original Billing $o(u'ent is un3nown or (reditis reuired )or 'ultiple original Billing $o(u'ents then &redit 'e'o reuest would be(reated without re)eren(e-

@- Sales order do(u'ent type ;Z$R$*< would be used )or $ebit 'e'o reuests withinternal nu'ber range-

- :rder reason9 is a reuired )ield and (usto'er servi(e has to pi(3 appropriate reason)ro' drop down bo5- This )ield is used )or reporting purpose-

0- >nvoi(e 9header te5t would be used i) reuired and this te5t will be printed on $ebit'e'o-

- >) $ebit 'e'o reuest is (reated without re)eren(e to original invoi(e* the syste'deter'ines pri(e )or 'aterials )ro' (urrent list pri(e- This pri(e is needs to be ad8ustedby (usto'er servi(e based on ea(h 'aterial and pri(e to be ad8usted-

@#"" BBPSDBP"": 'utbound Deli5er3 Processin<


Based on S:* goods are dispat(hed to the (usto'er through $& (u' >nvoi(e- A delivery&hallan is 'ade with the produ(t details and the (usto'er details as well as bat(h details- :n(ea $& is 'ade the sto(3 is redu(ed )ro' the sto(3 ledger- 75(ise invoi(e shall be 'ade )or e5(isable goods-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: 9? o- "$"




$elivery pro(essing is one o) the 3ey (o'ponents o) :rder to &ash end to end businesspro(ess- $elivery Pro(essing* so'eti'es re)erred to as Shipping* (overs the )un(tions whi(hta3e pla(e between Sales :rder &o'pletion and Physi(ally Shipping the Produ(t6

:utbound $elivery $o(u'ents in(lude6

- Standard $elivery pro(ess supporting all Sales :rders in(lusive o) +ree o) (harge sa'pleorders-

2- $elivery Reversals-- :utput $o(u'ents reuired during Standard $elivery pro(essing-- List o) reports needed to support Standard $elivery pro(essing-

A $elivery do(u'ent is (reated when an order line is (o'pleted* that is the inventory isavailable and no MholdsF apply- The $elivery $o(u'ent (ontains a header and ite's se(tion-

The Document Header

The general data relevant )or shipping is stored in the do(u'ent header- This data is valid )or the entire do(u'ent- >t in(ludes the )ollowing6

Shipping point* whi(h is e5plained in detail later in the do(u'ent

$ata on delivery s(heduling and transportation s(heduling ;)or e5a'ple*

the goods issue date or the delivery date at the ship"to party< Ju'ber o) the sold"to party and the ship"to party

This is the data that applies to one parti(ular ite'- +or e5a'ple*

%aterial nu'ber

$elivery uantity

Plant and storage lo(ation spe(i)i(ations

Bat(h ;Lot< Allo(ation

Pi(3ing date

The $elivery $o(u'ent obtains 'ost o) its in)or'ation auto'ati(ally )ro' the sales order header and line detail- So'e in)or'ation is also passed )ro' the &usto'er and %aterial%asters- A delivery is pro(essed through one shipping point- Shippin< Points (an bedeter'ined in the sales order )or ea(h ite' and depend on )a(tors6

• Shippin< Condition set up in the (usto'er 'aster- e-g- ;Ship< As soon as possible-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @" o- "$"



• Jo spe(i)i( delivery toleran(es reuired- &opy (ontrols are being 'aintained with re)eren(e

to sales order uantity-

• Set up in(o'pletion pro(edures and (opy (ontrol reuire'ents )or deliveries

• Set up ATP during delivery pro(essing

• Set up auto'ati( bat(h deter'ination during delivery pro(essing )or $o'esti( ? 75ports-

• Set up output deter'ination during delivery pro(essing-

• The syste' date / do(u'ent (reated date shall be the a(tual goods issue date-

@#", BBPSDBP$",: Returns Deli5er3 Processin<


Returns $elivery pro(essing is one o) the 3ey (o'ponents o) the Returns to &redit end to endbusiness pro(ess- Returns $elivery Pro(essing (overs the )un(tions whi(h ta3e pla(e betweenReturns Sales :rder &o'pletion and &redit 'e'o6

Return $elivery $o(u'ents in(lude6

- Returns $elivery (reation

2- Hoods re(eipt )or Returns $elivery- List o) reports needed to support Returns $elivery pro(essing-

A Returns $elivery do(u'ent is (reated with re)eren(e to Returns Sales order- Returns deliverywill be (reated 'anually when the goods are physi(ally re(eived by the Shipping point )ro'(usto'er-

- Returns $elivery do(u'ent will not be relevant )or pi(3ing-2- >) the physi(al goods re(eipt uantity doesn9t 'at(h with uantity* the user will have the

ability to (hange the delivery do(u'ent and per)or' goods re(eipt-- >) bat(h nu'ber o) goods re(eived physi(ally at the Shipping point doesn9t9 'at(h the bat(h

nu'ber on the Returns sales order* the user will have to reuest &usto'er Servi(e to

%odi)y the original return :rder and pro(ess the delivery-- >) the bat(h nu'ber o) goods re(eived physi(ally at the Shipping point doesn9t9 (ontain a

bat(h nu'ber in SAP* the user will have the ability to 'ention a relevant bat(h nu'ber-


$elivery type ;ZLR$< would be used )or Return $elivery with >nternal nu'ber range-

4hen goods re(eipt is done )or Return $eliveries )or Return order type ZLR$* the sto(3 wouldbe put into Hoods returns9 ;%ove'ent type 1#<


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @, o- "$"



@#"7 BBPSDBP"7: In5oice Processin<


As per $ispat(h Advi(e issued )ro' 'ar3eting* +inished Hoods are dispat(hed to the respe(tive(usto'er- :n re(eipt o) the $ispat(h Advi(e* the logisti(s depart'ent generates $elivery&hallan (u' invoi(e- An entry is 'ade in the e5(ise as per the $elivery (u' >nvoi(e &hallana((ordingly ;PLA or under bond< a((ount re(eivable by debiting (usto'er and (rediting sale o) goods-


This will (over the )ollowing s(enarios within the billing pro(ess- Billing is one o) the (o'ponentso) :rder to &ash end to end business pro(ess- This pro(ess involves

• Standard (usto'er invoi(es

• >nvoi(e (an(ellations

• $ebit and &redit 'e'os

The standard billing pro(ess is the auto'ati( (reation o) (usto'er invoi(es using data )ro'sales orders and delivery pro(essing- Sales a(tivities (on(lude with billing and the data istrans)erred to )inan(ial a((ounting and (ontrolling / pro)itability analysis-

Standard Customer In5oices

Standard (usto'er invoi(es are used to bill e5ternal (usto'ers )or the goods they havere(eived )ro' (o'pany- The billing pro(ess starts when the deliveries are due )or billing* this is*deliveries with goods issue posted* no billing blo(3 and with the billing date due )or billing- The

pro(ess ends when the invoi(e is (reated and the data posted to )inan(ial a((ounting andpro)itability analysis-

The standard (usto'er invoi(es will be (reated based on the outbound delivery- The reason )or this de(ision is that a (usto'er (an only be invoi(ed a)ter the goods are issued and only a)ter the delivery it (an be ensured that the (orre(t uantity is billed-

Credit and Debit )emo In5oices

The debit and (redit 'e'os are (reated based on a re)eren(e do(u'ent- The di))erent sour(edo(u'ents are6

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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @7 o- "$"



• $ebit or (redit 'e'o reuest

• Return order

%eneratin< In5oices

The di))erent pro(esses to (reate (usto'er standard invoi(es* debit and (redit 'e'os are6

• Pro(essing the billing due list- The billing due list is a wor3 list whi(h lists all the do(u'ents

relevant )or billing- These are deliveries with goods issue posted* &redit 'e'o reuest anddebit 'e'o reuest with no billing blo(3 and with the billing date due )or billing- The billing

due list (an be triggered 'anually-• %anually sele(ting a single delivery or sales order ;&redit 'e'o reuest and debit 'e'o

reuest<

The (usto'er invoi(es (an be pro(essed using the billing due list or pro(ess a single delivery to(reate the invoi(e-

Speci-ic reKuirements durin< in5oice creationThe general pra(ti(e is to (reate one invoi(e per one (usto'er delivery-4e (an also (o'bine deliveries into one invoi(e )or deliveries o) the sa'e date )or a (usto'er and P: nu'ber-

Inte<ration 2ith -inancial accountin< and controllin<:n(e the billing do(u'ent is (reated in the syste'* the invoi(es are going to be posted'anually to )inan(ial a((ounting- This is done using auto'ati( a((ount deter'ination- The)ollowing a((ounts are relevant )or standard sales transa(tions6

75ternal Sales to &usto'ers

>n the (ase o) sa'ple orders they are going to be assigned to a (ost ele'ent* whi(h will reuirea (ost (enter- This will happen at the ti'e o) good issue-

The a((ount deter'ination is going to have the )ollowing a((ess seuen(e6 &hart o) a((ount ;one global (hart o) a((ount<

Sales :rganization

A((ount assign'ent )or (usto'er

A((ount assign'ent )or 'aterial

A((ount 3ey

>n so'e (ases* the syste' (annot post entries in the billing do(u'ents auto'ati(ally to therelevant a((ount- >) any o) the )ollowing posting blo(3s apply* the billing do(u'ents are blo(3ed)or release to a((ounting6

• errors in a((ount assign'ent


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @9 o- "$"



• billing do(u'ent is in(o'plete

• errors in pri(ing

In5oice Cancellation

A di))erent billing s(enario is the (an(ellation o) invoi(es- This pro(ess starts when a reason )or the (an(ellation o) an invoi(e o((urs and no (redit / debit 'e'o (an be used to solve theproble'- The pro(ess ends when a new* (orre(ted invoi(e is (reated and posted to a((ounting-

A billing do(u'ent 'ay need to be (an(eled )or several reasons* typi(al e5a'ples to use this)eature are (orre(tions in the a((ount assign'ent or pri(ing or the billing date has to be(hanged-

A)ter (reating a (an(ellation do(u'ent* the re)eren(e do(u'ent auto'ati(ally (an be billedagain-

Jo inventory 'ove'ents o) goods o((ur when invoi(es are (an(eled- >) there is a need toreverse the goods issue* it has to be (an(eled in the delivery-


Jote6 Jo- Ranges )or Standard >nvoi(es and Returns invoi(es and Sa'ple invoi(es are sa'e

- The $o(u'ent types Z+0* Z+* Z+ )or $o'esti( invoi(e will be used-2- The $o(u'ent types ZH2$* ZL2$ )or $o'esti( &redit %e'o* $o'esti( $ebit %e'o are

used-- The $o(u'ent type ZS$ )or $o'esti( (an(ellation o) >nvoi(e is used-- The $o(u'ent type ZS2$ )or $o'esti( (an(ellation o) &redit %e'o is used is used-#- The $o(u'ent type Z+#$ will be used )or Pro)or'a >nvoi(e-1- The $o(u'ent type Z+ will be used )or !ob wor3 >nvoi(e-

=- The $o(u'ent type Z+#0 will be used )or 75port >nvoi(e-@- The 'anual (onditions in Pri(ing* +reight* &o''issions are allowed-- Revenue a((ount deter'ination is based on sales organization ? a((ount 3ey

(o'bination0- Logisti( $epart'ent (an loo3 at billing log )or any errors or blo(3ed do(u'ents-


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @@ o- "$"



@#"9 BBPSDBP"9: A5ailable to Promise


Sto(3 is veri)ied physi(ally and dispat(hed- >) there is a shortage* a reuest is 'oved toprodu(tion depart'ent and the sto(3 is produ(ed as per the reuire'ent-


A5ailable to Promise

ATP ;Available to Pro'ise< is 3ey (o'ponent o) :rder to &ash end to end business pro(ess- Availability (he(3ing within sales and distribution is the pro(ess o) (on)ir'ing the (apability o) delivery o) goods )or the spe(i)ied delivery date- Availability (he(3ing will be per)or'ed whenthe sales do(u'ent is (reated and when uantities or dates are (hanged- The uantityreuested is (he(3ed against the ATP uantity to deter'ine i) sto(3 (an be delivered by thereuested delivery date- >) the produ(t is available* it is allo(ated to the do(u'ent and shippingdeadlines are deter'ined- >) the goods ordered by the (usto'er are not available on the

reuested date* other delivery proposals are o))ered )or sele(tion- This pro(ess ends with either the allo(ation o) sto(3 and %RP reuest )or the ite'-

As a base design* availability (he(3ing will be done against ATP uantities during sales order entry and delivery (reation- At sales order entry the ATP uantity is (al(ulated )ro' the StorageLo(ation* the planned in(o'ing sto(3 ;pur(hase orders* pro(ess orders< and the plannedoutgoing sto(3 ;sales orders* deliveries* pur(hase orders and reservations<-

At $elivery (reation the ATP uantity is (al(ulated )ro' the sto(3 on hand and the plannedoutgoing sto(3 ;sales orders and deliveries<

$eter'ining whi(h sto(3 types* in &lient and out &lient 'ove'ents* to (onsider in availability

(he(3ing is re)erred to as the Ms(ope o) (he(3-F ATP is ti'e"spe(i)i(- This type o) (he(3 isper)or'ed dyna'i(ally by ea(h* ta3ing the relevant sto(3 and planned goods 'ove'ents intoa((ount with replenish'ent lead ti'e-

Replenish'ent lead ti'e is the ti'e that is needed to pro(ure or produ(e the reuested'aterial- Availability is (he(3ed up to the end o) replenish'ent lead ti'e- >) the 'aterialavailability date U (urrent date V replenish'ent lead ti'e )or the ite'* the ite' itsel) (an be(on)ir'ed despite insu))i(ient sto(3 being available- The replenish'ent lead ti'e is 'aintainedin the 'aterial 'aster and will be used in availability (he(3ing-

$elivery S(heduling and availability (he(3ing are 'utually dependent- SAP uses the reuested

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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @? o- "$"



displayed at the ti'e o) saving sales order- S(hedule lines will not be (on)ir'ed in salesorder and 'aterial reuire'ents will not be passed-

Release o- Sales Documents:

As these para'eters are applied* so'e o) the sales order do(u'ents (an be blo(3ed )or subseuent a(tions due to a )ailure o) (redit"(he(3- &redit Representative will have to runblo(3ed orders report twi(e or three ti'es a day -These do(u'ents are then reviewed by the&redit Representative and either approved or re8e(ted- >) the do(u'ents are approved* the(redit blo(3 is re'oved by the &redit %anager* and the do(u'ents (ontinue through the :rder

to &ash Business pro(ess- All the unapproved do(u'ents are sub8e(ted to )urther review o) the(redit depart'ent-


• &redit (ontrol Areas 000*000 are (reated )or Ar(h ? Avon respe(tively

• &redit Hroups6 0 " &redit Hroup )or Sales :rder 02 " &redit Hroup )or $elivery 0"&redit Hroup )or Hoods >ssue are 'aintained-

• Auto'ati( (redit (he(3 )un(tionality will be used

• :nly one ris3 (ategory ;00< is 'aintained )or the (usto'ers )or the purpose o) setting

&redit Li'its and &redit &ontrol-• An authority is assigned to release all blo(3ed sales orders-

• Reuired pay'ent ter's with interest (al(ulation shall be 'apped

@#" BBPSDBP": Batch determination


At present 'anual bat(h deter'ination has been done as per physi(al sto(3 availability- Thebat(hes shall be (hanged at the ti'e o) HRJ at delivery point ;$epots< as per the re(eipt o) goods-


The Bat(h deter'ination pro(ess is one o) the 3ey (o'ponents o) the :rder to &ash end to endbusiness pro(ess-

Batch determination durin< Deli5er3 processin<:%anual bat(h deter'ination )or e5ports ? auto'ati( bat(h deter'ination )or do'esti( will beper)or'ed during $elivery pro(essing- Bat(hes will be sele(ted based on +7+: ;)irst e5pire )irstout< (riteria- A sort rule will be set up based on +7+:- %aterial spe(i)i( bat(h reuire'ents )or


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: $ o- "$"



e5piration days and nu'ber o) bat(h splits allowed will be 'aintained in bat(h sear(h (onditionre(ords-

Batch determination in Sales orders:%anual bat(h deter'ination (an be allowed during Sales order entry with sa'e reuire'ents asabove- Sele(ting bat(hes during order entry will be 'ore o) an e5(eption than rule-


'LL'I% ;*( C')BIATI'S ILL B* +S*D T' S*TE+P BATCH S*ARCHC'DITI'S I SAP:

" Sort rule +7+: +irst 75piry +irst :ut will be used )or the Pro(ess-" &usto'er /%aterial" %aterial

@#" BBPSDBP": *>cise In5oice 0AR* Documents Processin<


The standard e5(ise nor's are )ollowed* AR7 (reation during $ee'ed 75port pro(ess


This will (over the )ollowing s(enarios related to 75(ise statutory reuire'ents pro(ess- Thispro(ess involves6

• &reating 75(ise >nvoi(e with Pro)or'a invoi(e/Billing re)eren(e

•75(ise >nvoi(e (an(ellations

• &reation o) AR7 $o(u'ents a((ording to the 3ind o) sales done against B:J$ or (lai'

against &7J,AT- The standard 75(ise >nvoi(e pro(ess is the (reation o) 75(ise invoi(esusing data )ro' with Pro)or'a invoi(e/Billing re)eren(e- 75(ise a(tivities (on(lude with thepreparation o) AR7 do(u'ents-

Standard *>cise In5oices:

Business do(u'ent that is prepared when we issue e5(isable goods )ro' a 'anu)a(turingplant- The e5(ise invoi(e lists the goods that you have issued and states how 'u(h e5(ise dutyapplies- &lient uses the e5(ise invoi(e to (lai' ba(3 the e5(ise that has been paid )ro' thee5(ise authorities against B:J$- 75(ise invoi(e is due to (reation when the goods are 'oving. 200 Zensar Te(hnologies Page 10 o) 0

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out o) the %anu)a(turing Plant-The pro(ess ends when the invoi(e is (reated* posted to )inan(iala((ounting subseuently AR7 $o(u'ent is (reated and the relevant entries are 'ade in theB:J$ register- The 75(ise >nvoi(e is (reated with the billing do(u'ent as the re)eren(edo(u'ent- The di))erent sour(e do(u'ents are6

• Pro)or'a invoi(e

• Billing re)eren(e

%eneratin< *>cise In5oices:

4hen &lient sends the goods to the (usto'er* they en(lose the (o''er(ial invoi(e they (reatethe e5(ise invoi(e with re)eren(e to the (o''er(ial invoi(e- >) &lient wants to send the(o''er(ial invoi(e a)ter they have dispat(hed the goods* however* they (an (reate the e5(iseinvoi(e with re)eren(e to a pro )or'a or (o''er(ial invoi(e-

75(ise invoi(e will be generated with re)eren(e to Pro)or'a or &o''er(ial >nvoi(e-Sele(tion o) 75(ise invoi(e type as L:T* B:J$ or Jo B:J$ in (ase o) 75ports- &usto'er sub'itted )or' need to be (reated as B:J$ in (ase o) $ee'ed e5ports with AR7- AR7(annot be saved without atta(hing li(ense type- >) sele(ted as $ee'ed then syste' will allow to(reate AR7 instead o) AR7 where atta(h'ent o) &T/&T )or' is 'andatory while (reation o) AR7 do(u'ent with re)eren(e to 75(ise invoi(e-

Inte<ration 2ith -inancial accountin< and controllin<:n(e the 75(ise >nvoi(e is (reated in the syste'* the invoi(es are going to be postedauto'ati(ally to )inan(ial a((ounting- The )ollowing a((ounts are relevant )or standard salestransa(tions6

75(ise payable a((ounts will be updated

>n the (ase o) 75port sales the 75(ise duties are not levied on to the 75port &usto'ers but the&lient has to sub'it AR7 do(u'ents )or the sa'e to the 75(ise Authorities to avoid the e5(iseduty pay'ent-Sa'ple orders will also attra(t 75(ise duties but Sales ta5es will not be Appli(able-

*>cise In5oice Cancellation

The 75(ise >nvoi(e (an be (an(elled by giving the re)eren(e do(u'ent nu'ber by whi(h it is(reated- >t reverses any e5(ise duty a((ounted )or-


75(ise >nvoi(e is a legal do(u'ent will be (reated online and to be sub'itted to the 75(ise Authorities periodi(ally- The e5(ise invoi(e should be printed


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Prereuisites )or (reating e5(ise invoi(e are

Post Hoods >ssue 'ust be (o'pleted )or the delivery

Pro)or'a invoi(e needs to be (reated )or (reating 75(ise invoi(e )or sto(3 trans)er-

>n (ase o) (usto'er order* the e5(ise invoi(e shall be (reated with re)eren(e to (o''er(ialinvoi(e-

>n (ase o) $epot trans)er to e5(ise $epot* the standard 75(ise pro(edure is )ollowed

>n Ar(h Phar'alabs :rganization I the )ollowing are e5(isable plants- The e5(ise group and series group details are given below-

*>cise%roup Plant Description )-<0Depot

0 00 00 %+H PLAJT 7&>S7 HR:GP %)g

0 0 " APL TARAPGR T@1 %)g

2 02 02 " APL BA$LAPGR %)g

0 0 " APL TAL:!A H"1 GJ>T %)g

# 0#0# " APL TARAPGR* PL:T 71 7@0* 7@ ?7@2

%)g

1 01 01 " APL $:%B>,AL> GJ>T %)g

= 0= 0= " APL TGRBD7 R?$ GJ>T %)g

2 =2 =2 " APL BD>4AJ$> ;$7P:T< $epot

2# 20 20 " APL %7R,7J GJ>T %)g

21 202 202 " APL S>$$>P7T GJ>T %)g

2= 20 20 " APL S>BRA GJ>T %)g

2 2= 2= " APL DE$7RABA$ 4D ;$7P:T< $epot

0 2=2 2=2 " APL S>BRA 4D ;$7P:T< $epot

0 0 " APL ,>TAL>+7 LAB:RAT:R>7S %)g

2 = = " APL ,>TAL>+7 H:$:4J ;$7P:T< $epot

=2 =2 " APL ,>TAL>+7 H:$:4J2 ;$7P:T< $epot = = " APL ,A$:$ARA H:$:4J ;$7P:T< $epot

1 0 0 " A:L S:LAPGR GJ>T %)g

@ 20 20 " A:L SA$AS>,P7T GJ>T %)g

2 0 0 " A:L ,A$:$ARA GJ>T %)g

Series %roup Plant & Description

00 00 %+H PLAJT $:%7ST>& S7R>7S HR:GP

0# 00 %+H PLAJT 7P:RT S7R>7S HR:GP

0 0 TARAPGR +A&T:RE " L:&AL


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Series %roup Plant & Description

# 0 TARAPGR +A&T:RE " 7P:RT

20 02 BA$LAPGR GJ>T " L:&AL

2# 02 BA$LAPGR GJ>T " 7P:RT

0 0 TAL:!A H 1 GJ>T " L:&AL

# 0 TAL:!A H 1 GJ>T " 7P:RT

#0 0# TARAPGR* PL:T 71 ? 7@2 " L:&AL

## 0# TARAPGR* PL:T 71 ? 7@2 " 7P:RT

10 01 $:%B>,AL> GJ>T " L:&AL1# 01 $:%B>,AL> GJ>T " 7P:RT

=0 0= TGRBD7 R ? $ GJ>T " L:&AL

=# 0= TGRBD7 R ? $ GJ>T " 7P:RT

20 =2 APL BD>4AJ$> ;$7P:T<

2#0 20 %7R,7J GJ>T " L:&AL

2## 20 %7R,7J GJ>T " 7P:RT

210 202 S>$$>P7T GJ>T " L:&AL

21# 202 S>$$>P7T GJ>T " 7P:RT

2=0 20 S>BRA GJ>T " L:&AL

2=# 20 S>BRA GJ>T " 7P:RT

20 2= APL DE$7RABA$ 4D ;$7P:T<00 2=2 APL S>BRA 4D ;$7P:T<

0 0 ,>TAL>+7 LAB:RAT:R>7S " L:&AL

# 0 ,>TAL>+7 LAB:RAT:R>7S " 7P:RT

20 = APL ,>TAL>+7 H:$:4J ;$7P:T<

0 =2 APL ,>TAL>+7 H:$:4J2 ;$7P:T<

0 = APL ,A$:$ARA H:$:4J ;$7P:T<

10 0 S:LAPGR GJ>T " L:&AL

1# 0 S:LAPGR GJ>T " 7P:RT

@0 20 SA$AS>,P7T GJ>T " L:&AL

@# 20 SA$AS>,P7T GJ>T " 7P:RT20 0 ,A$:$ARA GJ>T " L:&AL

2# 0 ,A$:$ARA GJ>T " 7P:RT

@#"= BBPSDBP"=: *>port 'rder


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Business Blue Print D'C+)*T +)B*R:BBPSD! "#$ PA%*: @ o- "$"



$uring the (reation o) an e5port order* several pro(esses are per)or'ed to ensure the order (anbe )illed to the (usto'er9s satis)a(tion and within the (onstraints o) Ar(h Phar'alabs9 poli(ies-These pro(esses are des(ribed below-

"/ Customer P' in-ormation " P: nu'ber9 )ield would be a reuired )ield )or Standard e5portorder-

Ar(h Phar'alabs will use >J&: ter's whi(h would de)ault into 75port order )ro' Sold to(usto'er 'aster data- The value (an be (hanged during order entry by (usto'er servi(e as per

the reuire'ent-

,/ Business Partner Determination " Based on the sold"to business partner* the de)ault ship"to* bill"to and payer partners are proposed into the order- >) 'ultiple ship"to9s e5ist )or Sold to*the de)ault Ship to nu'ber ; sa'e as sold to < (an be (hanged during order entry thru a pop ups(reen sele(tion-

7/ Batch Determination " >n e5ports the bat(hes are to be deter'ined 'anually during thedelivery as the business 'odel is %a3e to sto(3

9/ Schedulin< " The syste' deter'ines the shipping point based on the delivering plant and(al(ulates the s(hedules reuired deliver the order- :rder will (apture the Reuested deliverydate even a)ter the syste' proposes di))erent availability dates based on availability o) >nventory- Reuested delivery date (an be entered at line ite' level-

@/ A5ailabilit3 Chec8 I As the s(enario in e5ports is %a3e to sto(3 the syste' (he(3s therelevant in house produ(tion ti'e and the replenish'ent lead ti'e and proposes the deliverydate-

/ Pricin< " &usto'er pri(ing is (arried out 'anually )or e5ports sales order-

/ Samples " The sales order would have the )a(ility to deter'ine sa'ples and these would notbe relevant )or billing- &usto'er Servi(e has to enter this during the sales order entry-

=/ 'utput" The order (on)ir'ation/Pro)or'a >nvoi(e output (an be obtained )ro' the Salesorder )or e5ports-

. 200 Zensar Te(hnologies Page 1# o) 0

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A separate do(u'ent type )or e5port inuiry has been given- A separate uotation )or e5port is (reated and 'ade re)eren(e to e5port order An e5port order shall be based on the )inal agreed pri(e with (usto'er pur(hase order-

$o(u'ent type Z>J79* ZCT79* and Z:#9 will be used with internal nu'ber range )or

%anual :rders being entered by Logisti(s $epart'ent- %aterial* order uantity* plant* shipping point* 'aterial pri(e* gross weight* and net

weight will be reuired )ields at ite' level-

Sold to party* Payer* Bill to* Ship to* )or &lient will be reuired partners on e5port order-

The standard e5(ise pro(ess )or re'oval o) goods with AR7 pro(edure has been

'apped-

The reuired li(ense type as well as Bond shall be used )or e5(ise transa(tion

The separate series groups are 'aintained )or AR&D and A,:J )or e5ports-

The e5port obligations and other e5port bene)its are 'et with ABAP develop'ent-


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0

TITL*: Production Plannin< -or Process Industries .PPEPI/

ADD*D+)0A)*D)*T 1: S+P*RS*D*S:

Reports & Scripts ReKuirements

#" R*P'RT R*4+IR*)*TS

+RS0SD0$$" .Domestic Sales Process/

Report umber Report ame Reportin<

Process Area

Reportin<

Cate<ories0DataI0'

+RS0SD0$$"0R*PE$$" Pending :rders ;SP wise*&usto'er wise* Total<

S-:rg/$-&h/$iv Standard

+RS0SD0$$"0R*PE$$, &onsolidated pending orders;Produ(t"wise* Plant"wise

S-:rg/$-&h/$iv Standard

+RS0SD0$$"0R*PE$$7 Ship'ent details Report withtransporter and LR K

S-:rg/$-&h/$iv $evelop'ent

+RS0SD0$$"0R*PE$$9 :T>+ Report ;:rders v/sship'ent in)o* on"ti'e deliveryN<

S-:rg/$-&h/$iv $evelop'ent

+RS0SD0$$"0R*PE$$@ Pending :rders v/s sto(3s

available

$evelop'ent

+RS0SD0$$"0R*PE$$ Sales transa(tion su''eryreport )ro' P: to A4B;>n(ludes P: K ? date* S: K ?date* >nv K and date*$o(u'ents (ouriered date ?(ourier details<

$evelop'ent

+RS0SD0$$"0R*PE$$ Statutor3 -orms Reports -or -ollo2in<6&"+or'* D")or'* +")or'* 7"72 sales* > +or'* All )or'spertaining to dee'ed e5ports

>t should give in)o on Total+or's Ledger* MTo be re(overFdate* +or's re(eived* +or'spending-

$evelop'ent

+RS0SD0$$"0R*PE$$= +or's (ourier to plant reports;to avoid do(s 'ispla(e'ent<

$evelop'ent

+RS0SD0$$"0R*PE$$? SP wise Report o) pending+or's

$evelop'ent

+RS0SD0$$"0R*PE$"$ Sales Report 2ith periodran<e and -ollo2in< -ilter

$evelop'ent

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options" Produ(t"wise* &usto'er"wise* (ountry"wise* agent wiseSales Report" $ivision wise report ;AP>/>nter'ediate/ &RA%S<" Therapeuti( (ategory wisesale report" Sales (on(ern wise

" Sales report below so'epri(e range ;(riteria / )ilter option<" Sales report )or ship'entsunder Adv Li(ense and Thirdparty e5port

;P:7<" Report Based upon salestype ;e-g- $ee'ed* rd partyet(<" Total Sales v/s Pay ter's

wise value brea3 up+RS0SD0$$"0R*PE$"" +reight Report ;S: Jo-*>nvoi(e Jo-* &ost >n(urred andPay'ent done<

$evelop'ent

+RS0SD0$$"0R*PE$", Report (onsisting to re(over*status* re'inder* returnable'aterial due date* ti'e"linebe)ore whi(h we send 'aterial)or repairing/'odi)i(ation/servi(ing

To veri)y

+RS0SD0$$"0R*PE$"7 +or reuire e5(ise statutoryreport will be generated

separately on Lo(al Sales*&leared >nputs as su(h 75portSales i-e dispat(h Cuantity* Assessable ,alue* 75(ise $uty;Basi( V A7$ V 7$ &ess V S?D 7d- &ess ? ,at< as well aspur(hase return report- >tshould be 'at(hing with 7R"*return/7R"

$evelop'ent7R" Jot possible

+RS0SD0$$"0R*PE$"9 Lo(al Sales / 75portSales/&leared >nputs as su(h

To veri)y

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0



Pur(hase Return;%onthly/Eearly<

Reports .+RS0SD0$$,0R*PE$$" .*>port 'rder *>ecution Process/

Report umber Report ame Reportin<Process Area

Reportin<Cate<ories0DataI0'

+RS0SD0$$,0R*PE$$" 7nuiry " Cuotation I :rder I >nvoi(e Report;&usto'er wise* Sales o))i(e/ Lo(ation wise* (ountrywise* sales group* Agentwise<

$evelop'ent

+RS0SD0$$,0R*PE$$, Produ(t Hroup 7nuiry v/sbusiness 'aterialized report

$evelop'ent

+RS0SD0$$,0R*PE$$7 Business Lost report withreasoning;&o'petitor in)o to )eed in i) available with sales personagainst who' we gain / lostbiz- +or pri(e* lead ti'e*

uality et(- This is to )urther (reate M(o'petitors reportF)or )uture re) i) possible<

Jot Possible

+RS0SD0$$,0R*PE$$9 ,isit reports ;Sales Person<

;Alongwith agenda inputs*list o) produ(ts ? volu'eswhi(h (usto'er is (urrentlyusing to be )illed in to'asters<

Jot Possible

+RS0SD0$$,0R*PE$$@ Report on Trade )air visitorsto our stand* business

'eets* se'inars* events

Jot Possible

+RS0SD0$$,0R*PE$$ &usto'er (o'plaint'onitoring and statustra(3ing;Cuality* :ther issues viz-pa(3ing* lea3age et(<

$evelop'ent

+RS0SD0$$,0R*PE$$ Pri(e Trend analysis /(o'parison report;period wise* (usto'er wise*produ(t wise<

$evelop'ent;&usto'er salespri(e report<

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Business Blue Print D'C+)*T +)B*R: BBPPPEPI!#$ PA%*: Page @# o)

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+RS0SD0$$,0R*PE$$= Sales Report 6Party"4ise* Produ(t"4ise*Lo(ation 4ise* Region Iwise* state wise

$evelop'ent

+RS0SD0$$,0R*PE$$? Selling pri(e report ;LatestPri(e State'ent with respe(tto &usto'er and Produ(tsalong with %ode o) transport-

$evelop'ent;&usto'er salespri(e report<

+RS0SD0$$,0R*PE$"$ Pending :rder Reportin(luding )ollowing data6Sales :rder Jo ? date* P:Jo- ? date* Party Ja'e*Produ(t* Cuantity* $espat(h$ate* Cuantity $ispat(hed*Balan(e Cuantity ands(hedule

$evelop'ent

+RS0SD0$$,0R*PE$"" Sto(3 available with bat(hwise su''ery* %)g ? 75pirydate

Standard (an'eet

+RS0SD0$$,0R*PE$", Planned produ(tion v/s

a(hieved output

PP related

+RS0SD0$$,0R*PE$"7 Sales Budget v/sa(hieve'ent )or +E;produ(t"wise* (usto'er wise<

$evelop'ent

+RS0SD0$$,0R*PE$"9 Top 0 (usto'ers* produ(tsreport;(hoi(e o) (hoosing 'ultipleprodu(ts as well as option tosele(t 'a5 range e-g- 0" 2#et(<

$evelop'ent

+RS0SD0$$,0R*PE$"@ Sales Report 2ith period

ran<e and -ollo2in< -ilter options

" Produ(t"wise* &usto'er"wise* (ountry"wise* agentwise Sales Report" $ivision wise report ;AP>/>nter'ediate/ &RA%S<" Therapeuti( (ategory wisesale report" Sales (on(ern wise

$evelop'ent

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" Sales report below so'epri(e range ;(riteria / )ilter option<" Sales report )or ship'entsunder Adv Li(ense and Thirdparty e5port

;P:7<" Report Based upon salestype ;e-g- $ee'ed* rd party

et(<" Total Sales v/s Pay ter'swise value brea3 up

+RS0SD0$$,0R*PE$" %ar3et Potential v/s %ar3etShare Report ; Produ(t wise*Seg'ent wise ? Therapeuti(&ategory

Jot Possible

+RS0SD0$$,0R*PE$" +reight Report ;S: Jo-*>nvoi(e Jo-* &ost >n(urredand Pay'ent status<

$evelop'ent

+RS0SD0$$,0R*PE$"= Pay'ent &olle(tion Reports

)or do'esti( and e5ports

Standard

+RS0SD0$$,0R*PE$"? Recei5ables reports 2ith-ollo2in< -ilters" &ountry wise* (usto'er wise* territory wise" :verdue" Total o/s v/s spe(i)i((usto'er o/s* N" :/s only against salein(urred by agents

$evelop'ent

+RS0SD0$$,0R*PE$,$ &redit &ontrol Report on payter's ? value li'its ;in +& /

>JR<

Standard (an'eet

+RS0SD0$$,0R*PE$," Sales Agent (o''issionpayable report ;$ue* Paid*:/s< with (usto'er pay'entstatus ;i) re(eived or outstanding<

$evelop'ent

+RS0SD0$$,0R*PE$,, &o''ission payable )or (usto'er pay'ents notre(eived

$evelop'ent

+RS0SD0$$,0R*PE$,7 Blo(3ed agent report withreasons

$evelop'ent"%%

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+RS0SD0$$,0R*PE$,9 Sales Agent Agree'entreport ;start ? end period*produ(ts* territory* N<

Jot Possible I%% to (he(3

+RS0SD0$$,0R*PE$,@ Pop"up / re'inder )eature )or (ontra(t renewal in advan(e; / 2 / %ths<

%% to (he(3

+RS0SD0$$,0R*PE$, $ebit notes and (redit notesreport

Standard

+RS0SD0$$,0R*PE$, Pending proo) o) 75ports )or all %er(hant 75port :rders/Trading 75port :rders;BR&* $is(lai'er (erti)i(ate*D )or'* > +or'*

$evelop'ent

+RS0SD0$$,0R*PE$,= :pen part $%+ given to(usto'er I Report

$evelop'ent

+RS0SD0$$,0R*PE$,? Report on &$A* salesagree'ent ;>n(ludes start Iend date* allowing to sele(tpop"up re'inders "'onths in advan(e )ro' the

date o) agree'ent e5piry<

To (he(3

+RS0SD0$$,0R*PE$7$ Trading P: issued andship'ent status report

$evelop'ent

+RS0SD0$$,0R*PE$7" &usto'er P: v/s TradingP: sales pri(e report ;To3now trading pro)it in(l-li(ense bene)it <

$evelop'ent

+RS0SD0$$,0R*PE$7, &usto'er pay'ent re(eivedv/s vendor pay'ent statusreport

$evelop'ent

+RS0SD0$$,0R*PE$77 vendor business su''ery

report

$evelop'ent"%%

+RS0SD0$$,0R*PE$79 Produ(t"wise various vendor (o'parison report

$evelop'ent"%%

+RS0SD0$$,0R*PE$7@ &usto'er ? Agent %aster toupdate with )ollowing-;Ja'e* lo(ations* (usto'er (onta(t person ? details*various lo(ations* $L K*pay'ent ter's* (redit li'its*business dire(t / thru agent;agent details i) appli(able<

Standard (an'eet

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+RS0SD0$$,0R*PE$7 Pending AR7" statusagainst Rebate / LGT "

Standard

+RS0SD0$$70R*PE$$" .CRA)S/



+RS0SD0$$70R*PE$$" Business status report;>n(eption to 75e(ution withre'ar3s i) business not'aterialized<

$evelop'ent

+RS0SD0$$70R*PE$$, Sales Report $evelop'ent

+RS0 SD0$$90R*PE$$" .obE2or8 In/



+RS0 SD0$$90R*PE$$" List o) P:s pla(ed %aterialwise / Site wise-

Standard

+RS0 SD0$$90R*PE$$, Status o) +H to be sent toresp- (usto'er-

Standard ;sto(3 Availability<

+RS0 SD0$$90R*PE$$7 Sto(3 o) inventory (usto'er wise / 8ob order wise-

Standard ;sto(3 Availability<

+RS0SD0$$90R*PE$$9 Register o) Anne5ure >, ? ,;as per (hallan wise report<

$evelop'ent""%%

+RS0SD0$$90R*PE$$@ Reuire )ollowing !ob 4or3&hallan )or'at in SAP"&hallan o) 'ove'ent o) >nputs/Partially/pro(essed>nputs/&apital Hoods under (envat rules ;#< a"Subsidiary (hallan )or'at;!ob 4or3 :ut<

$evelop'ent%% ?S$

+RS0SD0$$@ .Sample *>ecution Customer sample ReKuest/



+RS0SD0$$$0R*PE$$" Sa'ple Su''ery reportin(luding )ollowing6S: K ? date* 7> K ? date*produ(t* ty* (usto'er*(ountry* value* approvalstatus* st order re)eren(e

$evelop'ent

+RS0SD0$$$0R*PE$$, Re8e(ted sa'ple report with $evelop'ent

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0



reasoning and a(tion ta3en

+RS0SD0$$$0R*PE$$7 Sa'ple issued v/s business'aterialized ;N<

$evelop'ent

+RS0SD0$$ ilin< o- *>port and Import License 2ith D%T .*FI)/



+RS0SD0$$0R*PE$$" $uty saved $evelop'ent"%%

+RS0SD0$$0R*PE$$, 75port %ade $evelop'ent

+RS0SD0$$ Clearin< and -or2ardin< procedure -or *>port .*FI)/



+RS0SD0$$0R*PE$$" 75port Register $evelop'ent

+RS0SD0$$0R*PE$$, $7PB Register $evelop'ent

+RS0SD0$$0R*PE$$7 Advan(e Li(ense Register $evelop'ent

+RS0SD0$$0R*PE$$9 +reight Register $evelop'ent+RS0SD0$$0R*PE$$@ &learing (ost report

;>n(ludes &?+ e5pense*Transport (ost* &+S'ove'ent (harges*Loading ? unloading(harges*

$evelop'ent

+RS0SD0$$$0R*PE$$ A$,AJ&7 L>&7J&7STATGS

$evelop'ent

+RS0SD0$$= Sales Return .Rejection/ process



+RS0SD0$$=0R*PE$$" Sales v/s Sales Returnreport with reasoning

$evelop'ent

+RS0SD0$$=0R*PE$$, Sales return report with)ollowing options6&usto'er wise* Agentwise* Produ(t"wise* Plant"wise*

$evelop'ent

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+RS0SD0$"$ Lo<istics -or ReE*>port o- Rejected Import )aterial .*FI)/

Report umber Report ame Reportin<Process Area Reportin<Cate<ories0DataI0'

+RS0SD0$"$0R*PE$$" >'port and re"e5port report $evelop'ent

+RS0SD0$"$0R*PE$$, Li(ense utilization at theti'e o) >'port

$evelop'ent

+RS0SD0$"$0R*PE$$7 Total >'port (ost $evelop'ent "%%

#, SCRIPS R*4+IR*)*TS: SCSD$"

9#'utputs:

Sr# o# 'utput ame

+RS0SD0$"0'+TE$$" Cuotation / :))er

+RS0SD0$"0'+TE$$, Pro)or'a >nvoi(e

+RS0SD0$"0'+TE$$7 Sales :rder

+RS0SD0$"0'+TE$$9 Ta5 >nvoi(e

Sr# o# 'utput ame

+RS0SD0$$,0'+TE$$" Cuotation / :))er

+RS0SD0$$,0'+TE$$, Pro)or'a >nvoi(e

+RS0SD0$$,0'+TE$$7 Sales :rder

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+RS0SD0$$,0'+TE$$9 Pre"Ship'ent $o(u'ents

+RS0SD0$$,0'+TE$$@ Post"Ship'ent $o(u'ents

+RS0SD0$$,0'+TE$$ BR&

Sr# o# 'utput ame

+RS0SD0$$=0'+TE$$" Pur(hase :rder Sales Return

+RS0SD0$$=0'+TE$$, Blan3

+RS0SD0$$=0'+TE$$7 Blan3

Sr# o# 'utputs#

+RS0SD0$$$0'+TE$$" Sales :rder

+RS0SD0$$$0'+TE$$, Sa'ple $o(u'entationSr# o# 'utput ame

+RS0SD0$$70'+TE$$" Advan(e >nvoi(e

+RS0SD0$$70'+TE$$, Sales :rder

+RS0SD0$$70'+TE$$7 Pre"Ship'ent $o(u'ents

Sr# o# 'utput ame

+RS0SD0$$0'+TE$$" Shipping BillSr# o# 'utput ame

+RS0SD0$$90'+TE$$" Pur(hase :rder S&P: ? !:P:

# unctional ReKuirements

unctional Desi<n reKuirements:+RS0SD0$$" .Domestic Sales Process/

unctionalReKuirement o#

ReKuirementCon-i< 0Custom 0)anual

ReK# Prior

+RS0SD0$$"0R*4E$$" +or all statutory +or's* Report will begenerated on &usto'er Address andnot on the &onsignee Address-

%

+RS0SD0$$"0R*4E$$, >) )or' re'inder 'ailer to D:$9s andsales (on(ern possible

J

+RS0SD0$$"0R*4E$$7 Provision )or entering AR7" re(eipt in %

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0



syste';whi(h is obtained )ro' e5(ise dept "respe(tive plant- Based on this AR7"whi(h we send to (usto'er * P:7 willbe re(eived<

+RS0SD0$$"0R*4E$$9 Pay'ent Re(eipt / &heue (olle(tionre(eipt to be generated thru syste';whi(h is in e5(el )or'at (urrently*(reates huge papers<- >t should have 2or "stages entry su(h as6Pay'ent entered by* &he(3ed by* Authorized by-

%

+RS0SD0$$"0R*4E$$@ ,AT Tin Jo- ? &ST Tin Jo- shouldappear on the Ta5 >nvoi(e withrespe(tive various Sites-

%

+RS0SD0$$"0R*4E$$ The $e(laration under the%aharashtra Sales Ta5 should appear on the Ta5 >nvoi(es issued )ro'Lo(ations in %aharashtra-

%

+RS0SD0$$"0R*4E$$ Returnable Hate Pass reuired in

SAP

To ver

reuire'en

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0



+RS0SD0$$, .*>port 'rder *>ecution Process/

Sr#o# ReKuirements

+RS0SD0$$,0R*4E$$" Sales :rder 'odi)i(ation rights arereuired- Also S: print should be onone page in verti(al )or'-

%

+RS0SD0$$,0R*4E$$, Agent na'e and (o''ission to be(aptured in the Sales :rder

%

+RS0SD0$$,0R*4E$$7 +:B &al(ulation is reuired %

+RS0SD0$$,0R*4E$$9 $rug %)g- Li(- Jo- should appear inPre"Ship'ent >nvoi(es with respe(t tovarious sites and should appear onlyon sele(tion o) the sa'e-

%

+RS0SD0$$,0R*4E$$@ $rug Storage and Sales Li(ense Jo-should appear in Pre"Ship'ent>nvoi(es raised )ro' %aharashtra-

%

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0



+RS0SD0$$,0R*4E$$ List o) e5e'pted Raw"%aterials shouldappear one below the other- ;%a5- li'ito) the list should be 0 Raw %aterials<

To veri)y treuire'en

+RS0SD0$$,0R*4E$$ Print I :ut o) Post"Ship'ent >nvoi(e'ust be in :ne Page

%

+RS0SD0$$,0R*4E$$= Print I :ut o) Post"Ship'ent Pa(3ingList 6" Su''ary V $etailed

%

+RS0SD0$$,0R*4E$$? BR& should (apture 'a5 details )ro'Post"Ship'ent >nvoi(e

%

+RS0SD0$$,0R*4E$"$ Syste' to have +:B &al(ulation andshould be )le5ible-

%

+RS0SD0$$,0R*4E$"" 4hen Pre"Ship'ent >nvoi(e is (reatedunder Advan(e Li(ense* then the said>nvoi(e nu'ber ? uantity should beupdated in Advan(e Li(ense Register

%

+RS0SD0$$,0R*4E$", +ollowing to appear in post"ship'entdo(u'ent but not on print out6

Shipping Bill Jo- ? $ate* Airway BillJo- ? $ate* Ban3 Ja'e* >nsuran(e inRs- +reight in Rs- ? GS$* +:B in GS$and +:B in Rs-Dowever the sa'e should be (apturedin the %>S ? BR&

%

+RS0SD0$$,0R*4E$"7 >nward +reight ;appro5-< has to be

ta3en into (onsideration while (reatingthe Lo(al and 75ports Sales :rder

4

+RS0SD0$$,0R*4E$"9

:verseas +reight (harges ? :ther 75penses 'ust be (aptured %>S-Dowever we re(eive )reight )orwarder9sinvoi(e bet # I 0 days )ro' the dateo) ship'ent ;delays due to late re(eipto) BL<

4

+RS0SD0$$,0R*4E$"@ Pay'ent $ue re'inders through %"+>

7/23/2019 SD BBP


Business Blue Print D'C+)*T +)B*R: BBPPPEPI!#$ PA%*: Page # o)

0



syste'

+RS0SD0$$,0R*4E$" Print :ut o) AR7" 'ust be in legalpaper-

%

+RS0 SD0 $$9 .obE2or8 In/

Sr# o# ReKuirements

+RS0SD0$$90R*4E$$" Re)eren(e o) S&P: in !:P:- %+RS0SD0$$90R*4E$$, >n (ase o) +H* the yield o) 'aterial is

'ore than the ty- 'entioned in P:- >tis very di))i(ult in 7RP to re(eive this75tra yield- Provision to re(eive e5trayield in SAP reuired-

%"PP veri)y

+RS0SD0$$90R*4E$$7 %aterial is re(eived )or !ob 4or3 )ro' A party and the sa'e 'aterial is sentto the parent )a(tory )or 8ob wor3-;Provision Reuired<

4

+RS0SD0$$ ilin< o- *>port and Import License 2ith D%T .*FI)/

Sr#o# ReKuirements

+RS0SD0$$0R*4E$$" 75port Register %

+RS0SD0$$0R*4E$$, >'port register %"%%

+RS0SD0$$0R*4E$$7 Li(ense Status e5piry %

+RS0SD0$$0R*4E$$9 $uty saved Register %"%%

+RS0SD0$$ Clearin< and -or2ardin< procedure -or *>port .*FI)/

Sr#o# ReKuirements

+RS0SD0$$0R*4E$$" P:P GP +:R 7&7SS CTEGT>L>S7$ AHA>JST 7P:RT ?>%P:RT L>&7J&7

J

+RS0SD0$$0R*4E$$, &?+ 75penses* Transport &ost *+reight&harges* &ontainer %ove'ent&harges *Loading ? Gnloading&harges

4

+RS0SD0$$= Sales Return .Rejection/ process

Sr#o# ReKuirements

+RS0SD0$$=0R*4E$$" Syste' should have lin3age betweensales invoi(e and the sales return;S/R< ;goods re8e(ted<- This re) should

4

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0



be also lin3ed with (usto'er (o'plaint 'anage'ent- The S/Rshould re)le(t in sales report as well-

+RS0SD0$"$ Lo<istics -or ReE*>port o- Rejected Import )aterial .*FI)/

+RS0SD0$"$0R*4E$$" 4hile preparing the 75(ise invoi(e)ro' plant )or re"e5port o) re8e(tedgoods* syste' should show the detailso) the i'port (onsign'ent (learan(edo(u'ents-

4

+RS0SD0$"$0R*4E$$, Heneration o) re"e5port (o''er(ialinvoi(e whi(h should be lin3ed to>'port do(u'ent

4

% W this is a (riti(al reuire'ent and the syste' %GST per)or' it

4 W this is a (riti(al reuire'ent and we (an use a 4:R"AR:GJ$

J W this reuire'ent is J>&7 to have

+ W this reuire'ent is planned )or a )uture >'ple'entation 4ave

=# Inte<ration Points

Process I C' )) SD PP4)

:rganisation

Stru(ture

&o'pany &odes*

&hart o) A((ounts*

Pro)it &entres*

&urren(ies

&ontrolling Area* &ost 7le'ents

Plant* Storage

Lo(ations* Pur(hase

:rganization

Sales :rganization*

$istribution &hannel*

$ivision

Sales & Distribution

Post Hoods >ssue

$r- &ost o) Hoods

Sold A/(

&r- +inished Hoods

>nventory A/(

&ontrolling $o(u'ent generates%aterial $o(u'ent is

posted

Bil ling / >nvoi(e

&reation

$r- &usto'er A/(

&r- Sales Revenue

&ontrolling $o(u'ent generated

7/23/2019 SD BBP


Business Blue Print D'C+)*T +)B*R: BBPPPEPI!#$ PA%*: Page = o)

0



A/(

&r- 75(ise $uty

(olle(ted

&r- ,AT/&ST Payable

Return Deli5er3

Processin<

Post Hoods Re(eipt

$r- +inished Hoods

>nventory A/(

&r- &ost o) Hoods

Sold A/(

&ontrolling $o(u'ent generated%aterial $o(u'ent is

posted

Return >nvoi(e /

&redit %e'o

$r- Sales Returns A/(

&r- &usto'er A/(&ontrolling $o(u'ent generated

)aterials )ana<ement

Purchase

Documents

Pur(hase

Reuisitions

Pur(hase Reuisition

&o''it'ents will be updated on

the A((ount Assign'ent ob8e(t

Pur(hase :rders

Pur(hase :rder &o''it'ents

will be updated on the A((ount

Assign'ent ob8e(t

In5entor3 )ana<ement

Hoods Re(eipts

$r- Raw %aterial

Sto(3 A/(

&r- HR / >R &learing

A/(


Hoods >ssue

$r- &onsu'ption o)

%aterial A/(

&r- Raw %aterial

Sto(3 A/(


Subseuent

Ad8ust'ents

A((ounting

$o(u'ent generated


Trans)er Postings A((ounting

$o(u'ent generated


&an(ellat ion o)

do(u'ents

A((ounting

$o(u'ent generated


Physi(al >nventory A((ounting

$o(u'ent generated


Ser5ice *ntr3

7/23/2019 SD BBP



0



Servi(e 7ntry Sheets A((ounting

$o(u'ent generated&ontrolling $o(u'ent generated

In5oice !eri-ication

>nvoi(e A((ounting


Subseuent &redit A((ounting


Subseuent $ebit A((ounting


&redit %e'o A((ounting


&an(el o) invoi(e

do(u'ents

A((ounting


Production Plannin<

Hoods issue against

Pro(ess :rder

A((ounting


%aterial $o(u'ent is

posted

&on)i r'ation o)

Pro(ess :rder &ontrolling $o(u'ent generated

Hoods Re(eipt

against Pro(ess

:rder

A((ounting



posted

Pro(ess :rder

Settle'ent

A((ounting



posted

?# Authori6ation Consideration

Authorizations as per the Ar(hit S$ authorization Role 'atri5

"$# )aster data Considerations

o )aster data

Considerations Remar8s

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0



@-0 %aterial%aster

Sales ,iews will used to generate the datarelevant to Sales ? the Sales Te5t will beused to generate reuired outputs duringsales order*&:A and >nvoi(e printing -

Alternate units o):ld 'aterial nu'ber)ield has been used )oeasy sear(h option atransa(tion level-

@-02 &usto'er 'aster

The address )ields in the general area datawould be used to (apture the address o) the&usto'er in (ase o) $o'esti( &usto'ersand the &>J tab would be used to (apturethe &ST ? LST/ T>J nu'bers- The (ountry ?region o) the (usto'er )or both 75ports ?$o'esti( would be (aptured so the details(an be used in generating reports-

The Sales statisti(group* Sales :))i(e ?Sales Hroup would b(aptured in the Sale Area data to (apture thesales details- Thes)ields 'ade 'andator)or %>S in)or'ation-

@-0 Ta5%aster

The ta5 'aster would be 'aintained )or the)ollowing (o'bination&ountry/Plant region/(usto'er region/(usto'er ta5 (lassi)i(ation/'aterial ta5(lassi)i(ation-

Syste' (onsiders ta5ebased on the (onsigneei) di))erent then the soldto party )or the ta5(al(ulation-

@-0 Bat(h

%aster

The bat(h sear(h strategy would be

'aintained )or the (o'bination o) plant/'aterial only so that repeated 'aintenan(eo) the sa'e data (an be avoided-

The +7+: logi( ha

been used )or bat(hstrategy- As per thereuire'ent bat(hes (anbe (hanged 'anually-

""# !alidation0*nhancements Considerations

• 75ploding !ob wor3 order 'aterial IR% B:% in Additional data B tab

with uantities reuired to 'anu)a(ture !ob wor3 %aterial-

• Syste' should not allow goods reversal i) pro(eeding do(u'ents

;&o''er(ial >nvoi(e/ Pre ship'ent< are (reated )or that delivery-

• Syste' should not allow (reating 'ultiple Pro +or'a invoi(es against a

single delivery-

• Transport details reuire'ent in $elivery do(u'ent to update

transporter details-

• 4hile (reating $epot (o''er(ial invoi(e selling pri(e to be (o'pared

with assessable value o) RH2$* in (ase o) e5(ess syste' should give

7/23/2019 SD BBP



0



error 'essage-

• Billing do(u'ent (an(ellation should not allow i) 75(ise invoi(e e5ist

against billing do(u'ent-

• 75(ise >nvoi(e (an(ellation not to be allowed i) AR7 e5ist against the

75(ise >nvoi(e-

•

&an(elled 75(ise invoi(e print should not trigger-

• 75(ise invoi(e nu'ber should be updated in the re)eren(e )ield o)

A((ounting $o(u'ent-

• Posting date* billing date and the delivery should o) sa'e 'onth i)

(hanges then syste' should give 'essage-

• Ta5 a'ount should not be (opied to returns order i) re)eren(e

do(u'ent date is e5(eeding 1 'onths-

7/23/2019 SD BBP



0



Histor3 o- Chan<e

!ersion

umber

Section Reason -or Re5ision

1-0-200 , -0 All >nitial $o(u'ent

Date post:	18-Feb-2018
Category:	Documents
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