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SECTION – IV:2
BIDDING FORMS
Sec4 - Bidding Forms A36 C 2
Kenya Power and Lighting Company IV - 2 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Table of Sample Forms and Procedures
LETTER OF BID.........................................................................................................................................................3
LETTER OF BID – SINGLE STAGE BIDDING
.................................................................................................................
3
SCHEDULES OF RATES AND PRICES..................................................................................................................5
TECHNICAL PROPOSAL.......................................................................................................................................31
SITE ORGANIZATION
.................................................................................................................................................
32METHOD STATEMENT
................................................................................................................................................
33MOBILIZATION SCHEDULE
........................................................................................................................................
34CONSTRUCTION SCHEDULE
......................................................................................................................................
35PLANT
.......................................................................................................................................................................
36CONTRACTOR’S EQUIPMENT
.....................................................................................................................................
37PERSONNEL
...............................................................................................................................................................
39PROPOSED SUBCONTRACTORS FOR MAJOR ITEMS OF PLANT AND INSTALLATION SERVICES
..................................
41OTHERS - TIME SCHEDULE
.......................................................................................................................................
42
BIDDER INFORMATION SHEET..........................................................................................................................44
PARTY TO JVA INFORMATION SHEET.............................................................................................................45
HISTORICAL CONTRACT NON-PERFORMANCE..........................................................................................46
CURRENT CONTRACT COMMITMENTS / WORKS IN PROGRESS...........................................................47
FINANCIAL SITUATION.........................................................................................................................................48
HISTORICAL FINANCIAL PERFORMANCE
..................................................................................................................
48AVERAGE ANNUAL TURNOVER
................................................................................................................................
49FINANCIAL RESOURCES
............................................................................................................................................
50
EXPERIENCE - GENERAL EXPERIENCE..........................................................................................................51
SPECIFIC EXPERIENCE
...............................................................................................................................................
52SPECIFIC EXPERIENCE IN KEY ACTIVITIES
...............................................................................................................
54
FORM OF BID SECURITY(BANK GUARANTEE).............................................................................................56
FORM OF BID SECURITY(BID BOND)...............................................................................................................57
FORM OF BID-SECURING DECLARATION......................................................................................................58
MANUFACTURER’S AUTHORIZATION.............................................................................................................59
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 3 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Letter of Bid
Letter of Bid – Single Stage Bidding
Date: ICB No.: Invitation for Bid No.: To: _______________________________________________________________________
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Document, including Addenda issued in accordance with Instructions to Bidders (ITB) 8 ;
(b) We offer to _________________________, in conformity with the Bidding Document, the following Plant and Installation Services:
(c) The price of our Bid, excluding any discounts offered in item (d) below is the sum of: _________________________, (_____________), and__________________, (___________)]
(d) The discounts offered and the methodology for their application are: ;
(e) Our bid shall be valid for a period of ____________________________ days from the date fixed for the bid submission deadline in accordance with the Bidding Document, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;
(f) If our bid is accepted, we commit to obtain a performance security in accordance with the Bidding Document;
(g) We, including any subcontractors or manufacturers for any part of the contract , have or will have nationalities from eligible countries, in accordance with ITB-4.2;
(h) We, including any subcontractors or manufacturers for any part of the contract, do not have any conflict of interest in accordance with ITB-4.3;
(i) Weare not participating, as a Bidder or as a subcontractor, in more than one bid in this bidding process in accordance with ITB-4.3, other than alternative bids submitted in accordance with ITB-13;
(j) We, including any of our subcontractors or manufacturers for any part of the contract, have not beendeclared ineligible by the Bank, under the Employer’s country laws or official regulations or by an act ofcompliance with a decision of the United Nations Security Council;
(k) We are not a government owned entity/ We are a government owned entity but meet the requirements of ITB-4.5;1
1Bidder to use as appropriateSec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 4 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
(l) We have paid, or will pay the following commissions, gratuities, or fees with respect to the bidding process or execution of the Contract:
Name of Recipient Address Reason Amount
(If none has been paid or is to be paid, indicate “none.”)
(m) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed; and
(n) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.
Name In the capacity of _
Signed
Duly authorized to sign the bid for and on behalf of
Dated on ________________________________ day of _______________________, _____
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 5 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Schedules of Rates and Prices
LOT 2
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 6 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Schedule No. 1. Plant and Mandatory Spare Parts Supplied from Abroad
Item Description UnitQty(1)
Unit2Price DDP
sites(2)
TotalPrice2
(1)X(2) ENDEBESS - 1X 7.5MVA, 33/11KV
SUBSTATION
Item Description Unit Qty
EDBS – 001 7.5 MVA, 33/11 kV Transformer pc 1
EDBS – 002 33 kV Circuit Breaker pc 1
EDBS – 003 33kV Isolator w/o E/S pc 1
EDBS – 004 33 kV Isolator with E/.S pc 1
EDBS – 005 33kV Current Transformers pc 3
EDBS– 006 33 kV Voltage Transformer pc 3
EDBS – 007 33 kV & 11kV Bay and Busbar Material lot 1
EDBS – 008Steel Structures for support of 33KV and 11KV Bays lot 1
EDBS – 009 33 kV Surge Arresters pc 9
EDBS – 010 33 kV Transformer Control Protection Panel pc 1
EDBS – 011 11 kV Neutral Link pc 1
EDBS – 012
11 kV Auto Recloser in Transformer Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 1
EDBS - 013
11kV Auto Recloser in Feeder Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 4
EDBS - 014 11 kV Surge Arresters pc 15
EDBS - 015 Auxiliary transformer 100 kVA, 33/0.415 Kv pc 1
EDBS - 01633 kV Expulsion Fuses for auxiliary transformer pc 3
EDBS - 017 11kV Feeders Control Panel pc 1
EDBS - 018 Metering Panel for the 33kV & 11kV Circuits pc 1
EDBS - 019 11kV Voltage Transformers pc 3
EDBS - 020 11kV Current Transformers pc 15
EDBS - 021 11kV Air Break Switches pc 5
EDBS - 022Substation Control Management System (SCMS) lot 1
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 7 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
EDBS - 023 Control and measuring cables lot 1
EDBS - 024 Auxiliary AC supply lot 1
EDBS - 025 DC supply System lot 1
EDBS - 026 Earthing system lot 1
EDBS - 027 Ancillary Equipment lot 1
EDBS - 028 Switchyard Lighting System lot 1
EDBS-029 Telecommunication system. Lot 1
EDBS-029 SCADA system. Lot 1
EDBS-030 Lightning protection system lot 1
EDBS-002R
33 kV Circuit Breaker
(Remote Stns-Kitale 132/33kV S/S) pc 1
EDBS – 003R33kV Isolator w/o E/S (Remote Stns-Kitale 132/33kV S/S) pc 1
EDBS – 004R33 kV Isolator with E/.S (Remote Stns- Kitale132/33kV S/S) pc 1
EDBS – 005R33kV Current Transformers (Remote Stns- Kitale 132/33kV S/S) pc 3
EDBS – 006R33 kV Voltage Transformer (Remote Stns- Kitale 132/33kV S/S) pc 3
EDBS – 007R33 kV Bay and Busbar Material (Remote Stns- Kitale 132/33kV S/S) lot 1
EDBS – 008RSteel Structures for support of 33KV Bays (Remote Stns- Kitale 132/33kV S/S) lot 1
EDBS – 009R33 kV Surge Arresters(Remote Stns- Kitale 132/33kV S/S) pc 3
EDBS – 010R33 kV Line Control & Protection Panel (Remote Stns- Kitale 132/33kV S/S) pc 1
EDBS – 008R Incomer Line Source Equipment Lot 1
SUBTOTALS LINES
Item Description Unit Qty
EDBS - 20133 kV OH Line including 150 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
15
EDBS - 20211 kV OH line including 75 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
10
EDBS – 203 OPGWLot/k
m15
EDBS – 204 ADSSLot/K
m5
EDBS – 205 Optical Distribution frame Each 2
SUBTOTALSTOTALS 1A
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 8 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
MOIBEN1X 7.5MVA, 33/11KV
SUBSTATIONItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
MOBN – 001 7.5 MVA, 33/11 kV Transformer pc 1
MOBN – 002 33 kV Circuit Breaker pc 1
MOBN – 003 33kV Isolator w/o E/S pc 1
MOBN – 004 33 kV Isolator with E/.S pc 1
MOBN – 005 33kV Current Transformers pc 3
MOBN– 006 33 kV Voltage Transformer pc 3
MOBN – 007 33 kV & 11kV Bay and Busbar Material lot 1
MOBN – 008Steel Structures for support of 33KV and 11KV Bays lot 1
MOBN – 009 33 kV Surge Arresters pc 9
MOBN – 010 33 kV Transformer Control Protection Panel pc 1
MOBN – 011 11 kV Neutral Link pc 1
MOBN – 012
11 kV Auto Recloser in Transformer Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 1
MOBN - 013
11kV Auto Recloser in Feeder Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 4
MOBN - 014 11 kV Surge Arresters pc 15
MOBN - 015 Auxiliary transformer 100 kVA, 33/0.415 Kv pc 1
MOBN - 01633 kV Expulsion Fuses for auxiliary transformer pc 3
MOBN - 017 11kV Feeders Control Panel pc 1
MOBN - 018Metering Panel for the 33kV & 11kV Circuits pc 1
MOBN - 019 11kV Voltage Transformers pc 3
MOBN - 020 11kV Current Transformers pc 15
MOBN - 021 11kV Air Break Switches pc 5
MOBN - 022Substation Control Management System (SCMS) lot 1
MOBN - 023 Control and measuring cables lot 1
MOBN - 024 Auxiliary AC supply lot 1
MOBN - 025 DC supply System lot 1
MOBN - 026 Earthing system lot 1
MOBN - 027 Ancillary Equipment lot 1
MOBN - 028 Switchyard Lighting System lot 1
MOBN-029 Telecommunication system. Lot 1
MOBN-029 SCADA system. Lot 1
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 9 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
MOBN-030 Lightning protection system lot 1MOBN-002
R
33 kV Circuit Breaker
(Remote Stns- Rivatex 132/33kV S/S) pc 1
MOBN – 003R33kV Isolator w/o E/S (Remote Stns- Rivatex 132/33kV S/S) pc 1
MOBN – 004R33 kV Isolator with E/.S (Remote Stns- Rivatex 132/33kV S/S) pc 1
MOBN – 005R33kV Current Transformers (Remote Stns- Rivatex 132/33kV S/S) pc 3
MOBN – 006R33 kV Voltage Transformer (Remote Stns- Rivatex 132/33kV S/S) pc 3
MOBN – 007R33 kV Bay and Busbar Material (Remote Stns- Rivatex 132/33kV S/S) lot 1
MOBN – 008RSteel Structures for support of 33KV Bays (Remote Stns- Rivatex 132/33kV S/S) lot 1
MOBN – 009R33 kV Surge Arresters(Remote Stns- Rivatex 132/33kV S/S) pc 3
MOBN – 010R33 kV Line Control & Protection Panel (Remote Stns- Rivatex 132/33kV S/S) pc 1
MOBN – 008R Incomer Line Source Equipment Lot 1
SUBTOTALS
LINESItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
MOBN - 20133 kV OH Line including 150 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
20
MOBN - 20211 kV OH line including 75 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
10
MOBN - 203 OPGWLot/Km
20
MOBN - 204 ADSSLot/Km
--
MOBN - 205 Optical Distribution frame Each 2
SUBTOTALSTOTALS 1B
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 10 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
KAPSOWAR1X 7.5MVA, 33/11KV
SUBSTATIONItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
KPSW – 001 7.5 MVA, 33/11 kV Transformer pc 1
KPSW – 002 33 kV Circuit Breaker pc 1
KPSW – 003 33kV Isolator w/o E/S pc 1
KPSW – 004 33 kV Isolator with E/.S pc 1
KPSW – 005 33kV Current Transformers pc 3
KPSW– 006 33 kV Voltage Transformer pc 3
KPSW – 007 33 kV & 11kV Bay and Busbar Material lot 1
KPSW – 008Steel Structures for support of 33KV and 11KV Bays lot 1
KPSW – 009 33 kV Surge Arresters pc 9
KPSW – 010 33 kV Transformer Control Protection Panel pc 1
KPSW – 011 11 kV Neutral Link pc 1
KPSW – 012
11 kV Auto Recloser in Transformer Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 1
KPSW - 013
11kV Auto Recloser in Feeder Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 4
KPSW - 014 11 kV Surge Arresters pc 15
KPSW - 015 Auxiliary transformer 100 kVA, 33/0.415 Kv pc 1
KPSW - 01633 kV Expulsion Fuses for auxiliary transformer pc 3
KPSW - 017 11kV Feeders Control Panel pc 1
KPSW - 018Metering Panel for the 33kV & 11kV Circuits pc 1
KPSW - 019 11kV Voltage Transformers pc 3
KPSW - 020 11kV Current Transformers pc 15
KPSW - 021 11kV Air Break Switches pc 5
KPSW - 022Substation Control Management System (SCMS) lot 1
KPSW - 023 Control and measuring cables lot 1
KPSW - 024 Auxiliary AC supply lot 1
KPSW - 025 DC supply System lot 1
KPSW - 026 Earthing system lot 1
KPSW - 027 Ancillary Equipment lot 1
KPSW - 028 Switchyard Lighting System lot 1
KPSW-029 Telecommunication system. Lot 1
KPSW-029 SCADA system. Lot 1
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 11 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
KPSW-030 Lightning protection system lot 1
KPSW-002R
33 kV Auto Recloser in Line Bay complete with By-pass Switch & Isolating Links
( Remote Stn – Iten 33/11kV S/S ) pc 1
KPSW – 003R33kV Isolator w/o E/S (Remote Stns- Iten 33/11kV S/S) pc 1
KPSW – 004R33 kV Isolator with E/.S (Remote Stns- Iten 33/11kV S/S) pc 1
KPSW – 005R
33 kV Auto Recloser in Transformer Bay complete with By-pass Switch & Isolating Links( Remote Stn – Iten 33/11kV S/S) pc 3
KPSW – 007R33 kV Bay and Busbar Material (Remote Stns- Iten 33/11kV S/S) lot 1
KPSW – 008RSteel Structures for support of 33KV Bays (Remote Stns- Iten 33/11kV S/S) lot 1
KPSW – 009R33 kV Surge Arresters(Remote Stns- Iten 33/11kV S/S) pc 3
KPSW – 010R33 kV Line Control & Protection Panel (Remote Stns- Iten 33/11kV S/S) pc 1
KPSW – 031 Incomer Line Source Equipment Lot 1
SUBTOTALS
LINESItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
KPSW - 20133 kV OH Line including 150 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
40
KPSW - 20211 kV OH line including 75 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
20
KPSW -203 OPGWLot/Km
40
KPSW - 204 ADSSLot/K
m-
KPSW - 205 Optical Distribution frame Each 2
SUBTOTALSTOTALS 1C
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 12 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
SIRISIA1X 7.5MVA, 33/11KV
SUBSTATIONItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
SIRS–001 7.5 MVA, 33/11 kV Transformer pc 1
SIRS – 002
33 kV Auto Recloser in Transformer Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 2
SIRS – 003 33 kV Circuit Breaker pc 1
SIRS – 004 33kV Isolator w/o E/S pc 4
SIRS – 005 33 kV Isolator with E/.S pc 2
SIRS– 006 33kV Current Transformers pc 3
SIRS – 007 33 kV Voltage Transformer pc 3
SIRS – 008 33 kV & 11kV Bay and Busbar Material lot 1
SIRS – 009Steel Structures for support of 33KV and 11KV Bays lot 1
SIRS – 010 33 kV Surge Arresters pc 12
SIRS – 01133 kV Transformer Control & Protection Panel pc 1
SIRS – 012 33 kV Lines Control Panel pc 1
SIRS – 013
11 kV Auto Recloser in Transformer Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 1
SIRS – 014
11kV Auto Recloser in Feeder Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 4
SIRS – 015 11 kV Surge Arresters pc 15
SIRS – 016 Auxiliary transformer 100 kVA, 33/0.415 kV pc 1
SIRS – 01733 kV Expulsion Fuses for auxiliary transformer pc 3
SIRS – 018 11kV Feeders Control Panel pc 1
SIRS – 019Metering Panel for the 33kV & 11kV Circuits pc 1
SIRS – 020 11kV Voltage Transformers pc 3
SIRS – 021 11kV Current Transformers pc 15
SIRS – 022 11kV Air Break Switches pc 5
SIRS – 023 Substation Automation System (SAS) lot 1
SIRS – 024 Control and measuring cables lot 1
SIRS – 025 Auxiliary AC supply lot 1
SIRS – 026 DC supply System lot 1
SIRS – 027 Earthing system lot 1
SIRS – 028 Ancillary Equipment lot 1
SIRS-029 Switchyard Lighting System lot 2
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 13 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
SIRS-030 Telecommunication system. Lot 1
SIRS-032 Lightning protection system Lot 1
SIRS – 033 Incomer Line Source Equipment Lot 1
SUBTOTALS
LINESItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
SIRS - 20133 kV OH Line including 150 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
5
SIRS - 20211 kV OH line including 75 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
10
SIRS – 203 OPGWLot/k
m5
SIRS – 204 ADSSLot/K
m15
SIRS – 205 Optical Distribution frame Each 2
SUBTOTALSTOTALS 1D
ORTUM1X 7.5MVA, 33/11KV
SUBSTATIONItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
ORT– 001 7.5 MVA, 33/11 kV Transformer pc 1
ORTORT – 002 33 kV Circuit Breaker pc 1
KPSW – 003 33kV Isolator w/o E/S pc 1
ORT – 004 33 kV Isolator with E/.S pc 1
ORT – 005 33kV Current Transformers pc 3
ORT– 006 33 kV Voltage Transformer pc 3
ORT – 007 33 kV & 11kV Bay and Busbar Material lot 1
ORT – 008Steel Structures for support of 33KV and 11KV Bays lot 1
ORT – 009 33 kV Surge Arresters pc 9
ORT – 010 33 kV Transformer Control Protection Panel pc 1
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 14 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
ORT – 011 11 kV Neutral Link pc 1
ORT – 012
11 kV Auto Recloser in Transformer Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 1
ORT - 013
11kV Auto Recloser in Feeder Bay complete with By-pass Switch (1), Isolating Links (6) & Surge Arrestors ( 6) pc 4
ORT - 014 11 kV Surge Arresters pc 15
ORT - 015 Auxiliary transformer 100 kVA, 33/0.415 Kv pc 1
ORT - 01633 kV Expulsion Fuses for auxiliary transformer pc 3
ORT - 017 11kV Feeders Control Panel pc 1
ORT - 018Metering Panel for the 33kV & 11kV Circuits pc 1
ORT - 019 11kV Voltage Transformers pc 3
ORT - 020 11kV Current Transformers pc 15
ORT - 021 11kV Air Break Switches pc 5
ORT - 022 Substation Automation System (SAS) lot 1
ORT - 023 Control and measuring cables lot 1
ORT - 024 Auxiliary AC supply lot 1
ORT - 025 DC supply System lot 1
ORT - 026 Earthing system lot 1
ORT - 027 Ancillary Equipment lot 1
ORT - 028 Switchyard Lighting System lot 1
ORT-029 Telecommunication system. Lot 1
ORT-029 SCADA system. Lot 1
ORT-030 Lightning protection system lot 1
ORT-002R
33 kV Auto Recloser in Line Bay complete with By-pass Switch & Isolating Links
( Remote Stn – Iten 33/11kV S/S ) pc 1
ORT – 003R33kV Isolator w/o E/S (Remote Stns- Iten 33/11kV S/S) pc 1
ORT – 004R33 kV Isolator with E/.S (Remote Stns- Iten 33/11kV S/S) pc 1
ORT – 005R
33 kV Auto Recloser in Transformer Bay complete with By-pass Switch & Isolating Links( Remote Stn – Iten 33/11kV S/S) pc 3
ORT – 007R33 kV Bay and Busbar Material (Remote Stns- Iten 33/11kV S/S) lot 1
ORT – 008RSteel Structures for support of 33KV Bays (Remote Stns- Iten 33/11kV S/S) lot 1
ORT – 009R33 kV Surge Arresters(Remote Stns- Iten 33/11kV S/S) pc 3
ORT – 010R33 kV Line Control & Protection Panel (Remote Stns- Iten 33/11kV S/S) pc 1
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 15 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
ORT – 031 Incomer Line Source Equipment Lot 1
SUBTOTALS
LINESItem Description Unit Qty
(1)Unit2
PriceDDP sites(2)
TotalPrice2
(1)X(2)
ORT - 20133 kV OH Line including 150 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
40
ORT - 20211 kV OH line including 75 mm2 ACSR line conductors, poles, insulators, isolators, fittings and other necessary equipment.
Lot/km
20
ORT -203 OPGWLot/Km
40
ORT - 204 ADSSLot/K
m-
ORT - 205 Optical Distribution frame Each 2
SUBTOTALSTOTALS 1C
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 16 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Mandatory Spares and Tools
Spares for 7.5MVA Transformers:
ST-001 Auxiliary relay of each type sets 5
ST-002 Switches each type sets 3
ST-003 Lamps each type sets 2
ST-004 Contactor each type sets 5
ST-005 Valve each type sets 3
ST-006 Gaskets complete set sets 3
ST-007 Silica gel (complete filling) sets 3
ST-008 Dial type thermometer sets 3
ST-009 Mercury (or similar) thermometer sets 3
ST-010 Oil gauge each type sets 3
ST-011 Gauge glass each type sets 3
ST-012 Glass cylinder for silica gel breather sets 3
ST-013 Bushing of each type sets 3
Tools for Transformers
TT-001a Complete set of slings for lifting sets 2
TT-002a SAS and telecommunication tools sets 2
Spares for Substations
SS-001 33kV Outdoor Circuit Breaker pc 1
SS-002 33kV Autorecloser pc 2
SS-003 11kV Autorecloser pc 2
SS-004 33kV Air Break Switch with E/S pc 1
SS-005 33kV Air Break Switch Without E/S pc 1
SS-006 11kV Air Break Switch pc 2
SS-007 11kV Line Feeder protection units pc 1
SS-008 33kV Line Feeder protection units pc 1
SS-009 33kV current transformer pc 3
SS-010 11kV current transformers pc 3
SS-011 33kV voltage transformers pc 3
SS-012 11kV voltage transformer pc 3
SS-013 11kV Fuses for Fuse Switches pc 10
SS-014Transformer Protection unit for 33 kV transformer bay pc 1
SS-015SCADA and telecommunications interface unit of each type pc 1
SS-016 Auxiliary relays pc 20
SS-017 (Control) contactors pc 10
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 17 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
SS-018 Assorted MCB’s pc 20
SS-019Trip coils for each type of Circuit Breaker pc 2
SS-020 Close coils for each type of Circuit Breaker pc 2
Tools for Substations
TS-001 Lap Top computers pc 2
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 18 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Schedule No. 2. Plant and Mandatory Spare Parts Supplied from Within the Employer’s Country
Description Code1 Unit Qty Unit Price2 Total Price2
DDP
Nairobi (1) (2) (1) x (2)
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Kenya Power and Lighting Company IV - 19 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Schedule No. 3. Design Services
Item Description Qty. Unit Price1 Total Price1
Local Currency Portion
Foreign Currency Portion
(1) (2) (optional) (1) x (2)
ENDEBESS S/S
EDBS - 501 Substation Design (Electrical, Mechanical, Civil, Control / protection & telecommunication engineering)
EDBS -502 Line DesignEDBS -503 Coordination of relay settingsEDBS -504 Testing & commissioning
MOIBEN S/S
MOBN - 501 Substation Design (Electrical, Mechanical, Civil, Control / protection & telecommunication engineering)
MOBN -502 Line DesignMOBN -503 Coordination of relay settingsMOBN -504 Testing & commissioning
KAPSOWAR S/S
KPSW - 501 Substation Design (Electrical, Mechanical, Civil, Control / protection & telecommunication engineering)
KPSW -502 Line DesignKPSW -503 Coordination of relay settingsKPSW -504 Testing & commissioning
SIRISIA S/S
SIRS - 501 Substation Design (Electrical, Mechanical, Civil, Control / protection & telecommunication engineering)
SIRS -502 Line DesignSIRS -503 Coordination of relay settingsSIRS -504 Testing & commissioning
KAPSOWAR S/SORT - 501 Substation Design (Electrical,
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Kenya Power and Lighting Company IV - 20 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Mechanical, Civil, Control / protection & telecommunication engineering)
ORT -502 Line DesignORT -503 Coordination of relay settingsORT -504 Testing & commissioning
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Section IV – Bidding Forms
SubtotalLOT 2 TOTAL(to Schedule No. 5. Grand Summary)
Name of Bidder
Signature of Bidder
1 Specify currency in accordance with specifications in Bid Data Sheet under ITB 18.1 in Single Stage Bid,or ITB 30.1 in Two Stage Bid.
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Section IV – Bidding Forms
LOT 2
Schedule No. 4. Installation and Other Services
Item Description Qty Unit Price1 Total Price1
ForeignCurrencyPortion
LocalCurrencyPortion
Foreign Local
(1) (2) (3) (1x2) (1x3)ENDEBESS
SUBSTATION10 EDBS -
100 11 Transformer Foundation1 Lot
EDBS– 101 Control Building 1 LotEDBS– 102 Platform Work 1 LotEDBS– 103 Cable trenches 1 LotEDBS– 104 Erection and commissioning 1 LotEDBS – 105 Guardhouse and Toilet 1 Lot
EDBS-106
Telecommunications & SCADA system installation and commissioning 1 Lot
EDBS-107
SCADA system installation, intergration and commissioning 1 Lot
EDBS-102R
Platform Work (Remote Stns- Kitale 132/33kV S/S) 1 Lot
EDBS-104R
Erection and commissioning (Remote Stns- Kitale 132/33kV S/S) 1 Lot
EDBS-106R
Telecommunication system installation, intergration and commissioning (Remote Stns- Kitale 132/33kV S/S) 1 Lot
EDBS– 103R
Cable trenches
(Remote Stns- Kitale 132/33kV S/S) 1 Lot
EDBS – 200Site Clearing & Disposal forSite
1 Lot
EDBS-201Installation Works at IncomerLine Source 1 Lot
SUBTOTALS
LINESEDBS – 208 Civil works 1 lot
EDBS - 209Erection, stringing, and commissioning 1 lot
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Kenya Power and Lighting Company IV - 23 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
SUBTOTALSTOTALS 4A
Item Description Qty Unit Price1 Total Price1
ForeignCurrencyPortion
LocalCurrencyPortion
Foreign Local
(1) (2) (3) (1x2) (1x3)MOIBEN
SUBSTATION12 MOBN -
100 13 Transformer Foundation1 Lot
MOBN– 101 Control Building 1 LotMOBN– 102 Platform Work 1 LotMOBN– 103 Cable trenches 1 LotMOBN– 104 Erection and commissioning 1 LotMOBN – 105 Guardhouse and Toilet 1 Lot
MOBN-106
Telecommunications & SCADA system installation and commissioning 1 Lot
MOBN-107
SCADA system installation, intergration and commissioning 1 Lot
MOBN-102R
Platform Work (Remote Stns- Rivatex 132/33kV S/S) 1 Lot
MOBN-104R
Erection and commissioning (Remote Stns- Rivatex 132/33kV S/S) 1 Lot
MOBN-106R
Telecommunication system installation, intergration and commissioning (Remote Stns- Rivatex 132/33kV S/S) 1 Lot
MOBN– 103R
Cable trenches
(Remote Stns- Rivatex 132/33kV S/S)
1 Lot
MOBN – 200Site Clearing & Disposal forSite 1 Lot
MOBN-201Installation Works at IncomerLine Source 1 Lot
SUBTOTALS
LINESMOBN – 208 Civil works 1 lot
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Kenya Power and Lighting Company IV - 24 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
MOBN - 209Erection, stringing, and commissioning 1 lot
SUBTOTALSTOTALS 4B
Item Description Qty Unit Price1 Total Price1
ForeignCurrencyPortion
LocalCurrencyPortion
Foreign Local
(1) (2) (3) (1x2) (1x3)KAPSOWAR
SUBSTATION14 KPSW -
100 15 Transformer Foundation
16 KPSW– 101 17 Control Building
18 KPSW– 102 19 Platform Work
20 KPSW– 103 21 Cable trenches
22 KPSW– 104
23 Erection and commissioning
KPSW – 105 Guardhouse and Toilet
KPSW-106
Telecommunications & SCADA system installation and commissioning 1 Lot
KPSW-107
SCADA system installation, intergration and commissioning 1 Lot
KPSW-102R
Platform Work (Remote Stns-Iten 33/11kV S/S) 1 Lot
KPSW-104R
Erection and commissioning (Remote Stns- Iten 33/11kV S/S) 1 Lot
KPSW-106R
Telecommunication system installation, intergration and commissioning (Remote Stns- Iten 33/11kV S/S) 1 Lot
24 KPSW– 103R
25 Cable trenches
26 (Remote Stns- Iten 33/11kV S/S)
1 Lot
KPSW – 200Site Clearing & Disposal forSite 1 Lot
KPSW-201Installation Works at IncomerLine Source 1 Lot
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Kenya Power and Lighting Company IV - 25 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
SUBTOTALS
LINESKPSW – 208 Civil works 1 lot
KPSW - 209Erection, stringing, and commissioning 1 lot
SUBTOTALSTOTALS 4C
Item Description Qty Unit Price1 Total Price1
ForeignCurrencyPortion
LocalCurrencyPortion
Foreign Local
(1) (2) (3) (1x2) (1x3)SIRISIA
SUBSTATION
SIRS - 100 Transformer Foundation 1 LotSIRS– 101 Control Building 1 LotSIRS– 102 Platform Work 1 LotSIRS– 103 Cable trenches 1 LotSIRS– 104 Erection and commissioning 1 LotSIRS - 105 Guardhouse and Toilet 1 Lot
SIRS-106
Telecommunications systeminstallation andcommissioning 1 Lot
SIRS-107
SCADA system installation,intergration andcommissioning 1 Lot
SIRS-106R
Telecomunication systemintergration andcommissioning (RemoteStns) 1 Lot
SIRS – 200Site Clearing & Disposal forSite 1 Lot
SIRS-111Installation Works at IncomerLine Source 1 Lot
SUBTOTALS
LINESSIRS – 208 Civil works 1 lot
SIRS - 209Erection, stringing, and commissioning 1 lot
SUBTOTALSTOTALS 4D
Item Description Qty Unit Price1 Total Price1
ForeignCurrencyPortion
LocalCurrencyPortion
Foreign Local
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Kenya Power and Lighting Company IV - 26 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
(1) (2) (3) (1x2) (1x3)ORTUM
SUBSTATION
27 ORT - 10028 Transformer Foundation1 Lot
ORT– 101 Control Building 1 LotORT– 102 Platform Work 1 LotORT– 103 Cable trenches 1 LotORT– 104 Erection and commissioning 1 LotORT – 105 Guardhouse and Toilet 1 Lot
ORT-106
Telecommunications & SCADA system installation and commissioning 1 Lot
ORT-107
SCADA system installation, intergration and commissioning 1 Lot
ORT-102R
Platform Work (Remote Stns- Rivatex 132/33kV S/S) 1 Lot
ORT-104R
Erection and commissioning (Remote Stns- Rivatex 132/33kV S/S) 1 Lot
ORT-106R
Telecommunication system installation, intergration and commissioning (Remote Stns- Rivatex 132/33kV S/S) 1 Lot
ORT– 103R
Cable trenches
(Remote Stns- Rivatex 132/33kV S/S)
1 Lot
ORT – 200Site Clearing & Disposal forSite 1 Lot
ORT-201Installation Works at IncomerLine Source 1 Lot
SUBTOTALS
LINESORT – 208 Civil works 1 lot
ORT - 209Erection, stringing, and commissioning 1 lot
SUBTOTALSTOTALS 4B
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Kenya Power and Lighting Company IV - 27 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Factory Acceptance Tests(FAT) and Training in protection & control
WTKY2 - 001Power Transformers 7.5MVA, 33/11kV 1 lot
WTKY2 - 002 Instrument transformers 1 lot
WTKY2 – 003MV switchgear –33kV CBs 1 lot
WTKY2 – 004aMV switchgear –33kV AR 1 lot
WTKY2 – 004bMV switchgear –11kV AR 1 lot
WTKY2 – 005 MV switchgear-Isolators 1 lotWTKY2 – 006 Relay & Control Panels 1 lotWTKY2– 007A Telecom Equipment FAT 1 lot
WTKY2 –007B
SCADA Equipment FAT1 lot
WTKY2 – 008 Protection training 1 lot
WTKY2 – 009Substation Control system training 1 lot
WTKY2 – 010Telecommunications Training 1 lotFacilities to be provided to Project Manager/Employer
WTKY2 – 011 Communication facilities - Pre-paid phone with airtime – 18 monthWTKY2 - 012 Site offices
WTKY2 - 013 Transport to sites for project manager – 18 monthsTOTAL (to Schedule No. 5. Grand Summary)
Name of Bidder
Signature of Bidder
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Kenya Power and Lighting Company IV - 28 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Schedule No. 5. Grand Summary
Item Description Total Price1
Foreign Local
Total Schedule No. 1. Plant, and Mandatory Spare Parts Supplied from AbroadTotal Schedule No. 2. Plant, and Mandatory Spare Parts Supplied from Within the Employer’s CountryTotal Schedule No. 3. Design ServicesTotal Schedule No. 4. Installation and Other Services
TOTAL (to Bid Form)
Name of Bidder
Signature of Bidder
1Specify currency in accordance with specifications in Bid Data Sheet under ITB 18.1 in Single Stage Bid, or ITB 30.1 in Two Stage Bid. Create and use as many columns for Foreign Currency requirement as there are foreign currencies
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Kenya Power and Lighting Company IV - 29 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
LOT 2
Schedule No. 6. Recommended Spare Parts
Item Description Qty.
Unit Price Total Price
CIF or DDP(foreign parts)
EXW (local parts)
(1) (2) (3) (1) x (2) or(3)
Give itemised list
Name of Bidder
Signature of Bidder
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Kenya Power and Lighting Company IV - 30 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Technical Proposal
- Site Organization
- Method Statement
- Mobilization Schedule
- Construction Schedule
- Plant
- Contractor’s Equipment
- Personnel
- Proposed Subcontractors for Major Items of Plant and Installation Services
- Others
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Kenya Power and Lighting Company IV - 31 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Site Organization
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Kenya Power and Lighting Company IV - 32 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Method Statement
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Kenya Power and Lighting Company IV - 33 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Mobilization Schedule
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Kenya Power and Lighting Company IV - 34 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Construction Schedule
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Kenya Power and Lighting Company IV - 35 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Plant
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Kenya Power and Lighting Company IV - 36 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Contractor’s Equipment
Form EQU
The Bidder shall provide adequate information to demonstrate clearly that it has the capability tomeet the requirements for the key Contractor’s equipment listed in Section III, Evaluation andQualification Criteria. A separate Form shall be prepared for each item of equipment listed, or foralternative equipment proposed by the Bidder.
Item of equipment
Equipment information
Name of manufacturer Model and power rating
Capacity Year of manufacture
Current status Current location
Details of current commitments
Source Indicate source of the equipmento Owned o Rented o Leased o Specially manufactured
Omit the following information for equipment owned by the Bidder.
Owner Name of ownerAddress of owner
Telephone Contact name and titleFax Telex
Agreements Details of rental / lease / manufacture agreements specific to the project
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Kenya Power and Lighting Company IV - 37 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form FUNC
The Bidder shall copy in the left column of the table below, the identification of each functional guarantee required in the Specification and stated by the Employer in para. 1.2 (c) of Section III. Evaluation and Qualification Criteria, and in the right column, provide the corresponding value for each functional guarantee of the proposed plant and equipment.
Required Functional Guarantee Value of Functional Guarantee of the Proposed Plant and Equipment
1.2.3.…
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Kenya Power and Lighting Company IV - 38 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Personnel
Form PER -1
Proposed Personnel
Bidders should provide the names of suitably qualified personnel to meet the specified requirements stated in Section III. The data on their experience should be supplied using the Formbelow for each candidate.
1. Title of position*Name
2. Title of position*Name
3. Title of position*Name
4. Title of position*Name
*As listed in Section III.
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Kenya Power and Lighting Company IV - 39 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form PER-2
Resume of Proposed Personnel
Name of Bidder
Position
Personnel information
Name Date of birth
Professional qualifications
Present employment
Name of employer
Address of employer
Telephone Contact (manager / personnel officer)
Fax E-mail
Job title Years with present employer
Summarize professional experience over the last 20 years, in reverse chronological order. Indicate particular technical and managerial experience relevant to the project.
From To Company / Project / Position / Relevant technical and management experience
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Kenya Power and Lighting Company IV - 40 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Proposed Subcontractors for Major Items of Plant and Installation Services
A list of major items of Plant and Installation Services is provided below.
The following Subcontractors and/or manufacturers are proposed for carrying out the item of the facilities indicated. Bidders are free to propose more than one for each item
Major Items of Plant and Installation Services
Proposed Subcontractors/Manufacturers
Nationality
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Kenya Power and Lighting Company IV - 41 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Others - Time Schedule(to be used by Bidder when alternative Time forCompletion is invited in ITB 13.2 – Single Stage Bidding only)
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Kenya Power and Lighting Company IV - 42 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Others – Commercial or contractual aspects of the biddingdocuments that the Bidder would like to discuss with the Employerduring clarifications (to be used by Bidder – Two Stage Bidding only)
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Kenya Power and Lighting Company IV - 43 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form ELI 1.1
Bidder Information Sheet
Date: ______________________ICB No.: ___________________Invitation for Bid No.: ________Page ________ of _______ pages
1. Bidder’s Legal Name
2. In case of JVA, legal name of each party:
3. Bidder’s actual or intended Country of Registration:
4. Bidder’s Year of Registration:
5. Bidder’s Legal Address in Country of Registration:
6. Bidder’s Authorized Representative Information Name: Address: Telephone/Fax numbers: Email Address:
7. Attached are copies of original documents of:
Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.
ð In case of JVA, letter of intent to form JVA including a draft agreement, or JVA agreement, in accordance with ITB Sub-Clauses 4.1 and 11.1(i) Single Stage Bidding or 11.1(g) Two Stage Bidding.
ð In case of government owned entity from the Employer’s country, documents establishing legal and financial autonomy and compliance with the principles of commercial law, in accordance with ITBSub-Clause 4.5.
Please note that a written authorization needs to be attached to this sheet as required by ITB 21.2 Single Stage Bidding) or ITB 17.2 Two Stage Bidding
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Kenya Power and Lighting Company IV - 44 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form ELI 1.2
Party to JVA Information Sheet
Date: ______________________ICB No.: ___________________Invitation for Bid No.:_________Page ________ of_ ______ pages
1. Bidder’s Legal Name:
2. JVA’s Party legal name:
3. JVA’sParty Country of Registration:
4. JVA’s Party Year of Registration:
5. JVA’sParty Legal Address in Country of Registration:
6. JVA’s Party Authorized Representative InformationName:Address:Telephone/Fax numbers:Email Address:
7. Attached are copies of original documents of:
Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.
ð In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with the principles of commercial law, in accordance with ITB Sub-Clause 4.5.
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 45 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form CON – 2Historical Contract Non-Performance
In case a prequalification process was conducted this form should be used only if the information submitted at the time of prequalification requires updatingBidder’s Legal Name: _______________________ Date: _____________________JVA Partner Legal Name: _______________________ ___________________ICB No.: __________________Page _______ of _______ pages
Non-Performing Contracts in accordance with Section III, Evaluation Criteria
Contract non-performance did not occur during the stipulated period, in accordance with Sub- Factor 2.2.1 of Section III, Evaluation Criteria
Pending Litigation, in accordance with Section III, Evaluation Criteria
No pending litigation in accordance with Sub-Factor 2.2.2 of Section III, Evaluation Criteria
Pending litigation in accordance with Sub-Factor 2.2.2 of Section III, Evaluation Criteria, as indicated belowYear Outcome as
Percentof Total Assets
Contract Identification TotalContract Amount (current value, US$ equivalent)
______ ______Contract Identification:Name of Employer:Address of Employer:Matter in dispute:
___________
______ ______Contract Identification:Name of Employer:Address of Employer:Matter in dispute:
___________
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Kenya Power and Lighting Company IV - 46 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form CCC
Current Contract Commitments / Works in Progress
Bidders and each partner to a JVA should provide information on their current commitments on allcontracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be issued.
Name of contract
Employer, contact address/tel/fax
Value of outstanding work (current US$ equivalent)
Estimated completion date
Average monthly invoicing over last six months(US$/month)
1.
2.
3.
4.
5.
etc.
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Kenya Power and Lighting Company IV - 47 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form FIN – 3.1
Financial SituationHistorical Financial Performance
Bidder’s Legal Name: _______________________ Date: _____________________JVA Partner Legal Name: _______________________ ICBNo.: __________________Page _______ of _______ pages
To be completed by the Bidder and, if JVA, by each partner
Financial information in US$ equivalent
Historic information for previous ______ (__) years (US$ equivalent in 000s)
Year 1 Year 2 Year 3 Year … Year n Avg. Avg. Ratio
Information from Balance SheetTotal Assets (TA)
Total Liabilities (TL)Net Worth (NW)
Current Assets (CA)
Current Liabilities (CL)Information from Income StatementTotal Revenue (TR)Profits Before Taxes(PBT)
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Kenya Power and Lighting Company IV - 48 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Attached are copies of financial statements (balance sheets, including all related notes, and income statements) for the years required above complying with the following conditions:
(a) Must reflect the financial situation of the Bidder or partner to a JVA, and not sister or parent companies
(b) Historic financial statements must be audited by a certified accountant(c) Historic financial statements must be complete, including all notes to the financial
statements(d) Historic financial statements must correspond to accounting periods already
completed and audited (no statements for partial periods shall be requested or accepted)
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Kenya Power and Lighting Company IV - 49 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form FIN – 3.2
Average Annual Turnover
Bidder’s Legal Name: ___________________________ Date: _____________________JVA Partner Legal Name: ____________________________ ICB No.: __________________
Page _______ of _______ pages
Annual turnover data (construction only)Year Amount and Currency US$ equivalent
_________________________________________ ____________________ _________________________________________ ____________________ _________________________________________ ____________________ _________________________________________ ____________________ _________________________________________ ____________________
*Average Annual Construction Turnover
_________________________________________ ____________________
*Average annual turnover calculated as total certified payments received for work in progress or completed, divided by the number of years specified in Section III, Evaluation Criteria, Sub-Factor 2.3.2.
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Kenya Power and Lighting Company IV - 50 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form FIN3.3
Financial Resources
Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit, and other financial means, net of current commitments, available to meet the total construction cash flow demands of the subject contract or contracts as indicated in Section III, Evaluation and Qualification CriteriaSource of financing Amount (US$ equivalent)1.
2.
3.
4.
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Kenya Power and Lighting Company IV - 51 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form EXP 2.4.1
Experience - General Experience
Bidder’s Legal Name: ____________________________ Date: _____________________JVA Partner Legal Name: ____________________________ ICB No.: __________________
Page _______ of _______ pages
StartingMonth / Year
Ending Month / Year
Years*
Contract Identification Role of Bidder
______ ______Contract name:Brief Description of the Works performed by the Bidder:Name of Employer:Address:
_________
______ ______Contract name:Brief Description of the Works performed by the Bidder:Name of Employer:Address:
_________
______ ______Contract name:Brief Description of the Works performed by the Bidder:Name of Employer:Address:
_________
______ ______Contract name:Brief Description of the Works performed by the Bidder:Name of Employer:Address:
_________
______ ______Contract name:Brief Description of the Works performed by the Bidder:Name of Employer:Address:
_________
______ ______Contract name:Brief Description of the Works performed by the Bidder:Name of Employer:Address:
_________
*List calendar year for years with contracts with at least nine (9) months activity per year starting with the earliest year
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Kenya Power and Lighting Company IV - 52 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form EXP – 2.4.2(a)
Specific Experience
Bidder’s Legal Name: ___________________________ Date: _____________________JVA Partner Legal Name: _________________________ ICB No.: __________________
Page _______ of _______ pages
Similar Contract Number: ___ of ___ required.
Information
Contract Identification _______________________________________Award date Completion date
______________________________________________________________________________
Role in Contract Contractor
Management Contractor
Subcontractor
Total contract amount ____________________________ US$__________
If partner in a JVAor subcontractor, specify participation of total contract amount __________% _____________ US$_______Employer’s Name: _______________________________________Address:
Telephone/fax number:E-mail:
____________________________________________________________________________________________________________________________________________________________
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Kenya Power and Lighting Company IV - 53 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form EXP – 2.4.2(a) (cont.)
Specific Experience (cont.)
Bidder’s Legal Name: ___________________________ Page _______ of _______ pagesJVA Partner Legal Name: ___________________________
Similar Contract No. __[insert specific number] of [total number of contracts] ___ required
Information
Description of the similarity in accordance with Sub-Factor 2.4.2a) of Section III:
Amount _________________________________
Physical size _________________________________
Complexity _________________________________
Methods/Technology _________________________________
Physical Production Rate _________________________________
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Kenya Power and Lighting Company IV - 54 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form EXP – 2.4.2(b)
Specific Experience in Key Activities
Bidder’s Legal Name: ___________________________ Date: _____________________JVA Partner Legal Name: _________________________ ICB No.: __________________ Subcontractor’s Legal Name: ______________ Page _______ of _______ pages
InformationContract Identification _______________________________________Award date Completion date
______________________________________________________________________________
Role in Contract Contractor
Management Contractor
Subcontractor
Total contract amount _________________________ US$________If partner in a JVA or subcontractor, specify participation of total contract amount __________% _____________ US$________Employer’s Name: _______________________________________Address:
Telephone/fax number:E-mail:
____________________________________________________________________________________________________________________________________________________________
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Kenya Power and Lighting Company IV - 55 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form EXP – 2.4.2 (b)(cont.)
Specific Experience in Key Activities (cont.)
Bidder’s Legal Name: ___________________________ Page _______ of _______ pagesJVAPartner Legal Name: ___________________________Subcontractor’s Legal Name: __________________________
InformationDescription of the key activities in accordance with Sub-Factor 2.4.2b) of Section III:
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Kenya Power and Lighting Company IV - 56 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form of Bid Security(Bank Guarantee)
__________________________
Beneficiary: __________________________
Date: __________________________
BID GUARANTEE No.: __________________________
We have been informed that __________________________ (hereinafter called “the Bidder”) has submitted to you its bid dated ___________ (hereinafter called “the Bid”) for the execution of ________________ under Invitation for Bids No. ___________ (“the IFB”).
Furthermore, we understand that, according to your conditions, bids must be supported by a bid guarantee.
At the request of the Bidder, we ____________________ hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of ___________ (____________)upon receipt by us of your first demand in writing accompanied by a written statement stating that theBidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid; or
(b) having been notified of the acceptance of its Bid by the Employer during the period of bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails orrefuses to furnish the performance security, in accordance with the ITB.
This guarantee will expire: (a) if the Bidder is the successful Bidder, upon our receipt of copies of the contract signed by the Bidder and the performance security issued to you upon the instruction of the Bidder; and (b) if the Bidder is not the successful Bidder, upon the earlier of (i) our receipt of a copy your notification to the Bidder of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of the Bidder’s bid.
Consequently, any demand for payment under this guarantee must be received by us at the office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
_____________________________
[signature(s)]
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 57 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form of Bid Security(Bid Bond)BOND NO. ______________________BY THIS BOND _____________ as Principal (hereinafter called “the Principal”), and ___________________,authorized to transact business in ________________, as Surety (hereinafter called “the Surety”), are held and firmly bound unto _________________ as Obligee (hereinafter called “the Employer”) in the sum of ____________2(__________), for the payment of which sum, well and truly to be made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly and severally, firmly by these presents.WHEREAS the Principal has submitted a written Bid to the Employer dated the ___ day of ______, 20__, for the construction of _____________ (hereinafter called the “Bid”).NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal:
(a) withdraws its Bid during the period of bid validity specified in the Form of Bid; or(b) having been notified of the acceptance of its Bid by the Employer during the period of Bid
validity; (i) fails or refuses to execute the Contract Form, if required; or (ii) fails or refuses to furnish the Performance Security in accordance with the Instructions to Bidders; then the Surety undertakes to immediately pay to the Employer up to the above amount upon receipt of the Employer’s first written demand, without the Employer having to substantiate its demand, provided that in its demand the Employer shall state that the demand arises from the occurrence of any of the above events, specifying which event(s) has occurred. The Surety hereby agrees that its obligation will remain in full force and effect up to and including the date 28 days after the date of expiration of the Bid validity as stated in the Invitation to Bid or extended by the Employer at any time prior to this date, notice of which extension(s) to the Surety being hereby waived.IN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be executed in their respective names this ____ day of ____________ 20__.Principal: _______________________ Surety: _____________________________
Corporate Seal (where appropriate)_______________________________ ____________________________________(Signature) (Signature)(Printed name and title) (Printed name and title)
2 The amount of the Bond shall be denominated in the currency of the Employer’scountry or the equivalent amount in a freely convertible currency.
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 58 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Form of Bid-Securing Declaration
Date: ________________Bid No.: _______________Alternative No.: _______________
To: ___________________________________We, the undersigned, declare that:
We understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration.
We accept that we will automatically be suspended from being eligible for bidding in any contract with the Borrower for the period of time of ________________, starting on ____________, if we are in breach of our obligation(s) under the bid conditions, because we:
(a) have withdrawn our Bid during the period of bid validity specified in the Letter of Bid; or
(b) having been notified of the acceptance of our Bid by the Employer during the period of bid validity, (i) fail or refuse to execute the Contract, if required, or (ii) fail or refuse to furnish the Performance Security, in accordance with the ITB.
We understand this Bid-Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder;or (ii) twenty-eight days after the expiration of our Bid.
Signed: _________________________________In the capacity of ______________________Name: ______________________________________________________Duly authorized to sign the bid for and on behalf of: __________________Dated on ____________ day of __________________, _______ ________________________Corporate Seal (where appropriate)
Sec4 - Bidding Forms A36 C 2 July 2014 kplc
Kenya Power and Lighting Company IV - 59 Contract: A36CKenya Electricity Modernization Project
Section IV – Bidding Forms
Manufacturer’s Authorization
Date: __________________ICB No.: _________________
To: ________________________
WHEREAS
We ___________________, who are official manufacturers of____________________, having factories at _____________________, do hereby authorize ______________________ to submit a bid the purpose of which is to provide the following goods, manufactured by us _______________________, and to subsequently negotiate and sign the Contract.
We hereby extend our full guarantee and warranty in accordance with Clause 27 of the General Conditions, with respect to the goods offered by the above firm.
Signed: _______________________________________
Name: ______________________________________
Title:______________________________________
Duly authorized to sign this Authorization on behalf of: ______________________________________
Dated on ____________ day of __________________, _______
Sec4 - Bidding Forms A36 C 2 July 2014 kplc