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of 139
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FI
Overview
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Financial accounting
The Financial Accounting Module of SAP is the
backbone which records , collects or process
information on real time basis to provide necessary
inputs to the external reporting.
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ConsolidationConsolidation
Extended General LedgerExtended General Ledger
PayablesPayablesReceivablesReceivables
BankBankaccountsaccounts
General LedgerGeneral Ledger
Cash managementCash managementand forecastand forecast
Foreign exchangeForeign exchangemanagementmanagement
ManagementManagementof securetiesof secureties
and loansand loans
Finance informationFinance informationsystemsystem
BankBank
InvoiceInvoiceverificationverification
AccountsAccountspayablepayable
CreditCreditmanagementmanagement
AccountsAccountsreceivablereceivable
Financial Accounting
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Stockholders
Bankers, Lenders
IRS, Taxing Authority
External Auditors
SEC
Financial Accounting
External Accounting
Balance SheetProfit & Loss
Financial Position
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Company org structure
Company
Group chart of
accounts
Chart of accounts-1 Chart of accounts -2
Company code -1 Company code -2
P&L A/C,
Balance sheet
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Company
Consolidated financial statements are created
at the company level
A company can include one or more company
codes
All company codes must use the same chart of
accounts and fiscal year
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Company Code
A required structure
A legally independent entity
The smallest organizational unit for which
accounting can be carried outThe level where business transactions are processed
The level where accounts are managed
The level where legal individual financial statements, such
as the balance sheet and the profit and loss statement,are created
A BALANCED SET OF BOOKS
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Chart of Accounts
A listing of the accounts
A chart of accounts must be assigned to every
company code
Several company codes can use the same chart ofaccounts
A different chart of accounts can be used if a different
grouping of the chart of accounts is required
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Co code
1000Co code
2000
US CHART OF ACCOUNTS
CLIENT
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General ledger
The General Ledger account in FI, it records
movements of values in a company code.
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Accounts Payable
The Accounts Payable application component
records and administers accounting data for all
vendors.
It is an integral part of the purchasing system,Deliveries and invoices are managed according to
vendors.
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Master Data: Structure
General data
Address
Control data
Payment Transactions
Company Code data Account Management
Payment Transactions
Correspondence
Purchasing Organization
Purchasing Data
Partner functions
Client
CompanyCode1000
Purchasing Organization
VendorMaster
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Procurement Cycle
Determinationof reqmts.
Sourcedetermination
Vendorselection
POmonitoring
Goodsreceipt
Invoiceverification
Paymentprocessing
Purchaserequisition
Quotation
1020
10
20
Purchaseorder
1020
Purchaseorder
Invoice
1
2
3
7
6
5 4
8
POprocessing
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Payments / Disbursements
Business Transactions included in Process:
Manual payments
Automatic Payment Run
Outgoing Payments
Reports
Inter-company Payments
IDocs (REMADV)
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Automatic Payment Process
Invoices are paidInvoices areproposed for
payment
Open invoices areanalysed
Invoices orpaymentrequests
areentered
Payments aremodified
Payments areapproved
Payment
documents
are printed
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Accounts Receivable
The Accounts Receivable application component
records and administers accounting data of all
customers.
It is also an integral part of sales management.
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Master Data: Structure
CustomerMaster
General data
Address Control data
Marketing
Export data
Contact persons
Company Code data
Account Management
Payment Transactions
Correspondence
Insurance
Sales Area data
Sales
Shipping
Billing document
Partner functions
Client
CompanyCode1000
Sales Organization
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Sales Process Trading Goods
Customer Order Picking
Goods IssueBillingAccounts Receivable
Packing
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TheAsset Accounting(FI-AA) component is used for
managing and supervising fixed assets with the SAP
System. In Financial Accounting, it serves as a subsidiary
ledger to the General Ledger, providing detailedinformation on transactions involving fixed assets.
Asset Accounting
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xe sse ccoun ngOverview & GeneralProcesses
Integration with
general ledger
Fixed AssetsFixed AssetsFixed AssetsFixed Assets
Standard businesstransactions:
- Acquisitions
- Disposals
- Transfers
- PostC
apitalization- Etc.
Management of
several asset types:
- Normal assets (>$800)
- Low value assets{u$300 to
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Asset Class
General
ledgeraccounts
Balancesheet
Assetclasses
Assetmaster
records
A L
Vehicles Fixtures andfittings
Buildings Assets under construction
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CO
Overview
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Controlling
Internal Accounting
Departmental Expense
Report
Salaries 10,000Overhead 8,000
Other 5,000
Total 23,000
Department
Managers
ControllersExecutives
Senior Management
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Controlling
Managerial accounting is designed to collect the data
for the preparation and analysis of reports for use
by internal users.
Controlling module provides information to themanagement for decision making.
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Organizational Units & Master Data
20001000HQ
1000
Cost Centers 10000 20000
ompany Codes
Orders Cost Objects
30000 40000
OtherCost Objects
perating Concern
ontrolling Area
Grp OperatingConcern (9100)
Grp ControllingArea (1000)
Dep A Dep B Dep C Dep D Dep E Dep F Dep G
rofit Centers
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Represents the flow of cost and revenue
Instrument for organizational decisions
Key elements of the CO application module include
Cost center accounting
Product cost Planning
Product Costing
Profitability analysis
Profit center accounting
Activity based costing
Enterprise controlling
Module CO Controlling
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Cost Element Accounting
To update co records/sub modules cost element arerequired.
There are 2 types of cost elements1.Primary Cost Element.2.Secondary cost element.
We create cost element to identify whether particular
GL account is expenditure account or revenueaccount, by assigning suitable cost element category.
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Cost Center Accounting
This is used to view the department wise cost iforganization have number of departments.
Example - Sales department, Production department,Finance department.
We divide the company into small unit of responsibilities,each individual unit of responsibility is known as costcenter. We create cost centers to understand theexpenditure incurred on unit wise.
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Profit Center Accounting
This used to view profitability division wise/location wise, ifbusiness area is not used in FI.
Profit center accounting use a mechanism calledderivation of profit center with the help of this mechanism
system automatically derives the name of the profit centerfor every income transaction posted.
A profit center is a section of a company treated as aseparate business. Thus profits or losses for a profitcenter are calculated separately.
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Profitability Analysis
Profitability Analysis (CO-PA)
COPA enables to evaluate market segments, which can beclassified according to :-
Product WiseCustomer Group WiseSales Area WiseBusiness Area Wise
This is used to view profitability for number of parameters
at a time.
Example- Customer wise/sales organization wise/salesarea/division/distribution channel/plant wise
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Aspects of Profitability Management
Revenue 2000
Discounts 100
COGS 230
Contr. Margin 1440
Revenue 2000
Salaries 468
Materials 230
Profit
TelecomPharmaEthylene Power
Advertising 250
Profitability AnalysisBy Market segment
(Market oriented)
ResponsibilityAccounting
(Company oriented)
Profit Centers
PCAPCA PAPA
Segments
External Market
Profitability
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Product Costing
Product Costing
Product costing helps the company to known the costincurred by its products in order to successfully manage itsproduct portfolio.
The product cost accounting business process calculates :
Cost of goods manufactured.Cost of goods sold.
This is used for valuation of inventories- i.e Work inprogress and Finished goods.
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FI and CO comparison
COFI
Legal or external reporting
Reports by accounts
Balance Sheet
Income Statement
Internal management
reporting
Reports by cost centers and
cost elements
Cost Center Reports
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SAP MM
OVERVIEW
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CONTENTS
y Introduction to SAP MM
y MM Organization Levels
y MM Procure To Pay Process
y Master Data
Material Master
Vendor Master
Purchase Information Record
y Quality Management
y Batch Management
y Materials Requirements Planning
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DEFINITION OF MM
Material management is a scientific technique, concerned with
planning, organizing and controlling the flow of materials from
their initial purchase through internal operations to the service
point through distribution.
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AIM OF MATERIAL MANAGEMENT
To get
The Right quality
Right quantity of supplies
At the Right time
At the Right place
For the Right cost
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PURPOSE OF MATERIAL MANAGEMENT
To gain economy in purchasing
To satisfy the demand during period of replenishment
To carry reserve stock to avoid stock out
To stabilize fluctuations in consumption
To provide reasonable level of client services
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FOUR BASIC NEEDS OF MM
To have adequate materials on hand when needed
To pay the lowest possible prices, consistent with quality and
value requirement for purchases materials
To minimize the inventory investment
To operate efficiently
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A plant can be one of the following types of locations: Central delivery warehouse
Regional sales office
Manufacturing facility
Corporate headquarters
Maintenance plant
PLANT
Plant is an organizational logistics unit that structures the
enterprise from the perspective of production, procurement,
plant maintenance and materials planning.
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STORAGE LOCATION
The storage location is an organizational unit that allows the
differentiation of material stocks with in a plant.
Inventory management on a quantity basis is carried out at storage
location level in a plant.
Physical inventory is carried out at storage location level.
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Purchase Organization/Group
A Purchase Organization is a organizational level that negotiates
conditions of purchase with vendor for one or more plants. It is
legally responsible for completing purchasing contracts.
A Purchasing Group is the for a buyer or a group of buyers
responsible for certain purchasing activities.
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MM Purchasing Flow
Purchase
order
MMMaterials
mgmt6
5
4
2
7
Order follow-up
Order processing
Vendor selection3
Sourcedetermination
1 Determine Requirements
Goods receipt andinventory management
PlanRqmts.
InvoicePurchaseorder
Invoice verification
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Purchasing Process Flow
Requests for quotation (RFQ) posting to vendors to enquire
prices for certain goods.
Submission of quotations by the vendors. Price entry into
the system with reference to the RFQ.
Price comparison in the system.
Contract (WK) creation for plant with reference to the RFQ
from above.
Maintenance of the quotation number in the info record to
ensure that the current purchasing prices are the same as in
the quotation.
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Purchase requisition posting to the material above.
Purchase order creation with reference to the purchase
requisition.
Posting of the goods receipt for the raw materials for theincoming goods to storage location in the plant
Automatic batch number creation for each incoming batch on
receiving the goods. Posting of the goods receipt to the qualitystock.
Goods receipt inspection (quality management) for the goods.
Purchasing Process Flow
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Vendor Master Data
Master records must be created for every vendor Contains centralized data for both MM and FI, can
be created in MM and FI modules, or centrally
Vendor Master Data is pulled from database when
creating Purchase Orders
Accounting
Master
Records
PurchasingMaster
Records
Vendor Master DataPayment
Terms
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Vendor Master Data
yGeneral Data:y Client-level data: Applies to all company codes and
purchasing organizations
yName, address, phone numbers, language
y Company code data
y Accounting data: Currency used, payment terms,reconciliation account (a vendor is a creditor of theenterprise)
y Purchasing data
y Data important for purchasing (contact persons, deliveryterms)
y Maintained at purchasing organization level
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Material Master Data
y An advantage of the SAP system is that it maintains one set of data
in real time. Material data is used by many functional areas. In the
SAP system, there is one set of related data for each material.
y
Material Master data is organized by Views. Depending on the typeof material, only certain views need to be used. As the system is
configured, additional views can be added as necessary.
y Many Material Master views are plant-specific.
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Material Master Views
y Basic Data 1
y Basic Data 2
y Classification
y Sales: Sales Org Data 1
y Sales: Sales Org Data 2
y Sales: General/Plant Data
y Foreign Trade: Export Data
y
Sales Texty Purchasing
y MRP 1
y MRP 2
y MRP 3
y MRP 4
y Forecasting
y Work Scheduling
General Plant Data/Storage 1 General Plant Data/Storage 2
Warehouse Management 1
Warehouse Management 2
Quality Management
Accounting 1 Accounting 2
Costing 1
Costing 2
Basic Data, Classification arenot plant-specific
Other views are plant-specific
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Purchasing Info Record (PIR)
PIR Contains -
Current price and delivery costs for purchasing organization
or plant
Number of last purchase order
Purchase order price history
Tolerance limits for over/under deliveries
Planned delivery time for material
Vendor evaluation data
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Purchasing Info Record (PIR)
Purchasing info records can be created directly, as we willdo in this class, or can be created automatically when a
purchasing document (e.g. purchase order) is created or
changed.
The Purchasing Info Record can be created automatically
from a purchase order if the Info Update indicator is set.
Conditions is SAPs term for pricing, which can include
discounts, freight costs, surcharges, etc.
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Quality Engineering Quality engineering means incorporating quality throughoutthe entire product development process. This starts with
defining deliverables and quality gates within a project,includes inspection planning as well as efficient supplier
management and maintenance of quality related documents.
Inspection planning
Inspection plans
Inspection methods
Inspection characteristics
Inspection sample procedures
QM documents/inspection instruction
QM certificates
Vendor evaluation
`
Quality Assurance and Control
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Quality Assurance and Control
Quality assurance and control involves inspections at all
stages, continuous monitoring, and quick intervention to deal
with unexpected events. Quality inspections can be triggeredby various events such as order release or goods movements,
but also by manual actions. To document product quality,
certificates can be created.
Quality inspection/inspection types for Goods receipt inspection for purchase order
Model inspection at goods receipt for purchase
Receiving inspection from external processing
Goods receipt inspection from production Inspection for other goods receipt returns
Inspection results recording.
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Quality Improvement Quality improvement refers to the notification of quality
problems, the systematic search for solutions, and the effective
processing of actions aimed at controlling and assuring the
quality of processes and products. mySAP ERP includes the
quality notification tool is available for this purpose.
Quality notifications for processing complaints against suppliers
Activities management to record defect and trigger returndelivery.
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Batch Management
Provides identification, classification, and inventory management for
different batches of a material. Enables bottom-up as well as top-
down analyses to show into which final products a batch of raw
material has flown or which batches of raw materials have flown
into a final product.
Batch Management can be defined as tagging an alphanumeric or
a numeric code to the material produced or material procured.
Every batch number has an inventory quantity associated with it.
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Batch Management
This 10 digit code in SAP helps in uniquely identifying a material
and the quantity associated with it.
A partial quantity of production or procurement can be tagged with
a batch number that clearly makes that material inventory unique.
The Batch number generated for the material quantity not only
helps in uniquely assorting the material inventory, but it also stores
the characteristics values or the chemical composition or the
product specifications at the time of its production or
procurement.
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Which Materials can be Batch Managed
Typically you can say that material which can be stored
separately without mixing and piling one over the other, is a
good candidate for batch management.
Product produced or procured has to be stored separately for it
to be tagged with a batch number.
If you mix all the pieces or mass together then the
identification is lost.
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MRP
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Materials Requirement Planning
The main task of material requirements planning is to ensure
material availability, that is, to procure the requirement quantities
for in-house production and for sale on time.
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Consumption based planning
As opposed to MRP, consumption-based planning procedures
are only based on material consumption.
In reorder point planning, the system checks whether the
available stock level falls below the reorder point defined
for the material.
In forecast-based planning, historical data is used in the
material forecast to estimate future requirements.
In time-phased planning, historical data is also used in the
material forecast to estimate future requirements.
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MM INTEGRATION WITH FI
Material Master is the heart of all integration.
In the accounting view of Material master amongst other
values we have a Valuation Class field. This Valuation class is
the vital link which ensures that Accounting documents are
posted automatically.
The combination of this Valuation Class +the Movement
Type helps in determining the GL accounts.
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Some Integrated Areas:
Goods received from vendor.
Invoice verification and quality assurance.
Goods issued for consumption.
Production receipt.
Finished goods delivered to customer.
MM INTEGRATION WITH FI
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MM INTEGARTION WITH SD
In the creation of sales order in SD, all the details of the
items are copied from Material master of MM.
MRP and availability check related data is also taken from
MM although we control this data in SD .
While we create inbound/outbound delivery with reference
to a sales order, the shipping point determination takes place
with the help of the loading group, plant data, shipping
conditions etc. This also refers to Material Master.
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The material which we are entering in a sales order
must be extended to the sales area of your sales
order/customer otherwise you cannot transact with this
material.
We see the integration in Third Party Scenario.
Integration also takes place in Stock Transport Order
between different plants with delivery and billing.
MM INTEGARTION WITH SD
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MM INTEGRATION WITH QM
Manages quality information for materials, vendors.
Releases vendors; monitors theirQM systems.
Manages the release status of delivery relationships, for
example vendor approval, sample approval etc. Evaluates vendors on the basis of quality using quality scores
from audits, goods receipts inspections, and problem
notifications.
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Requests quality certificates and monitor their receipt.
Tracking of vendor certificates.
Triggers source inspections to be carried out at the
vendors premises before the vendor is due to make a
delivery- Source Inspection.
Blocks payments until inspection lots are accepted.
MM INTEGRATION WITH QM
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MM INTEGARTION WITH PP
Goods movements - Backflush, Auto Goods Receipt.
STO, Reservation created for Production
Order/Planning.
Creation of Purchase Requisitions, Purchase orders
with MRP Run.
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SD OVERVIEW Mechanisms to execute the business processes used in the
selling, shipping
and billing of products and services
Tightly coupled data flow to the other SAP modules
Integration like MM & FI
Flexible and Robust Functionality that is
SD C t
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SD Components
1
SalesSupport
Master
Data
Pricing
Sales order
Foreign
trade
Billing
Sales
Info
Systems
Transportation
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Enterprise Structure
Sales Organization:An organizational unit that sells and distributes products,
negotiates terms of sale, and is responsible for these
transactions.
Distribution Channel:
The channel through which materials or services reach
customers. Typical distribution channels include corporate
sales and direct sales.
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Division:Product groups can be defined for a wide-ranging spectrum of
products. For every division you can make customer-specificagreements on, for example, partial deliveries, pricing, and termsof payment. Within in division you can carry out statistical
analyses or set up separate marketing.
Sales Area:A sales area is compiled of a sales organization, distributionchannel, and a division. A sales area is used for reporting
purposes; all data relevant for sales can be defined per sales area.
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Sales Office:
Your organization may require your sales teams to be structured along
geographical aspects of the organization. These geographical groups are
easily created using the term sales office.
Sales Group:
The staff of a sales office may be subdivided into sales groups. Forexample, sales groups can be defined for individual divisions within the
sales team.
Sales persons:
Individual personnel master records are used to manage data about
salespersons.You can assign a salesperson to a sales group in the personnel
master record.
SD: Functionality
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78
SD: Functionality
Sales Support
Sales
Shipping and Transportation
Billing Credit Management
Foreign Trade
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79
Sales & Distribution
Org Structure & Master Data
SD: Organizational Structures
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80
S&D Structure Client
Company Code
Sales Area
Sales Organization
Distribution Channel
Division
Plant
Shipping Point Loading Point
Internal Sales Structure Sales Offices
Sales Groups
Salesperson
SD: Organizational Structures
SD: Structure for Sales Order Processing
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SD: Structure for Sales Order Processing
Client 410
Company CodeC100
Plant P100 Plant P101
Sales Area
Sales OrgS100
Distribution
Channel (RE)
Division
(01)
SD: Internal Sales Structure
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SD: Internal Sales Structure
US Sales OfficeS100
Western Sales
Office
Northwest Sales
Group
Southwest Sales
Group
Salesperson 1
Eastern Sales
Office
Northwest Sales
Group
Southwest Sales
Group
Salesperson 2
Salesperson 3
Salesperson 4
Salesperson 5
Salesperson 6 Salesperson 7
Salesperson 8
Salesperson 9
SD: Structure for Distribution
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SD: Structure for Distribution
Client 410
Company Code
C100
Plant P100 Plant P101
Shipping Point
Express Dock
Loading Point
LP01
Shipping Point
Freight Dock
Shipping Point
Rail Dock
Loading Point
LP02
Loading Point
LP03
SD: Master Data
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SD: Master Data
Customer Master Data
Material Master Data
Cust/Mat Info Record
Output Master Data
Condition Master Data
SD: Customer Master Data
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SD: Customer Master Data
Customer MasterContains all of the information
necessary for processing orders,
deliveries, invoices and customer
payment
Every customer MUST have a
master record
Customer Master Data is
created by Sales AreaSales Organization
Distribution ChannelDivision
SD: Customer Master Data
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SD: Customer Master Data
The customer masterinformation is divided
into 3 areas:
General Data
Company
Code Data
Sales Area Data
SD: Customer Master
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SD: Customer Master
Company Code 102Company Code 101
Company Code 100
Client 410
Sales Org. 101
Sales Org. 100
General Information relevant for the entire organization:Name
Address
Communication
Company Code specific information:Acc. Mgmt
Payment
Bank
Sales Area specific information:Sales Office
Currency
SD: Master Data
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SD: Master Data
Material MasterContains all the information a
company needs to manage about
a material
It is used by most components
within the SAP system
Sales and Distribution
Materials Management
Production
Plant Maintenance
Accounting/Controlling
Quality Management
Material master data is stored in
functional segments called Views
SD: Material Master Views
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SD: Material Master Views
Material Master
Basic Data
Sales Data
Controlling Data
Forecasting Data
Purchasing Data
Mat. Plan. Data
Accounting Data
Storage Data
Quality Data
SD: Material Master
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SD: Material Master
Plant 102Plant 101
Plant 100
Client 410
Storage Location 20
Storage Location 10
General Information relevant for the entire organization:Name
Weight
U/M
Sales specific information: Delivery PlantLoading Grp
Storage Location specific information:Stock Qty
SD: Customer-Material Info Record
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SD: Customer Material Info Record
Data on a material defined for aspecific customer is stored in a
Customer material info record.
Info Records contain:
customer-specific material number
customer-specific material descriptioncustomer-specific data on deliveries
and delivery tolerances
You can also maintain default text to
appear on sales orders for that
customer
SD: Condition Master (Pricing)
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SD: Condition Master (Pricing)
Condition master data includes:Prices
Surcharges
Discounts
Freights
Taxes
You can define the condition master to
be dependent on various data:
Material specific
Customer specific
Conditions can be dependent on any
document field
SD: Output
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SD: Output
Output is information that issent to the customer usingvarious media, such as:
EDIFax
XML
Output examples:
Quotation
Confirmation
Invoice
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Sales & DistributionSales
Sales Order Process
Sales: The Process
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Sales: The Process
Sales OrderEntry
Post Goods
Issue
Invoice
Customer
Pick
MaterialsReceipt of
Customer Payment
PackMaterials
Check
Availability
Pre-salesActivities
SD: Pre-Sales Activities (CRM Light)
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SD: Pre Sales Activities (CRM Light)
Sales Support is a component of SD that assists in the sales,distribution, and marketing of a companies products andservices to its customers. It contains the following functionality:
Creating and tracking customer contacts and communications(sales activity)
Phone call records
On-site meeting
Letters
Campaign communication
Implementing and tracking direct mailing, internet, and trade faircampaigns based on customer attributes
Pre-sales documents need to be managed within the presalesactivities: Inquiries and Quotations. These documents helpidentify possible sales related activity and determine salesprobability.
SD: Pre-Sales Activities (CRM Light)
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SD: Pre Sales Activities (CRM Light)
The ultimate goal of all pre-sales activities is to equip thesales technician with all theinformation necessary tonegotiate and complete thepotential sale.
Information needed:Past sales activity
Past communication
Contact information
General Company info
Credit limits and usage
Current backorders
360 view of your customer
SD Process: Inquiry
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SD Process: Inquiry
An inquiry is a customers request to a company forinformation or quotation in respect to their products
or services without obligation to purchase.
How much will it cost
Material/Service availability
May contain specific quantities and dates
The inquiry is maintained in the system and a
quotation is created to address questions for the
potential customer.
SD Process: Quotation
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SD Process: Quotation
The quotation presents thecustomer with a legally
binding offerto deliverspecific products or a
selection of a certain amount
of products in a specified
timeframe at a pre-defined
price.
SD Process: Sales Order
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S ocess Sa es O de
Sales order processing can originate from a variety ofdocuments and activities
Customer contacts us for order: phone, internet, email
Existing Contract
Quotations
The electronic document that is created should contain thefollowing basic information:
Customer Information
Material/service and quantity
Pricing (conditions)
Specific delivery dates and quantities
Shipping information
Billing Information
SD Process: Sales Order
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The sales document is madeup of three primary areas:
HeaderData relevant for the entire salesorder: Ex: customer data, totalcost of the order
Line ItemInformation about the specificproduct: Ex: material and quantity,cost of an individual line
Schedule LinesUniquely belongs to a Line Item,
contains delivery quantities anddates for partial deliveries
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The sales order contains all of the informationneeded to process your customers request, the
following information is determined for each sales
order:
Delivering Schedule
Shipping point and route determination
Availability Check
Transfer of requirements to MRP
Pricing
Credit limit check
Sales Order: Shipping & Route Determination
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During the creation of the sales order the system mustdetermine the shipping point from which the material will be
shipped and the route the material will take to get from your
warehouse to your customers location.
A shipping point is determined for each line item within theorder.
The route determination will is used to define the transit time
of the material that we used in scheduling.
Sales Order: Availability Check
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Availability CheckDetermines the materialavailability date
Considers all inward andoutward inventory movements
Proposes 3 methods ofdelivery
One-time delivery
Complete delivery
Delayed proposal
Rules are created by YOU
Sales Order: Pricing
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The system displays pricing information for all salesdocuments on the pricing screens at both the header and
the line item level.
Header pricing is valid for the whole order it is the cumulitive of all line
items within the order
Line item pricing is for each specific material.
The system will automatically search for price, discounts,
surcharges, calculate taxes and freight. You have the
ability to manually manipulate the pricing at both the header
and line item level within the sales order by entering acondition type and amount.
Taxes and freight can be set-up so we cant manually enter.
Sales Order: Credit Check
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Allows your company to manage its credit exposure and risk for eachcustomer by specifying credit limits.
During the sales order process the system will alert the sales rep about
the customers credit situation that arises, if necessary the system can be
configured to block orders and deliveries.
SD Process: Delivery Creation
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Checks order and materials to determine if a deliveryis possible delivery block (hold), completeness
Confirms availability
Confirms export/foreign trade requirements
Determines total weight & volume
SD Process: Delivery Creation
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Generates packing proposalCalculates weight and volume
Checks scheduling
Considers partial deliveries
Updates route assignment
Assigns picking location
Determines batches
Quality check (if needed)
Updates sales order
SD Process: Delivery Document
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The Delivery Document initiates the delivery processand is the control mechanism for this processPicking
Packing
LoadingPosting Goods Issue
Changes to delivery are allowable - products,
quantities
Delivery: Picking
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Quantities based on delivery noteAssigned date when picking should begin
Automated storage location assignment
Supports serial number/lot number tracking andbatch management
Integrated with Warehouse Management (WM)
Delivery: Goods Issue
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Event that indicates the legal change in ownership ofthe products
Reduces inventory and enters Cost of Goods Sold
Automatically updates the General Ledger (G/L)
accounts
Ends the shipping process and updates the status of
the shipping documents
SD Process: Billing
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The billing document is created by coping data fromthe sales order and/or delivery document.
Order-based billing
Delivery-based billing
The billing process is used to generate the customer
invoice.
It will update the customers credit status.
SD Process: Billing Documents
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The billing document willautomatically create a debit
posting to your customer sub-
ledger account and credit your
revenue account.
It is at this point that the sales
process is passed over to
Financial Accounting to await
payment.
SD Process: Billing Methods
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Collective
Invoicing
Delivery based
Invoicing
Delivery 834
Delivery 833
Order 14
Order 9
Delivery 856
Invoice 968
Order 6Delivery 820
Delivery 821
Invoice 945
Invoice 946
Split
InvoicingOrder 32 Delivery 886
Invoice 992
Invoice 991
SD Process: Payment
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Payment is the final step in the sales order process, thisstep is managed by the Financial Accounting
department.
Final payment includes:
Posting payments against invoices.
Reconciling differences between payment and invoice.
Payment will create a posting clearing the liability in the
A/R account and decreasing your bank account.
SD Process: Document Flow
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The document flow and orderstatus feature allows you to
find the status of an order at
any point in time. The SAP
updates the order status
every time a change is made
to any document created in
the customer order
management cycle (Order-to-
Cash).
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Thank you
SAP HCM
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SAP HCM
HRHR
Agenda : Project Start Up ...
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g j S p
Introduction
Welcome
Agenda
HR Overview
Application Components
Questions & Answers
SAP -- The Overall Picture
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03
GraphicGraphical Useral UserInterfacInterfac
ee
OpenSystem
IntegrIntegr
atedatedSolutiSoluti
onon
Client/ServerClient/Server
ArchitectureArchitecture
MultinationalMultinational
UseUse
ComprehensiveComprehensive
FunctionalityFunctionality
R/R/33Client / ServerClient / Server
FIFIFinancialFinancial
Acctg.Acctg.
COCOControllingControlling
AMAMAssetAssetMgmtMgmt
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
MMMMMaterialsMaterials
MgmtMgmt
HRHRHumanHuman
ResourcesResources
SDSDSalesSales
PPPPProductionProductionPlanningPlanning
QMQMQualityQualityMgmtMgmt
PMPMPlantPlantMaint.Maint.
ISISIndustryIndustry
SolutionsSolutions
Business
Engine
ering
ABAP/ABAP/44
SAP R/3 Functionality
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SAP R/3 Functionality
Internet
EIS
OfficeIntegration
SecurityManagement
WorkflowMail
Imaging
System
Management
PayrollTimeManagement
Travel
Expenses
MasterData
Compensation
manage-ment
Personnel
costplanning
Org.Manage-
ment
Recruitment
Workforceplanning
Benefits
ReportingAnalysis
PersonnelDevelopment
Incentivewage
Training &Event
IndustrySolution
HRinformation
system
GlobalGlobal
IntegrationIntegration
Scalability &Scalability &PerformancePerformance
State of the ArtState of the ArtTechnologyTechnology(WF, Internet)(WF, Internet)
StandardStandardProductProduct
DevelopmentDevelopment
MultiMulti--CurrencyCurrency
MultiMulti--countrycountryPayrollsPayrolls
HR - Functionality
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HR
ReportingReporting
Personal AdministrationPersonal Administration
Master DataMaster Data
OrganizationalManage
ment
Payroll
Timemanagement
HR Process - Employee Life Cycle
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Job / PositionJob / Position
DescriptionDescription
Job / PositionJob / Position
DescriptionDescription
Travel ExpenseTravel ExpenseTravel ExpenseTravel Expense
QualificationQualification
UpdatesUpdates
QualificationQualification
UpdatesUpdates
mployee Trainingmployee Trainingmployee Trainingmployee Training
Career PlanningC
areer PlanningC
areer PlanningC
areer Planning
PayrollPayrollPayrollPayroll
RecruitmentRecruitmentRecruitmentRecruitment
Transfer applicantTransfer applicantdata to Master datdata to Master datTransfer applicantTransfer applicant
data to Master datdata to Master dat
Time & AttendanceTime & AttendanceTime & AttendanceTime & Attendance
Promotion, SalaryPromotion, Salaryincrement, Retirementincrement, Retirement
Promotion, SalaryPromotion, Salaryincrement, Retirementincrement, Retirement
Vacancy PlanningVacancy PlanningVacancy PlanningVacancy Planning
Additional data &Additional data &
benefit infobenefit info
Additional data &Additional data &
benefit infobenefit info
Organisation Management
Master Data
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PersonnelPersonnel
AdministrationAdministration
Organization Management
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Planning Objects (e.g.Org. unit, Position,Job, workplace,etc.)
Organization plans
Reporting Structure
Position description
Vacancy / Occupancyplans
Master Data
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Master Data(Information Types Info-Types)
FamilyFamily Pay / Bank detailsPay / Bank details
Address/Address/
personal datapersonal data
Working timeWorking time
Organization AssignmeOrganization Assignme
PersonPerson
QualificationsQualifications
Personnel Administration- Personal Data
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Personal Data
Bio-data/ Resume
Leave Administration
Compensation & Benefits
Payroll & Time Data
Work Schedule
Planning Data
Salary Administration
Appraisal
Many more ...
Maintaining PA Master Data
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Individual Infotype maintenanceContract Elements
Monitoring of Dates
Family/Related Person
EducationOther/Previous ERs
Cost Distribution
Internal Medical Service
Maintaining PA Master Data (Contd.)
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Internal Control
Corporate Function
Objects on Loan
Time Recording Info.
Wage Maintenance
Company Pension
Membership fees
Communication
Time Management
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Substitution
Neg. time recording
Vacation Sick
Overtime
Mixed
and
SpecialForms
Time Valuation
Payroll
Positiv-Erfassung
SubstitutionOvertimeapproved
Vacation Sick
Present
from... to...from... to...
from... to...from... to...from... to...
Time Statementfor Employees
Pos. time recording
Time Management
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Holiday Calendar
Personal Work Schedule
Monthly Work Schedule
Attendances & Absences
Attendance Check
Graphical Attendance / Absence OverviewLeave Overview / Leave Reporting
Attendance and Absence Quotas
Activity Allocation
Time Management Process
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TRAINING &EVENT MGMTSUBSYSTEMS
PAYROLLACCOUNTING
Cos
t
Cos
t
distrib
distrib
ution
ution
Time
Time
evalu
evalu
ation
ation
SAPSAPTime ManagementTime Management
PPPPPMPMPSPS
COCO
Time Management Process
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Interface with Punching/SwipeC
ard systemGenerate attendance reports by individuals, BAU/Department wise or
by user specific requirement
Leave record management
Leave accrual calculation
Deductions
Maintaining Plant Holiday Calendar
Subsequently integrate with Payroll
Payroll Accounting
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Gross payroll accounting with automatic wage
calculation Automatic special payments computation
Full gross/net retroactive accounting
Freely definable payroll form
Data exchange with banks, social insuranceagencies, etc.
Direct integration to FI and CO
Online or batch processing
R/3 Payroll Process
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Employee DataEmployee Data Benefits/PayTables
Benefits/PayTables
Time ManagementTime Management
Calculate PayrollCalculate Payroll
PayslipPayslip
Payroll ResultsPayroll Results
Payroll ReportsPayroll Reports
Release/Start PayrollRelease/Start PayrollPayroll SimulationPayroll Simulation
Job Evaluation Results
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Link to a job or a position
Job evaluation results (Infotype)
Subtypes for multiple evaluation systems
Points determine relative worth of each job/position
Link to salary structure through Planned compensation Infotype
Benchmark job indicator
Reporting available
Basic Infotypes
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Compensation
Plan Category Infotype
Fixed Basic Pay
Basic Pay
Compensation
Stock Plan
Compensation
History
Variable
Stock
All
RecurringPayments
AdditionalPayments
Ad Hoc Query
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Ad Hoc Query
Ad hoc query Edit Goto View System HelpEnvironment
Query Report Output
Field selection From 29.10.1997 to 29.10.1997
Selection
Selection field
Personnel area
City
Option From To
=
=
0001
Detroit
Selection result Hits 9
Output fields
Personnel number
Name of employee or applicant
Postal code
City
House number and street
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Thank you
