Second South Asia Region Public Procurement Conference
Delivering Procurement Performance: Success Stories
Bangladesh
Outline of Presentation
Public Procurement Reforms
Legal Framework in Public Procurement
Capacity Building and Institutionalization
Procurement Performance Measurement (PROMIS)
Modernization of Public Procurement(e-GP)
Complaint Resolution Mechanism
Civic Engagement in Procurement Monitoring
• 1971; ~ 144,000 sq-km; 64 districts • 7 Divisions 64 Districts 486 sub-districts(Upazilla)
4,500 UPs 68,000 villages
• Annual national budget: ~ US$ 28 Billion
• Annual Development Program: ~ US$ 8 Billion• Proc. expenditure: ~ 21% of national budget; ~ 70%-
90% of ADP
• Implemented 6 medium term Plan
• Gradual shift: From planned market economy
• Progressive improvement of procurement regime
Bangladesh Profile
CPAR Findings & Recommendations
– Absence of legal framework – Bureaucratic procedure – Lack of competent staff – Poor quality Bidding document– Ineffective contract
administration
– Establish policy unit– Carry out reforms– Improve proc. capacity
CPAR 2002
Findings
Recommendations
Established : 4/2002
Procurement Reforms through PPRP (2002-2016)
PPRP ($5 M)PPRP II ($24 M)PPRP II AF ($35 M)
www.cptu.gov.bd
Central Procurement Technical Unit (CPTU)
GFR…, 2908 & 2911
PPR 2003
PPA 2006
PPR 2008
e-GP Guidelines 2011
PPA 2006
Legislatives Chronicles
Capacity Building
3-Week Proc. training : 1800+2950+2700=7450
Short Proc training:
(15 different audiences)
3583+10500
MCIPS35+100
Masters in Public Procurement
IGS-BRACU: 35+100
ITC-ILO-25
CIPS Selection Process
1,450
~180
~170
52
40
35: Number of MCIPS (June 2013)
# of participants enrolled for CIPS levels 4-5-6
# of participants passing CIPS screening
# of participants in CIPS screening test
# of top performers from end course exam
# of participants from 52 courses
Institutionalization & Sustainability Framework
Establishment of procurement faculty: Engineering Staff College Bangladesh (ESCB)
National Trainers Pool
CIPS Study Centers:
IGS, BRACU & ESCB
BRACU:Conducting Masters Program in PP
Institutionalizing short-training through existing public training institutes
Performance Area Performance Indicator Baseline (2007)
Present Status (up to 2012)
Transparency
% of Invitation for Bid (IFB) published in newspaper
Less than 70%
100%
% of Contract awards published
Less than 15%
More than 70%
Efficiency
% of cases contract award decision made within initial bid validity
10% More than65%
% of Contracts completed within the original schedule
No record More than 50%
Competitiveness
Average number of Bidders submitted Bids
Less than 4 nos.
More than 6 nos.
Average number of responsive Bids
Less than 3 nos.
More than 4 nos.
Proc. Performance Measurement System (PROMIS)
45 KPIs - 4 Agencies
2 June, 2011 www.eprocure.gov.
bd
Modernization of Public ProcurementElectronic Government Procurement (e-
GP)
e-GP: Key Features
Single uniform national web portal
Centralized registration system
Comprehensive system from proc. plan up to final payment (e-Tendering + e-Contract Management)
Automatic proc. performance monitoring (e-PMIS)
Robust security features & back-up arrangement with full redundancy to ensure uninterrupted service.
Harmonized with MDB guidelines
Independent consultant reviewed for Bank’s use
Bank accepts the BD e-GP system for its financed projects
Self sustainable model – system is generating required fund
e-GP: Security Features
Encrypted tender information till opening
Integrity of submitted tenders
Audit log of all activity of all users
No password saving in database
Password complexity control
Last login time display
e-GP: Payment Provisions
Tender Security
Performance Security
Online through Banks
Registration fees
Renewal fees
Tender Document fees
Payment GatewayPayment Gateway
e-GP: Tender Dropping
Tender Box
e-GP: Online Helpdesk System
www.helpdesk.eprocure.gov.bd
E-GP : Where we are
Government Users (22
Org.)
Reg. Tenderer / Consultant
Reg. Bank user(25 Banks)
3383
8353
1873Total Reg.
Users 13609
Reg. Govt Users (22 Org.) 3383
8353
E-GP : How we are doing
Period # Registered Bidders # Bids invited Value of bids
(US$ M)
June -2012 294 14 3
December -2012 525 144 18
June -2013 1067 498 62
December-2013 7459 4548 319
14 March-2014 8353 6558 506
e-GP: Progress
e-GP: Roll out Map
4 PEs:4 Target Agencies
150 PEs:4 Target Agencies
300 PEs:4 Target Agencies +18
Agencies
20122011 2013 2016
All Tenders: 4 Agencies
No
. o
f P
Es
Time
PE HOPE Secretary
Review Panel
Administrative Review
Independent Review
Complaint Resolution Mechanism
Public Private Stakeholder Committee (PPSC)
Government
Agencies
Business Apex
Bodies
Think-tanks
Academic Institution
s
Civil Society
Procurement watch
1. Help develop a framework for citizen engagement2. Provide suggestion to develop implementation
Strategy3. Suggestion for any legal framework needed.
Strategy for Civic Engagement in Public Procurement
• Monitoring at implementation part and gradually at the Process Part
• Citizen group formation with all stakeholders • Advocacy Campaign to sensitize local people• e-Tendering wherever possible• Budgetary allocation
Civic Engagement in Procurement Monitoring
Highlights
Single Uniform Legal System (PPA/PPR , e-GP
guidelines)
Capable Public Procurement Staffs
Procurement Performance Measurement
Civic Engagement in Public Procurement
Modern Procurement System (e-GP)
Commitment of the GovernmentPublic Procurement Awareness
Thank YouQ & A
Kazi Jahangir AlamAkm Jashim Uddin
Md. Mosharraf Hussain