Section VIII. Bidding Forms - dnd.gov.ph LOT 2... · shall be the Official Representative of the...

Supply and Delivery of DND-Wide POL Requirements for CY 2018

Section VIII. Bidding Forms

DND Core Values: Patriotism, Professionalism, Good Governance

Bids and Awards Committee, DND Bldg., Camp General Emilio Aguinaldo, Quezon City. Tel. 982-5626 / 982-5627 Fax: 421-3531, [email protected] 84






TABLE OF CONTENTS

DOCUMENT/SAMPLE FORM

1. PhilGEPS Certificate of Registration and Membership

2A. Statement of all On-going and Private Contracts including Contracts Awarded

but not yet started

2B. Statement of Completed Contracts

3. NFCC Computation

3A. Committed Line of Credit

4. Joint Venture Agreement

5. Bid Security: Bank Guarantee

6. Bid Security: Irrevocable Standby Letter of Credit

7. Bid Securing Declaration

8. Technical Specifications Compliance

8A. Delivery Points Compliance

9. Omnibus Sworn Statement

10. Bid Forms

11. Contractor’s/Distributor’s/Manufacturer’s Profile

12. Contract Agreement





Sample Form 1

PhilGEPS Certificate of Registration and Membership





Sample Form 2A

Statement of all Ongoing Government & Private Contracts Including Contracts Awarded

but not yet Started

Business Name: :___________________________________________________

Business

Address:

:___________________________________________________

Name of

Contract/

Project Cost

a. Owner’s Name

b. Address

c. Telephone Nos.

Nature of

Work

Bidders Role a. Date

Awarded

b. Date Started

c. Date of

Completion

% of

Accomplishment

Value of

Outstanding

Works /

Undelivered

Portion Description % Planned Actual

Government

Private

Total Cost

Submitted by: :__________________________________________

(Printed Name and Signature)

Designation: :__________________________________________

Sample Form 2B

Business Name:

Business

Address:

Name of

Contract/

Project Cost

d. Owner’s

Name

e. Address

f. Telephone

Nos.

Nature of

Work

Bidders Role d. Date

Awarded

e. Date

Started

f. Date of

Completion

% of Accomplishment

Description % Planned Actual

Total Cost

Submitted by: :__________________________________________

(Printed Name and Signature)

Designation: :__________________________________________





Sample Form 3

NET FINANCIAL CONTRACTING CAPACITY (NFCC) STATEMENT

The Chairman, DND BAC

Department of National Defense

Camp General Emilio Aguinaldo

Quezon City, Philippines

THIS IS TO CERTIFY that the attached computation of the Net Financial Contracting Capacity

(NFCC) of____________(Name of Bidder)_____________ amounting to ______________(Amount in

Words)___________(US$/PhP ________________)as part of our submitted Class “A” Eligibility

Documents (Financial) in the procurement of ______________(Name of Project)_____________ is true

and correct.

That this document is submitted in lieu of a commitment from a licensed bank to extend to this

Company a credit line if awarded the contract, or a cash deposit certificate as required by Sec 23.11.1(3)

of IRR-A of RA 9184.

Yours faithfully,

____________________________________

(Name and Signature of Representative)

___________________________________

(Designation)

___________________________________

(Name of Firm)

SUBSCRIBED AND SWORN to before me this _____ day of _____________, 20___, affiant

exhibited to me his/her Community Tax Certificate No. ______________ issued on _________________

at _____________________, Philippines.

Notary Public

Until 31 December 20____

PTR No._______________

Issued at:_______________

Issued on:_______________

TIN No. ________________

Doc. No. _______

Page No. _______

Book No. _______

Series of _______.





Attachment to Sample Form 3

NET FINANCIAL CONTRACTING CAPACITY (NFCC)

COMPUTATION:

A. CurrentAssets : _________________________

B. CurrentLiabilities : _________________________

C. Project Costs:

1) Outstanding : _________________________

2) Ongoing : _________________________

3) To Be Started : _________________________

NFCC = _______________________________________

[(CurrentAssets minus CurrentLiabilities) * (15)] minus [the value of all

outstanding works or projects under ongoing contracts, including awarded contracts yet to

be started.]

_____________________ __________________________________________

(Place and Date) (Name and Signature of Representative)

__________________________________________

(Designation)

__________________________________________

(Name of Firm)





Sample Form 3A

COMMITTED LINE OF CREDIT

Date:__________________

The Secretary of National Defense


Camp General Emilio Aguinaldo

Quezon City, Philippines

CONTRACT/PROJECT : _____________________________________

COMPANY/FIRM :_____________________________________

ADDRESS :_____________________________________

BANK/FINANCING INSTITUTION :_____________________________________

ADDRESS :_____________________________________

AMOUNT :_____________________________________

This is to certify that the above Bank/Financing Institution with business address indicated above,

commits to provide the <Contractor/Distributor/Manufacturer/Contractor>, if awarded the above-

mentioned Contract, a credit line in the amount specified above which shall be exclusively used to finance

the performance of the above-mentioned contract subject to our terms, conditions and requirements.

The credit line shall be available within fifteen (15) calendar days after receipt by the

<Contractor/Distributor/Manufacturer/Contractor> of the Notice of Award and such line of credit shall

be maintained until the project is completed by the Contractor.

This Certification is being issued in favor of said <Contractor/Distributor/Manufacturer/

Contractor> in connection with the bidding requirement of the Department of National Defense for the

above-mentioned Contract. We are aware that any false statements issued by us make us liable for

perjury.

Name and Signature of Authorized

Financing Institution Officer : _______________________

Official Designation : _______________________

Concurred By:

Name & Signature of <Contractor/Distributor/

/Manufacturer>’s Authorized Representative : _______________________

Official Designation : _______________________

Note: The amount committed should be machine validated.

SUBSCRIBED AND SWORN to before me this _____ day of __________________, 2009,

affiant exhibited to me his/her Community Tax Certificate No. ______________ issued on

_________________ at _____________________, Philippines. Notary Public

Until 31 December 20____

PTR No._______________

Issued at:_______________

Issued on:_______________

TIN No. ________________

Doc. No. _______

Page No. _______





Book No. _______

Series of _______.





Sample Form 4

JOINT VENTURE AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

That this JOINT VENTURE AGREEMENT is entered into By and Between _________

_______________________________________ of legal age, ___________________________,

(Civil Status)

owner/ proprietor of _____________________________________________________________

and a resident of _______________________________________________________________.

- and –

________________________________ of legal age, ________________________,

(Civil Status)

owner/proprietor of __________________________________________________________ and

a resident of _______________________________________________________________.

THAT both parties agree to be jointly and severally liable for the entire agreement.

THAT both parties agree to join together their manpower, equipment, and what is needed

to facilitate the Joint Venture to participate in the Eligibility, Bidding and Undertaking of the

here-under stated project/s to be conducted by the Department of National Defense:

_____________(Name of Project)_________________.

That both parties agree that ________________________ and/or _________________,

shall be the Official Representative of the Joint Venture, and is granted full power and authority

to do, execute and perform any and all acts necessary and/or to represent the Joint Venture in the

bidding as fully and effectively and the Joint Venture may do and if personally present with full

power of substitution and revocation.

That this Joint Venture Agreement shall remain in effect only for the above stated

Project/s until terminated by both parties.

Done this ________ day of ____________, in ___________.

____________________________________ ____________________________________

(Name and Signature of JV Partner) (Name and Signature of JV Partner)





Sample Form 5

Form of Bid Security:

Bank Guarantee Form for Advance Payment

To: [name and address of PROCURING ENTITY]

[name of Contract]

Gentlemen and/or Ladies:

In accordance with the payment provision included in the Special Conditions of Contract, which

amends Clause 17.3 of the General Conditions of Contract to provide for advance payment,

[name and address of Supplier] (hereinafter called the “Supplier”) shall deposit with the

PROCURING ENTITY a bank guarantee to guarantee its proper and faithful performance under

the said Clause of the Contract in an amount of [amount of guarantee in figures and words].

We, the [bank or financial institution], as instructed by the Supplier, agree unconditionally and

irrevocably to guarantee as primary obligator and not as surety merely, the payment to the

PROCURING ENTITY on its first demand without whatsoever right of objection on our part and

without its first claim to the Supplier, in the amount not exceeding [amount of guarantee in

figures and words].

We further agree that no change or addition to tor other modification of the terms of the Contract

to be performed thereunder or of any of the Contract documents which may be made between the

PROCURING ENTITY and the Supplier, shall in any way release us from any liability under this

guarantee, and we hereby waive notice of any such change, addition, or modification.

This guarantee shall remain valid and in full effect from the date of the advance payment

received by the Supplier under the Contract until [date].

Yours truly,

Signature and seal of the Guarantors

[name of bank or financial institution]

[address]

[date]





Sample Form 6

Form of Bid Security:

IRREVOCABLE STANDBY LETTER OF CREDIT

Irrevocable

Standby Letter of Credit

No. ____________________

Name of Bidder .IAEB Number .Page of .

WHEREAS, ______________________[Name of

Bidder]____________________________

(hereinafter called the “Bidder”) has submitted his bid dated

_____________________________, for the ________[Name of Project]___________,

(hereinafter called the “Bid”).

KNOW ALL MEN by these presents that We __________[Name of

Bank]_______________

of _____________________________, having our registered office at ____[Name of

Country]____

____________[Address of Bank]__________, (hereinafter called the “Bank,”) are bound unto

Department of National Defense (hereinafter called “the ENTITY”), in the sum of

______________________________________________________, for which payment well and

truly to be made to the said ENTITY the Bank binds himself, his successor and assigns by these

presents.

SEALED with the Common Seal of the said Bank this ________ day of ______ 2018.

THE CONDITIONS of this obligation are:

1. If the Bidder withdraws his Bid during the period of bid validity specified in the

Form of Bid; or





2. If the Bidder does not accept the correction of arithmetical errors of his bid price in

accordance with the Instructions to Bidder; or

3. If the Bidder having been notified of the acceptance of his bid by the Employer

during the period of bid validity:

a) fails or refuses to execute the Form of Agreement in accordance with the

Instructions to Bidders, if required; or

b) fails or refuses to furnish the Performance Security in accordance with the

Instructions to Bidders.

We undertake to pay to the ENTITY up to the above amount upon receipt of his first

written demand, without the ENTITY having to substantiate his demand, provided that in his

demand the ENTITY will note that the amount claimed by him is due to him owing to the

occurrence of one or both of the two (2) conditions, specifying the occurred condition or

conditions.

The IRREVOCABLE STANDBY LETTER OF CREDIT will remain in force up to and

including the date ONE HUNDRED TWENTY (120) CALENDARDAYS after the deadline for

submission of Bids as such deadline is in the Instructions to Bidders or as it may be extended by

the ENTITY, notice of which extension(s) to the Bank is hereby waived. Any demand in respect

of this Guarantee should reach the Bank not later than the above date.

DATE _______________ SIGNATURE OF THE BANK ______________________

WITNESS ___________________________ SEAL _________________________

(Signature, Name and Address)





Sample Form 7

BID SECURING DECLARATION FORM

REPUBLIC OF THE PHILIPPINES)

CITY OF _______________________) S.S.

x------------------------------------------------------x

BID SECURING DECLARATION

Invitation to Bid:[Insert Reference number]

To: [Insert name and address of the Procuring Entity]

I/We1, the undersigned, declare that:

1. I/We understand that, according to your conditions, bids must be supported by a

Bid Security, which may be in the form of a Bid-Securing Declaration.

2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any

contract with any procuring entity for a period of two (2) years upon receipt of

your Blacklisting order; and, (b) I/we will pay the applicable fine provided under

Section 6 of the Guidelines on the Use of Bid Securing Declaration, within fifteen

(15) days from receipt of the written demand by the procuring entity for the

commission of acts resulting to the enforcement of the bid securing declaration

under Sections 23.1(b), 34.2, 40.1 and 69.1, except 69.1(f), of the IRR of RA

9184; without prejudice to other legal action the government may undertake.

3. I/We understand that this Bid Securing Declaration shall cease to be valid on the

following circumstances:

(a) Upon expiration of the bid validity period, or any extension thereof

pursuant to your request;

(b) I am/we are declared ineligible or post-disqualified upon receipt of your

notice to such effect, and (i) I/we failed to timely file a request for

reconsideration or (ii) I/we filed a waiver to avail of said right;

1 Select one and delete the other. Adopt the same instruction for similar terms throughout the document.





(c) I am/we are declared the bidder with the Lowest Calculated Responsive

Bid, and I/we have furnished the performance security and signed the

Contract.

IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of

[month] [year] at [place of execution].

[Insert NAME OF BIDDER’S AUTHORIZED

REPRESENTATIVE]

[Insert Signatory’s Legal Capacity]

Affiant

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of

execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me

through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M.

No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card

used], with his/her photograph and signature appearing thereon, with no. ________ and his/her

Community Tax Certificate No. _______ issued on ____ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission _______________

Notary Public for _______ until __________

Roll of Attorneys No. __________________

PTR No. ______ [date issued], [place issued]

IBP No. ______ [date issued], [place issued]

Doc. No. _____

Page No. _____

Book No. _____

Series of _____





Sample Form 8

TECHNICAL SPECIFICATIONS

The Bidder must state in the last column opposite each parameters either “Comply” or “Not Comply”

OIL & LUBRICANT SPECIFICATIONS FOR LOT 2

PRODUCTS VISCOSITY

LEVEL

QUALITY

LEVEL/GRADE

(MIN)

APPLICATIONS PACKAGING COMPLIANCE

AUTOMOTIVE ENGINE OILS

MARINE GRADE

TBN 40 SAE 40 API CD

OCEAN VESSELS

COASTAL & RIVER SHIPS Drum

SAE 5W 40 SAE 5W 40 API CJ-4 / SM GROUND VEHICLES Liter, Pail,

Drum

SAE 5W 40 (Fully

Synthetic) SAE 5W 40

API SN /

API CJ-4/SM GROUND VEHICLES

Liter, Pail,

Drum

SAE 10 SAE 10 API CC/SD GROUND VEHICLES Liter, Pail,

Drum

SAE 10W SAE 10W API CF/SF GROUND VEHICLES Liter, Pail,

Drum

SAE 10W 40 SAE 10W 40 API SL GROUND VEHICLES Liter, Pail,

Drum

SAE 15W 40 SAE 15W 40 API CI-4 GROUND VEHICLES Liter, Pail,

Drum

SAE 20W 40 SAE 20W 40 API SF/CF GROUND VEHICLES Liter, Pail,

Drum

SAE 20W 50 SAE 20W 50 API SL GROUND VEHICLES Liter, Pail,

Drum

SAE 30/40 SAE 30/40 API CC/SD GROUND VEHICLES Liter, Pail,

Drum

MOTORCYCLE OILS

4T SAE 20W

50/10W-40 JASO MA FOUR STROKE MOTOR 50ml, Liter

2T SAE 30/

10W-40 JASO FB+, API TC TWO STROKE MOTOR 50ml, Liter

2T TCW

TWO STROKE MOTOR

20/40 2T

TWO STROKE MOTOR

HYDRAULIC OILS

AW 10

MACHINERIES AND SHIPS Pail, Drum

AW 32

MACHINERIES Pail, Drum

AW 46


AW 68


GEAR OIL & TRANSMISSION FLUID

SAE 90/140 SAE 90/140 GL-4/MIL-L-2105 GROUND VEHICLES Liter, Pail

SAE 220

SAE 85W 140 SAE 85W 140 GL-5/MIL-L-

2105D GROUND VEHICLES Liter, Pail

AUTO XMSN FLUID SAE 20

AUTO XMSN VEHICLE Liter

BRAKE FLUID

DOT 3 GROUND VEHICLES 250ml, Liter, Pail





JET FUEL NO. 8 (JP8) ADDITIVES

PRODUCTS MILITARY

STANDARD NSN MANUFACTURE COMPLIANCE

Icing Inhibitor MIL-I-27686

(MIL-I-85470)

6850-

01-089-

5514

DIEGME

Corrosion Inhibitor MIL-I-25017 6850- SAIC

GROUND LUBRICANTS

GREASE MP3

NLGI #3 MULTI PURPOSE Pail

COOLANT

GROUND

VEHICLES/GENERATORS 500ml, Pail

PENETRATING OIL

For Cars, trucks and Tools 450ml, Drum

AVIATION/MARINE OIL AND LUBRICANTS

GREASE HI-TEMP

MIL-PRF-1617 AVIATION GREASE Pail

OIL ELITE 20W 50

SAE -J-1899

MIL-L-22851D RECIP ENGINE Quarts, Drum

OIL 2380

MIL-23699E TURBINE ENGINE Quarts, Liter,

Drum

OIL 5606 FH51 MIL-PRF-5606H ACFT HYDRAULIC SYS Quarts, Liter,

Drum

TURBO OIL 274

DEF STAN91-98

Spec Turbine

Engine Lubricating

Oil

TURBINE ENGINE Quarts, Liter,

Drum

MINERAL OIL W100

SAE 50 SAE 50

SAE 50

MIL-L-22851D TURBINE ENGINE Quarts

MINERAL OIL SAE

J1966 SAE J1966

SAE J1966

Formerly MIL-L-

6082

TURBINE ENGINE Quarts

GREASE MIL-G-

81322 NO. 22

MIL-G-81322

NO. 22

MIL-G-81322 NO.

22 AVIATION GREASE Can

MIL-PRF-83282

MIL-PRF-83282

Quart

MIL-G-21164/MIL-G-

21164D

MIL-G-21164/

MIL-G-21164D Gallon

MIL-PRF--23827C

MIL-PRF-23827C

Gallon

MIL-PRF-81322G

MIL-PRF-81322G

Gallon

MIL-G-21164

MIL-G-21164

Gallon

MIL-G-3545C

MIL-G-3545C

Pail

GREASE MIL-G-

21164

GREASE MIL-G-

21164 Gallon

MIL-PRF-23827C

MIL-PRF-23827C

Gallon

MIL-L-22851

MIL-L-22851

Quart

MIL-PRF-81322G

MIL-PRF-81322G

Gallon

MIL-G-24139A

MIL-G-24139A

Gallon

MIL-PRF-87257A

MIL-PRF-87257A

Quart

MIL-PRF-23699F

MIL-PRF-23699F

Quart

MIL-L-23398B MIL-L-23398B Liter

VVP-236A VVP-236A Can





(Lubricity Improver) 01-180-

1074

(Science Applications

International Corporation)

Static Charge Dissipator -

6850-

01-097-

2060

STADIS 450

PACKAGING:

Standard Drums: Lubes: 200 liters (MIN),

JP8 Additive: 55 gallons

Pails: Grease: 16-18kg, Oil: 18-20 Liters

Can: JP8 Additives: 1 gallon

SPECIAL CONDITION

CONDITION COMPLIANCE

Section V, Para 6.2 (14): The Supplier shall, at its own expense, repair,

maintain, rehabilitate and construct POL facilities, and procure additional POL

equipment for the PROCURING ENTITY in accordance with the Program of

Expenditures (POEs) duly approved by the Head of the PROCURING ENTITY,

equivalent to 5.5% of the Contract Price for Petroleum, and Oil and Lubricants.

This will form part of the PROCURING ENTITY’s Repair, Maintenance and

Construction (RMC) Fund.

Supplier must comply to these specifications and special condition.





Sample Form 8A

The delivery location stipulates hereafter are the DND stations and the required products

within the area/city. The bidder must state in the last column opposite each location and products

either“Comply” or “Not Comply”.

Locations of Depots/Bulk Plants and their respective capacities, nationwide, to include

similar information as to its service stations

LOT 2: DND-WIDE OIL AND LUBRICANT REQUIREMENTS

NATIONWIDE FOR CY 2018

Table 2A-2018. Estimated DND-WIDE Lubes Requirements Nationwide for CY2018

Product ABC PhP212,465,963.68 STATEMENT OF

COMPLIANCE Estd Qty Unit

MARINE GRADE TBN 40 3,673 Drum

SAE 5W 40 12,516 Liter

SAE 5W 40 (Fully Synthetic) 178,137 Liter

SAE 10 15,446 Liter

SAE 10W 13,952 Liter

SAE 10W40 60,551 Liter

SAE 15W 40 232,872 Liter

SAE 20W40 135,467 Liter

SAE 20W 50 18,868 Liter

RRX 40 16,003 Liter

GEP SAE 30/40 184,088 Liter

GEP 90/140 36,226 Liter

ISO VG 220 621 Liter

OIL 4T 9,604 Liter

OIL 4T (Fully Synthetic) 2,000 Liter

OIL 2T 21,254 Liter

2T TCW (OUTBOARD OIL) 2,787 Liter

MOTOR OIL 20/40 2T 4,366 Liter

BRAKE FLUID DOT 3 22,106 Liter

ATF PREMIUM 14,184 Liter

HYDRAULIC OIL AW 10 3,269 Liter

HYDRAULIC OIL AW 32 548 Liter




COOLANT 11,854 500ml

PENETRATING OIL 609 450ml

GREASE MP3 22,641 Pail

GX 85W 140 1,151 Liter





ENGINE FLUSH 648 500ml

OIL IMPROVER 585 500ml

ENGINE DEGREASER 667 450ml

GAS SAVER 32 150ml

DIESEL BOOSTER 14 150ml

GREASE HI-TEMP 14 Pail

SAE J1899 EXON ELITE 20W50 50 Drum

OIL 2380 12,014 Liter

OIL 5606 337 Pail

TURBO OIL 274 2,791 Liter

MINERAL OIL W100 SAE 50 54 Quart

MINERAL OIL SAE J1966 54 Quart

GREASE MIL-G-81322 NO. 22 2 Can

MIL-PRF-83282 4,991 Quart

MIL-G-21164/MIL-G-21164D 211 Gallon

MIL-PRF-23827 99 Gallon

MIL-PRF-81322G 693 Gallon

MIL-G-21164 95 Gallon

MIL-G-3545C 39 Pail

GREASE MIL-G-21164 30 Gallon

MIL-PRF-23827C 207 Gallon

MIL-L-22851 1,191 Quart


MIL-G-24139A 306 Gallon

MIL-PRF-87257A 673 Quart

MIL-PRF-23699F 276 Quart

MIL-L-23398B 88 Liter

VVP-236A 83 Can

ICING INHIBITOR 44 Drum

CORROSION INHIBITOR 78 Can

STATIC CHARGE DISSIPATOR 21 Can

Tables2B-2018. Delivery Points of DND-WIDE Lubes Requirements Nationwide

Table 2B-1-2018: DND-WIDE ENGINE OIL REQUIREMENTS NATIONWIDE

LOCATION

ENGINE OIL MARINE

GRADE

TBN 40

(drums)

SAE

5w 40

(liters)

SAE 5w

40, Fully

Synthetic

(liters)

SAE 10

(liters)

SAE

10W

(liters)

SAE

10W40

(liters)

SAE

15w 40

(liters)

SAE

20W40

(liters)

SAE 30/40

(liters)

SAE

20W 50

(liters)

RRX 40

(liters) COMPLIA

NCE

MALACANAN

PARK

2,946

3,158

PANDACAN,

MANILA 52,260 1,088 2,790 5,779 14,165 28,810 29,800 2,614

PASAY CITY

4,015 4,833

SOUTH

HARBOR, MLA 722 5,522 8,675

7,656 32,301

5,754





QUEZON CITY

52

65 5,114 2,908 1,356 6,403

ANGELES CITY

2,369 8,564

APARRI,

CAGAYAN 8,103 670 4,686 4,692 6,356

BAGUIO CITY 1,059

754

1,1786 510

BATANGAS 91 5,366 314 2,121 2,316 2,677 3,079 4,912

CALAPAN,

ORIENTAL

MINDORO

860 335 586 1,011

CASIGURAN,

AURORA 559

CAVITE CITY 637

23,448 4,014

LEGASPI CITY 121

LIMAY,

BATAAN 8,480 446 4,184 5,278 11,123

LIPA CITY

574 1,083

LUCENA CITY

1,169 442

PALAWAN

215 1,300 697

PAMPANGA

335 1,417

PASACAO, CAM

SUR 303 335 4, 698 4,184 5,636 8,090

PORO, LA

UNION 1,442 335 502 1,026 2,456

PPC PALAWAN 329

7,676 24,690

6,707

ROSARIO,

CAVITE 963

669 440 867

SAN

FERNANDO, LA

UNION

52 145 3,967 2,460

SAN JOSE, OCC

MINDORO 557

335 293 433

SORSOGON 42

AMLAM,

NEGROS

ORIENTAL

1,417 669 880 2,022

BACOLOD CITY,

NEGROS OCC 30 1,164 112 335 880 867

CEBU

864 1,160

1,634 697

ILOILO CITY 30 2,009 1,268 5,080 2,394 5,169

LAPU LAPU

CITY, CEBU 42 1,705

4,597 8,582 1,321 5,990 3,542

MANDAUE

CITY, CEBU 3,011 670 1,171 1,906 3,467

ORMOC CITY 1,417

669 880 1,445

ROXAS CITY,

CAPIZ 9 860

5,279 586 1,618

TACLOBAN

CITY, LEYTE 30 9,947 651 893 233 6,594 6,352 8,318

TAGBILARAN

CITY, BOHOL 30 279

901 167 147

BAWING,

GEN SANTOS

CITY

10,888 670 7,028 6,598 11,557





CAGAYAN DE

ORO CITY 49

72 125

COTABATO

CITY

72 125

DAVAO CITY 209 684 21,089 323 1,005

27,860 13,099 17,619

GENERAL

SANTOS CITY 58

ILIGAN CITY 61 7,676 1,413 5,522 3,372 7,945

JIMENEZ,

PAGADIAN CITY 7,038 446 3,681 4,105 5,923

NASIPIT,

AGUSAN DEL

SUR

8,533 335 4,853 4,692 6,645

PAGADIAN CITY 30

PARANG,

MAGUINDANAO 9 753

401

SURIGAO CITY 48 6,258

TAGALOAN,

MISAMIS

ORIENTAL

6,378 670 3,179 3,959 7,079

TAWI-TAWI 31

ZAMBOANGA

CITY 709 11,928 1,487 446 17,807 30,236 18,313 11,311 2,789

TOTAL 3,673 12,516 178,137 15,446 13,952 60,551 232,872 135,467 184,088 18,868 16,003

Table 2B-2-2018: DND-WIDE MOTOR AND GEAR OIL REQUIREMENTS NATIONWIDE

LOCATION

MOTOR OIL GEAR OIL

COMPLIANCE OIL 4T

(liters)

OIL 4T

Fully

Synthetic

(liters)

2T

PREMIUM

(liters)

2T TCW (OUTBOARD)

(liters)

20/40

2T

(liters)

GEP

90/140

(liters)

ISO VG

220

(liters)

GX

85W140

(liters)

NCR

FORT

BONIFACIO 4,300

MALACANAN

PARK 323 100

PANDACAN,

MANILA 3,854 1,311 3,149 10,584 288

PASAY CITY 1,707 1,928

SOUTH HARBOR,

MLA 286 3,308 4,267 621

QUEZON CITY 1,416

133

LUZON

ANGELES CITY 1,707 3,092

APARRI,

CAGAYAN 288 38 548 3,300 72

BAGUIO

365

BATAAN





BATANGAS 288 77

1,523 144

CAVITE CITY 1,952

CALAPAN,

ORIENTAL

MINDORO

508

FORT DEL

PILAR, BAGUIO

CITY

LIMAY, BATAAN 2,302 3,173 360

LIPA CITY 427 462

LUCENA CITY 1,104

PALAWAN

1,004 103

PAMPANGA

341 979

PASACAO, CAM

SUR 288 77

254

PORO, LA UNION 144 38 219 888

PPC PALAWAN

255

ROSARIO,

CAVITE 144 38 110 127

SAN JOSE, OCC

MINDORO 254

VISAYAS

ILOILO CITY 43

154

LAPU LAPU

CITY, CEBU 692 251 301 515

MANDAUE CITY,

CEBU 575 115 438

508 192

TACLOBAN

CITY, LEYTE 288 262

669

96

MINDANAO

BAWING, GEN

SANTOS CITY 144 38

254

CAGAYAN DE

ORO CITY 43

84

COTABATO

CITY 43

84

DAVAO CITY 432 115 43

502 337

TAGALOAN,

MISAMIS

ORIENTAL

288 77

254

ZAMBOANGA

CITY 1,457 77 2,164 584 1,329

TOTAL 9,604 2,000 21,254 2,787 4,366 36,226 621 1,151





Table 2B-3-2018: DND-WIDE HYDRAULIC OIL REQUIREMENTS NATIONWIDE

LOCATION

HYDRAULIC OIL

COMPLIANCE AW 10

(liters)

AW 32

(liters)

AW 46

(liters)

AW 68

(liters)

PASAY CITY 1,033

SOUTH HARBOR, MLA 548 3,468 2,648

ANGELES CITY 603

LIPA CITY 344

PAMPANGA 775

PPC PALAWAN

360 6,375

LAPU-LAPU CITY 258

CAGAYAN DE ORO CITY 28

COTABATO CITY 28

DAVAO CITY 28

90

ZAMBOANGA CITY 172

TOTAL 3,269 548 3,828 9,114

Table 2B-4-2018: DND-WIDE OTHER LUBRICANTS REQUIREMENTS NATIONWIDE

LOCATION

OTHERS

COMPLIANCE BRAKEFLUID

DOT 3

(liters)

ATF

PREMIUM

(liters)

COOLANT

(500ml)

PENETRATING

OIL (450ml)

GREASE

MP3

(pails)

MALACANAN

PARK 250 417 1,250 278

PANDACAN,

MANILA 7,527 4,130 2,898 5,490

PASAY CITY 632 1,241 127

SOUTH HARBOR,

MLA 3,735 786 4,510 609 9,261

QUEZON CITY 1,239 113 1,401 179

ANGELES CITY 795 2,946 435

APARRI,

CAGAYAN 1,235 628 1,448

BAGUIO CITY 724 392 595 436

BATANGAS 1,010 502 852

CALAPAN,

ORIENTAL

MINDORO

112

170

LIMAY, BATAAN 1,740 879 2,044

LIPA CITY 122 465 25





LUCENA CITY 276

PALAWAN 61

PAMPANGA 102 620 64

PASACAO, CAM

SUR 112

85

PORO, LA UNION 337

341

PPC PALAWAN

ROSARIO, CAVITE 56 85

SAN JOSE, OCC

MINDORO 56 85

ILOILO CITY 20

19

LAPU LAPU CITY,

CEBU 211 155 47

MANDAUE CITY,

CEBU 224 502 341

TACLOBAN CITY,

LEYTE 133 251 196

BAWING, GEN

SANTOS CITY 112

85

CAGAYAN DE

ORO CITY 10 8

COTABATO CITY 10 8

DAVAO CITY 395

286 323

TAGALOAN,

MISAMIS

ORIENTAL

112

170

ZAMBOANGA

CITY 756 155 867 85

TOTAL 22,106 14,184 11,854 609 22,641

LOCATION SPECIALTY PRODUCTS

COMPLIANCE ENGINE FLUSH

OIL

IMPROVER

ENGINE

DEGREASER GAS SAVER

DIESEL

BOOSTER

QUEZON CITY 648 585 667 32 14

TOTAL 648 585 667 32 14

Table 2B-5-2018: DND-WIDE AVIATION/MARINE LUBRICANTS REQUIREMENTS NATIONWIDE

LOCATION

AVIATION/MARINE OIL

GREASE

HI-TEMP

(pails)

EXON

ELITE

20-50

(drums)

OIL 2380

(liters)

OIL

5606

(pails)

TURBO

OIL 274

(liters)

MINERAL

OIL W100

SAE 50

(quarts)

MINERAL

OIL SAE

J1966

(quarts)

GREASE

MIL-G-

81322 NO.

22

(cans)

MIL-

PRF-

83282

(quarts)

MIL-G-

21164/MIL-

G-21164D

(quarts)

COMPLIANCE

PASAY CITY 13

5,472 259 1,363 4,991 211

SOUTH

HARBOR,

MLA

194





CAVITE CITY

7 1,506 54 54 2

LIPA CITY 1 41

PPC

PALAWAN

387

LAPU LAPU

CITY, CEBU

4,326 78 1,428

ZAMBOANGA

CITY 2 129

TOTAL 14 50 12,014 337 2,791 54 54 2 4,991 211

0

LOC

AVIATION/MARINE OIL

COMPL

IANCE MIL-L-

23827

(gallons)

MIL-

PRF-

81322G

(gallons)

MIL-G-

21164

(gallons)

MIL-G-

3545C

(pails)

GREASE

MIL-G-

21164

(gallons)

MIL-

PRF-

23827C

(gallons)

MIL-L-

22851

(quarts)

MIL-

PRF-

81322G

(gallons)

MIL-G-

24139A

(gals)

MIL-

PRF-

87257A

(quarts)

MIL-

PRF-

23699F

(quarts)

MIL-

L-

23398

B

(ltrs)

VVP-

236A

(cans)

PASAY

CITY 99 693 95 39 30 207 1,191 169 306 673 276 88 83

TOTAL 99 693 95 39 30 207 1,191 169 306 673 276 88 83

Table 2B-6-2018: DND-WIDE JP8 ADDITIVE REQUIREMENTS NATIONWIDE

LOCATION

JET FUEL NO. 8 ADDITIVES

COMPLIANCE ICING

INHIBITOR

(in Drums)

CORROSION

INHIBITOR

(in Cans)

STATIC CHARGE

DISSIPATOR

(in Cans)

PASAY CITY 44 78 21

TOTAL 44 78 21

The attached offer to be delivered upon Notice of the End User

_____________________________

Name and Signature of Bidder





Sample Form 9

Omnibus Sworn Statement REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.

A F F I D A V I T

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after

having been duly sworn in accordance with law, do hereby depose and state that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor or authorized representative of [Name of Bidder] with

office address at [address of Bidder];

If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated

representative of [Name of Bidder] with office address at [address of Bidder];

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor, or authorized representative of [Name of

Bidder], I have full power and authority to do, execute and perform any and all acts necessary to

participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the

[Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney;

If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do,

execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the

ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached

[state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s

Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)] ;

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any

of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or

international financing institution whose blacklisting rules have been recognized by the Government

Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the

original, complete, and all statements and information provided therein are true and correct;

5. [Name of Bidder]is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to

verify all the documents submitted;

6. Select one, delete the rest:

If a sole proprietorship: The owner or sole proprietor is not related to the Head of the Procuring Entity,

members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC

Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by

consanguinity or affinity up to the third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the

Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working





Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the

project consultants by consanguinity or affinity up to the third civil degree;

If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of

Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC),

the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the

end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:

a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract;

c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project].

9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of

consideration, pecuniary or otherwise, to any person or official, personnel or representative of the

government in relation to any procurement project or activity.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines.

_____________________________________

Bidder’s Representative/Authorized Signatory

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of execution],

Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of

identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her

[insert type of government identification card used], with his/her photograph and signature appearing thereon, with

no. ________ and his/her Community Tax Certificate No. _______ issued on ____ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission _______________

Notary Public for _______ until __________

Roll of Attorneys No. __________________

PTR No. ______ [date issued], [place issued]

IBP No. ______ [date issued], [place issued]

Doc. No. _____

Page No. _____

Book No. _____

Series of _____





Sample Form 10

Bid Form

Date:

Invitation to Bid No:

The Secretary of National Defense


Camp Gen Emilio Aguinaldo

Quezon City

Attention: The Chairman

DND Bids and Awards Committee

Gentlemen:

Having examined the Bidding Documents including Bid Bulletin Numbers ____________,

the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply/deliver

the _______________________________________________________________

[description of the Goods]

in conformity with the said Bidding Documents for the sum of __________________________

______________________________________________________________________________

[total Bid amount in words and figures]





or such other sums as may be ascertained in accordance with the Schedule of Prices attached

herewith and made part of this Bid.

LOT 2:

DND-WIDE OIL AND LUBRICANT

REQUIREMENTS NATIONWIDE FOR

CY 2018

BID (Php)

MARINE GRADE TBN 40

SAE 5W 40

SAE 5W 40 (Fully Synthetic)

SAE 10

SAE 10W

SAE 10W40

SAE 15W 40

SAE 20W40

SAE 20W 50

RRX 40

GEP SAE 30/40

GEP 90/140

ISO VG 220

OIL 4T

OIL 4T (Fully Synthetic)

OIL 2T

2T TCW (OUTBOARD OIL)

MOTOR OIL 20/40 2T

BRAKE FLUID DOT 3

ATF PREMIUM

HYDRAULIC OIL AW 10

HYDRAULIC OIL AW 32

HYDRAULIC OIL AW 46

HYDRAULIC OIL AW 68

COOLANT

PENETRATING OIL

GREASE MP3

GX 85W 140

ENGINE FLUSH





OIL IMPROVER

ENGINE DEGREASER

GAS SAVER

DIESEL BOOSTER

GREASE HI-TEMP

SAE J1899 EXON ELITE 20W50

OIL 2380

OIL 5606

TURBO OIL 274

MINERAL OIL W100 SAE 50

MINERAL OIL SAE J1966

GREASE MIL-G-81322 NO. 22

MIL-PRF-83282

MIL-G-21164/MIL-G-21164D

MIL-PRF-23827C

MIL-PRF-81322G

MIL-G-21164

MIL-G-3545C

GREASE MIL-G-21164

MIL-PRF-23827C

MIL-L-22851

MIL-PRF-81322G

MIL-G-24139A

MIL-PRF-87257A

MIL-PRF-23699F

MIL-L-23398B

VVP-236A

ICING INHIBITOR

CORROSION INHIBITOR

STATIC CHARGE DISSIPATOR

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery points

specified in the Schedule of Requirements.

If our Bid is accepted, we undertake to provide a performance security in the form,

amounts, and within the times specified in the Bidding Documents.





We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for

ITB and it shall remain binding upon us and may be accepted at any time before the expiration of

that period.

Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and

to contract execution if we are awarded the contract, are listed below:

Name and address

of agent

Amount and

Currency

Purpose of

Commission or gratuity

(if none, state “None”)

Until a formal Contract is prepared and executed, this Bid, together with your written

acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

We certify/confirm that we comply with the eligibility requirements as per ITB Clause 12.1

of the Bidding Documents.

Dated this ________________ day of ________________ 20______.

__________________________________________________________________________

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ____________________________

Instructions:

1. The price shall be quoted in Philippine Peso or any freely convertible currency. The price

per line item shall be quoted.





2. The bidder shall indicate the cost for each item no more than two decimal places. Should

the figures exceed two decimal places, rounding off based on the rules of mathematics

shall be applied.

3. In case discrepancies between: (a) prices in words and figures, the price in words shall

prevail; (b) total prices and unit prices, the latter shall prevail; and (c) unit cost in the

detailed estimate and unit cost in the bill of quantities, the latter shall prevail.

4. The name of the firm, business address, authorized signatory and authorized signature

shall be duly accomplished.





Sample Form 10A&B

Sample Bid Form for Oil and Lubricants

Name of Bidder .IAEB Number Page of .

Summary of Bids for Lot 2

PARTICULARS BID PRICE SUMMARY

OIL AND LUBES Estd Qty Unit AMOUNT

(In Words)

AMOUNT

(In Pesos)

MARINE GRADE TBN 40 3,673 Drum

SAE 5W 40 12,516 Liter

SAE 5W 40 (Fully Synthetic) 178,137 Liter

SAE 10 15,446 Liter

SAE 10W 13,952 Liter

SAE 10W40 60,551 Liter

SAE 15W 40 232,872 Liter

SAE 20W40 135,467 Liter

SAE 20W 50 18,868 Liter

RRX 40 16,003 Liter

GEP SAE 30/40 184,088 Liter

GEP 90/140 36,226 Liter

ISO VG 220 621 Liter

OIL 4T 9,604 Liter

OIL 4T (Fully Synthetic) 2,000 Liter

OIL 2T 21,254 Liter

2T TCW (OUTBOARD OIL) 2,787 Liter

MOTOR OIL 20/40 2T 4,366 Liter

BRAKE FLUID DOT 3 22,106 900ml

ATF PREMIUM 14,184 Liter


HYDRAULIC OIL AW 32 548 Liter



COOLANT 11,854 500ml

PENETRATING OIL 609 450ml

GREASE MP3 22,641 Pail

GX 85W 140 1,151 Liter





ENGINE FLUSH 648 500ml

OIL IMPROVER 585 500ml

ENGINE DEGREASER 667 450ml

GAS SAVER 32 150ml

DIESEL BOOSTER 14 150ml

GREASE HI-TEMP 14 Pail

SAE J1899 EXON ELITE

20W50 50 Drum

OIL 2380 12,014 Liter

OIL 5606 337 Pail

TURBO OIL 274 2,791 Liter

MINERAL OIL W100 SAE 50 54 Quart

MINERAL OIL SAE J1966 54 Quart

GREASE MIL-G-81322 NO. 22 2 Can

MIL-PRF-83282 4,991 Quart

MIL-G-21164/MIL-G-21164D 211 Gallon

MIL-L-23827 99 Gallon


MIL-G-21164 95 Gallon

MIL-G-3545C 39 Pail

GREASE MIL-G-21164 30 Gallon

MIL-PRF-23827C 207 Gallon

MIL-L-22851 1,191 Quart


MIL-G-24139A 306 Gallon

MIL-PRF-87257A 673 Quart

MIL-PRF-23699F 276 Quart

MIL-L-23398B 88 Liter

VVP-236A 83 500ml

ICING INHIBITOR 44 Drum

CORROSION INHIBITOR 78 Can

STATIC CHARGE

DISSIPATOR 21 Can





Sample Form 10A&B

Sample Bid Form for DND-WideOil & Lubricants Requirements Nationwide for CY 2018

Bid Details for NCR

Name of Bidder , IAEB Number _____ Page ___ of

PARTICULARS U/I ESTD QTY

(EQ) BID PRICE /UNIT

(Php)(UP)

BID PRICE (Php)(EQ X UP)

MALACAÑAN PARK

SAE 15W 40 Liter 2,946


PANDACAN, MANILA

SAE 5W 40 (Fully Synthetic) Liter 52,260

SAE 10 Liter 1,088

SAE 10W Liter 2,790


SAE 15W 40 Liter 14,165

SAE 20W 40 Liter 28,810

SAE 30/40 Liter 29,800


PASAY CITY


SAE 30/40 Liter 4,833

QUEZON CITY

MARINE GRADE TBN 40 Drum 52

SAE 10W 40 Liter 65



SAE 30/40 Liter 1,356


SOUTH HARBOR, MLA

MARINE GRADE TBN 40 Drum 722


SAE 10 Liter 8,675


SAE 15W 40 Liter 32,301

RRX 40 Liter 5,754





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