Selected Contracted Services for OCPS Transportation

February 21, 2014

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Why Did we explore the option?

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IssuesIssuesConcerns

•Steady increase in students eligible for transportation under McKinney-Vento

•Delays in bus service could negatively impact academic performance of students

Challenges

•How to control costs

•Implementing service quickly without impacting other students through on-time arrival.

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Prep Work• Identify any contractual obligations

– Transparency– Ground work with labor

• Identify funding source– Understand your current costs– Develop parameters to control costs

• Identify service delivery parameters– What is it now

• Ride Time• On-Time Arrival

– What you need it to be– What you need it not to be

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Test the Waters• Identify your current costs• Compare to existing piggy back contracts• Identify challenging routing assignments• Implement partial service• Produce savings report

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Develop Scope• Identify deliverables

– Estimated number of students– Ride times– Deliver times– Time to begin service

• Identify Liquidated Damages• Non-pick up• Late pick up

• Escape Clause for Non-Performance• Employee Requirement’s of the Vendor• Crash/Student Incident Procedures

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OCPS Costs Year One• First full year was 12/13 and we ended the

year with 40 students.• First year cost was $272,144. Averages out to

$6,800 per student, District Average was $5,700 for the balance of the MVP students.

• 28 of the 40 would have required buses added to provide service, a cost of $1.8 million.

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Questions?