SECTION 5: Trade wise Technical Proposalpsdf.org.pk/wp-content/uploads/2016/08/Women-Focused... ·...

PUNJAB SKILLS DEVELOPMENT FUND

Bidding Document

For

Women Focused Training SFPGS 2016

August, 2016


PART SECTION CONTENTS

PART 1

SECTION 1 INSTRUCTIONS TO TRAINING SERVICE PROVIDERSfor information of Training Service Providers

SECTION 2DATA SHEETfor information of Training Service Providers

SECTION 3 TERMS OF REFERENCE (TOR)for information of Training Service Providers

PART 2SECTION 4 ORGANIZATION’S PROFILE, ELIGIBILITY & CAPACITY (PART A

TO G )to be filled and submitted to PSDF in a sealed envelop

PART 3

SECTION 5 TRADEWISE TECHNICAL PROPOSAL ( PART H to K)to be filled and submitted to PSDF in a sealed separate envelop

SECTION 6 TRADEWISE FINANCIAL PROPOSAL (PART L)to be filled and submitted to PSDF in a sealed separate envelop

CONTENTS OF BIDDING DOCUMENT


SECTION 1

INSTRUCTIONS TO TRAINING SERVICE PROVIDERS

1


INSTRUCTIONS TO TRAINING SERVICE PROVIDERS

1. DEFINITIONS

a. “Board” means Board of Directors of Punjab Skills Development Fund, a company incorporated under section 42 of the Companies Ordinance 1984.

b. “Client” means Punjab Skills Development Fund (PSDF).c. “Contract” means the contract signed by PSDF and Training Service Provider along with

all attached documents thereto.d. “Data Sheet” means such part of the Instructions to Training Service Providers used to

reflect specific conditions. e. “Day” means calendar day.f. “Financial Proposal” means that part of the proposal which provides details about cost of

the proposed training.g. “Formal Training Institute” means an institute registered / affiliated / accredited by an

authority such as NAVTTC, TEVTA, PBTE, City and Guilds, HEC or any other accredited / authorized national / international certifying body.

h. “Government” means the Government of the Punjab.i. “HEC” means Higher Education Commission.j. “IDA” means the International Development Association, a lending arm of the World Bank.k. “Instructions to Training Service Providers” means the document which provides potential

Training Service Providers with all information needed to prepare their proposals. l. “NAVTTC” means National Vocational & Technical Training Commission.m. “PBTE” means the Punjab Board of Technical Education.n. “Personnel” means temporary or permanent staff employed by the Training Service

Provider and assigned to perform the Services or any part thereof.o. “Professional Staff” includes management team, training and/or placement staff of

Training Service Provider.p. “Proposal” means the entire set of documents consisting of Technical and Financial

Proposals submitted by an organisation.q. “Bidding Document” means set of documents prepared by PSDF for submission of

Technical and Financial Proposals by Training Service Providers which consists of “Instructions to Service Providers”, TORs and forms for providing information about profile of the organisation and also forms for Technical and Financial Proposals.

r. “Services” means one or more of the services specified in the Data Sheet and ancillary activities to be performed by the Training Service Provider in pursuance of the Contract.

s. “SFPGS” means Skills for Punjab Growth Strategy. t. “Target Group” refers to potential candidates for admission who fulfil the eligibility

requirements defined in the Data Sheet.u. “Technical Proposal” means that part of the proposal which provides information about

the technical aspects of the proposed training.v. “Terms of Reference” (TOR) means that part of Bidding Document which explains the

scope of work, activities, tasks to be performed, respective responsibilities of the Client & the Training Service Provider and expected results and deliverables of the assignment.

w. “TEVTA” means Technical Education & Vocational Training Authority.x. “Trainee” means any eligible person who is selected for training by the Training Service

Provider.y. “Training Service Provider (TSP)” means either a public institution; or public/private

institution; or private institution; or industry association; or academic institution, duly qualified to provide training, selected in accordance with the criteria set forth for the purpose.

2


2. FOREWORDPunjab Skills Development Fund (PSDF) is a section 42, not-for-profit Company, established

under the Companies Ordinance 1984 by the Government of Punjab, with the objective to

provide funding to Training Service Providers (TSPs). PSDF funds vocational training and

intends to improve income generation capacity of the residents of Punjab. PSDF uses

competitive bidding method for engaging Training Service Providers. Proposals of short-listed

organisations are assessed on the basis of quality and cost.

This scheme, namely “Women Focused Training SFPGS - 2016”, is funded by Government

of the Punjab through financing from the International Development Association (IDA), a

lending arm of the World Bank. The objective of this project is to improve the quality, labour

market relevance and access of women to skills training programs in growth sectors of

Punjab.

PSDF intends to engage multiple training service providers to provide skills training

(hereinafter referred to as “Vocational Training Services”) to the female residents of Punjab.

This document provides general information and basic eligibility requirements of Training

Service Providers for provision of training services. Interested Training Service Providers who

meet the eligibility requirements are invited to submit Bidding Document.

Bidding Document which includes Technical & Financial Proposals for the proposed trades

must reach the following address by September 09, 2016. Incomplete or late received

Bidding Document will not be evaluated.

Chief Operating Officer/Convener Bids Evaluation CommitteePunjab Skill Development Fund,House No. 125, Abu Bakar Block, New Garden Town, Lahore

3. INTRODUCTION

3


The Client named in the Data Sheet will select multiple entities (Vocational Training Service Providers), in accordance with the method of selection specified under para 17 and in the Data Sheet for providing Services.

The qualifying Proposals will be the basis for agreement negotiations and ultimately for a signed Contract with the selected Vocational Training Service Providers.

Vocational Training Service Providers should familiarize themselves with the specified terms and conditions and take these into account in preparing their Proposals. To obtain first-hand information regarding preparation of proposals, they are encouraged to attend a capacity building / pre-proposal conference, if one is specified in the Data Sheet.

The Client will provide information as specified in the Data Sheet in a timely manner. Training Service Providers shall bear all costs associated with the preparation and

submission of their proposals, attending capacity building/pre-proposal conference, if any, and Contract negotiations.

The Client is not bound to accept any proposal and reserves the right to annul the selection process at any time prior to the award of Contract, without incurring any liability to the Training Service Provider.

TSPs contracted under this scheme will be responsible for selecting & training the trainees and providing post-training support. They may select trainees from across Punjab.

Training Service Providers will be engaged following Quality and Cost Basis Selection (QCBS) methodology.

The purpose of this document is to provide orientation to enable Training Service Providers to evaluate their interest in tendering and conducting training and is not a guarantee of the actual conditions under which the training services will be executed. Furthermore, it contains Forms and list of required documents to be submitted.

Technical and Financial Proposals of only eligible and short-listed applicants will be evaluated.

All documents and information received by PSDF from applicants will be treated in confidence.

The documents submitted to PSDF will not be returned. All expenses related to participation in this scheme and preparation/submission of

Bidding Document including Technical & Financial Proposal shall be borne by the applicants.

A set of hard copies of documents shall be submitted in a sealed envelope marked as “BIDDING DOCUMENT: Women Focused Training SFPGS - 2016”. The envelope must be submitted at the specified address in through courier.

The closing date for receipt of Bidding Document, trade wise Technical Proposals and other required documents is September 09, 2016.

PSDF reserves the right to request submission of additional information from applicants in order to clarify any aspect of Bidding Document, if required.

Training would be conducted in priority sectors covered under GoPb Growth Strategy or as decided by PSDF Board. Priority sectors for conducting trainings under this scheme are:

A n i n d i c a t i v e l i s t o f t r a d e s / c o u r s e s u n d e r t h e r e s p e c t i v e p r i o r i t y s e c t o r s i s p r o v i d e d i n

Annexure A, and is subject to revision by PSDF. Training Service Providers are required to choose trades / courses from the list of courses specified in Annexure A. An organisation may also propose a course not mentioned in the list subject to the condition that its curriculum approved by a competent authority is available. Courses of

4

Textile & Garments Light Engineering Surgical

Food & Meat Processing Sports Goods Construction

Pharmaceutical Footwear Fan


international certification, falling under the above mentioned sectors and relating to the trades mentioned in Annexure A, may also be proposed by the approved institutions.

An organisation may propose training for multiple trades and at multiple locations. There is no restriction on the number of trainees to be proposed. However, no organisation will be awarded contract for number of trainees exceeding 20% of the approved target under this scheme.

Each proposed training location must be registered / affiliated / accredited by the relevant authority.

PSDF reserves the right to verify any information provided by prospective bidders. False information/misstatement will lead to disqualification and rejection of the Bidding Document and the organisation may also be blacklisted.

PSDF reserves the right to cancel the call of Bidding Document without stating any reason.

An organisation may submit only one set of Bidding Document, even if the Training Service Provider is interested in providing training in multiple trades or at multiple locations. The organisation cannot be part of another Bidding Document directly or indirectly. In case all or any of the owners / directors / members / trustees of an organisation1 are also owners / directors / members / trustees of any other organisation(s), such organisations may submit only one Bidding Document. In case of participation in more than one Bidding Document, the Proposals will be rejected.

PSDF will evaluate the Bidding Documents of only eligible organisations and short listing will be done on the basis of i) capacity of the organization, ii) management team profile, iii) outreach mechanisms for the poor, placement strategy and past experience.

Trade wise Technical proposals of only shortlisted Training Service Providers will be opened and evaluated.

PSDF will notify the short-listed Training Service Providers and open the trade wise financial proposals for the qualified Technical Proposals.

4. TRADE PROPOSALS There should be a separate and single proposal for each trade. Each trade proposal will consist of Technical Proposal and Financial Proposal; if Training Service Providers submit or participate through more than one proposal for the same trade, all such proposals shall be rejected, and the Training Service Providers may be blacklisted / debarred from bidding in future PSDF-funded schemes.

5. PROPOSAL VALIDITYThe Data Sheet indicates the time period for which the Proposals would remain valid after the submission date. During this period, Training Service Providers shall ensure the availability of professional staff nominated in the Proposal. If required, the Client may request Training Service Providers to extend the validity period of their proposals. Training Service Providers who agree to such extension shall confirm that they maintain the availability of the professional staff nominated in the Proposal, in their confirmation of extension of validity of the Proposal. Training Service Providers may submit replacement staff, which would be considered in the final evaluation for award of Contract. Training Service Providers who do not agree have the right to refuse extension in the validity of their Proposals.

6. CLARIFICATIONS AND AMENDMENTS TO BIDDING DOCUMENTSTraining Service Providers may request a clarification on any aspect of the Bidding Document up to the date indicated in the Data Sheet. Any request for clarification must

1 Excluding Public Sector organisations and entities registered under Companies Ordinance 1984.

5


be sent in writing. It may be through email. For the purpose of clarification, the contact person is:Sahar NadeemAssociate Program DevelopmentPunjab Skills Development Fund,[email protected] Phone No. 042-35857780-81;

7. PREPARATION OF BIDDING DOCUMENTS / PROPOSAL7.1. The Proposal as well as all related correspondence exchanged between the Training

Service Provider and the Client shall be written in the language(s) specified in the Data Sheet.

7.2. Bidding documents to be prepared and submitted to PSDF consist of:i) Organization’s Profile, Eligibility & Capacity (Section 2), in a separate sealed

envelope. ii) Trade wise Technical Proposals (Section 3), in a separate sealed envelope.iii) Trade wise Financial Proposals (Section 3), in a separate sealed envelope.

The envelopes containing Technical and Financial proposals of a trade should be put in an outer envelope properly marked as mentioned elsewhere. All the above mentioned three parts should have separate binding in book form.

7.3. In preparing their Proposals, Training Service Providers are expected to examine in detail the Bidding Documents. Material deficiencies in providing the information requested, may result in rejection / low-scoring of a Proposal. Moreover, any misrepresentation / omission of facts may lead to the disqualification of the Training Service Provider, as well as debarring from bidding in future PSDF-funded schemes.

7.4. While preparing the Technical Proposals, Training Service Providers must give particular attention to the following:

7.4.1.All documents (i.e. Forms, Annexures and other documents) relating to a part, must have a single book-form binding. Each page should be numbered and initialled by authorised representative of the organization.

7.4.2.Proposals received in the form of loose papers or not complying with instructions will be declared non-responsive

7.4.3.Responses to the respective sections / parts of the proposal and attached important documents must be clearly and properly flagged. Non-compliance to the instructions will lead to penalty in the form of deduction in score as per PSDF business rules.

8. ORGANIZATION’S PROFILE, ELIGIBILITY & CAPACITY (Section 4)Organization’s Profile, Eligibility & Capacity part should be prepared using prescribed format. Additional required documents must be attached. Envelope containing this section related papers shall be sealed and labelled as follows:

Organization’s Profile, Eligibility & Capacity (Section 4)Name of Assignment: Women Focused Training SFPGS - 2016By: [Name of Organisation]

9. TECHNICAL PROPOSAL FORMAT AND CONTENT (Section 5)Training Service Providers shall provide Technical Proposals on the prescribed format being provided with this Bidding Document. Information provided elsewhere will not be

6

mailto:[email protected]


considered for evaluation. The Technical Proposal shall not include any financial information, except for the information solicited. Any Technical Proposal containing financial information, other than that solicited, will be declared non-responsive. The envelope containing the Technical Proposal shall be sealed and labelled as follows:

Technical Proposal (Section 5) Name of the Trade: ----------------------------------------Name of Assignment: Women Focused Training SFPGS - 2016By: [Name of Organisation]

10. FINANCIAL PROPOSALS (Section 6)

10.1. The Financial Proposal shall be prepared using the Forms provided by the Client. 10.2. PSDF will consider costs in the manner specified in the Data Sheet.10.3. The envelope containing the Financial Proposal shall be sealed and labelled as

follows:

Financial Proposal (Section 6) Name of the Trade: ----------------------------------------

Name of Assignment: Women Focused Training SFPGS – 2016 By: [Name of Organisation]

The Financial Proposal shall be marked by a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL”.

10.4. Any Technical Proposal found in the envelope meant for Financial Proposal (or vice versa) will lead to rejection of the proposals.

11. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

11.1. Proposal for a trade / course comprising of a technical and a financial proposal (in separate envelops) shall be submitted in an outer-sealed envelope, clearly marked as follows:

Technical & Financial ProposalsName of the Trade: ----------------------------------------Name of Assignment: Women Focused Training SFPGS – 2016By: [Name of Organisation]

[Client address as provided in the Data Sheet]

11.2. The Client shall not be responsible for any misplacement, loss or premature opening of documents if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be a case for proposal rejection.

11.3. If the Financial Proposal is not submitted in a separate sealed envelope duly marked as indicated above, this will constitute grounds for declaring the Trade Proposal non-responsive.

11.4. The Proposals must be sent to the address indicated in the Data Sheet and received by the Client not later than the time and date indicated in the Data Sheet, or any extension to this date in accordance with these instructions. Any proposal submitted/delivered after the deadline for submission shall not be received.

11.5. The Client shall open the Technical Proposals of eligible organisations immediately after short listing. The envelopes containing the Financial Proposals shall remain sealed and securely stored.

7


11.6. All pages of Technical and Financial proposals must be numbered.11.7. An authorized representative of the Training Service Provider shall initial all pages of

the Technical and Financial Proposals. The authorization shall be in the form of a written power of attorney accompanying the Proposals or in any other form demonstrating that the representative has been duly authorized to sign on behalf of the Training Service Provider.

11.8. The original proposals shall contain no interlineations or overwriting except as necessary to correct errors made by the Training Service Providers themselves. The authorized representative signing the proposals must initial such corrections. Submission letters for both Technical and Financial Proposals for each trade should be as per the given formats, respectively.

11.9. Hard copies of the all parts of bidding documents shall be sent to the address referred to in the Data Sheet. All required copies of the Proposals are to be made from the original. If there are discrepancies between the original and the copies of the Technical Proposal, the original governs.

12. TAXES12.1. Training Service Providers will be subject to all prevalent and future applicable taxes

(such as Sales Tax, Income Tax, Duties, Fees, Levies, etc.) on amounts payable by the Client under the Contract.

12.2. Training Service Providers should quote the price of their services in Pakistani Rupees inclusive of all taxes and levies. Commissions and gratuities related to the assignment, if any, either paid or to be paid by Training Service Providers will be listed in the Financial Proposal.

12.3. In case of any increase in withholding income tax rates or any other taxes subsequent to the Bidding Document submission date, the additional tax liability will be borne by the Training Service Provider.

13. PROPOSAL EVALUATION13.1. From the time the Proposals are received to the time the Contract is awarded, the

Training Service Providers should not contact the Client on any matter related to their Technical and/or Financial Proposals. Any effort by the Training Service Providers to influence the Client in the examination, evaluation, ranking of Proposals, and recommendation for award of Contract may result in rejection of the Training Service Providers’ proposals. However, the Client may contact the Training Service Provider for seeking clarification on any aspect of the proposals or to solicit any additional information.

13.2. Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded.

14. EVALUATION OF ELIGILIBILTY AND CAPACITY OF THE ORGANISATIONFirst of all eligibility of the organization will be determined. Those organizations which do not fulfil basic eligibility conditions will be declared ineligible and their bids/proposals will not be evaluated further. Capacity of the eligible organization will be evaluated which consists of human resources capacity, financial capacity, managing enrolment & placement of trained persons and project management & implementation team. Organization scoring less than 65% will be declared non-responsive and their proposal will not be evaluated.

15. EVALUATION OF TECHNICAL PROPOSALS15.1. The Technical Proposals of only responsive organisations shall be evaluated on the

basis of their responsiveness to the information asked in this Bidding Document, applying the evaluation criteria specified in the Data Sheet. Each responsive

8


Proposal of a trade will be given a technical score (S t) and non-responsive bids will be rejected. If a proposal fails to achieve the minimum qualifying technical score indicated in the Data Sheet, it will be rejected.

15.2. Training Service Providers are encouraged not to over-estimate their training capacity. They should propose only such courses and number of trainees for which enrolment can be ensured. Heavy penalties will be imposed if TSP could not mobilise the females in the proposed trades, so it is suggested that TSP should select trades keeping in view the mobilisation challenges of female.

15.3. PSDF may charge a part of evaluation cost of each trade proposal from Training Service Providers, in case evaluation is outsourced. It is advised that TSP should apply only for those trades in which they have the capacity and capability to enrol female trainees.

15.4. Performance of the organization will also be evaluated on the basis of ratio of successfully qualified trainees with reference to number of contracted. Poor performance will affect selection of the organisation in PSDF future schemes.

15.5. PSDF staff or authorized third party representative will visit the training site before or during the technical evaluation phase to inspect facilities, equipment, location, capacity and other aspects of training. While assessing the capacity of a training location for the proposed trade(s), number of trainees enrolled/ to be enrolled in the same/similar PSDF-funded trades at the respective location(s) will also be considered. PSDF’s assessment about the capacity shall be final.

15.6. After the technical evaluation is completed, the Client shall inform the qualifying Training Service Providers about the status of their technical score for each trade at the time of opening of Financial Proposals.

16. FINANCIAL PROPOSALS16.1. In case of changes in the technical parameters, PSDF may ask the Training Service

Providers to submit revised Financial Proposals. In such cases, all bidders will be given the opportunity to submit revised Financial Proposals.

16.2. Training Service Providers that secure the minimum qualifying technical scores shall be notified in writing; the date, time and location for opening of Financial Proposals. Training Service Providers’ attendance at the opening of Financial Proposals is optional. The date of opening of Financial Proposals shall be set so as to allow interested Training Service Providers sufficient time to make arrangements for attending the opening ceremony.

16.3. Financial Proposals of the qualifying technical proposals only (scoring at least the minimum qualifying technical score mentioned in the Data Sheet) shall be opened.

16.4. Financial Proposals shall be opened in the optional presence of the Training Service Providers’ representatives. The names of the Training Service Providers and their technical scores for a trade shall be announced. The Financial Proposals of the qualifying technical proposals will be then inspected to confirm that they have remained sealed and unopened. These Financial Proposals shall then be opened, and the bids (inclusive all applicable taxes such as sales tax, withholding tax, income tax etc.) announced and recorded.

16.5. The Evaluation Committee will correct any computational errors. When correcting computational errors, in case of a discrepancy between a partial amount and the total amount, or between words and figures, the formers will prevail. In addition to the above corrections, all activities and items described in the Technical Proposal but not priced, shall be assumed to be included in the prices of other activities or items.

16.6. The lowest quoted Financial Proposal (Fm), on a cost per trainee per month basis, will be given the maximum financial score (Sf).

17. TRADE-WISE SELECTION OF TRAINING SERVICE PROVIDERS

9


Training service providers will be ranked based upon the combined technical and financial score. The organizations scoring the highest combined score within a trade group will be selected and its price per trainee per month (inclusive of taxes and levies) will be used as reference price.

If the reference price is from a public training service provider, all proposals will be separated into two categories, public and private. This is because capital costs for public training service providers may be lower due to subsidies by the government. Within the private window, its own reference is established. Then subsequent selection is done separately, with public competing against public and private against private. However, if the reference price is from a private training service provider, then the subsequent selection is done with all bids together public and private. The wining training service provider is awarded as many places as submitted in the proposal depending upon verified training capacity or 20% of the total people to be trained under the scheme whichever is lower. If the training service provider securing the second highest combined score in the trade group is required to be selected to meet the target number of trainees, it will be offered the contract as follows:

17.1 Technical score is greater than the top scoring training service provider: TSP will be asked to lower the cost per trainee per month to a level so that the combined score equals the reference score. In case of refusal, the offer will be made to the third highest and so forth.

17.2 Technical score is equal to or lower than the top scoring training service provider: TSP will be asked to lower the cost per trainee per month to a level of reference price in case the cost is higher than the top scorer otherwise the contract will be offered at the bid price. In case the second ranked organization refuses, the offer will be made to the third highest and so forth.

17.3 The selection process will be continued till the target number of trainees in the trade group is met.

18. NEGOTIATIONS18.1. Negotiations will be held at the date and address indicated in the Data Sheet.

Negotiations may also be conducted through any other means of communication to avoid inconvenience to the Training Service Provider and/or the Client. The invited Training Service Providers will confirm availability of all Professional Staff, as a prerequisite for attendance at the negotiations. Failure to satisfy such requirements may result in the Client proceeding to negotiate with the next-ranked Training Service Provider.

18.2. Representatives conducting negotiations on behalf of the Training Service Provider must have written authority to negotiate and finalize the Contract.

18.3. The negotiation may also be conducted through formal communication (letter or email) or through a meeting. In case of meeting, the Client shall prepare the minutes of negotiations which will be signed by the Client and the Training Service Provider.

19. TECHNICAL NEGOTIATIONS19.1. Negotiations will include discussions on the Technical aspects of the Services which

may be related to trades / courses, number of classes, training locations / institutes, and number of trainees as per recommendations / decisions of the Client, and any suggestions made by the Training Service Provider to improve the Terms of Reference. The Client and the Training Service Providers will finalize the Terms of Reference, trades, number of trainees, location(s) of training, number of classes, staffing schedule, delivery schedule, logistics, and reporting arrangements. These documents will then be incorporated with the Contract as “Description of Services”.

10


Special attention will be paid to clearly defining the inputs and facilities required from the Client to ensure satisfactory implementation of the assignment.

20. FINANCIAL NEGOTIATIONSThe financial negotiations will be conducted for changes in cost of the services as a result of agreed technical modifications, and/or reduction in cost as mentioned under paragraph 17 above. Financial negotiations can also be conducted for the purpose of reduction in bidding cost, if the bid rate(s) exceed the maximum rate(s) acceptable to the Client, if any, as fixed by PSDF.

21. AVAILABILITY OF PROFESSIONAL STAFF / EXPERTSHaving selected the Training Service Providers on the basis of (among other things) an evaluation of the proposed Professional Staff, the Client will require written assurance that the proposed Professional Staff will be actually available for the Assignment. The Client will not consider substitutions during agreement negotiations, unless both parties agree that undue delay in the selection process makes such substitution unavoidable, or for contingent reasons such as death, medical incapacity, or other extenuating circumstances. If this is not the case, and if it is established that Professional Staff were nominated in the proposal without confirming their availability, the Training Service Provider may be disqualified, and the next-ranked Training Service Provider will be invited. Any proposed substitution in Professional Staff shall be agreed beforehand. Moreover, substitute staff must have equivalent or better qualifications and experiences than the original candidate, and such substitutions must be notified by the Training Service Provider within the time period specified in the letter of invitation to negotiate.

22. CONCLUSION OF THE NEGOTIATIONSNegotiations will conclude with a review of the draft Contract. To conclude the negotiations, the Client and the Training Service Providers will initial the agreed Contract. If negotiations fail, the Client will invite the next-ranked Training Service Provider having the highest score to negotiate a Contract.

23. AWARD OF CONTRACT23.1. After conclusion of negotiations, the Client shall award the Contract to the selected

Training Service Providers. 23.2. The Training Service Provider is expected to commence the assignment after

approval by the Client on the mutually agreed date and location.

24. NOTICE TO PROCEEDThe selected Training Service Provider will be allowed to enrol trainees and initiate training only after PSDF issues a Notice to Proceed. PSDF shall ensure the following before issuing a Notice to Proceed: Availability of Training Site [class-rooms, labs / workshops, offices, other facilities] as

per required standards; Availability of Trainer and Professional Staff as per required standards. Availability of Training Manuals of required quality;

25. TESTING AND CERTIFICATIONThe selected Training Service Providers are urged to fully understand their obligations for testing and certification of trainees as provided in the Data Sheet. In case more than

11


20% trainees in a class fail in the test, PSDF will impose substantial penalties on the Training Service Provider.

26. CONFIDENTIALITYInformation relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the Training Service Providers who submit the Proposals, or to other persons not officially concerned with the process, until the publication of the award of Contract. The undue use of confidential information related to the process by any Training Service Provider may result in the rejection of its Proposal, and may be subject to the provisions relating to Fraud and Corruption.

27. PERFORMANCE BONDThe compliance of performance bond may be required, if specified in the Data Sheet.

28. CONTRACT PERIODThe Contract may be extended for an additional period of one year and/or for training of additional trainees, on same cost and ToRs by mutual agreement of both parties, subject to release / availability of funds and performance evaluation by the Client.

29. BLACKLISTING / DEBARRINGPSDF will have the right to debar/blacklist a Training Service Provider in accordance with the policy approved by the Board.

30. CONFLICT OF INTEREST30.1. PSDF’s policy requires that Training Service Providers supply professional and

impartial services, and at all times hold the Client’s interests paramount, strictly avoid conflicts with other assignments or with their own corporate interests, and act without any consideration for future work.

30.2. In addition, Training Service Providers shall be considered to have a conflict of interest and shall not be recruited under any of the circumstances set forth below:a. Conflicting assignmentsA Training Service Provider (including its Personnel and/or Professional Staff) or any of its affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment to be executed for the same or for another Client. These cases include, but are not limited to, the following: Any entity engaged for providing training services under a project shall not be

engaged for third party monitoring for the same project. An entity selected for Services shall be excluded from downstream supply of any

other service related to the assignment, other than a continuation of the “Services” under the on-going assignment. Engagement of a Training Service Provider for different components of the same project at different times would not per se be considered as a case of conflict of interest.

Training Service Providers hired for design of a project, such as to prepare Terms of Reference or to design the BIDDING DOCUMENT for an assignment, should not be hired for providing Services for the same project.

Training Service Providers, or any of their affiliates assigned for a specific project, shall not undertake any other assignment, which by its nature, may be in conflict with any of their other past or present assignments.

Training Service Providers must notify the Client if they own any proprietary products or systems which they may recommend to a Client, or if they hold any interest in such products, to ensure transparency and to ensure that no conflict of interest shall arise in the evaluation and application of their recommendations.

12


b. Conflicting relationships A Training Service Provider (including its Personnel and/or Professional Staff) or

any of its affiliates that has a business or family relationship with a member of the PSDF Board, Management, or Staff that is directly or indirectly involved in the preparation of Terms of Reference, selection process of Training Service Providers and/or supervision of the Contract, may not be awarded a Contract unless the conflict of interest stemming from this relationship has been resolved in a manner acceptable to the Board throughout the selection process up to the execution of the Contract.

Training Service Providers have an obligation to disclose any situation of actual or potential conflict of interest that either impacts their capability to serve in the best interests of the Client and Trainees, or that may be perceived as having this effect. Failure to disclose such situations or any misrepresentation / omission of facts will lead to the disqualification of the Training Service Provider or the termination of its Contract, and may also be debarred from bidding in future PSDF-funded schemes.

Current employees of the Client shall not work as Training Service Providers.

31. Fraud And Corruptiona. PSDF requires that Training Service Providers participating in provision of services

adhere to the highest ethical standards, both during the selection process and throughout the execution of the Contract. In pursuance of this policy, PSDF defines, for the purpose of this paragraph, the terms set forth as follows:

“Corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the actions of any employee of PSDF in the selection process or in Contract execution;

“Fraudulent practice” means a misrepresentation or omission of facts in order to influence a selection process or the execution of a Contract;

“Collusive practices” means a scheme or arrangement between two or more Training Service Providers with or without the knowledge of the Client, designed to establish prices at artificial, non-competitive levels;

“Coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement process, or to affect the execution of a Contract.

b. PSDF will reject a proposal for award of Contract if it determines that the Training Service Provider recommended for award of Contract has either directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the agreement in question. PSDF may also impose penalties on a Training Service Provider, including debarring from bidding in future PSDF-funded schemes, if at any time it determines that the Training Service Provider has, either directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a PSDF-funded scheme.

c. PSDF will have the right to inspect Training Service Providers’ accounts and records and any other documents relating to the submission of proposals and Contract performance, and have them audited by auditors appointed by PSDF.

d. Training Service Providers shall furnish information on commissions and gratuities, if any, paid or to be paid to agents relating to this proposal and during execution of the Contract, if the Training Service Provider is awarded the Contract, as requested in the Financial Proposal submission form.

13


14


SECTION 2

DATA SHEET

1


DATA SHEET

Features Proposed Parameters

Name of the scheme Women Focused Training SFPGS 2016

Name of Client Punjab Skills Development Fund

Time Schedule of the Training Services

All trainees enrolled under “Women Focused Training SFPGS 2016” must complete training by March 2017 or as mentioned in the contract.

Target Number of Persons to be enrolled for Training

Total enrolment target under the scheme is 2,000 for the year 2016-17. PSDF may increase / decrease the set targets. Trade wise target varies.

Maximum Trainees per Training Service Provider

Maximum 20% of the approved target for the scheme per organisation or as approved by PSDF Board..

Target AreaThe trainees for the scheme can be from any district of the Punjab.Admitted persons must hold CNIC with permanent or temporary residential address of any district of the Punjab.

Target Group(Eligibility for Admission)

Age 18 & above. Must have CNIC / B Form with permanent or temporary

residential address of any district of the Punjab. Must not have previously attended any course funded by PSDF

and registered in PSDF database. Must not be enrolled in any other PSDF funded course at the

same time. Must not be student of any other course offered by the

respective organization. Preference to be given to individuals with demonstrable poor

socio-economic conditions, having minimum education level required to meet entry requirements.

Training Service Provider

This scheme is only for Formal Technical/Vocational Training Institutes, defined as follows:A technical/vocational training institute will be deemed to be formal if it is registered / affiliated / accredited by an authority such as NAVTTC, TEVTA, Punjab Board of Technical Education (PBTE),City and Guilds, Edexcel, HEC or any other accredited / authorized national/international certifying body. General education schools and colleges do not fall into this category.Training Service Providers must fulfil the following conditions:

i. Must be registered with any Government authority or regulatory body.

ii. Must have valid NTN / FTN in the name of the entity/ organisation.

iii. Must have copy of tax return for the last year.iv. Must have audited financial statements for the last

financial year of the organisation, issued by a Chartered Accountant licensed with Institute of Chartered Accountants of Pakistan (ICAP), comprising of the following required documents:o Audit Report,o Balance Sheet,

1


Features Proposed Parameterso Income & Expenditure Statement of Account,o Cash Flow Statement, ando Notes to the Accounts

Public sector institutions have exemption from this condition.

v. Must agree to open a separate bank account (in the legal name of the organisation) for funds provided by PSDF.

vi. Must agree to allow PSDF assigned auditors to check the accounts opened for PSDF funding, as and when required.

vii. Must not be blacklisted by PSDF or any other organisation or faced contract cancellation or withholding of funds for contractual violations by PSDF in previous training schemes.

viii. Must agree for monitoring by a Third Party contracted by PSDF.

ix. In case of international certification, the training premises must be registered/ affiliated with the relevant testing & certification authority for the proposed trade(s)/course(s) before the closing date of Proposal. The registration/affiliation certificate must also indicate the address of the institute, name(s) of course(s) as to appear on the certificate, and complete code number of the course.

x. In case the formal technical / vocational training institute is owned by organisations registered under the Societies Registration Act 1860 / Voluntary Social Welfare Agencies (Registration and Control Ordinance) 1961 / The Trusts Act (II of 1882), the value of its assets must be Rs. 10 Million or more as per audited Balance Sheet.

Notes:1) TEVTA institutes and PVTC VTIs are eligible to submit

Proposal individually, subject to the issuance of NOC from their respective Head Offices.

2) Government-run institutions must obtain NOC from their respective Controlling Authority to submit Proposal.

3) A university may submit only one Bidding Document with the approval of Vice-Chancellor. Training may be conducted in different departments. Departments are not allowed to apply separately.

Selection of TSPs

Training Service Providers would be competitively selected through a public & private window, respectively. The public training service providers eligible to compete would include TEVTA, PVTC, public sector universities2 and all other public sector training service providers. Any institution that is owned / controlled by a ministry / department/ autonomous body will be considered public. In the private window, private, public-private partnership (PPP), and not-for-profit training service providers would be eligible to compete.

Selection of Trades / a. Training Service Providers are required to choose trades /

2 Public sector universities in the Punjab also serve as Training Providers (fee charging) usually in specific specialized trades (agriculture, horticulture, IT, etc.) and would be eligible to bid for training funds as part of the public sector window.

2



Courses

courses from the list of courses specified in Annexure A.b. Training Service Providers must have relevant, valid

registration/ affiliation / accreditation for the proposed courses from an authority such as NAVTTC, TEVTA, Punjab Board of Technical Education (PBTE), City and Guilds, Edexcel, HEC or any other accredited / authorized national / international certifying body.

c. Providers of Diploma/Degree level courses shall be considered as having delivered relevant training if contents of the proposed course are covered in the syllabus as a full subject.

d. An organisation may not propose a similar course with multiple certifications or of multiple durations.

e. In case of City & Guilds/Edexcel certification, at least a Level 2 Certificate / Diploma or higher level courses having demonstrably strong employment prospects, as well as having curriculum contents in line with corresponding National certification(s) (as mentioned in Annexure-A) in the respective Priority Sectors, may be proposed. The Training Service Provider may not propose the same course of multiple levels.

Note: The decision whether any course can be included in the scheme or not shall rest with PSDF and it may reject any proposed course which does not fit within the training framework announced by PSDF.

Testing and certification

Testing / certification from an accredited body is an essential requirement of the scheme.

Training Service Provider will submit documentary evidence of its testing arrangements with the Proposal, if these are other than PBTE. The testing agency must be accredited by the relevant regulatory body.

Training Service Providers from Punjab will not be allowed certification from Trade Testing Board or Board of Technical Education of any other province.

Testing and certification from NTB is not permitted.

Recommended Duration of Training

The recommended duration of training is 3 Months (Min 360 conduct hours or as specified in the curriculum).In case of international certification, duration of training would be as per Guided Learning Hours (rounded to the nearest month) as suggested by the local representative of respective certification authority.

Minimum Conduct Hours

Minimum conduct hours per week are 30 (6 days x 5 hours daily or 5 days x 6 hours daily). Extended conduct hours per week would be observed if total training hours mentioned in the respective curriculum are more than the Minimum Conduct Hours. In case of international certification, minimum conduct hours may be increased to a complete month.

Job Placement Training Service Providers who will assure employment of the trained persons will be given high priority for selection.

Training Service Providers would be required to establish and maintain a proper Placement Cell at the institute. The Placement Cell will be required to establish linkages of trained persons with the employers and place the trained personnel on jobs. Training Service Providers who provide evidence of

3


Features Proposed Parameterssuch arrangements will be awarded higher scores during evaluation.

Moreover, Training Service Providers will track and report employment of trainees for the first six months post-completion of training.

Final payment will be released after verification of placement through third party monitor on sample basis.

Experience requirements for selection of trades / courses

Criteria pertaining to past experience of training at the proposed training location may be relaxed in case of innovative3 trades in the priority sectors of the scheme, or in case of newly established institutes in previously un-served districts. However, the past experience of trainers/instructors shall be used as a substitute in such cases.

Implementation of Training

This scheme is for implementation of training in a formal manner and not in the form of attachment on work. Moreover, the training would be delivered in the TSP’s owned premises or facilities.

Location of Training Institutions

Anywhere in Punjab and Islamabad

Training of Special Persons

Proposals for training of special persons (all types of disabilities) will be considered separately. Notwithstanding the minimum conduct hours specified above, the hours may be reduced for special persons.

Trainees’ SelectionTraining Service Providers should give preference to individuals with demonstrable poor socio-economic conditions, having minimum education level required to meet entry requirements.

Means of Communication

Formal communication between PSDF and Training Service Providers may be made through letter, email or fax.

Imposition of Penalties

PSDF may impose financial penalties on Training Service Providers on account of any violations/ breach of Contract in line with PSDF’s Business rules.

Client’s Representatives/ Contact Persons

1. Aftab AhmadManager Program DevelopmentPunjab Skills Development Fund,House No. 71, Ahmad Block, New Garden Town, [email protected] No. 042-35857780-81;

2. Sahar NadeemAssociate Program DevelopmentPunjab Skills Development Fund,House No. 71, Ahmad Block, New Garden Town, [email protected] No. 042-35857780-81.

Client’s InputPublicity of the Scheme and arrangements for stakeholders’ visits and ceremonies (in case of a large-scale graduation ceremony etc. if arranged by PSDF) at the completion of the assignment.

Validity of Proposal 120 days from last date of submission.

Proposal Language English.

Fixed Budget Not applicable.

3 The decision of PSDF about the innovativeness of the trade shall be final.

4




Features Proposed ParametersExpected Start of Training

January 2017.

Trainees per ClassUp to 25 according to availability of work places in lab / workshop and other training facilities.

Payment to Training Service Provider

(a) Training Fee (b) Trainee Support Payments (c) Testing and Certification fees (on reimbursement basis if examination body is not PBTE).

Training Fee

The financial bid will be based on training fee inclusive of all expenditures. It will include but is not limited to:• Trainers’ remuneration• Consumable Training Materials• Training Manual & Stationery required for training• Protective clothing• Management & Reporting costs• Depreciation / Rentals of Machinery and Equipment etc.• Utilities & Miscellaneous items• Pre and Post training support to trainees (mobilization, On Job

Training and Job Placement) costs

Testing Fee

1. PSDF will pay the testing fee directly to PBTE under special arrangements.

2. In case of national certification, if the testing arrangement is proposed by the training service provider (other than PBTE), the negotiated testing fee will be paid by the training service provider to the testing agency. The testing fee will be reimbursed by PSDF upon submission of paid invoices at agreed/negotiated rates.

3. No testing fee will be paid to those organisations which are legally training service providers as well as certifying authorities such as HEC Recognised universities, PVTC and NTB.

4. For international certifications, Training Service Provider (except Public Sector providers) would submit a written guarantee that they have sufficient funds to pay testing fees in advance. PSDF will refund testing and registration fee upon receipt of final results of the trainees, and no advance payment will be made.

CurrencyAll financial figures should be quoted in Pak Rupees as mentioned in the Financial Proposal.

Basis of Financial Evaluation

The quoted costs should include all applicable taxes. The bids will be evaluated on the basis of per trainee per month cost (inclusive of taxes and levies).

Basis of Proposal Evaluation

Quality and Cost-Based Selection (QCBS) methodology, as agreed with World Bank, will be used for selection of Training Service Providers based on combined Technical and Financial Score.Courses for International and local certification will be evaluated jointly.

Cost of Evaluation of Proposals

PSDF may charge a part of evaluation cost of each trade proposals from Training Service Providers, in case evaluation is outsourced.

Criteria for Evaluation of

Technical Score (St) of proposal Quality of Training = 80

5



Proposals

Capacity of the Organization to deliver = 20(Minimum Qualifying Technical Score = 65%)Financial Score (Sf ) of proposal

Sf=100∗Lowest Price

Price of ProposalUnderConsiderationOverall Score (S )=S t∗T+S f∗P = St∗0.80+S f∗0.20

Cost Evaluation Basis

Trade/course wise Training Fee (inclusive of taxes) per trainee per month.

Submission of Proposal

For each trade/course, separate proposal is required.

Clarification Requests

Any clarification requests must be made in writing or through e-mail and should be received not later than August 25, 2016.

Submission AddressPunjab Skills Development Fund,House No. 125 Abu Bakar Block, New Garden Town LahorePhone: 042 – 35913540-41

Capacity Building / Pre-Proposal Conference

A capacity building workshop would be conducted in Lahore, Multan & Islamabad in order to guide the interested applicants how to prepare the Bidding Document effectively. The interested applicants are supposed to get them registered before 16th August, 2016 through an email addressed to contact person. Date and venue of the workshop will be shared through an email confirming the registration.

Last Date of Submission

September 09, 2016; 05:00 PM.

Date of Opening of Financial Proposals

Will be communicated later.

Multiple Training Service Providers

Client may select multiple Training Service Providers following the methodology mentioned under paragraph 17 of the instructions, in case the top-ranked organisation does not have the capacity to meet the target number of trainees in the relevant trade.

Candidate Selection Training Service Provider’s responsibility.

Expected Date and Address for Negotiations

Date: Will be communicated later by the Client.

Address: Punjab Skills Development Fund, House No. 125, Abu Bakar Block, New Garden Town, Lahore; or any other address as notified.

Performance Evaluation

Performance of the organization will also be evaluated on the basis of ratio of successfully qualified trainees with reference to number of contracted. Poor performance will affect selection of the organisation in PSDF future schemes. As such Training Service Providers are advised not to overestimate their enrolment capacity.

Heavy penalties will be imposed if TSP could not mobilise the females in the proposed trades, so it is suggested that TSP should select trades keeping in view the mobilisation challenges of female.

Submission of Performance Bond

Not Applicable.

Any Special Condition

PSDF may relax one or more conditions of the Bidding Document through advertisement in newspaper before closing date.

6


Features Proposed Parameters PSDF shall engage a third party monitoring organisation to

verify deliverables of the accepted proposal.

Bank GuaranteeMobilisation Advance equal to 10% of the Contract value against irrevocable Bank Guarantee to be adjusted in instalments (maximum five).

Training Facilities

Following minimum standard shall be followed: Classroom size: 9 sq. ft. per student. Lab/Workshop size: 15 sq. ft. per student

or as notified by the testing/certifying agency.The Training Service Provider shall ensure availability of all trade- related equipment specified in the relevant curriculum in such a manner that all trainees are able to perform practical simultaneously and independently. Depending upon the specific requirements of a trade, the standards may vary.

Training Service Providers must submit status of available machinery, equipment, tools, furniture, etc. with reference to the list provided in the respective curriculum on the prescribed format (Annexure D) attached with the Bidding Document Forms. All training facilities are subject to inspection.

Means of Communication

Formal communication between PSDF and Training Service Providers may be made through letter, email or fax.

Contract Extension

Performance of Training Service Providers would be evaluated at the expiration of Contract. Subject to satisfactory performance evaluation and release/ availability of funds, the Contract may be extended for an additional period and/or for training of additional trainees, on same cost and ToRs by mutual agreement of both parties. Training Service Providers perceived to have demonstrated poor performance would not be considered for extension of Contract for subsequent round of training.

7


SECTION 3

TERMS OF REFERENCE

1


TERMS OF REFERENCE (TOR)

Punjab Skills Development Fund (PSDF) is funding training for residents of Punjab under the “Women Focused Training SFPGS 2016” scheme. The purpose of the vocational training is to improve income generation capacity of the residents of Punjab and increase participation of women in income generation activities. The selected Training Service Providers will be expected to enter into a contract specifying the responsibilities and deliverables of the assignment.

Responsibilities of Training Service Providers will be to:1. Mobilise the communities, generate demand for training and select trainees from the

target group for the proposed skills training according to the eligibility criteria defined by PSDF.

2. Select only those trainees who have CNIC with permanent or temporary residential address of any district of the Punjab and fulfil other conditions of eligibility as mentioned in Data Sheet.

3. Select only those trainees who have not previously attended any course funded by PSDF and are not already registered in PSDF database (through verifying data of the trainees from PSDF website via entering CNIC number).

4. Select courses from the list mentioned in Annexure A. 5. Arrange the provision of properly equipped training facilities as per demand of curriculum

and/or list mentioned in the curriculum. It includes machinery, equipment, tools, class room & lab / workshop furniture and other physical facilities (e.g. washrooms, back-up power, drinking water etc.). In case of deficiency, arrange additional training facilities as per requirement.

6. Engage competent and qualified instructors and support staff as per qualification and experience mentioned in the curriculum.

7. Get the facilities and arrangements inspected by PSDF before start of training.8. Ensure provision of vocational training in approved skills / trades using the curriculum

approved by relevant certification authority and following the agreed parameters.9. Provide all learning aids, teaching materials, consumables, and additional facilities, as

per demand of curricula, free of cost to the trainees (all costs on account of these items will be included in training fee which will be paid by PSDF).

10. Development/printing of training manual(s), if already not available.11. Manage provision of standardised uniforms and bags as mentioned under Trainee

Support. 12. Manage a transparent system of payment of stipend to trainees in a timely manner

according to the notified rates as per Contract (all records to be maintained). PSDF may engage a third-party organisation for disbursement of stipend directly to trainees.

13. Establish a system for providing reports to PSDF within stipulated time through email or on a web-based data management system.

14. Establish and maintain a proper Placement Cell at the institute. The Placement Cell will be required to establish linkages of trained persons with the employers and place the trained personnel on jobs.

15. Track and report employment of trainees for the first six months post-completion of training.

16. Facilitate and provide access to PSDF monitoring team for the monitoring of training. 17. Maintain separate bank account and financial records relating to the PSDF

assignment(s).18. Assist any PSDF partner in carrying out a tracer study / evaluation of the trained

persons.19. Arrange testing and certification from the relevant accredited certification body.20. Arrange printing of provisional certificates as per the format approved by PSDF.

2


21. Arrange a simple graduation ceremony and distribute certificates to successful graduates on course completion, and inform PSDF at least one week before the event.

22. Assist PSDF in the arrangements of graduation ceremony; if graduation ceremony is arranged by PSDF at large scale (cost of such ceremony arranged by PSDF will be borne by PSDF).

23. Display prominently banners / sign boards relating to the training, after approval by PSDF.

24. The Training Service Provider will be responsible for certain deliverables, including progress reporting, as per requirement of the project.

25. Provide protective clothing / uniform to every trainee. 26. Make timely stipend payments to trainees in a transparent manner according to the

notified rates as per Contract and maintain its record. PSDF may engage a third-party organisation for disbursement of stipend directly to trainees.

27. Any other obligation agreed in the Contract.

Note: a. In case of non-compliance with the responsibilities, financial penalties will be

applicable.b. Training Service Providers will not charge anything to the trainees at any stage of

the training process, be it provision of admission forms, enrolment, training delivery or certification, parking fee.

Responsibilities of Punjab Skills Development Fund are to:1. Provide funds to meet training expenses as per rate, number of trainees, attendance of

trainees and payment schedule agreed in the Contract.2. Provide funds for meeting costs on account of Trainee Support which includes stipend,

uniforms & bag cost, and testing fees, as determined by PSDF management.3. Monitor / supervise the delivery of training, either directly or through a third party.4. Take measures for quality control directly or indirectly.5. Guide training partners for smooth implementation of training.6. Arrange and finance a large-scale graduation ceremony, if any arranged by PSDF.7. Bear costs on account of publicity as considered appropriate by PSDF management. 8. Inspect training facilities and arrangements and accord permission to start training (i.e.

issue a Notice to Proceed).

Joint Responsibilities of Punjab Skills Development Fund and Training Service Providers:

To showcase the training programmes funded by PSDF at different forums, if required.

3


Annexure A: List of Trades / Courses Nationally Approved Courses

Serial No. Trades / Courses Duration of Training (in Months) Source of Curriculum

Textile & Garments

Duration 3 months

1. Auto Placket Operations Specialist3 TEVTA

2. Domestic Tailoring3 TEVTA

3. Fabric Cutting Expert3 TEVTA

4. Fabric Product Development Specialist 3 TEVTA

5. Fabric Quality Inspector3 TEVTA

6. Industrial Stitching Machine Operator3 TEVTA

7. Knitting Machine Operator3 TEVTA

8. Sizer / Sizing Machine Operator3 TEVTA

9. Textile Sales & Marketing3 TEVTA

10. Warper / Warping Machine Operator3 TEVTA

11. Weaver / Weaving Machine Operator3 TEVTA

Food Processing

Duration 3 months

12. Citrus Processing 3 NAVTTC

13. Elementary Food Preservation 3 TEVTA

ConstructionDuration 3 months

14. Civil Surveyor 3 TEVTA

15. Quantity Surveyor 3 TEVTA

16. Material Technician 3 TEVTA

17. Safety Inspector 3 TEVTA

18. Building Painter 3 TEVTA

19. Construction Machinery Operator 3 ILO/NTB

20. House Carpenter 3 TEVTA

21. Mason 3 TEVTA

22. Plumber 3 NAVTTC

23. Pipe & General Fitter 3 TEVTA

24. Pipe & Plate Fabricator 3 TEVTA

25. Pipe & Structure Fabricator 3 TEVTA

26. Rigger 3 TEVTA

4


27. Scaffolding 3 TEVTA

28. Shuttering Carpenter 3 TEVTA

29. Steel Fixer 3 TEVTA

30. Tile Fixing and Cutting 3 TEVTA

Light Engineering

Sub-sector: Electrical/ Electronics

Duration 3 months

31. Electrical Wiring 3 TEVTA

32. Electrical / Electronic Technician 3 TEVTA

33. Industrial Electrician 3 TEVTA

34. Industrial Electronics

35. Motor Winder / Winding 3 TEVTA

36. PLC (Programmable Logical Control) 3 TEVTA

Sub-sector: Mechanical

Duration 3 months

37. CNC Machine Operator 3 TEVTA

38. Fitter General 3 TEVTA

39. Gear Manufacturing Mechanic 3 TEVTA

40. Industrial Fitter 3 TEVTA

41. Milling Machine Operator 3 TEVTA

42. Mould Making & Casting 3 TEVTA

43. Millwright 3 TEVTA

44. Turner (Lathe Machine Operator) 3 TEVTA

45. Welder 3 TEVTA

46. Welder / Construction Fabricator 3 TEVTA

Surgical

Duration 3 months

47. Filing of Surgical Instruments 3 TEVTA

48. Fitting / Fixing of Surgical Instruments 3 TEVTA

49. Grinding of Surgical Instruments 3 TEVTA

50. Polishing of Surgical Instruments 3 TEVTA

Pharmaceutical

Duration 3 months

51. Sterilization Operations 3 TEVTA

52. Water Treatment Procedures & Operations 3 TEVTA

5


Sports Goods

Duration 3 months

53. Screen Printing 3 TEVTA

International Certification Courses

Serial No. Trades / Courses Duration of Training (in Months) Source of Curriculum

Duration 3 months

54.Level 2 Certificate in Computer Aided Design 7689 3 City & Guilds

55.Level 3 Certificate in Computer Aided Design 7689 3 City & Guilds

56.Level 2 Certificate Design & Craft - Pattern cutting 7716-38 3 City & Guilds

57.Level 2 Certificate Design & Craft - Fashion wear 7716-32 3 City & Guilds

58.Level 3 Certificate Design & Craft - Fashion wear 7716-63 3 City & Guilds

59.BTEC Level 3 Diploma in Art & Design (Design Crafts) 3 Edexcel

6


SECTION 4

ORGANIZATION’S PROFILE, ELIGIBILITY QUESTIONAIRE&

CAPACITY OF ORGANIZATION

(To be filled by bidder and submitted to PSDF, along with required documents in a separate envelopment. The envelope shall be sealed and labelled as follows :)

Organization’s Profile, Eligibility & Capacity

Name of Assignment: Women Focused Training SFPGS – 2016

By: [Name of Organisation]

1


Please provide required information using the following formats.

PART A: INFORMATION ABOUT THE TRAINING SERVICE PROVIDER

Code Required Information Response

A.1 Legal Name of Organisation

A.2Year of Registration / Establishment of the Organisation

A.3Is your organisation a Public Sector entity? Put cross in the relevant box

Yes (controlled fully/partially by a department/ministry / attached or autonomous body)No

A.4

What is the legal status of your organisation? Tick the relevant box (one box only). (Attach Copy/Copies of Registration Certificate/s)

Section 42 CompanyPublic Ltd. CompanyPrivate Ltd. CompanySole ProprietorPartnershipOrganisation registered under Voluntary Social Welfare Agencies (Registration and Control) Ordinance 1961Organisation registered as Joint Stock Company under the Societies Registration Act 1860Organisation registered under The Trusts Act (II of 1882)Others (please specify)

A.5

Name of Head of Organization

Designation

Email

Phone & mobile numbers

Postal address of Organization

Website

A.6

Name of contact person*

Designation in the organisation

Phone & mobile numbers

Email* Only Head of organisation or nominated contact person will be authorized to communicate with PSDF. * Contact person must be an office bearer or employee of the organisation.

2


PART B: ELIGIBILITY REQUIREMENTS

Please provide information about the eligibility of your organisation, as per criteria defined by PSDF, using the following format. Attach relevant documents where required. Non-compliance with one or more conditions will lead to ineligibility.

Code Requirements Response

B.1

Is your organisation a formal technical / vocational training institute or owns a formal technical / vocational training institute? Cross the relevant box(see definition of formal technical / vocational training institute in the Data Sheet)

Yes

No

If your answer is “No”, your organisation is not eligible to submit Bidding Document under this scheme.

If your answer is “Yes”, provide name of institute, registration/affiliation/accreditation authority and registration/affiliation/accreditation number (Attach Copy/Copies of Registration Certificate/s)

Name of Institute: Name of Authority: Number:

B.2

Mention National Tax Number (NTN) or Free Tax Number (FTN) in the name of the organization and provide a copy of registration.

NTN

FTN

Training Service Provider must have valid NTN or FTN in the name of the organization.

B.3

Attach copy of registration / affiliation of the organization / institute with the relevant Government authority or regulatory body.

Copy attached

Training Service Provider must be registered with any Government authority or regulatory body.

B.4

Attach copy of audited financial statements for the last financial year of the organisation; issued by a Chartered Accountant licensed with Institute of Chartered Accountants of Pakistan (ICAP) (Financial Statements must include Audit Report, Balance Sheet, Income & Expenditure Statement of Account, Cash Flow Statement and Notes to the Accounts). Cross the relevant box.

Copy attached

Copy not attached

Not applicable. Public sector organization

Training Service Provider must provide audited financial statements for the last financial year of the organization. Public sector entities have exemption from this condition.

B.5

Does your organization agree to open a separate bank account (in the legal name of the organization) for funds provided by PSDF? Cross the relevant box.

We agree to open a separate bank account for funds provided by PSDF.We do not agree to open a separate bank account for funds provided by PSDF.

Training Service Provider must agree to open a separate bank account in the legal name of the organization for funds provided by PSDF.

B.6 Does your organization allow PSDF assigned auditors to check the accounts opened for PSDF funding? Cross the relevant box.

We allow PSDF assigned auditors to check the accounts opened for PSDF funding, as and when required.

3


Code Requirements Response

We do not allow PSDF assigned auditors to check the accounts opened for PSDF funding.

Training Service Provider must agree to allow PSDF assigned auditors to check the accounts, if need arises.

B.7Has your organization ever been blacklisted by PSDF/ any government or international organization?

We solemnly declare that our organization has never been suspended / debarred or blacklisted.Our organization has been blacklisted once or more than once.

Training Service Provider must not be suspended / debarred or blacklisted.

B.8

If you have previously worked with PSDF:Has your contract been cancelled (in part or in full)? Or Was the payment withheld for non-fulfilment of contract?

Yes

No

In case you have previously worked with PSDF, the contract must not have been cancelled (in part or in full) or payment must not have been withheld for non-fulfilment of contract.

B.9Does your organization agree for monitoring of training by a Third Party contracted by PSDF?

We agree for monitoring by a Third Party contracted by PSDF.We do not agree for monitoring by a Third Party contracted by PSDF.

Training Service Provider must agree for monitoring of training by a Third Party contracted by PSDF.

B.10

In case of international certification, is the training premises registered / affiliated with the relevant international testing & certification authority for the proposed course(s)? If yes, provide documentary evidence.

Yes, the trainingpremises is affiliated for the proposed courses with:Testing Body ----------------------Affiliated Since --------------------Copy of registration / affiliation attached.No, the training premises is not affiliated with the relevant international testing & certification authority.

The training premises must be registered / affiliated with the relevant international testing & certification authority for the proposed course(s) before the closing date of Bidding Document.

B.11

In case of organizations registered under the Societies Registration Act 1860 / Voluntary Social Welfare Agencies (Registration and Control Ordinance) 1961/ The Trusts Act (II of 1882), is the value of your assets Rs.10 million or more as per audited Balance Sheet?

Value of assets is Rs. 10 million or more

The organisation owns a formal training institute

Organisations registered under the Societies Registration Act 1860/Voluntary Social Welfare Agencies (Registration and Control Ordinance) 1961/ The Trusts Act (II of 1882) having either assets less than Rs. 10 million OR not having a formal training institute are not eligible for submission of Bidding Document.

B.12Has your organisation deposited Tax Return for the last year? If yes, attach a copy of the same.

Yes

No

4


Part C: COURSES AND NUMBERS TO BE TRAINED

Using the format given below, please provide information about the proposed courses. You are requested to ensure that the suggested courses are as per the instructions in the Data Sheet. The proposed course should be either under C.1 or C.2

C.1. Courses for National Certification

Sr. No. Sector Trade /Course

Name Duration Name, Address & Phone of Training Location

1.

2.

3.

4.

5.

6.

Note 1: Add more rows, if required.

C.2. Courses for International Certification i.e. City & Guilds / Edexcel / Other You are requested to ensure that the suggested international courses are as per the instructions in the Data Sheet. In case you have proposed a course in C.1, please do not propose a similar course in C.2.

Sr. No.

Sector

Course Code

Course Level & Name as

would appear on Certificate

Guided Learning

Hours

Centre Registration Number, Name, Address & Phone of Training Institute approved by

Testing Authority

1.

2.

3.

4.

Note 1: Add more rows, if required.

PART D: CAPACITY OF THE ORGANISATION

D.1. Human Resource Capacity

Provide information on the Human Resource capacity of your organisation in the table below:

No. of Management Staff (A)

No. of Support Staff (B)

5


No. of Trainers/Instructors(C)

No. of Overall Employees (A+B+C)

D.2 Financial Capacity

What is the financial capacity of your organisation as per attached audited balance sheet and income statement? Put cross in the relevant box.

Value of Assets Cross the relevant box [x]

Assets value less than Rs.1 Million

Assets value between Rs.1Million and Rs.2 Million

Assets value between Rs.2 Million and Rs.5 Million

Assets value Rs.5 Million or more

Total Annual Turnover Cross the relevant box [x]

Turnover value less than Rs.1 Million

Turnover value between Rs.1 Million and Rs.2 Million

Turnover value between Rs.2 Million and Rs.5 Million

Turnover value Rs.5 Million or more

D.3 Managing Enrolment of Trainees

Please provide in detail your methodology to select and enrol trainees. Please also explain your process for enrolling trainees from poor socio-economic background (not more than 1 page).

D.4 Placement of Trained Persons

D.4.1 Do you have dedicated Placement Staff? Tick the relevant box

Yes

No

If No, please go to question D.4.2.3.

If Yes, provide the contact details of all Placement staff and attach CVs (copy paste the below table if you have more than one staff in placement section)

6


Contact details of Placement Officer / staff

Name

Designation

Mobile No.

Date of appointment

D.4.2 Provide details of employers in table below where your organisation has placed its trainees in the past one year (add rows if necessary).

Sr. No. Name of Employer

No. of Trainees Placed

Name & Designation of Contact Person Mobile Number

D.4.3 As per ToRs, every TSP will have to establish a Placement Cell. If you do not currently have a dedicated placement staff, please outline your organisation’s strategy for setting up and running the Placement Cell (not more than one page).

PART E: MANAGEMENT & PROJECT IMPLEMENTATION TEAM PROFILE

PSDF expects that the Training Service Provider has adequately qualified and competent personnel available for the following tasks in connection with effective management and implementation of this project.

Provide copy of organizational chart and CVs of the proposed key Management Team for the PSDF project using the format given at Annexure- B

Overall Responsibility of the Project: The designate person will be responsible for the overall implementation of the project. He/she will be the focal and contact person for PSDF.

Reporting: The designate person will be responsible for maintenance of training-related records and reporting to PSDF as per requirements of monitoring guidelines on prescribed formats.

Internal Monitoring: The designate person will be responsible for ensuring that training is delivered as per the Contract with PSDF without compromising on the agreed standards. He/she will also be responsible for ensuring timely and effective implementation of training curricula.

Marketing/Mobilization: The designate person will be responsible for publicity of training program for admission and selection of trainees.

Accounting: The designate person will be responsible for invoicing, maintenance of accounts, receipts and disbursements and other financial matters related to this project.

7


Placement: The designate person will be responsible for developing a network with the industry for placement of the trainees for On Job Training and Permanent Placement.

Note: One person can be assigned for more than one of the above-mentioned tasks as deemed effective, but the total number of required persons will depend upon the number of trainees and training locations.

Summary of PSDF Management Team:

Serial No

Name DesignationHighest

Qualification Achieved

Years of Professional Experience

Years of Project Implementation

Experience123456

PART F: APPLICANT DECLARATION

I (click here and type Name), hereby certify that:

The information provided in this document is factually correct in all material respects. I understand that provision of any false or misleading information will lead to

disqualification of the Bidding Document as well as suspension of the organisation for one round of bidding.

I am duly authorized to submit this application on behalf of " [ C l i c k h e r e a n d t y p e t h e n a m e o f o r g a n i z a t i o n ] "

Signature:

Name:

Designation:

Date

Phone:

8


Mobile:

E-Mail:

PART G: CHECKLIST OF BIDDING DOCUMENT RELATING TO SECTION 4

Sr. No. Required Documents Checkbox

1.Attach Copy/Copies of Registration Certificate/s showing legal status of the organisation

2. Copy / Copies of Registration / Affiliation certificates attached.

3.National Tax Number / Free Tax Number Certificate (in the name of organisation) attached.

4. Copy of tax return for the last year.

5.Audited Financial Statements for the last financial year of the organisation issued by an ICAP licensed Chartered Accountant attached. (Public sector organisations have exemption from this condition).

6. Copy of Organizational Chart attached.

7. CVs of Members of management & Project Implementation Team attached.

8. CVs of Placement Staff, if any, attached.

9. Declaration by authorized person to submit the Bidding & Document signed & attached.

10. Any other document attached, please specify.

Note: The documents should be attached in the above given order.

9


Annexure B: Management Team CV Format

Name of Training Service Provider

PLEASE PASTE LATEST PHOTOGRAPH OF THE

IMPLEMENTATION TEAM MEMBER. USE ONE FORM FOR EACH

MEMBER

Designation in the OrganisationTask(s) Assigned for PSDF’s Project (from the list of tasks mentioned under PART E)

Personal Data

Name

Contact Number

CNIC No.

Academic Qualifications

Qualification Name of Institution Year of Completion

Relevant Work Experience for PSDF’s Assigned Tasks

Name of Organisation DesignationDuration (Years)

From To

*Training Service Provider will not be allowed to change the proposed management staff; doing so will require prior approval from PSDF.

Information provided above is correct and I am willing to offer my services for the assignment mentioned above.

Signature of Proposed Member of Implementation Team

10


SECTION 5: Trade wise Technical Proposal

There should be separate proposal for each trade/course. Trade proposal will consist of Technical Proposal and Financial Proposal placed in separate sealed envelopes. Envelopes containing Technical Proposal and Financial Proposal should be placed in an outer envelope. Technical Proposal and Financial Proposal must have separate binding in book form.

.

Name & Address of Training Service Provider

Sector

Name of Trade/Course(including Course Code, if applicable)

It is mandatory for Training Service Providers:o To read the Instructions & Data Sheet carefully before completing

the form.o To use format provided by PSDF for preparation of the Technical

Proposal. If any required information is found missing in the forms or written

elsewhere, no credit will be given while evaluating the relevant section. Proposals not page numbered and signed by Head of Organisation or

authorized person will be rejected. Submission of missing documents after closing date is not allowed. Proposals that do not comply with PSDF’s instructions will stand rejected.

1


LETTER FOR THE SUBMISSION OF TECHNICAL PROPOSAL

[Firm letterhead]

[Date]

Convener Bid Evaluation Committee – Women Focused Training SFPGS 2016Punjab Skills Development Fund,House No. 125, Abu Bakar Block,New Garden Town,Lahore

Subject: Technical Proposal for the {Trade Name}

Dear Sir,

We offer to provide the Services for [Insert Trade Name] trade under “Women Focused Training SFPGS 2016 in accordance with your Terms of Reference. We hereby submit our Technical Proposal including the required documents in a sealed envelope.

We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained therein may lead to our disqualification. If negotiations are held during the period of validity of the Proposal, indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff, facilities and cost. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake that we will initiate the services as per the date mentioned in the Data Sheet or as mentioned in the contract if our proposal is accepted. We understand you are not bound to accept any or all Proposals you receive.

Thank you.

Yours sincerely,

Signature

Name and Title of Signatory:

2


ENCLOSED FORMS

Information required for preparation of the Technical Proposal comprises of:

PART H: Quality of Training Max Score: 80

PART I: Capacity of the Organization to Deliver Max Score: 20

PART J: Declaration

PART K: Check List

Annexure C: Trainer CV Format

Annexure D: Format to Provide List of Tools & Equipment

Note: All parts are to be filled in using the attached Forms. Hand written Bidding Document will not be accepted & evaluated.

3


SECTION 5: PART H

TRADE / COURSE OFFERED

Please mention details of the proposed trade / course in the tables under H 1 and H 2 below:

H 1. In case testing and certification is to be done by any national testing and certification body.

H 1.1 Name of Trade /Course

H 1.2 Duration (in months)

H 1.3 Curriculum Source i.e NAVTTC, TEVTA etc(Attach copy of curriculum if other than NAVTTC / TEVTA.

H 1.4 Certification Authority

H 2. In case testing and certification is to be done by any international testing and certification body (i.e. City & Guilds, Edexcel, etc.)

H 2.1 Name of Trade /Course

H 2.2 Curriculum Source/ Testing & Certification Body

H 2.3 Course Code (If any)

H 2.4 Level of Course (If any)

H 2.5 Duration (in months)

H 2.6Guided Learning Hours in case of City & Guilds / Edexcel Qualification(Please also attach module-wise breakup)

H 2.7 Name of Corresponding Course of National Certification

H 2.8Target Trainees(Tick Relevant Box)

☐ Male Only☐ Female Only☐ Both

Note: In case of City & Guilds / Edexcel certification, the proposed course has to be at least a Level 2 Certificate / Diploma, or a higher level course.

H 3. NUMBER OF TRAINEES

4


Please tell us about the number of persons that are proposed to be trained at each location.

Note: Please use a separate row for each proposed training location. Insert more rows if required.

Sr. Name & Address of Training LocationNo. of

Trainees per

Class(Up to 25)

No. of Classes 1

PerBatch

No. of Batches4

Total Trainees

(A) (B) (C) A X B X C

1.

2.

3.

4.

5.

6.

7.

Grand Total

H 4. TRAINING LOCATION(S) DETAILS

41 Persons undergoing training at one time and at one place, as one cohort/group, form a “class”.2 The term “batch” depicts the number of times a course will be repeated over the period of the scheme. One batch can have multiple classes.

5


Please provide details of all training locations where the training will be delivered as mentioned under H3. PSDF team will visit the training locations to assess training delivery capacity, and will award scores accordingly. You are requested to provide complete and updated information about the training location addresses and contact numbers in detail so that the PSDF team may reach the site conveniently and without any guidance. Please use a separate table for each training location. If training locations are more than one, add tables accordingly.

Training Location I

H 4.1 Name of Training Location

H 4.2Address (Building Number, Street, City, Tehsil, District & Telephone Number) of the Training Location

H 4.3Name and Cell Number of Contact Person available at the training location

H 4.4

Are trainers for theoretical and practical training available in the training location for the proposed trade / course or will be appointed after award of contract?

☐Yes☐No, will be appointed after

award of contractIf yes, provide CVs on the attached format (Annexure-C)

H 4.5Number of labs / workshops available in the institute for the proposed trade / course

H 4.6 Number of work places in each lab / workshop

H 4.7

Number of classes in progress for the proposed trade / course at the institute or for which contract has been awarded (in case already working with PSDF in any other scheme. Also mention name of the scheme).

H 4.8

Availability of the required machinery, equipment, tools, furniture etc. for the proposed trade / course, as per equipment list provided in the approved curriculum

☐Fully equipped workshop / lab available

☐Partially equipped workshop / lab available with minor deficiencies

☐Partially equipped workshop / lab available with major deficiencies

☐Workshop / lab will be established after award of contract

H 4.9

Provide list of equipment available in the above proposed training location with reference to the approved curriculum, using format provided as Annexure-D.Note: PSDF will check the availability of items during evaluation / inspection visits

☐List attached

☐List not attached

Note: If training locations are more than one, copy paste the above provided table for each proposed training location.

H 5. PAST EXPERIENCE OF TRAINING

6


Location I (as mentioned at Sr. No. 1 under H 3)

Name and address of training location

H5.1. Past experience of implementing the same course in case the course was funded by PSDF in the past.

H5.1.1 Name of SchemeH5.1.2 Trainees ContractedH5.1.3 Trainees enrolledH5.1.4 Trainees dropped out/failed

H5.1.5Trainees successfully Completed

H5.1.6 Numbers Placed on OJTH5.1.7 Numbers EmployedH5.1.8 Amount of contractH5.1.9 Penalties imposedH5.1.10 Major PenaltiesH5.1.11 Minor Penalties

H5.2. Past experience in case the course was not funded by PSDF in the past.Provide one example of relevant past experience for training delivery of your organisation for each proposed training location.

Location I (as mentioned at Sr. No. 1 under H 3)

H 5.2.1

Name of proposed Trade/Course

H 5.2.2

Name of Trade/Course for which past experience is being claimed

H 5.2.3

Duration of Training for which past experience is being claimed (in weeks / months)

H 5.2.4

Was the training one-time or is being conducted on a continuous basis? (Attach documentary evidence for the claimed experience)

One time, if so then in what year? _________

More than one time, if so then in what year(s)? _________

Continuous basis since ______H

5.2.5Number of Individuals Trained in the Proposed Course at this location.

H 5.2.6

Up to 2013 2014 2015 2016

H 5.2.7

Funding Source

☐ Fee paid by trainees ☐ Own sources ☐ Donor Funded (Specify donor name)☐ Fee paid by an external organisation

H 5.2.8

Was the training self-certified / certified by an external authority?

☐ External Authority (Specify) : ☐ Self-Certification

7


Note: If training locations are more than one, copy paste the above table for each proposed training location.

H 6. TRAINING MANUAL

H 6.1Did you use any training manual for the delivery of training which you have mentioned in TB 5?

Yes

No (Skip to Part I)

H 6.2 Did you develop that training manual?Yes (Skip to Part I)

No

H 6.3 If No, mention the source of the training manual

H 6.4Name of organization that has prepared the training manual

PART I : TRAINERS PROFILE

Please provide CVs of Trainers who will be responsible for PSDF’s project using format provided as Annexure C. Use separate forms to provide the information for each trainer and get it signed by the respective person (mandatory).

CVs not signed by the respective person will NOT be considered for evaluation purposes. Fake signatures will lead to rejection of the proposal.

Note: TSP is required to submit at least one resume of Instructor / trainer for each location and trade.

Summary of Trainers / Instructors for Proposed Trade:

Sr. No

Name LocationInstructor / Trainer for (Theory/Practical)

Highest Qualification Achieved

Qualification in

Proposed Trade

(Yes/No)

Total No of Years of Teaching

Experience

123Note: Insert Additional rows if required.

8


PART J : APPLICANT DECLARATION

I, (Click here and type name), hereby certify that: The information provided in this proposal is factually correct in all material respects I am duly authorised by the Competent Authority of the organisation to submit this

proposal on behalf of " [ C l i c k h e r e a n d t y p e t h e n a m e o f o r g a n i z a t i o n ] "

Signature

Name

Designation

Address

Contact Numbers

Email address

Date

PART K : CHECK LIST

Please check that you have enclosed the following:

Sr. No Required Documents Mark ‘X’

1 Curriculum (if other than TEVTA / NAVTTC)

2 CVs of trainers

3List of available items at each training institute with reference to the required tools & equipment as per approved curriculum

4Documentary evidence for claimed experience of training delivery in the past

5 Placement strategy

6Declaration signed by head of organisation / authorised person

Note: The documents should be attached in the above given order.

9


ANNEXURE C: TRAINER CV FORMAT

Name of Training Service Provider

PLEASE PASTE LATEST PHOTOGRAPH OF

THE TRAINER/INSTRUCTOR. USE ONE

FORM FOR EACH INSTRUCTOR.

Trade/ Course Name

Name & Address of Training Location

Tehsil

District

Details of Instructor

Name

Contact Number

CNIC No.

Contact Address of Instructor

Trade Relevant Qualifications of the Instructor

Qualification Institute Year

Number of years of post-qualification experience

Industrial / professional experience for the proposed trade

Teaching / training experience for the proposed trade

Information provided above is correct and I am willing to offer my services for the assignment mentioned above.

Signature of Proposed Trainer/ Instructor

10


ANNEXURE D: LIST OF TOOLS & EQUIPMENT

(For a class of ----------- students)Name of Trade/Course:Name and address of proposed training location:Notes:

i. Separate list is required for each proposed training location.ii. All training facilities will be inspected on the basis of the information provided

in the table below. False or misleading information may lead to disqualification of the Training Service Provider.

S.# Name of item as per curriculum

Quantity mentioned in the curriculum

Quantity physically available at the

training location1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

11


Add more rows, if required.

12


SECTION 6

FINANCIAL PROPOSAL FORM

(To be filled by Bidder for each Trade)

There should be separate financial proposal for each trade/course. Financial Proposal should be placed in separate sealed envelopes. Envelopes containing Technical Proposal and Financial Proposal for the trade should be placed in an outer envelope. Technical Proposal and Financial Proposal must have separate

binding in book form.

1


COVER LETTER FOR THE SUBMISSION OF FINANCIAL PROPOSAL

[Firm letterhead]

[Date]

Convener Bid Evaluation Committee; Women Focussed Training SPGS 2016Punjab Skills Development Fund,House No. 125 Abu Bakar Block,New Garden Town,Lahore

Subject: Financial Proposal for Women Focussed Training SPGS 2016: [Insert Trade Name]

Dear Sir,

We offer to provide the services under Women Focussed Training SPGS 2016: [insert trade name] in accordance with our Technical Proposal. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures], and per trainee per month training cost (inclusive of all taxes i.e. Sales Tax, Withholding Tax, Levies, etc.) is Rs. =-----------------.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to the expiration of the validity period of the Proposal, i.e. before the date indicated in the Data Sheet. No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and Contract execution. We understand that you are not bound to accept any or all Proposals you receive.

We remain,

Yours sincerely,

_________________Signature

Name and Title of Signatory:

2


PART L: Financial Proposal

Code Required Information Response

LA1 Name of Trade / Course

LA2Cost (per trainee per month) (in figures)exclusive of all applicable taxes

LA3Cost (per trainee per month) (in words)exclusive of all applicable taxes

LA4 Is your organisation tax-exempt (Yes/No)?

LA5If answer to FA4 is Yes, attach valid tax exemption certificate issued by FBR.

LA6If answer to FA4 is No, then mention all applicable taxes and their respective rates

LA7Bidding Cost (per trainee per month) (in figures)inclusive of taxes

LA8Bidding Cost (per trainee per month) (in words)inclusive of taxes

Important: The Financial Bids should cover all costs expected to be incurred for PSDF's project, other than the costs of stipend, uniform & bags, and testing fee (to be paid separately). Training Service Provider should quote the training cost while keeping in consideration the Terms of Reference for this project provided in the Bidding Document. PSDF assumes that the Training Service Provider has performed all the necessary working while calculating the costs, and the figures quoted herein are the outcome of intensive internal working keeping in view all aspects of this project. PSDF would consider the figures quoted in this proposal by the Training Service Provider as final and no revision will be allowed except at the discretion of PSDF.

Declaration

Signature

Name

Designation

Date

3


Kindly provide the break-up of training costs for the following heads, exclusive of all applicable taxes.

Code Required Information Cost per trainee per month (PKR)

LB1Project Management Cost per trainee per month (including remuneration, utilities, rent of project offices, traveling, and other costs) (per trainee per month)

LB2Training Premises Management costs (per trainee per month)

LB3 Trainer(s) Cost (per trainee per month)

LB4 Books/Manuals and Stationery (per trainee per month)

LB5 Consumables (per trainee per month)

LB6 Utilities Cost at Training Premises (per trainee per month)

LB7 Mobilization and Placement Costs

LB8 Other Costs (Please specify) (per trainee per month)

LB9(Sum of LB1 to LB7)

Total Cost (per trainee per month)

Total cost per trainee per month (LB9) should be equal to per trainee per month cost quoted in LA2 and LA3.

Declaration

Signature

Name

Designation

Date

4


5

Date post:	23-May-2018
Category:	Documents
Upload:	buinhu
View:	215 times
Download:	1 times