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SHRIRAM ASSOCIATES

& SECURITIES

Security Services Policy and

Procedures

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ContentsHeading Page

Policy

Policy Statement: 3

Procedures

Aims and objectives: 3

Responsibilities: 4

Introduction 6

Security Service management remit: 6

Overall aims of the policy: 6

Implementation of the policy: 7

Managing security in the Company: 8

Responsibilities for heads of departments and faculties: 10

Information for staff and others with access to buildings: 10

Monitoring and review: 16

Clientele list for the Amicability 17

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Policy Statement

The Company will Endeavour to ensure, as far as is reasonably practicable, the personal safety and security of all staff and

visitors at all Company premises and Company controlled buildings.

The Facilities Management Directorate is responsible for the effective operation and enforcement of the Security Policy and

Procedures.

Fellow staff and visitors to the premises must also take responsibility for their security and personal safety. In particular,

Fellow staff, visitors and contractors should assist the Security Service to ensure the success of the Policy.

Whilst minor breaches of the Policy may be dealt with informally, serious or repeated breaches will invoke disciplinary

action.

Policy Aims

The Company will:

Provide and promote, as far as reasonably possible, a safe and secure environment for all.

Make reasonable efforts to protect its property.

Encourage all users to promote a secure environment through their own conduct.

Provide an agreed level of response against criminal activity affecting the Company.

Attempt to monitor authorized access and prevent unauthorized access to Company property.

Security Section Aims

The Company Security Services will:

Establish a realistic level of risk on premises

Outline procedures to deal with reports of crime, threats and damage.Identify trends and react quickly to remove or reduce risk.Raise security awareness in the Company community without engendering fear.

Key Objectives

a) Ensuring the safety and security of staff, students and visitors

b) Protecting the property and assets of the Company

c) The prevention, investigation and detection of crime

d)

Reducing the incidence of reported crimee) The apprehension and prosecution of offenders by the police.

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Procedures

Organization and Responsibilities:

Governing Body

The Governing Body has overall responsibility for the security of the Company.

Senior Managers (Heads of The Company, Heads of Directorate and other Company department heads)

Senior Managers are responsible for security matters in the areas for which they are accountable. This includes:

Ensuring they are familiar with the contents of the Security Policy

Maintaining an asset register (as per the Companys financial regulations) Undertaking security risk assessments for their area of responsibility. Ensure all members of staff within their area of responsibility understand and exercise their securityresponsibilities.

It is recognized that senior managers may wish to delegate responsibility for the routine involved in these tasks to a

nominated individual in their area, but the overall responsibility for security matters will remain with them.

Staff

Every member of staff has a responsibility to:

Work with due regard to the security of themselves and others, including other staff, students and members of

the public.

Ensure that the security of any Company property they may use has been considered and that appropriate

measures are in place to prevent its loss or damage.

Ensure that the area in which they work is properly secure at the end of the working day.

Report any suspicious activity to the security department immediately.

Comply with the Companys security policy

Visitors (including commercial guests)

Visitors, whilst on Company premises, using its facilities or taking part in activities must comply with the Companyssecurity policy.

Special Responsibilities:

Director of Security and Facilities Management

The Director has overall responsibility for

Development and implementation of the Company security policy.

Ensuring the integration of the security policy with other Company policies and procedures

Security Supervisor Manager

The Security Supervisor has responsibility for:

Day to day management of security

Control of keys and access cards

Control of CCTV usage and associated data protection requirements.

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The supervision of security guards. The control of the day-to day delivery of an efficient and effective security service to the Company of Reading,

Security Operatives

The security operatives have responsibility for the security duties as outlined in the relevant assignment instructions.

These include:

Monitoring of CCTV cameras External patrols of all sites

Locking and unlocking of buildings

Monitoring of car parks Monitoring of alarms

Introduction

The CompanysDirector, in conjunction with their team, proposes to maintain the present low crime rate, and wherepossible reduce this crime rate within the Company of Reading by introducing a fully integrated strategy with the aim of

ensuring a secure and safe environment for all who study, work, undertake research or visit any of its premises.

This strategy comprises a twofold initiative.

Security is provided 24 hours per day, 365 days per year and all Fellows staff and visitors are asked to

participate by reporting crime or disruptive behavior immediately, in person or by telephone (9929982264), and to

follow the guidelines laid down regarding access to buildings and the protection of equipment, whether it is Company

owned or personal property.

The security team works closely. Together we can give comprehensive protection to our people, property and

assets, providing we receive prompt and accurate information and the directions listed in this document are followed at

all times.

1. Security services management remit

1.1 The Security Supervisor will determine policy, operational guidance and the standards necessary to achieve the

objective of providing a secure environment for the Company. The security team will work to raise standards and

professionalism within the service being delivered. Security within departments and faculties will remain the

responsibility of the individual departments and faculty but specific advice will be provided by the Security Supervisor.

1.2 The security team approach will be inclusive and place great value on involving staff, both from within and

outside the Company, in the development of security management within the Company.

1.3 The approach is comprehensive, in that it will include the setting of standards and implementation of policy as

well as supporting staff performing security-related work.

1.4 The Security Supervisor and the security team are therefore charged with tackling security-related issues

throughout the entire Company.

2.

Overall aims of the policy

2.1 The delivery of an integrated strategy in all areas of the Company to provide a secure environment for those who

use,or work in the Company, ensuring the provision of the highest possible standard of education.

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2.2 Through its approach and the application of the business process, the security team aims to address these issues;

encouraging good practice and experience to increase the Companys capacity to tackle specific security managementproblems.

2.3 Where there are specific problems, the security team will seek to identify their nature and scale; the essential

first step to providing a solution. In respect of incidents of crime, we have established an effective incident reporting

system to provide accurate quantitative information and collate data about trends in crime.

2.4

As problems are identified and risks assessed, appropriate solutions will be developed. This process will allowprogress to be measured and evaluated to ensure that solutions have the intended impact.

3. Implementation of the policy

3.1 The security team will apply a clear business process model in respect of Company security management. The key

elements are:

Identifying problems by analysis of trends and risks.

Working within a clear strategic framework to establish a common language of aims, objectives andmethodologies.

Creating a strong, flexible working structure to focus collective and professional expertise on the issues to be

address

3.2 The various elements of the process and the range of actions, both generic and specific, link together and support

each other; a comprehensive approach integrating both policy and operational work to provide a seamless service.

3.3 This is shown diagrammatically as follows:

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Managing security in the Company

Identify the problem

Assess the risk

Comprehensive risk assessment(s)

Risk assessment processes repeated regularly to provide assurance on meeting targets

Security team that can co-ordinate all policy and direct operations

Training strategy delivering all required skills for Security Services staff

Managing Assets

A framework ofAIMSand OBJECTIVESwith whichACTIONcan be prioritized and takenClear statements that can be used to motivate, communicate and help develop a real pro-security culture

Create an effectiveSTRUCTUREto implement theSTRATEGY

Take action in all key areas

DELIVERING IMPROVEMENTSPROTECTING THE COMPANY

GENERIC

ACTION

Creating a pro-security culture

Deterrence of security breaches

/incidents

Prevention of security breaches

/incidents

Detection/reporting of incidents

Investigation of incidents Sanctions

following incidents Redress following

investigation Quality

Assurance/support

PRIORITY

ACTION

To include the protection of

the following:

Staff and visitors Company

property and assets.

Faculties and departments

Specialist unit.

FINAL IMPLEMENTATION

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4. Responsibilities for Directorates and other Associates

4.1 All Directorates and other Company associates have responsibility for internal security and, to ensure co-

ordination with the security team.

4.2 Staff should be made aware of the security strategy, paying particular attention to those issues relevant to the

activity of their department or faculty.

4.3 Staff should be aware of, and exercise their security responsibilities, including where appropriate the displaying of

Company premises identification cards and have due regard for Company property, in particular the security of IT

equipment. Valuables should not be left in unsecured rooms.

4.4 Liaison with the security team on any security matters.

4.5 Arranging for a security risk analysis to be undertaken in the department or faculty areas, in liaison with the

security team, to remove or reduce security risks.

4.6 Controlling access to their department or faculty areas by management of the issue of keys and authorizing staff to

have out of hours access only as necessary.

4.7 Ensuring that staff return to their department or faculty their Company premises identification card and any issued

keys on their last day of work or attendance.

4.8 Notifying the security team of any new security risk, such as the purchase of expensive equipment, for provision of

advice on any additional security or protection and permit informed investigation into any crime or incident.

4.9 Where security systems have been installed, such as door control, it is the responsibility of the person granted access

that they do not admit unauthorized persons. If unauthorized persons gain access the security control room should be

informed immediately

5. Information for staff and others with access to buildings

5.1 Security awareness advice and information will be given to staff Week and during various campaigns/initiatives run

throughout the year.

5.2 Where security systems have been installed, such as door control, it is the responsibility of the person granted

access that they do not admit unauthorized persons. If unauthorized persons gain access the security control room should

be informed immediately.

5.3 Staff should ensure valuables are not on public view through windows and that rooms are locked when unoccupied.

5.4 The security team may remove unattended valuables, such as laptops, to lost property for safekeeping. Staff should

check with lost property in person or by telephone, if such an item goes missing. This way it can be returned promptly or, in

the case of theft, dealt with by the police.

5.5 Staff should be aware that their work is valuable and they should protect their documents on the computer with

passwords.

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6. Security management initiatives

6.1 The security team will develop both pro-active and reactive initiatives in relation to Company security

management.

6.2 All Directorates and other Company organizations should inform the security team of all security related matters

and work with the Security Supervisor on issues relating to their specific area.

6.3 Develop a positive security environment amongst staff and visitors to encourage a culture where the responsibility

for security is accepted by all and the actions of a minority who breach security is not tolerated.

6.4 Deter those who may be minded to breach security by using publicity to raise awareness of initiatives being used to

thwart their intended actions.

6.5 Prevent security incidents or breaches from occurring, wherever possible, or minimize the risk of them occurring by

learning from operational experience, using technology wisely and sharing best practice.

6.6 Detecting reported security incidents or breaches in a simple consistent manner across the Company so that trends

and risks can be analyzed. This will allow the collation of data to inform the development of preventative measures or therevision of policies and procedures.

6.7 Investigate security incidents or breaches in a fair, objective and professional manner. This practice will ensure

that those responsible for such incidents are held to account for their actions and that the causes of such incidents or

breaches are fed into prevention work to minimize reoccurrence.

6.8 Apply a wide range of sanctions against those responsible for security incidents and breaches, involving a

combination of procedural, disciplinary, civil and criminal action as appropriate.

6.9 Seek redress through the criminal and civil justice systems against those whose actions lead to loss of Company

resources as a result of security incidents or breaches.

7. Protecting property and assets

7.1 Everyone who works, uses or provides services to the Company has a collective responsibility to ensure that

property and assets are secure.

7.2 Property is defined as the physical buildings in which Company staff live, work where staff is taught and fromwhere the business of the Company is delivered. Assets, irrespective of their value, are materials and equipment used todeliver Company services. In respect of staff it can also mean the personal possessions they retain whilst working in, using

or providing services to the Company.

7.3 Protecting property involves buildings from where the Company services are delivered. Damage to or theft from

them impacts on the delivery of those services and deprives the Company of resources. Poorly designed buildings or

extended sites with numerous exits and public rights of way makes the securing of property difficult and creates the

potential for those who have no official business to gain unchallenged access.

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Appendix A : Action Plan

No. Action Responsible Day

1This security policy is applied right after issuing of the

final work order.Company ASAP

2

The company will executive security on primary level atfour sites per day.

The company will executive security on primary level atBIKANER, RAJASTHAN, BHARAT AND SINGHANIYA

AGRO.

Company 1

The company will executive security on secondary levelat NOKHA,GOYAL,BHAGWATI AND ARORA AGRO 2

The company will executive security on tertiary level atNAVKAR, NEW NAVKAR, ARORA YARN AND KANCHAN

AGRO.

The company will executive security on fourth level atDESHNOK, ARIHANT, KUBER AND NOKHA WAREHOUSE.

The company will executive security on fifth level atRAGHAV, BALAJI, SARDARSEHAR, NEELKANTH AND

NARAYAN UDHYOG.

The company will executive security on sixth level atKRISHNA FARMING, THAR, KANSAL AND GEM WOOLEN

AGRO.

The company will executive security on seventh level at

ANAND, PARAS, RAMSWAROOP,ARORA AND BAGRIW.H

The company will executive security on eighth level atKHAJUWALA, KOLAYAT, NOKHA AND NAGAUR.

SecuritySupervisor

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3 The company will complete all the sites within 15 days.

All the guards will be in proper uniform.Security

Supervisor

2 Supervisors will be working 24*7.

Guards will be bounded for working in an efficient way.

4 All the complaints will be resolved within 2-3 hours.

You will be informed via mail regarding the actiontaken on guards. Any other deal to be made will beonly between your company and our company. No

outer interference will be tolerated.

Company

5Directorates and other Company staff shall cooperate

with the security guards.Proper bill details and challan will b given to you via

mail monthly and attendance and other issues shall beinformed on primarily basis direct to the company.

SecuritySupervisor

6 All guards placed will be experienced & educated.

A separate working manual will be provided to each

guard.Company

If in case of any misbehave, u will be informed directly.

74 supervisors (2 from jodhpur and 2 from Bikaner) will

be responsible for completion of the sites.

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Appendix B : Client List

S.NO. TOP CLIENTELE LIST IN JODHPUR CONTACT PERSON NUMBER

1 DAINIK BHASKAR-DB GROUP MR. ANANT VASHISTHA 9672988359

2 FORTUNR EXPORT GROUP MR. MANISH MEHTA 9829221191

3 VASAN GROUP OF EYE HOSPITALS (ALL RAJASTAHAN) MR. LOVEJEET PAREEK 9414072533

4 VINOD GROUP AND COMPANIES MR. VINOD SINGHVI 9414136752

5 THE FERN HOTEL,RATANADA MR. KAILASH DEORA 9829089585

6 LEVIS GROUP MR. NITIN 9784002023

7 INFINITY INDIA,BASNI MR. HANUMAN 9829371289

8 WESTSIDE MALL,SHASTRI NAGAR MR. MAHENDRA BHARTI 9784595602

9 JANTA SWEET HOME MR. RAJESH 9829020020

10 CELEBRATION RESORT GROUP , 12TH ROAD CIRCLE MR. GUNWANT 9828128133