SECTION 1 SKILLS Analyzing Data Using Excel

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Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2

SECTION 1 SKILLSAnalyzing Data Using Excel

1.1 Start Microsoft Excel 2010

1.1 The Excel Screen

1.1 Open a Workbook

1.1 Save a Workbook

1.1 Print a Workbook

1.2 Start a New Workbook

1.2 Enter Labels and Values

1.2 Use Fill Options

1.3Perform Calculations Using Formulas

CHECKPOINT 1

1.4 Use the SUM Function

1.5 Copy Formulas

1.6 Test the Worksheet

1.6Improve the Worksheet Appearance

1.6 Sort

CHECKPOINT 2

1.7 Use Help

1.8 Preview a Worksheet

1.8 Change Page Orientation

1.8 Print a Worksheet

1.9 Display Formulas

1.9 Navigate a Worksheet

CHECKPOINT 3

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Start Microsoft Excel 2010

To open Microsoft Excel 2010:1. Click the Start button on

the Taskbar.2. Point to All Programs at the

pop-up menu.3. Click Microsoft Office.4. Click Microsoft Excel 2010.

Start button


The Excel ScreenQuick Access toolbar

ribbon

Name text box

worksheet area

Status barsheet tabs

row

active cell

tabs

Formula bar dialog box launcher

Title bar

column group

Minimize the ribbon button

scroll boxcell pointer

horizontal scroll bar

vertical scroll bar


Excel Screen FeaturesFeature Description

active cell location in the worksheet that will display typed data or that will be affected by a command

cell pointer select cells when you see this icon by clicking or dragging the mouse

dialog box launcher click the downward-pointing diagonal arrow at the bottom right in a group to open the dialog box with more options for that group

File tab displays the Backstage view with document management actions, such as save or print, and a list of recently opened workbooks

Formula bar displays the contents stored in the active cell


Excel Screen Features…continuedFeature Description

Minimize the ribbon button

click to show or hide the ribbon

Name text box displays the active cell address or name assigned to active cell

Quick Access toolbar contains buttons for commonly used commands that can be executed with a single mouse click

ribbon area from which commands and features for performing actions on a cell or worksheet are accessed; begin by selecting a tab and then choosing the command or feature

sheet tabs identifies the worksheets in the workbook; use these tabs to change the active worksheet


Excel Screen Features…continuedFeature Description

Status bar displays current mode, action messages, View buttons, and Zoom slider

tabs commands and features in the ribbon are organized into related groups which are accessed by clicking a tab name

Title bar displays workbook name followed by Microsoft Excelvertical and horizontal scroll bars

used to view various parts of the worksheet beyond the current screen

worksheet area contains cells used to create the worksheet


Open a Workbook

To open a workbook:1. Click the File tab.2. Click the Open button in

the Backstage view.3. At the Open dialog box,

navigate to the desired folder.

4. Double-click the desired file.

Navigation pane Content pane


Save a Workbook

To save a workbook with a new name:1. Click the File tab.2. Click the Save As button in

the Backstage view.3. Type the new workbook

name.4. Click Save or press Enter.

Save As dialog box


Print a Workbook

To print a workbook:1. Click the File tab.2. Click the Print tab in the

Backstage view.3. Click the Print button.

Print button


Start a New Workbook

To start a new workbook:1. Click the File tab.2. Click the New tab in

the Backstage view.3. Click the Create

button with Blank Workbook already selected in the Available Templates section of the view.

Create button


Enter Labels and Values A label is an entry in a cell that helps the reader relate to the

values in the corresponding column or row. Labels are generally entered first when creating a new worksheet since

they define the layout of the data in the columns and rows. By default, Excel aligns labels at the left edge of the column.

A value is a number, formula, or function that can be used to perform calculations in the worksheet. By default, Excel aligns values at the right edge of the column.

Take a few moments to plan or sketch out the layout of a new worksheet before entering labels and values.

Decide the calculations you will need to execute and how to display the data so that it will be easily understood and interpreted.


Enter Labels and Values…continued

Cancel button

Enter button

Entry appears in the Formula bar and in the active cell.


Enter Labels and Values…continued

long label


Use Fill Options

To use the fill handle:1. Click the desired cell to make the

cell active.2. Point at the fill handle. The cell

pointer changes from the large white cross to a thin black cross.

3. Hold down the left mouse button.

4. Drag the pointer as desired.5. Release the left mouse button.

fill handle


Use Fill Options…continued

Auto Fill Options button



Auto Fill Options button



To use the fill feature on a range:1. Select the desired range.2. Click the Home tab.3. Click the Fill button in the

Editing group.4. Click the desired option at

the drop-down list.

Fill buttonselected range


Perform Calculations Using Formulas A formula is entered into a cell to perform mathematical

calculations in a worksheet. All formulas in Excel begin with the equals sign (=) as the first

character. After the equals sign, the cell addresses that contain the values

you want to calculate are entered between mathematical operators.

The mathematical operators are: + (addition) – (subtraction) * (multiplication) / (division) ^ (exponentiation)


Perform Calculations Using Formulas…continued

To enter a formula:1. Activate the cell in which

you want the result placed.2. Type =.3. Type the first cell address.4. Type the operator symbol.5. Type the second cell

address.6. Continue Steps 3-5 until

finished.7. Press Enter or click the

Enter button.

formula


Perform Calculations Using Formulas…continued

To enter a formula using the pointing method:1. Activate the cell in which

you want the result placed.2. Type =.3. Click the first cell.4. Type the operator symbol.5. Click the second cell.6. Continue Steps 3-5 until

finished.7. Press Enter or click the

Enter button.

marquee


CHECKPOINT 11) This is what the intersection of a

column with a row is called.a. fill handleb. pointerc. insertion pointd. cell

3) This is the name of the small black square that displays at the bottom right corner of the active cell.a. fill handleb. pointerc. insertion pointd. cell

2) By default, values are aligned at what edge of the column?a. leftb. rightc. topd. bottom

4) Always type this symbol before entering a formula.a. asterisk (*)b. plus sign (+)c. equals sign (=)d. minus sign (-)

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Use the SUM Function

To enter the SUM function:1. Activate the cell in which you

want the result placed.2. Click the AutoSum button in the

Editing group of the Home tab.3. Press Enter, or drag to select the

correct range and press Enter.OR4. Drag to select the range of cells

to be summed including the result cell.

5. Click the AutoSum button.

SUM function

SUM function


Copy Formulas

To copy a formula:1. Activate the source cell.2. Click the Copy button.3. Select the destination

cell(s).4. Click the Paste button.

marquee

Paste Options button


Copy Formulas…continued

fill handle


Test the Worksheet

To test the worksheet:1. Enter proof formulas.

proof formula


Improve the Worksheet Appearance

Decimal places are not consistent.

Labels do not align directly over values.


Improve the Worksheet Appearance…continued

To format a range to the accounting number format:1. Select the desired

range.2. Click the Accounting

Number Format button in the Number group in the Home tab.

Accounting Number Format button

ScreenTip



To align labels at the right:1. Select the desired

range.2. Click the Align Text

Right button in the Alignment group in the Home tab.

3. Click in any cell to deselect the range.

Align Text Right button



To rotate text in cells:1. Select the desired

range.2. Click the Orientation

button in the Alignment group in the Home tab.

3. Select the desired option.

Orientation button


Sort

To sort a range:1. Select the range.2. Click the Sort & Filter button

in the Editing group in the Home tab.

3. Click Custom Sort at the drop-down list.

4. At the Sort dialog box, click the down-pointing arrow at the right of Sort by in the Column section and then select the desired column at the drop-down list.

Sort & Filter button

Sort dialog box


CHECKPOINT 21) Use this built-in function to add a

range of values.a. ADD functionb. SUM functionc. TOTAL functiond. RANGE function

3) Excel uses up to how decimal places when calculating values?a. 1b. 5c. 10d. 15

2) This is a temporary storage location used when copying.a. Clipboardb. Copyboardc. Storageboardd. Tempboard

4) This button is used to rotate text within cells.a. Orientationb. Rotatec. Angled. Text

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Use Help

To use Help with F1:1. Point to a button.2. Press the F1 function

key.3. Scroll down the Help

window and click the subtitles to read the information available.

4. Close the Excel Help window.

ScreenTip

Help window

Help subtitles


Use Help…continued

To use Help with the Help button:1. Click the Microsoft Office

Excel Help button.2. Type a word or phrase in the

Search text box.3. Click the Search button or

press Enter.4. Click the desired hyperlink.5. Read the information that

displays in the window.6. Close the Excel Help window.

Search text box


Use Help…continued

offline Help window


Preview a Worksheet

To preview a worksheet:1. Click the File tab.2. Click the Print tab.

Pages indicator


Change Page Orientation

To change the page orientation:1. Click the File tab.2. Click the Print tab.3. Click the Page Orientation

gallery.4. Click the desired

orientation.

Page Orientation gallery


Print a Worksheet

To print a worksheet:1. Click the File tab.2. Click the Print tab.3. Click the Print button.

Print button


Display FormulasTo display formulas:1. Click the File tab.2. Click the Options button.3. At the Excel Options dialog

box, click Advanced.4. Scroll down the Advanced

options.5. Under Display options for

this worksheet, click the Show formulas in cells instead of their calculated results check box.

6. Click OK.Excel Options dialog box


Navigate a Worksheet

To go to a specific cell:1. Click the Find & Select

button.2. Click Go To.3. Type the cell address at the

Go To dialog box.4. Click OK.

Find & Select button

Go To dialog box


Navigate a Worksheet…continued

Press To move to

Arrow keys one cell up, down, left, or rightCtrl + Home A1Ctrl + End last cell in worksheetHome beginning of rowPage Down down one screenPage Up up one screenAlt + Page Down one screen to the rightAlt + Page Up one screen to the left


Navigate a Worksheet…continued

To view a large worksheet by splitting the window:1. Drag the split box to the position

you want the split bar to occur. Split bar


CHECKPOINT 31) Pressing this function key is one

way to access the Help window.a. F1b. F2c. F3d. F4

3) To display formulas, click the Options button under which tab?a. Fileb. Homec. Page Layoutd. View

2) In this orientation, the page is printed on paper taller than it is wide.a. scenicb. landscapec. portraitd. design

4) Pressing these keys will move the insertion point to A1.a. Alt + Page Downb. Alt + Page Upc. Ctrl + Endd. Ctrl + Home

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Date post:	24-Feb-2016
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SECTION 1 SKILLS Analyzing Data Using Excel

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