Selection of “Project Implementation Agencies [PIAs] for ... · Certified report shall be...

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ITI Limited Network System Unit

Dooravani Nagar BANGALORE-560016

Ref No: NSU/PIA/114 Date: 07.09.2020

TENDER

For

Selection of “Project Implementation Agencies [PIAs]" for the Rollout of Aerial

Optical Fibre & FTTH Network in MP (Bhopal/ Indore)”

Last Date and Time for submission: 16.09.2020, 12.15 Hrs

ITI Limited Network System Unit

Dooravani Nagar BANGALORE-560016 Ph: 080-2566 2284

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TABLE OF CONTENT

SECTION NO. ITEM PAGE

NO.

I INTRODUCTION TO THE PROPOSAL 3

II SCOPE OF WORK(General) 4-5

III MINIMUM ELIGIBILITY CRITERIA 6-7

IV INSTRUCTIONS TO BIDDERS 8-14

V FINANCIAL BID 15-16

VI GENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT

17-36

VII SPECIAL TECHNICAL CONDITION 37-39

VIII SPECIAL CONDITIONS OF CONTRACT 40-43

IX DETAILED SCOPE OF WORK 44-46

X LIST OF DOCUMENTS TO BE SUBMITTED AS A PART OF THE BID

47-48

ANNEXURE-I TECHNICAL SPECIFICATIONS 49-88

ANNEXURE-II FORMAT FOR PERFORMANCE BANK GUARANTEE

89-91

ANNEXURE-III FORMAT FOR THE BID SECURITY/ EMD 92-93

ANNEXURE-IV NON-DISCLOSURE AGREEMENT 94-97

ANNEXURE-V PRE-CONTRACT INTEGRITY PACT 98-102

ANNEXURE-VI NON BLACKLISTED/DEBARRED DECLARATION-PROFORMA

103

ANNEXURE-VII

CONSORTIUM AGREEMENT AND IRREVOCABLE UNDERTAKING IN CASE OF BID BY A CONSORTIUM

104-105

ANNEXURE-VIII PRICE BID FORMAT 106-107

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SECTION I: INTRODUCTION TO THE PROPOSAL

1.1. Brief about Intender and Tender Intent

ITI Limited (“ITIL”), the first CPSU of the Independent India is a manufacturer of Telecom

equipment and is providing various Telecom and IT goods and services to its customers. ITI has

diversified into new areas of providing end to end, infra services and turn key solutions in the

domain of IT, Telecom, IoT and Smart city for various Government / Private customers. There are

many ongoing OFC infra projects, Inter City /Intra City at hand and under progress. ITIL already

has done many such project as MSI for Government Departments and their subsidiaries. ITI has

an experience and track record to execute such projects with highest degree of efficiency and

skill and earned good name to execute projects in given time lines.

ITI Ltd is planning to enhance its capacity to deliver and serve the potential entities in Private

Sector also for their Intercity / Intra city expansion of Telecom & IT Network by way of expanding

and roll out of their Optical Fibre and FTTH network. Accordingly, ITI is seeking area-wise

experienced, efficient and capable project implementation partners to deliver such projects in

strict time lines with highest degree of quality and efficiency in given areas of Cities and States.

In this Connection, ITI Ltd invites sealed proposals for the selection of “Project Implementation

Agencies” (PIAs) to roll out Optical Fiber Distribution Networks like FTTH, involving underground

and overhead excavations and erections in various cities of different states.

1.2 Purpose of Tender:

To invite City/Area wise Separate Tender Bids from the interested companies having relevant

financial capacity, Experienced work force and domain knowledge expertise to Manage such

projects in respected areas of their interest, matching with their experience in most professional

and efficient manner to meet the aspirations of ITI and value preposition to the customer. Scope

of Work (SoW) is mentioned in this document in general and in specific.

1.3 Scope of work:

The general scope of work would include Survey, Installation, Testing, Restoration and

Commissioning of Distribution Fiber network as per the specifications, along with coordinating to

obtain (Right of Way) RoW permissions from respective agencies. The detailed and specific

Schedule of Work is also provided in the detailed Tender Document.

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SECTION I I : SCOPE OF WORK (General)

2.1 Overall scope of work is construction of Optical Fiber Plant (FTTH) in the awarded City/Cities of a State, as:

2.2 Overall scope of work is construction of fiber connectivity roll out for Intracity.

2.3 PIA has to do Survey, installation, commissioning, Terminating and testing of Optical Fiber Cable

(OFC) network for Intercity and Intracity area for connecting given locations/sites and buildings.

Implementation of Optical fiber cable network with Aerial work will be decided by the

Customer as per requirement.

2.4 Intracity OFC network route will be created within city for back bone of FTTH. OFC network

route will be laid to connect buildings/societies within city. Activities will include but not

limited to survey of routes, seeking RoW, overhead aerial fiber laying with accessories,

installation of FTTH components and termination and testing of network as per RFP guidelines

2.5 PIA need to conduct a field survey for assigned fiber route considering existing ground utility

and terrain condition with detail plan to submit tender authority for approval. Survey plan

should have detail drawings, GIS information‐based route map in KMZ/KML and in given report

formats shared by Customer. Once route plan is verified and approved, PIA has to coordinate

with relevant departments of government or concerned authority or local authority for ROW /

Pole permission for creation of fiber network. PIA needs to do required documentation for

1 Aerial FTTH Rollout

Laying Structured OH with Accessories‐Up to 2 Cables and optionally, 3rd Cable. ODF Installation with Plinth, FAT Installation, OTB Installation either on Wall or on Pole, Splicing & termination activity at Poles, OTB, ODF, Secondary Splitters, As built Diagram, complete end to end in all respects. ROW / Pole Permission (on need basis) and also getting ROW NOC after completion of Works (If applicable), SD and BG Recovery if any. Pole Installation including Concrete foundation cast at site for all Size of GI Poles, wherever required.

All the material to be installed shall be supplied by ITIL except the raw material to be used in fixing & Installations at site (like all masonry works) or as specifically mentioned in the item to be executed.

Average Quantities used per KM of variable elements above, given in the “Annexure‐II Technical Specifications ‐ FTTH BoQ”

Intracity fiber network route will be created within city for FTTH roll out. It will be laid to connect buildings/societies within city. OFC Network construction will be overhead (Aerial fiber) as per the site need and plans of user.

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ROW application. PIA will be responsible for getting ROW/pole permission in time to match

delivery timelines.

2.6 Uploading As Built Diagram (ABD) data of OFC laying on GIS platform and on daily basis. This

shall be done through the mobile application which shall be loaded to the mobile hand‐sets of

the selected bidders inspection personnel. Mobile handsets (android or iOS powered and

related GIS platform shall be arranged by the bidder).

--- END OF SECTION II ---

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SECTION III: MINIMUM ELIGIBILITY CRITERIA

Sl. No.

Criteria Documentary Proof to be Submitted

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The bidder must be, a company registered in India, under the companies Act – 1956 or 2013 Or, a legally bound consortium of two such companies, front ended by one as a lead bidder and should be in business of creating telecom infrastructure.

Copies of the Certificate(s) of Incorporation.

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The bidder’s Average Annual Financial Turnover during the last 3 years, ending 31st March‐2020 must be as per Table (I) appended below as per Cities/Areas bid for. In case of a consortium, the partner company, must also have minimum average annual turnover of 30% of this minimum amount.

Audited financial statements for the last 3 years (2017‐18, 2018‐19 and 2019‐20) to be enclosed. In case, 2019‐20 Balance Sheet is not audited till bid submission, CA Certified report shall be accepted to be supplanted by audited report soon, it is available.

3 The lead bidder and Consortium Partner should be financially strong, both having Positive Net worth in each of the last 3 financial years.

Net Worth Certificate for the last 3 years (2017‐18,2018‐19 and 2019‐20) from Statutory Auditor/CA

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The bidder must have a sound financial health with enough cash flow to timely and efficiently execute the awarded project. A solvency certificate from it’s banker for at least an amount as indicated in Table‐(I) below as per the City/Area Bid for, shall be essential during the currency of the project.

Solvency Certificate in favor of the bidder from any Nationalized/Scheduled Bank issued during last 6 months from tender date.

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The Lead Bidder / Consortium Partner individually or collectively must have successfully executed Aerial OFC laying for FTTH projects for creating Home Passes/Subscriber Broadband Connections network, during the last five years (till 31st March’2020). The essential minimum eligibility experience sought in this regard is given in Table‐(I) below as per the City/Area intended to be Bid for. The OFC work experience submitted, must consist at least 30% rollout within City Municipality Limits.

Copy of relevant work order(s) along with completion/ ongoing certificate(s) with details from the client(s) stating the work(s) has been completed.

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The Lead Bidder / Consortium Partner individually or collectively must have co‐ordinated and obtained ROW permissions from Local Municipal Bodies, NHAI, Railways, PWD, Metro Rail, Forests etc. for at least the number of route KMs as mentioned in Table‐(I), below as per the City/Area Bid for.

List with Routes/Location and details of Customer and Agencies with self‐certification of having coordinated to obtain the RoW.

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Sl. No.

Criteria Documentary Proof to be Submitted

7 The Bidder and Consortium Partner should not be blacklisted by any Govt. Dept. or any PSU in India as on the date of publication of this Tender.

Self‐declaration by the bidder duly signed by the authorized signatory

TABLE-(I):

City/Area-Wise Essentials BHO/IND Turn-Over (Rs. Cr.) 1.5 Solvency (Rs.Cr.) 0.75

Experience (KM) UG - OH 150

RoW (KM) 75 EMD (Rs. Lakh) 15

--- END OF SECTION III ---

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SECTION IV: INSTRUCTIONS TO BIDDERS

4.1 Invitation to Bid:

Bids are invited from companies/ firms to participate in this Tender for Selection of “Project

Implementation Agencies [PIAs]" for the Rollout of Aerial Optical Fibre & FTTH

Network in MP (Bhopal/ Indore)”. in particular, who meet the minimum eligibility criteria as

specified in this Tender.

4.2 Bid Preparation Costs

4.2.1 The bidder shall be responsible for all costs incurred in connection with participation

in this Tender process, including, but not limited to, costs incurred in conduct of

informative and other diligence activities, participation in

meetings/discussions/presentations, preparation of bid, in providing any additional

information required by the ITI to facilitate the evaluation process, and in negotiating

a definitive contract or all such activities related to the bid process.

4.2.2 ITIL shall in no case be responsible or liable for those costs, regardless of the conduct

or outcome of the bidding process.

4.3 Authentication of Bid

A bid should be accompanied by a power-of-attorney in the name of the signatory of the bidder.

4.4 Bid Submission

4.4.1 ITI’s Tender document can be downloaded from ITI web site www.itiltd.in or

CPP portal www.eprocure.gov.in The hard copy of the Tender document is not

available for sale by ITI.

4.4.2 Tender document fee of Rs. 2,360.00 (Rupees Two Thousand Three Hundred Sixty

Only) including GST @18% shall be payable with the bid. This shall be submitted as

a Demand Draft or through NEFT or bank transfer or Pay Order drawn at a Scheduled

Bank/Post Office in favor of ITI Limited (N S UNIT), Dooravani Nagar, Bangalore -

560016, along with the bid document. The MSME bidders shall be exempted from the

bid document fee. The Bank details for crediting/Transferring money to ITIL is as

below.

Account No: 38779898110

Bank : State Bank of India

Branch : Doorvaninagar

IFSC Code: SBIN0001438

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4.4.3 The Tender document fee is non-refundable.

4.4.4 Bid shall be valid for at least 90 days from the date of Bid opening.

4.4.5 Each bid shall be accompanied with an EMD from a Scheduled Bank for an amount

commensurate to the City/Area, applied for bidding and as mentioned in the Table-(I)

in the form of DD/Bankers Cheque/Bank Guarantee in favor of “ITI Ltd, (N S UNIT),

Bangalore-560016” valid for a period of 120 days from the date of bid opening. The

MSMEs shall be exempted from EMD on submission of relevant document to claim

such relaxation.

4.4.6 The successful bidders shall submit a Performance Bank Guarantee (PBG) from a

Scheduled Bank to ITI for an amount equal to 5% of the work awarded valid for two

years. The PBG should be submitted latest within 7 days from the date of ITI’s

requisition (LOI). The validity of the PBG shall be extended in case of the extension

of original delivery time lines of the project.

4.4.7 The EMD of the unsuccessful Bidder will be returned/discharged to the Bidder within

30 days of finalization of selection of the Bidder. The EMD of the successful Bidder

(“PIA”) will be returned on submission of Performance Bank Guarantee for an

amount equal to 5 % of the total value of the project, awarded for the implementation

to the bidder.

4.4.8 Bids in prescribed forms shall be submitted in double sealed cover (Technical and

Financial Bids in separate envelops) mentioning clearly, the Name of the City/State

applied for, with such super- scription on the top of envelope and submitted to the;

“Deputy General Manager(A) TPBD,

NS Unit, ITI Limited,

Dooravani Nagar, Bangalore – 560016”

Phone: 080-25650054, 25662284

eMail: [email protected]

4.4.9 The Bid submitted shall consist of two covers as below

4.5 Envelop-I [Technical Bid]

It will have the full name, address of the Bidder and of the authorized agent delivering the Tender at the bottom left hand corner of the sealed cover. The cover shall consist of the following:

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4.5.1 Cover note by the Bidder indicating name of the Company, address, communication details (like, mobile numbers, land line numbers, fax numbers, e-mail ids for correspondence), name and designation of the Bid submission authority etc.)

4.5.2 Copy of ITI’s Tender document signed by the authorized person of the Bidder at bottom of each page of the Tender document as an acceptance for having read and understood the Tender.

4.5.3 Power of attorney in the case of authorized representative having signed the Tender. 4.5.4 Bid document fee of Rs. 2,360/- (Rs. Two Thousand Three Hundred Sixty Only)

submitted as detailed above. MSMEs shall be exempted from this fee. 4.5.5 GST Registration document 4.5.6 All Documents as proof of meeting eligibility conditions and satisfying all other

requisites for each bid separately.

4.5.7 EMD from a Scheduled Bank for a prescribed amount as mentioned in the Table-(I) valid for a minimum period of 120 days from the date of bid opening.

4.6 Envelop 2 [Financial BID]

I t shall consist of financial bid for all the service components General and

Allied.

4.6.1 The bidders shall be free to bid for any or many Cities/Areas, strictly as per the bid

format and separate bid for each Area/City.

4.6.2 Bid must be complete for all the components for the chosen City/Areas.

4.6.3 Incomplete bids are liable for rejection.

4.6.4 The financial bid/quote at any other place than designated, will make the bid liable

for rejection.

4.7 Important Information:

Sl. No. Information Details

1 Tender Number Ref No: NSU/PIA/114 Date: 07.09.2020

2 Tender Name

Tender for the Selection of “Project Implementation Agencies (PIA)" for the Rollout of Optical Fibre & FTTH Network in MP(Bhopal/ Indore).

3 Work description/Nature of the

work

To rollout Optical Fibre Distribution Network/FTTH for the Telecom Service Provider (End Customer)

4 Date of Issue/Publishing of the Tender

07.09.2020

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5 Last Date and Time for Submission of Bids

16.09.2020, 12:15 Hrs

6 Date and Time of Opening of Technical Bids

16.09.2020, 15:30 Hrs

7 Date and Time of Opening of

Financial/Commercial Bids of Technical suitable bidders

18.09.2020 at 15:30 Hrs. If any change in the

date and time, the same will be informed

accordingly.

8 Tender Fee Rs. 2,360/-(Rupees Two Thousand

Three Hundred Sixty only)

9 EMD As per TABLE-(I)

10 Solvency Certificate As per TABLE-(I)

11 Bid Validity 90 Days

12 Validity of the contract One Year (extendable)

13 Attachments/Annexures Formats and Specifications

14 Tender issuing Authority

Deputy General Manager (A), TPBD,

NS Unit, ITI Limited, Dooravani Nagar,

Bangalore – 560016

4.8 CLARIFICATIONS:

Bidders desirous of seeking clarifications on the Tender, may send their queries through email to:

[email protected] at the following address:

DGM (A), TPBD

NS Unit, ITI Limited,

F-100, West Wing,

Doorvani Nagar, Bangalore-560016

Ph: 080-25650054, 080-25662284

4.9 On the Bid opening day, only technical bids will be opened.

4.10 Bids without authenticated proof of Bid document fee, EMD and other technical compliances as

required and prescribed in this Tender, will be rejected.

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4.11 The address for all correspondences regarding this Tender shall be:

DGM (A), TPBD

NS Unit, ITI Limited

F-100, West Wing,

Bangalore Complex, Doorvani Nagar,

Bangalore-560016

Ph: 080-25650054 / 25662284

E-mail: [email protected]

4.12 The offers prepared by the Bidders and all the correspondences and documents relating to the offers

submitted/exchanged by the Bidder, shall be written in English language.

4.13 ITI reserves the right to suspend or cancel the Tender process at any stage, or to accept, or reject any,

or all offers at any stage of the process and / or to modify the process, or any part thereof, at any time

without assigning any reason, without any obligation or liability whatsoever and the same shall be

published in the ITI website or intimated through email.

4.14 The Bidder shall bear all costs associated with the preparation and submission of its Tender,

including cost of presentation for the purpose of clarification of the offer, if so desired by ITI.

4.15 At any time prior to the last date for receipt of offers, ITIL, may, for any reason, whether at its own

initiative or in the response to a clarification requested by the prospective bidders, modify the Tender

document.

4.16 Also, ITI may, at its discretion, extend the last date and time for the receipt of offers and/or make

other changes in the requirements set out in the Invitation for Tender at its own accord or in order to

provide reasonable time to bidders to take the amendments into account in preparing their offers,

4.17 If the last day for the bid submission is declared as a holiday, the bid will be opened at the same time

on the next working day.

4.18 Tender will be received/submission up to 12:15 Hrs. on 16.09.2020 and technical bid will be opened

on same day i.e 16.09.2020 at 15:30 Hrs.

4.19 Commercial bids of technical suitable bidders will be opened on 18.09.2020 at 15:30 Hrs. If any

change in the date and time, the same will be informed accordingly.

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4.20 BID PRICES:

4.20.1 The bidder shall quote the item wise price inclusive of all incidentals and inclusive of all taxes and levies but exclusive of Goods and service tax. Goods and Service tax shall be paid extra, as applicable. The PIA shall be responsible for loading/unloading and transporting the materials, from ITIL/Customer’s store to the work site.

4.20.2 The PIA shall maintain minimum one local Stocking Arrangement (Warehouse) at the

site to safely stock the installation material issued from the customer’s issue point which shall be one per Circle. The safety and security of all material since by the customer/ITIL, till handing over, shall solely be of PIA.

4.20.3 The bidder shall quote against all the items of the chosen Area/City. Bids not having

quote for all the items/components as per the financial bid format, essential or allied, shall be termed as incomplete and liable for rejection.

4.21 PERIOD OF VALIDITY OF BIDS:

4.21.1 Bid shall remain valid for 90 days from date of opening of the bids (Qualifying Bid). A

Bid valid for a shorter period shall be rejected by ITIL as non-responsive. 4.21.2 In exceptional circumstances, the tendering authority may request the consent of the

bidder for an extension to the period of bid validity. The request and the response thereto shall be made in writing. In such cases, the bid security provided shall also be suitably extended. The bidder may refuse the request without forfeiting its bid security. A bidder accepting the request and granting extension will not be permitted to modify its bid.

4.22 SIGNING OF BID:

4.22.1 The bidder shall prepare, as a part of his bid, the bid documents duly signed on each

and every page establishing the conformity of his bid to the bid documents of all the works to be executed by the bidder under the contract.

4.22.2 The bid shall contain no inter-lineation, erasures or overwriting except as necessary to

correct errors made by the bidder in which case such corrections shall be signed with dated by the person or persons signing the bid.

4.23 Disclaimer:

4.23.1 ITI and/or its officers, employees disclaim all liability from any loss or damage, whether foreseeable or not, suffered by any person acting on or refraining from acting because of any information including statements, information, forecasts, estimates or projections contained in this document or conduct ancillary to it whether or not the loss or damage arises in connection with any omission, negligence, default, lack of care or misrepresentation on the part of ITI and/or any of its officers, employees.

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4.23.2 All information contained in this Tender provided / clarified is in good faith and interest. This is not an agreement and is not an offer or invitation to enter into an agreement of any kind with any party.

4.23.3 Though adequate care has been taken in the preparation of this Tender document, the interested bidders shall satisfy themselves that the information contained in the document is complete in all respects to enable to make an informed decision to bid. Interested Bidders are required to make their own enquiries and assumptions wherever required.

4.23.4 Information provided in this document or imparted to any respondent as part of the Tender process is confidential and shall not be used by the respondent for any other purpose, distributed to, or shared with any other person or organization

4.23.5 Bid received / submission after due date and time will not be considered.

----- END OF SECTION IV ----

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SECTION V: FINANCIAL BID

The bidders are to quote the price against All the Service Items General or Allied for the chosen City/Area(s).

GST shall be extra, payable at the prescribed rate against the GST invoice.

(I). GENERAL SERVICE ITEMS:

Name of Area Bid For: City/State …….

I.

Service Items for Execution (Complete Work as per

SoW & Specs)

Qty (KMs)

Quoted Rates Per KM (Rs) Itemized Bid Value (Qty x Rates)

In Figures in Words

A B B AxB

(i) Homepass Rollout AERIAL-up to two Cables

As per Scope of work and the special technical condition in chapter –VII and Table

FTTH Homepass Rollout – Aerial:

The rate to be quoted for per Km length of cable without loop except Cable loop made on Storage Bracket.

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TOTAL, Itemized Bid Value, for General Service Items (X)

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(II). ALLIED SERVICE ITEMS (on need basis):

(Note: The mention of A(i), from General Service Items at (I) above, mentioned in allied item’s table (II) would mean the numbers appearing in respective cell and is being used to arrive at the weighed value for comparative bid assessment).

OVERALL WEIGHTED BID PRICE FOR AN AREA/CITY: X+Y

(IMPORTANT: The Quantities and Weights applied to quoted bid prices are only indicative and assumptive to assess the comparative ranking and NOT to be taken as actual quantitative values of items of work).

-------------- END OF SECTION-V ------------

II. Allied Service Items Unit Quote

Rates (Rs.) per Unit

Quoted Rate per Unit (Rs.)

Weighted Value for Bid Evaluation

(Y)

(i) Aerial roll out 3rd Cable. KM E1 [A(i)*0.01]*E1

(ii) GI Pole Installation including Concrete foundation.

Per Pole

E2 [A(i)*0.01]*E2

Extra Items if Required, above the numbers mentioned in BoQ

(iii) ODF (96F/144F/288F) Installation with Plinth or on wall.

Per Piece E3

[{A(i)}*0.01]*E3

(iv) FAT Installation (8F TO 64F) on Pole/Wall

Per Piece

E4 [{A(i)}*0.01]*E4

(v) OTB Installation either on Wall or on Pole

Per Piece

E5 [{A(i)}*0.01]*E5

(vi) Splicing and Termination Activity

Per 100

Splice E6

[{A(i)}*0.01]*E6

Total: Weighted Bid Price for Allied Service Items (Y)

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SECTION VI: GENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT

6.1 APPLICATION:

The General conditions shall apply in contracts made by the ITIL for the execution of Laying /Pulling Aerial OF Cable and allied Associated works by Aerial alignments, Erecting and splicing works.

6.2 STANDARDS: The works to be executed under the contract shall confirm to the standards prescribed in the OF Cable construction practices using Aerial methods.

6.3 PRICES: Prices charged by the PIA for the works performed under the Contract shall not be higher from the prices quoted by the PIA in his Bid. Price once fixed will remain valid for the period of contract. Increase and decrease of taxes/duties will not affect the price except Goods and Service tax (GST) which will be paid at prevailing rate, during this period

6.4 SUBCONTRACTS:

The PIA shall not assign, sub contract or sublet the whole or any part of the works covered by the contract, under any circumstances without written approval of ITIL in advance.

6.5 Liability:

ITIL will not be liable to the PIA for any losses or damages, costs, charges which the PIA may in any way sustain/suffer due to non-issue of work order/delay in making store available or delay in receipt of permission from road authorities/local bodies/forest department.

6.6 Performance security:

6.6.1 The successful bidder including MSME shall submit an amount equivalent to 5% of the value of work awarded at the Tender approved price as security deposit by way of Performance Bank Guarantee (PBG) within 7 days from the date of issue of LOI, in favour of ITI Limited, (NS Unit), payable at Bangalore from any scheduled bank in India, and valid for 24 months from the date of issue of LOI.

6.6.2 On receipt of PBG from the bidder, after confirmation of the genuineness of the PBG from the bank, the EMD, received earlier, will be returned.

6.6.3 A separate Security in the form of Bank Guarantee may also be taken for the Material issued during the execution of project if the progress of work is not in pace of issue of material.

6.6.4 The proceeds of the performance security shall be payable to the ITIL as compensation for any loss resulting from the PIA’s failure to perform the obligations under the contract and warranty obligations including the cost of material of ITIL or any other liability incurred.

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6.6.5 The performance security deposit shall be refunded after expiry of warranty period of last work executed provided there are no recoveries to be made arising out of poor quality of work, incomplete work and/or violation of any terms and conditions of the contract as stipulated in the bid document.

6.6.6 If there are recoveries to be made, PIA shall deposit the money before the release of PBG for getting the PBG released and in failure to do so, PBG will be forfeited and recovery to be effected from the realized PBG amount and the balance amount, if any, after adjustment of recoveries, will be refunded to the bidder.

6.6.7 It is the responsibility of the PIA to submit the proof that he has deposited the Goods & service tax in time. Otherwise ITIL will recover from subsequent bills or PBG as the case may be.

6.6.8 No interest will be paid to the PIA on the security deposit.

6.7 ISSUE OF WORK ORDERS AND DELIVERY SCHEDULE:

6.7.1 Work will be executed by way of issuing work orders. Work orders may be issued in parts for a period as specified in the work order. The work order shall be for a part of work which will have to be completed in time as specified in work order.

6.7.2 The work orders shall be issued by the Designated Officer in-charge of OF cable construction/FTTH works after Pro-forma work order approval from ITIL. The Designated Officer in charge of work shall issue the work order after examining the technical and planning details of the works to be executed.

6.7.3 The ITIL reserves the right to cancel or modify the scope of work stipulated to be carried out against the work order in the event of change of plan necessitated on account of technical reasons or in the opinion of work order issuing authority or competent authority, the PIA is not executing the work at the required pace.

6.7.4 The work orders shall be issued as per the work execution plans of the customer and not as per the convenience of the PIA.

6.7.5 The work orders for the difficult portions of the route may be awarded first by the designated Officer in-charge and PIA would have no claim what so ever to demand for a particular route or section for execution first.

6.7.6 In case of multi PIA scenario, the efforts would be made to maintain the ratio and balance of work amongst awarded PIAs, but the preference of geographical area and claim on quantum would not lie with any of the PIAs.

6.7.7 PIA will start the work execution only after obtaining all required ROW for the full section of work.

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6.8 EXTENSION OF THE DELIVERY SCHEDULE:

6.8.1 General: 6.8.1.1 In each work order, the work order issuing authority shall specify the time

allowed for completion of work consistent with the magnitude and urgency of work. The time allowed for carrying out the work is to be strictly observed by the PIA and shall be reckoned from the day of issue of work order.

6.8.1.2 In as much as “the time being deemed to be the essence of contract”, throughout the stipulated period of contract, the work is to be proceeded with all due diligence on the part of the PIA.

6.9 Application for Extension of Time and Sanction of Extension of Time (EOT):

6.9.1 There may be some hindrances, other than covered under force majeure, while execution of work and in such cases the PIA shall apply in writing to the Designated Officer-in-charge for extension of time (EOT), on account of which, he desires such extension, on the same day of occurrence of hindrance. The Designated Officer-in-charge shall forward the request to the competent authority with his detailed report, who shall may or may not grant extension of time for completion of work or may allow so with certain conditions.

6.9.2 The application must contain the ground(s), which hindered the PIA in execution

of work.

6.9.3 The Designated Officer-in-charge is of the opinion that the grounds shown for extension of time are reasonable.

6.9.4 The designated authority shall consider the request keeping all the facts and circumstances in view and shall grant extension of time, if in his opinion, there are reasonable and sufficient grounds for granting such extension and the reasons for delay are not ascribable to the PIA.

6.9.5 The competent authority may also grant extension of time for completion of work in cases where reasons for delay are ascribable to the PIA, but such extension of time shall be with LD charges as per clause dealing with Liquidated damages (LD) for delays in execution of works.

6.9.6 The competent authority shall grant EOT with time period for completion of work clearly mentioned.

If the competent authority is of the opinion that the grounds shown by the PIAs are not reasonable and sufficient and declines to grant the extension of time, the PIA cannot challenge the soundness of the opinion by reference to arbitration. The decision of the competent authority on period of extension of time or refusal for extension of time shall be final and binding on the PIA.

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NB: SINCE THE WORK IS TO BE EXECUTED FOR AND ON BEHALF OF AN END

CUSTOMER, THE NEED AND EXEGENCIES OF THE CUSTOMER SHALL PREVAIL UPON ALL THE COVENENTS AND ALL DECSIONS SHALL BE TAKEN WITH COGNIGENCE OF SUCH CUSTOMER.

6.10 BID OPENING AND EVALUATION:

6.11 Opening of bids by the ITIL:

Tender will be received/submission up to 12:15 Hrs. on 16.09.2020 and technical bid will be

opened on same day i.e 18.09.2020 at 15:30 Hrs.

6.12 CLARIFICATION OF BIDS BY THE ITIL: To assist in examination, evaluation and comparison of bids, the ITIL may, at its discretion ask the bidder for clarification of its bid. The request for its clarification and its response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained.

6.13 VERIFICATION OF BIDS BY THE ITIL

If any of the documents, required to be submitted along with the technical bid is found wanting, the offer is liable to be rejected at that stage. However, the ITIL at its discretion may call for any clarification regarding the document within a stipulated time period. In case of non-compliance to such queries, the bid will be outrightly rejected without entertaining further correspondence in this regard.

6.14 PRELIMINARY EVALUATION:

ITIL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order. Prior to the detailed evaluation, the ITIL will determine the substantial responsiveness of each bid to the bid document. For purpose of these clauses a substantially responsive bid is one which conforms to all the terms and conditions of the bid documents without deviations. The ITIL may waive any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of the bidder. Bids found Technically and commercially compliant and suitable would only be considered for Price bid opening.

6.15 CONTACTING THE ITIL:

6.15.1 No bidder shall try to influence the ITIL on any matter relating to its bid, from the time of bid opening till the time the contract is awarded.

6.15.2 Any effort by the bidder to modify his bid or influence the ITIL in the ITIL’s bid evaluation, bid

comparison or the contract award decisions shall result in the rejection of the bid.

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6.16 ITIL’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS;

The ITIL reserves the right to accept or reject any bid and to annul the bidding process and reject

all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the ITIL’s action.

6.17 ISSUE OF LETTER OF INTENT:

6.17.1 The issue of letter of intent shall constitute the intention of the ITIL to enter into the

contract with the bidder. Letter of intent will be issued as offer to the successful bidder(s).

6.17.2 The bidder shall within 14 days of issue of letter of intent, give his acceptance along with Performance security.

6.18 SIGNING OF AGREEMENT:

6.19 Once the tender is approved by the competent authority and Letter of Intent (LoI) is issued, the PIA shall deposit the Performance Bank Guaranty (PBG) within fourteen days. The Bid Security deposited along with the tender shall be refunded to the bidder after signing of the agreement.

6.20 An agreement shall be signed after submission of PBG.

6.21 ITIL may at any time during the progress of work, ask for an additional Material Security in the form of Bank Guaranty (BG) if it feels the PBG security to be insufficient to mitigate the risk of the value of the Supplies made to the PIA. However, this action shall be exceptional and to be invoked based on real perception of risk.

6.22 MEASUREMENT, INSPECTION, TESTING AND ACCEPTANCE TESTING:

6.22.1 Measurement: The measurement books are to be maintained by the Designated Officer-in-charge of the work or his immediate engineering subordinate not below the rank of Manager. The entry shall be made in ink. No entry shall be erased. If a mistake is made, it should be corrected by crossing out the incorrect words or figures and inserting the corrections, the corrections thus made shall be initialed & dated by the officer concerned.

6.22.2 Responsibility of taking and recording measurements: The measurement of various items of work shall be taken and recorded in the measurement book issued with each work order. The measurement shall be taken and recorded by an officer not below the rank of Manager, supervising the work.

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6.22.3 Method of recording of nomenclature of items: Complete nomenclature of items, as given in the agreement need not be reproduced in the measurement book for recording the measurements but corresponding Item Code as provided, shall be used.

6.22.4 Method of measurements: The measurements of the work shall be done activity

wise as and when the item of work is ready for measurement.

6.22.5 The rates of payment shall be as agreed and awarded if the work is accomplished as per the scheduled specifications.

Measurement of length of cable: The length of Aerial cables laid shall be

measured by use of RODO Meter/Measuring Tape. The length should be cross verified with the marking of lengths on the cables. The lengths shall be recorded in sheet provided in the measurement book.

Measurement of other items with numbering: The measurement/numerical details of other items shall be recorded in the sheets provided for respective items viz.

Pole Installation including Concrete foundation cast at site for all Size of GI Poles, wherever required.

Laying Structured OH with Accessories‐Up to 2 Cables and optionally, 3rd Cable.

ODF Installation with Plinth, FAT Installation, OTB Installation either on Wall or on Pole.

Splicing & termination activity at Poles, OTB, ODF, Secondary Splitters,

Termination of Cable in Building Premises/Equipment Room/Shelter/BTS and number of joints.

Numbering of Poles/Pillars/Cabinets/Boxes.

Numbering of FTTH Components such as ODF, FAT, FMS and Splitters etc.


6.22.6 The PIA shall sign all the measurement recorded in the measurement book. This will be considered as an acceptance by the PIA, of measurements recorded in the MB. In case PIA fails to attend at the measurements or fails to countersign or to record the difference within a week, then in any such events the measurements taken by Designated Officer-in-charge or by the subordinate as the case may be shall be final and binding on the PIA and the PIA shall have no right to dispute the same.

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6.22.7 The Designated Officer or the Customer’s representative before accepting the invoice for sections covered by each set of measurement may carry out test check by re-opening trench at as many locations as necessary and bills will be processed only when he is personally satisfied of the correctness of entries in the “measurement Book” and also when he is satisfied of other aspects of the work as per the terms of the contract. The PIA shall provide the necessary assistance of labour for re-opening of trench for test check by the Designated Officer. Separate payment shall not be made to the PIA for excavation of such test checks; however, such test pits shall not be more than 10% of the cable laying work.

6.23 Inspection and Quality Control:

6.23.1 The Quality of Works: The importance of quality of Optical Fibre Cable Construction works especially laying of multiple Aerial Cable. The quality and availability of connectivity and success of overlay access network depends upon quality of laying of Aerial Optical Fibre Cable. Further, the OF cables are vulnerable to damages due to work of other agencies.

6.23.2 It is imperative that the PIA(s) is/are fully conversant with the construction practices especially Aerial OF Cable laying and shall be fully equipped to carry out the work in accordance with the specifications.

The PIAs are expected and bound to ensure quality in construction works in accordance with specifications laid down. The PIA shall engage adequate and experienced

supervisors to ensure that works are carried out as per specifications and with due diligence and in a professional manner. The PIAs shall satisfy himself/themselves that the work conforms to the quality specifications before offering the same for Acceptance and Testing by the Customer.

6.23.3 An assessment of extent of interest shown by the PIAs in executing the works with requisite quality may be recorded and used in evaluating the PIAs’ Performance Rating.

6.23.4 In addition to Acceptance Testing being carried out and supervision by Constructions Officers, all works at all times shall be open to inspection by any representative of ITIL or the end customer. The PIAs shall be bound, if called upon to do so, to offer the works for inspection without any extra payment.

6.23.5 Site Order Book: The site order book is one of the primary records to be maintained by the Site In charge supervising the work during the course of execution of works. The noting made by officers as well as PIAs, will form as basis for operation of many contractual clauses. The PIA shall remove all the defects pointed out by the officers in the Site order book. The PIA or their authorized representatives shall also be at liberty to note their difficulties etc. in these books. The site order books may also be consulted at the time of making final payments to the PIA.

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6.24 Testing and Acceptance Testing: 6.24.1 The work shall be deemed to have been completed only after the same has been

accepted by the Acceptance Testing Team of the Customer. The PIA shall make test pits at the locations desired by A.T. Officers for conducting test checks without any extra payment. The PIA shall restore the pits after test measurements to its original shape. The PIA shall be responsible to provide test/measurement tools and testers for conducting various acceptance tests.

6.24.2 Scope of Acceptance and Testing: The purpose of acceptance and testing is to verify integrity of measurement and quality of work done. The A.T. Officer shall not be responsible for recording of measurements for the purpose of billing and contractual obligations. However, if the measurements taken by AT officer are found to be lesser than the measurements recorded by the officer responsible for recording the measurements, the measurement taken by AT officer shall prevail without prejudice to any punitive action against the PIA as per provisions of the contract and the officer recording the measurements. The PIA shall be obligated to remove defects/deficiencies pointed out by the AT officer without any additional cost to ITIL or to the customer.

6.24.3 Offering the work for acceptance and testing: The PIA representative responsible for construction, after having satisfied himself of completion of work ready for AT for completed section shall offer the work to AT Officer of the customer for conducting Acceptance and Testing. The work shall be offered for AT as soon as part of work is complete in all respects. The work against any work order can be offered for AT in a number of stages.

6.24.4 IT SHALL BE THE SOLE RESPONSIBILITY OF THE PIA TO GET THE WORK DONE, TESTED AND ACCEPTED BY THE CUSTOMER.

6.25 WARRANTY:

6.25.1 The PIA shall warrant that the material supplied for the work for which it was

responsible, shall be new and free from all defects and faults in material, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specifications and drawings. The PIA shall be responsible for any defects that may develop under the conditions provided by the contract and under proper use, arising from faulty materials, design or workmanship such as corrosion of the equipment, inadequate quantity of materials, deficiencies in the construction practices etc. and shall remedy such defects at his own cost when called upon to do so by the ITIL who shall state in writing in what respect the supplies or the services are faulty. This warranty shall survive inspection or payment for, and acceptance of goods, but shall expire except in respect of complaints notified prior to such date, twelve months after the acceptance testing.

6.25.2 If it becomes necessary for the PIA to replace or renew any defective portion/portions of the works and material under this clause, the provisions of the clause shall apply to the portion / portions of works and or material so replaced or renewed or until the end of the above mentioned period of twelve months, whichever may be later. If any defect is not remedied within a reasonable time, as prescribed by the ITIL, the ITIL may proceed to do the work at the PIA’s risk and costs, but without prejudice to any

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other rights which the ITIL may have against the PIA in respect of such defects.

6.25.3 The Cable joint shall be guaranteed for a period of ONE year from the date of closing of joint. In case of failure of the joint due to poor workmanship i.e. failure of joint without external damage, with in the stipulated period of guarantee the PIA shall repair the joint(s) at his own cost within 24 hours of informing him, failing which the ITIL may carry out the repairs and compensation equivalent to five times of the approved/assessed rate of the jointing work plus the cost of materials used shall be recovered from the PIA from his pending bill/SD or any amount due to him without prejudice to any other action as per terms and conditions of the tender. The cost of joining kit, supplied by the ITIL, so used to revive the joint shall be deducted from the final bill of the PIA pending for payment or from security if all bills have been settled.

6.25.4 Replacement under warranty clause shall be made by the PIA free of all charges at site including freight, insurance, cost of works and other incidental charges.

6.26 AUDIT AND TECHNICAL EXAMINATION:

6.26.1 ITIL shall have the right to cause an audit and technical examination of the work and the final

bills of the PIA including all supporting vouchers, abstract etc. to be made after payment of the final bill and if as a result of such audit and technical examination any sum is found to have been overpaid in respect of any work done by the PIA under the contract or any work claimed by him to have been done by him under the contract and found not to have been executed, the PIA shall be liable to refund the amount of over payment and it shall be lawful for ITIL to recover the same from him in the manner prescribed in clause or in any other manner legally permissible and if it is found that the PIA was paid less than what was due to him under payment shall be duly paid by ITIL to the PIA.

6.26.2 Any sum of money due and payable to the PIA (including security deposit returnable to him) under this contract may be appropriated by the ITIL for the payment of a sum of money arising out or under any other contract made by the PIA with the ITIL

6.27 PAYMENT TERMS:

6.27.1 Procedure for Preparation and settlement of bills:

6.27.1.1 All items of work involved in the work order shall be completed in all respects before preparing the bills for the work against the work order. The procedure for payment of bills is enumerated as under which shall however be done on receipt of respective payments from the end customer.

i) 70% Payment release on route completion and final AT clearance along with ROW permission,

within 45 days or payment received from end customer.

ii) 10% on reconciliation of material in 45 days or payment received from end customer.

iii) 10 % payment within 45 days or payment received from end customer, on refund of security deposit/release of Bank Guarantee from RoW authorities iv) 10% retention for one year from the date of final AT towards no defect liability.

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6.27.1.2 The PIA shall prepare the final bill in triplicate after completion of the work entrusted after acceptance and testing and submit the same to project in-charge of work. The final bill shall be prepared for all the measurements of all items involved in execution of complete work order. The PIA shall prepare the final bill containing the following details:

● The bill for all the quantities as per Measurements at the approved rates. ● Adjustment of amount received against running bills. ● Store reconciliation statement furnishing account of stores received against the

Work Order and returned to the designated Store go-down as surplus with requisite verifications from store in-charge or the officer in-charge of the work.

● RoW Permission copy or Security refund order as per the payment mile stone. Details of recoveries/penalties for delays, damages to various departmental/Third

party properties as per provisions of the contract. In case no recovery is to be made, NIL report needs to be submitted.

● Details of empty cable drums. ● Copy of the Wage Register, Attendance Register, Monthly EPF & ESI Deposit

Challan may also be demanded as an option.

6.28 Procedure for payment for substandard works:

6.28.1 The PIAs are required to execute all works satisfactorily and in accordance with the specifications. If certain items of work are executed with unsound, imperfect or unskilled workmanship or with materials of any inferior description or that any materials or articles provided by him for execution of work are unsound or of a quality inferior to that contracted for or otherwise, not in accordance with the contract (referred to as substandard work hereinafter), the Designated Officer in-charge shall make a demand in writing specifying the work, materials or articles about which there is a complaint.

6.28.2 Timely action by Site-In-charge/Supervisors of PIA: Timely reporting and action, to a great extent, can prevent occurrence of substandard work, which will be difficult or impossible to rectify later on. It is incumbent on the part of PIA’s Site-In-charge, supervising the work, to get rectified the defects in work in time during progress of the work.

6.28.3 Once a defective work is pointed out to the PIA by ITIL or the Customer, asking the PIA to rectify/replace/remove the substandard item of work in a defined time period. After expiry of such time period, if the PIA fails to rectify/replace/remove the defect, the defects shall be got rectified/replaced/removed through some other agency at the risk and cost of the PIA.

6.28.4 Non-reporting of the substandard work in time by ITIL or the Customer shall not in any way entitle the PIA to claim that the defects were not pointed out during execution and as such the PIA cannot be absolved of the responsibility for substandard work and associated liabilities.

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6.28.5 Authority and Procedure to accept substandard work and payment thereof: There may be certain items of work pointed out as substandard which may be difficult to rectify and in the opinion of ITIL Authority or customer, the items in question will not materially deteriorate the quality of service provided by the construction. The payment shall be deducted on prorate basis if it has prior approval of the designated officer I/c. Else, the deduction shall be at double the rate of prorate that too only if such portion of lesser depth has been secured by way of extra protection. A working group may also be made who shall take into account the approximate cost of material/work pointed out as substandard and recommend the rates payable for substandard work or item in question. The recommendations however must be preapproved by the customer.

6.28.6 Record of substandard work: The items adjudged as substandard shall be entered into the measurement book properly underlined and highlighted.

6.29 No claim for delayed payment due to dispute etc: No claim for interest or damage will be entertained or be payable by the ITIL in respect of any amount or balance which may be lying with the ITIL owing to any dispute, difference or misunderstanding between the parties or in respect of any delay or omission on the part of the Engineer in charge in making intermediate or final payments or in any other respect whatsoever.

6.29.1 LIQUIDATED DAMAGES/COMPENSATION CLAUSE:

6.30 Liquidated Damages clause for Delays in the PIA’s performance:

6.30.1 The time allowed for completion of the work as per work order shall be strictly adhered by the PIA and shall be deemed to be the most important aspect of the contract on the part of the PIA and shall be reckoned from the day work order is issued by ITIL. The work shall, throughout the stipulated period of contract, be proceeded with all due diligence to achieve the desired progress uniformly, and the PIA shall pay as LD for delay in execution of the work @ 0.5 % for each week of delay or part thereof, till it reaches 10 % value of the work. Once the LD payable as above, approaches 10 (ten) percent of the cost of the work, the competent authority reserves the right to short close the work order and get the remaining work done at the risk and cost of the PIA.

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6.30.2 Service Level Agreement (SLA):

Class-B Cities

NOTE: a) Timeline for E2E Execution for the Homepass Delivery would be 60 days from PO date.

For N-1 Month allotted, to be delivered by N+1 Month

b) No incentive / penalty for First Two months (mobilization time) c) Assumptions taken is 175 Homepass / KM for both UG and OH Rollout

d) If the funnel for a city <15k than accordingly the penalty and incentive will be applicable

(70% in N month and balance in N+1 month)

e) Eligibility for claiming incentive for Class B Cities is 25K Home Pass.

6.30.3 The days on which work is not done due to reasons beyond the control of PIA, such as natural calamities, law & order situation, local Government’s proclamation etc; as accepted by the end customer shall not be counted towards penal delay.

6.30.4 LD for delay in completion of the work shall be recoverable from the bills of the PIA and/or by adjustment from the security deposit (PBG) or from the bills of any other contract. However, adjustment from security deposit will be made only when the contract has been terminated or at the time of final settlement of bills on completion of work.

6.30.5 The sequence of work order(s) for any route or section shall be as chosen by the work awarding authority. PIA would not claim to ask for any section or route to be executed first.

6.30.6 In case of slow progress of the work in a section which has been awarded to a particular PIA, if the customer interest does not permit extension of time limit for completion of the work, then ITIL will have the full right to order that the scope of the contract may be restricted to such fraction of the work and get the balance work executed at the risk and cost of the PIA. All such payments shall be

Milestone Funnel Allotted

(N-1 Month)

Homepass Delivery, No.s (M-Month)

Approx Km -

Delivery

Incentive Penalty

M1 : First Month of Start (Mobilization time)

15000 10000 57 0% 0%

M2 : Second Month of Start 22500 15000 86 0% 0%

M3 : Third Month of Start 37500 25000 143 5% on Route length of Additional Hp

route length

5% on non Executed Route length

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recovered from the PIA’s pending bills or security deposit.

6.30.7 ITIL reserves the right to cancel the contract and forfeit the security deposit if the PIA fails to commence the work within 7 days after issue of the work order or as the time permitted by the competent authority.

6.30.8 The slow pace of work shall be a reason enough to award the work to alternate agency and in such case the right of higher ratio of work to lower bidding PIA shall not hold good.

6.31 PROTECTION OF LIFE AND PROPERTY AND EXISTING FACILITIES:

6.31.1 The PIA is fully responsible for taking all possible safety precautions during preparation

for and actual performance of the works and for keeping the construction site in a reasonable safe condition. The PIA shall protect all life and property from damage or losses resulting from his construction operations and shall minimize the disturbance and

inconvenience to the public.

6.31.1 If the laying of Aerial Cable alters the contours of the ground around road and highway crossing in such locations become dangerous to traffic, the PIA shall at his own cost, take all necessary precautions to protect public and shall comply with all the ITIL regulations as to placing of warning boards (Minimum size 3’ x 2’), traffic signals, barricades, flags etc. at such location. If the PIA does not put the warning signal as per above directions, then a compensation of Rs. 500/- per day shall be levied on the PIA, till the directions are complied by the PIA. The PIA shall take due precautions to avoid damages to other pipe lines, water, mains, sewers, telephones, telegraphs and power conduits, laid wires poles and guy wires, railways, highways, bridges or other underground or above ground structure and/or property crossing or adjacent to the cable trench being excavated.

6.31.2 The PIA shall restore the cut portions of BT/Concrete roads to their original conditions

immediately on completion of the pipe laying works. If the restoration work is not satisfactory with reference to the standards prescribed by the Corporation / Highways, the amount equal to the charges as claimed by the Corporation/Highways will be recovered from the PIA.

6.31.3 Attention of the PIA is drawn to the rules regarding laying of cables at road crossing,

along Railways Bridges, Highways safety precautions while working in Public Street. The PIA in writing shall obtain the detailed engineering instructions from the Designated Officer of the area.

If the PIA does not provide the barricades, warning cones, warning tapes and work notice board, 5% additional penalty may be levied. The same shall be provided by ITIL and 1.5 times of the cost of the items shall be recovered from the PIA.

6.31.4 The PIA shall be solely responsible for location through approved non-destructive

means and ensuring the safety of all existing underground pipeline, electrical cables, and or other structures.

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6.31.5 The PIA shall be solely liable for all expense for and in respect of repairs and / or damage occasioned by injury of or damage to such underground and above structures or other properties and undertake to indemnify the ITIL from and against all actions, cause of actions, damages, claims and demands what-so-ever, either in law or in equity and all losses and damages and costs (inclusive between attorney and client), charges and expenses in connection therewith and / or incidental thereto. The PIA shall take all responsibilities and risks in crossing other pipelines and cables and shall be responsible for protecting all such existing pipelines, poles, electric lines, sewers, cables or other facilities from damage by the PIA’s operation in connection with the work. The PIA without cost of the ITIL shall promptly repair any damage incurred.

6.31.6 The current market value of any commodities lost as a result of any damage to the aforesaid existing facilities shall be paid by the PIA together with such additional sums necessary to absolve the personal of property damages, resulting there from.

6.31.7 PIA Shall restore the cut / damage portion carried for HDD/execution work of BT/concrete road to their original condition on completion work at their own cost.

6.32 Penalty/Compensation

6.33 Compensation/Penalty for causing inconvenience to the Public:

6.33.1 To ensure progress during the execution of work and to cause minimum inconvenience to the public, PIA shall cause to lay cable and close such trenches expeditiously. The PIA shall not leave the trenches open for more than 24 hours at a stretch in a route at a time and should take due precautions to avoid any mishap. In case of any accident, the PIA shall be fully responsible for the same and any compensation imposed on this account by any statutory authority shall be paid by the PIA. In case of failure to pay the same by the PIA it shall be recovered from his pending payment/security deposit.

6.33.2 The PIA shall not be allowed to dump the empty cable drums/waste materials in Govt./public place, which may cause inconvenience to Govt./Public. If the PIA does not dispose off the empty cable drums/waste materials within 3 days of becoming empty, the ITIL is at liberty to dispose off the drum in any manner deemed fit along with the costs incurred by the ITIL in disposing off such materials. The ITIL may also levy a compensation up to Rupees ten thousand for each such default/incident.

6.34 Compensation for cutting / damaging the old cables/Burried Properties:

6.34.1 Compensation for cutting/damaging the old cables: During Aerial Cable laying utmost care is to be taken by the PIA, so that the existing underground cables/Pipes/lines/properties are not damaged or cut. In-case any damage/cut is done to the existing cables, a compensation as per the schedule and procedure of the agency put to loss and inconvenience caused has to be compensated/settled by the PIA. Besides the above penalty/compensation, the PIA shall carry out such repairs for restoration of the damaged cables/Pipes/properties free of charge and to the satisfaction of the person or agency concerned. In case of damage to

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the cables of the customer, apart from the damage compensation, the cost of jointing kits, shall also be borne by the PIA. If PIA fails to repair the damage, the cost of repair (including cost of Labour + Material) and any other damages if any, shall be recovered from the PIA.

6.34.2 Penalty to damage stores/materials supplied by the ITIL while laving:

The PIA while taking delivery of materials supplied by the ITIL at the designated place shall thoroughly inspect all items before taking them over. In case of execution of the work, if any material is found damaged/working unsatisfactorily, then a penalty equivalent to the cost of material + 10% as penalty shall be recovered from the PIA’s payments/securities. However, PIA will not be penalized for any manufacturing defect or poor workmanship of the material supplied by third party vendors, which shall be taken up separately with the supplier of the stores.

6.35 LABOUR WELFARE MEASURES AND WORKMAN COMPENSATION:

6.35.1 Obtaining License before commencement of work:

The PIA shall ensure all labor regulations and follow the relevant Contract Labour Act and the Contract Labour Regulations, Minimum Wages act etc before commencement of the work, and continue to have a valid license as required until the completion of work. The PIA shall also abide by the provisions of the Child Labour (Prohibition and Regulation) Act. Any failure to fulfill the statutory requirements may attract the penal provisions in this contract and PIA shall be fully responsible.

6.35.2 INSURANCE:

Without limiting any obligations or liabilities, the PIA shall at his own expense, take and keep comprehensive insurance including third party risk for the plant, machinery, men, materials etc. brought to the site and for all the work during the execution. The PIA shall also take out workmen’s compensations insurance as required by law and undertake to indemnify and keep indemnified the ITIL from and against all manner of claims and demands and losses and damages and cost and expenses that may arise in regard to same or that the ITIL may suffer or incur with respect to and / or incidental to the same.

6.36 COMPLIANCE WITH LAWS AND REGULATION:

6.36.1 During the performance of the works the PIA shall at his own cost and initiative fully

comply with all applicable laws of the land and with any and all applicable by-laws rules, regulations and orders and any other provisions having the force of law made or promulgated or deemed to be made or promulgated by the Government, Governmental agency or ITIL, municipal board, Government of other regulatory or Authorized body or persons and shall provide all certificates of compliance therewith as may be required by such applicable law, By-laws, Rules, Regulations, orders and / or provisions. The PIA shall assume full responsibility for the payment of all contributions and payroll taxes, as to its employees, servants or agents engaged in the performance of the work specified in the PIA documents. If the PIA shall require any assignee or sub-contractor to share any portion of the work to be performed hereunder, the same may be assigned, sub-leased or sub-contracted to comply with the provisions of the clause and in this

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connection the PIA agrees as to undertake to save and hold the ITIL harmless and indemnified from and against any/all penalties, actions, suits, losses and damages, claims and demands and costs (inclusive between attorney and client) charges and expenses whatsoever arising out or occasioned, indirectly or directly, by failure of the PIA or any assignee or sub-contractor to make full and proper compliance with the said by-laws, Rules, Regulations, Laws and Order and provisions as aforesaid.

6.36.2 The PIA shall also comply with the rule and regulation of EPF & ESI as per

government rule and regulation from time to time at his own cost and expenses. The PIA shall indemnify the ITIL from any act or action in future or during the course of work in this regard at his own cost and expense. ITIL reserves the right to withhold an amount from the bills of PIA/security deposit to comply with any such direction which may be so issued by any authority or statutory body in case of non-compliance of these rule and regulation by the PIA.

6.37 TOOLS AND PLANTS

The PIA shall provide at his own cost all tools, plants appliances, implements, measuring instruments etc. required for proper execution of works. The PIA shall also supply without charge the requisite number of persons with the means and materials necessary for the purpose of setting out works, counting, weighing and assisting the measurements for examination at any time and from time to time. The PIA shall be responsible to make all arrangements, at his own cost for dewatering of trenches / ducts and de-gasification of the ducts before carrying out the work. The PIA shall also be responsible to make arrangements at his own cost, for water required for carrying of works at sites including curing of CC/RCC works, failing which the same may be provided by the Designated Officer-in-charge of ITIL at the expense of the PIA and the expenses shall be deducted from any money due to the PIA under this contract or otherwise.

6.38 Rescission / Termination of Contract:

6.39 Circumstances for rescission of contract: Under the following conditions the Tender Issuing Authority may rescind the contract:

i. If the PIA commits breach of any item of terms and conditions of the contract.

ii. If the PIA suspends or abandons the execution of work and the engineer in-charge of the work comes to conclusion that work could not be completed by due date for completion or the PIA had already failed to complete the work by that date.

iii. If the PIA had been given by the officer-in-charge of work a notice in writing to

rectify/replace any defective work and PIA fails to comply with the requirement within the specified period.

iv. PIA, either directly or through their employees or agents commits any breach of their

obligations hereunder.

v. PIA, either directly or through their employees, violates the confidentiality of the information of ITIL or the customer, Uses or divulges any documents, data, or other information for its own benefit or to the benefit of any third party.

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vi. Such suspension or termination is necessary, in the sole discretion of ITI, to comply with: • any applicable law, regulation or court order, the Rules

• Security requirements,

• Legal proceeding or settlement which may affect ITI or any of its affiliates.

Revelation of a fact proving information submitted by the PIA during bid process

to be as false.

6.40 Before effecting the final termination, all the pending financial issues have to be settled

between PIA and ITI Ltd. In such a case, PIA shall peacefully handover all the executed

portions of the project and works on ‘as is where basis’ including all the material,

documentation and all the records etc. so that implementation of the project do not get

adversely impacted. In such a situation, PIA shall not be entitled for any compensation and/or

claim whatsoever.

6.41 Upon rescission of the contract, the security deposit of the PIA shall be liable to be forfeited

and shall be absolutely at the disposal of the ITIL as under:

6.41.1 Measurement of works executed since the date of last measurement and up to the date of rescission of contract shall be taken in the presence of the PIA or his authorized representative who shall sign the same in the MB. If the PIA or his authorized representative do not turn up for joint measurement, the measurement shall be taken by ITIL officer, authorized for this purpose after expiry of due date given for joint measurement. The measurement taken by the officer so authorized shall be final and no further request for joint measurement shall be entertained.

6.41.2 The unused material (Supplied by the ITIL) available at site, shall be transported back by the ITIL to the Store at the risk and cost of the PIA. If any such material is found damaged/lost then the compensation shall also be recovered from the PIA as per conditions in tender documents/bid.

6.41.3 The un-executed work shall be got executed through any other PIA/agency approved in the city or adjoining area or anywhere else in the same state or other state by ITIL at the approved rates of that particular area/city/state or to execute the work directly, as is convenient or expedient to the ITIL at the risk and cost of the PIA. In such an event no compensation shall be payable by the ITIL to the PIA towards any inconvenience/loss that he may be subjected to as a result of such an action by the ITIL. In this regard the decision of ITIL shall be final and binding. In all these cases, expenses which may be incurred in excess of the sum which would have been paid to the original PIA if the whole work had been executed by him shall be borne and paid by the original PIA and shall be deducted from any money due to him by the ITIL under the contract or his any other account whatsoever anywhere in the ITIL or from a security deposit.

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6.41.4 The certificate of the Designated Officer in-charge of work as to the value of work done shall be final and conclusive against the PIA, provided always that action shall only be taken after giving notice in writing to the PIA.

6.42 Termination for Insolvency: The ITIL may at any time terminate the Contract by giving written notice to the PIA, without any compensation to PIA, if the PIA becomes bankrupt or the level of solvency declined as declared and shown at the time of bidding or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right or action or remedy which has accrued or will accrue thereafter to the ITIL. Such action may also be initiated on deterioration of financial strength of the PIA as claimed during the bid process such as solvency and liquidity.

6.43 Optional Termination by ITIL (other than due to default of the PIA): 6.43.1 The ITIL may, at any time, at its option cancel and terminate this contract by a

written notice to the PIA, in which event the PIA shall be entitled to payment for the work done up to the time of such cancellation.

6.43.2 In the event of the termination of the contract, the PIA shall forthwith clear the site of all the PIA’s materials, machinery and equipment and hand over possession of the work / operations concerned to the ITIL or as the ITIL may direct.

6.43.3 The ITIL may, at its option, cancel or omit the execution of one or more items of work under this contract or any part of such items without any compensation, whatsoever, to the PIA.

6.43.4 The notice for rescission of contract to the PIA shall expressly state the precise date and time from which the rescission would become effective. The following safe guards shall be taken while issuing the final notice.

i. During the period of service of notice and its effectiveness, the PIA should not be allowed to remove from the site any material/equipment belonging to the ITIL.

ii. The PIA shall give in writing the tools and plants he would like to take away/remove from the site. Such of the materials as belong to him and which may not be required for future execution of balance work may be allowed by the Designated Officer in-charge of work to be removed with proper records.

iii. No new construction beneficial to the PIA shall be allowed. iv. Adequate ITIL security arrangement in replacement of the PIA watch and ward

shall be made forthwith. Expenses on this account are recoverable from the security deposit or any amount due to the PIA.

6.44 FORCE MAJEURE:

6.44.1 If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract shall be prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events) provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any such claim for damages against the other in respect of such non-performance and work under the contract shall be resumed as soon

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as practicable after such event may come to an end or cease to exist, and the decision of the ITIL as to whether the work has been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days, either party may, at his option terminate the contract.

6.44.2 Provided also that if the contract is terminated under this clause, the ITIL shall be at liberty to take over from the PIA at a price to be fixed by the ITIL, which shall be final, all unused, undamaged and acceptable materials, bought out components and stores in the course of execution of the contract, in possession of the PIA at the time of such termination of such portions thereof as the ITIL may deem fit excepting such materials, bought out components and stores as the PIA may with the concurrence of the ITIL select to retain.

6.45 ARBITRATION:

6.45.1 ARBITRATION (Applicable in case of supply orders/Contracts with firms, other than Public Sector Enterprise) (Not applicable in cases valuing less than Rs. 5 lakhs) Except as otherwise provided elsewhere in the contract, if any dispute, difference, question or disagreement arises between the parties hereto or their respective representatives or assignees, in connection with construction, meaning, operation, effect, interpretation of the contract or breach thereof which parties unable to settle mutually, the same shall be referred to Arbitration as provided hereunder:

i. A party wishing to commence arbitration proceeding shall revoke Arbitration Clause

by giving 60 days’ notice to the designated officer of the other party. The notice invoking

arbitration shall specify all the points of disputes with details of the amount claimed to be

referred to arbitration at the time of invocation of arbitration and not thereafter. If the

claim is in foreign currency, the claimant shall indicate its value in Indian Rupee for the

purpose of constitution of the arbitral tribunal.

ii. The number of the arbitrators and the appointing authority will be as under:

iii. N

e

i

t

h

e

r

p

a

r

ty shall appoint its serving employee as arbitrator.

iv. If any of the Arbitrators so appointed dies, resigns, becomes incapacitated or withdraws for

any reason from the proceedings, it shall be lawful for the concerned party/arbitrators to

appoint another person in his place in the same manner as aforesaid. Such person shall

Claim amount (excluding claim for counter claim, if any)

Number of arbitrator

Appointing Authority

Above Rs. 5 lakhs to Rs. 5 crores

Sole Arbitrator to be appointed from a panel of arbitrators as may be fixed by ITIL.

ITIL (Note: ITIL will forward a list containing names of three arbitrators to the other party for selecting one from the list who will be appointed as sole arbitrator by ITIL)

Above Rs. 5 crores 3 Arbitrators One arbitrator by each party and the 3rd arbitrator, who shall be the presiding arbitrator, by the two arbitrators. ITIL will appoint its arbitrator from its panel.

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proceed with the reference from the stage where his predecessor had left it both parties’

consent for the same; otherwise, he shall proceed de novo.

v. Parties agree that neither party shall be entitled for any pre-reference or pendente-lite interest

on its claims. Parties agree that any claim for such interest made by any party shall be void.

vi. Unless otherwise decided by the parties, Fast Track procedure as prescribed in Section 29 B

of the Arbitration Conciliation Act, 1996 and amended in 2015 for resolution of all

disputes shall be followed, where the claim amount is upto Rs. 5 crores.

vii. The Arbitration proceeding shall be held at Bengaluru.

viii. Subject to the aforesaid conditions, provisions of the Arbitration and Conciliation Act, 1996

amended in 2015 and any statutory modifications or re-enactment thereof shall apply to the

arbitration proceedings under this clause.

6.46 SET OFF:

Any sum of money due and payable to the supplier (including security deposit refundable to him) under this contract may be appropriated by the purchaser or the ITIL or any other person(s) contracting through the ITIL and set off the same against any claim of the Purchaser or ITIL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or ITIL or such other person(s) contracting through the ITIL. In case of set off of the security deposit against any claim of the purchaser or ITIL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or ITIL or such other person(s) contracting through the ITIL, the GST on such set off will be borne by the supplier. GST would not be liable on security deposit. But if supplier’s security deposit is set off against any claim of the purchaser or ITIL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or ITIL or such other person(s) contracting through the ITIL, then GST would be levied on such amount as being set off”.

--- END OF SECTION-VI ---

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SECTION VII: SPECIAL TECHNICAL CONDITIONS

7.1 In case during execution of work orders if the PIA damages any TSP’s Network then PIA to restore the Network in its Original condition at his own cost & Risk. For clarity if Underground network is damaged then same has to be restored in Underground & if Overhead Network is damaged then same needs to be restored in Overhead. 7.2 In case the PIA is not able to achieve the above Guidelines due to Utilities & also not able to do Low Depth Concreting then Rs. 150 per meter will be deducted for such route length.

Depth Guidelines Depending upon Type of Route: From To Depth Process Route Type ODF FAT 1 Meter MOLING/OT LA FAT FAT 1 Meter MOLING/OT LA ODF DP 0.6 Meter MOLING/OT SA FAT DP 0.6 Meter MOLING/OT SA ODF FAT 1.65 Meter HDD LA FAT FAT 1.65 Meter HDD LA

Material to be picked up from our Warehouses at respective Circles by PIA at no Cost to ITIL or

the Customer. Note: Customer Approved Material to be purchased by Partners from OEMs / Stockiest appointed

by Customer. 7.4 The PIA shall use barricades and warning tape, reflector warning boards and jackets etc as required in connection with the operation to guard or protect during execution.

Excavation/ Hoisting areas/Area judged hazardous by the PIA or Engineer-in-charge. Customer’s existing property subject to damage by the PIA’s operations.

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a) FTTH Homepass Rollout – Aerial: Sl No Scope UOM Qty Remarks 1 Laying Structured OH with Accessories

upto 2 Cables. Cable loop length will be paid only if cable loop made on Storage Bracket.

KM 1 Accessories to be proved by Customer

2 Laying Structured OH with Accessories for 3rd Cable. Cable loop length will be paid only if cable loop made on Storage Bracket.

KM 1 If required only

3 ROW /Pole Permission and also getting ROW NOC Post completion of works (if applicable), SD and BG Recovery if any ( Joint Survey to be done before applying the permission in respective Authorities)

KM 1 Partner to submit application, Co-ordinate with related authority/Official for DN and DD Payment, Getting Official Permission for the said Route. DD Payment to the authority would be Paid by Customer. In certain cases we already have the Permission available from concerned authority.

4 Project Management KM 1 Partner to handle all Local issues during execution 5 ODF Installation with Plinth Nos Upto 2

Per KM As per Design, Average ODF in the route is counted. In case beyond 2 Per KM, Partner to quote addl. Rate separately.

6 FAT Installation Nos Upto 25 Per KM

As per Design, Average FAT in the route is counted. In case beyond 25 Per KM, Partner to quote addl. Rate separately.

7 OTB Installation either in Wall or on Pole Nos Upto 25 Per KM

As per Design. The same shall be at 0.6 Mtr depth. Partner to provide discount accordingly.

8 Utilities Damages( Water Pipe, Electric, Gas, Oher operator , any 3rd Party)

LS Partner to obtain permission from other OH Utility Operators ( If Required). Any dame done while execution to other operator or Customer should be restored immediately by partners.

9 Testing , As Build Diagram & Inventory KM Softcopy & Hardcopy of all Documents 10 Splicing & Termination activity at Poles,

OTB, ODF, Secondary Splitters Nos 600 As per Design, average Qty in route will be

considered & qty above the BOQ will be paid Extra. SP to quote the additional qtys. This will be executed the Count of Splicing in OTB as we will be paying the same rates of Digging for FAT or OTB fixing. This will be measured from the bottom of Network Element.

Other Terms:

Gantt chart/road Map of delivery visibility of each route should be submitted by PIA. PIA should give DPR (Daily Progress Report) along with as per the format shared by the

customer. This can be modified as per requirement from time to time PIA to share material requirement for next month by 7th of current month and should provide

rolling forecast for 3-month requirement. PIA’s corresponding payment to be held if Fiber/Duct/Accessories/ODN Materials Ageing

inventory exceeds > 180 days Chamber/HH to be installed in front of RWA entrance (<= 10mtr) or as per the design plan given

by Customer’s planning team.

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Dedicated resources to be employed for doing ABD/NESA Report/Hoto documents and inventory report etc.,

IN CASE OF ANY CONFLICT BETWEEN GENERAL TECHNICAL INSTRUCTIONS AND SPECIAL TECHNICAL CONDITIONS, LATTER SHALL PREVAIL.

-------------- END OF SECTION-VII------------

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SECTION VIII: SPECIAL CONDITIONS OF CONTRACT

8.1 GENERAL:

8.2 The work shall be accepted only after Acceptance Testing carried out by ITIL team, designated by the ITIL, as per prescribed schedule and work/material passing the test successfully.

8.3 The ITIL reserves the right to disqualify such bidders who have a record of not meeting contractual obligations against earlier contracts entered into with the ITIL.

8.4 The ITIL reserves the right to black list a bidder for a suitable period in case he fails to honor his bid or submits false certificates or false bank instruments to defraud ITIL and to faulter ITIL’s bidding process. Such black listing or disqualification order would be for a minimum period of one year and maximum for three years.

8.5 No consortium partner can be common to the bids in the same City/Area.

8.6 The ITIL reserves the right to counter offer price(s) against price(s) quoted by any bidder.

8.7 Any clarification issued by ITIL, in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to amendment of relevant clauses of the bid documents.

8.8 Tender will be evaluated as a single package of all the items given in the price schedule.

8.9 All work to be executed under the contract shall be executed under the direction and subject

to the approval in all respects of the Designated Officer or Site Engineer in-charge of work site who shall be entitled to direct at what point or points and what manner they are to be commenced.

8.10 The work in each City section or state to be executed by ITIL may be split up between two or more PIAs or accept any bid in part and not entirety if considered expedient by ITIL management.

8.11 If the PIA shall desire an extension of time for completion of the work on the grounds of unavoidable hindrance in execution of work or any other ground, he shall apply in writing to the Designated Officer on the same day of occurrence of hindrance on account of which he desires such extension as aforesaid. In this regard the decision of ITIL shall be final.

8.12 If at any time after the commencement of the work, the ITIL may feel that execution of whole or part of work, as specified in the tender is not required to be carried out, then the ITIL shall give notice in writing of the fact to the PIA who shall have no claim to any payment of compensation whatsoever on account of any profit or advantage which he might have derived in consequence of the full amount of the work not having been carried out neither

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shall he have any claim for compensation by reason of any alterations having been made in the original specifications, drawings, designs and instructions which shall involve any curtailment of the work as originally contemplated.

8.13 After the work commences the PIA or his authorized representative(s) shall be present at the site. The representative shall be authorized by the Designated Officer in-charge based on the PIA’s request.

8.14 Work shall be recorded in the site register by the site Engineer. The PIA or his authorized representative shall sign in the site register held by the site Engineer.

8.15 Due to underground utilities, if the manhole cannot be constructed at the site shown, the decision of the site engineer shall be final and binding on the PIA. If it is decided to shift the manhole within the neighborhood, the PIA shall construct at the place shown by the site

engineer.

8.16 The Right of Way (RoW) shall be obtained by the successful PIA on behalf of the Customer, including various permissions from authorities like water, power, utilities, traffic police before start of execution of work. The RoW charges shall be paid by the Customer/ITIL. The work shall be carried out as per terms and conditions and timelines mentioned in the RoW permission. The PIA shall deploy adequate men and machine so as to complete the work within permitted time.

8.17 If the work is not progressing as per the schedule, the work may be either restricted or

terminated.

8.18 After the ducts are laid by either Open trenching method or by HDD, the duct integrity test shall be carried out immediately on the same day or by next day to facilitate the PIA to ] commence the manhole work.

8.19 If any one or more number of ducts is found to fail the duct integrity test, additional laying/ HDD of pipe/s shall be carried out by the PIA at no extra cost. The cost of the damaged pipe(s) shall be recovered from the PIA with overhead charges if incurred.

8.20 The fact that the PIA is working simultaneously in one or more sections in the same Division/other Divisions, will not absolve him from the responsibility of completing the work in time.

8.21 QUALITY OF WORK:

The ITIL shall be the final judge of the quality of the work and the satisfaction of the ITIL in respect thereof set forth in the contract documents. Laxity or failure to enforce compliance with the contract documents by the ITIL and / or its representative shall not manifest a change or intent of waiver, the intention being that, notwithstanding the same, the PIA shall be and remain responsible for complete and proper compliance with the contract documents and the specification therein. The representative of Tender Issuing Authority has the right to prohibit

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the use of men and any tools, materials and equipment which in his opinion do not produce work or performance to meet the requirement of the contract documents.

8.22 PAYMENT:

All items of work involved in the work order shall be completed in all respects before preparing the bills for the work against the work order. The procedure for payment of bills is enumerated as under which shall however be done on receipt of respective payments from the end customer.:

i) 70% Payment release on route completion and final AT clearance along with ROW

permission, within 45 days or payment received from end customer.

ii) 10% on reconciliation of material in 45 days or payment received from end customer.

iii) 10 % payment within 45 days or payment received from end customer, on refund of security deposit/release of Bank Guarantee from RoW authorities

iv) 10% retention for one year from the date of final AT towards no defect liability.

8.23 TAXES AND DUTIES: PIA shall pay all rates, levies, fees royalties, taxes and duties payable or arising from out of, by virtue of or in connection with and/or incidental to the contract or any of the obligations of the parties in terms of the contract documents and / or in respect of the works or operations or any part thereof to be performed by the PIA and the PIA shall indemnify and keep indemnified the ITIL from and against the same or any default by the PIA in the payment thereof. However, service tax (GST) shall be paid extra by ITIL as applicable.

8.24 AWARD OF CONTRACT & DISTRIBUTION OF WORK:

8.24.1 The ITIL shall consider area wise/City wise award of contract to L-1 bidder whose offer has

been found technically, commercially and financially acceptable. The L-1 bidder is one whose overall quote is the lowest for the quoted City or State(s) or Designated area of the State(s). However, the competitiveness and genuineness of L-1 rates shall be an underlined criterion before acceptance of such rates.

8.24.2 If more than one bidder is found technically and commercially eligible for any city/area, ITIL

may consider award of work to more than one bidder in an area or city at the L-1 rates to expedite the pace of project completion

8.24.3 In case of award of work to more than one bidder in the same area or city efforts shall be made to

award higher portion of work to the bidders better in price bid ranking i.e. lower the quote better the volume. (The General Criteria between L1, L2, and L3 shall be: 60:40 in case of choosing lowest two bidders; 50:30:20 in case of choosing lowest three bidders). However, the Tender being for a service and not for the supplies, the exact ratio of work and choice of area may not be met despite of all efforts. Accordingly, no PIA shall have any right to claim on Jurisdiction or Quantum of work.

8.24.4 Should there be an eventuality that the pace of progress is not coming from the deployed

PIA(s) in any of the City/Area and the LDs are mounting towards outer limits, ITIL shall resort to awarding the whole or part of such work to alternate PIA at Risk & Cost which may be chosen from amongst the bidders who were technically qualified in the process of this very tender for the City/Area under consideration or for any other City/Area by

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inviting separate competitive financial bids for such pending work from such interested companies. Cost escalation if happens in this process, shall be recoverable from the faltering PIA(s) of such City/Area.

IN CASE OF ANY CONFLICT BETWEEN GENERAL COMMERCIAL CONDTIONS AND SPECIAL CONDITIONS OF CONTRACT, LATTER SHALL PREVAIL.

----- END OF SECTION VIII ----

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SECTION IX: DETAILED SCOPE OF WORK The scope of the work has been defined in Tender and explained further as below-

9.1 DETAILED SCOPE OF WORK

1.1

Project Methodology: The PIA shall act as a single agency to organize and manage the assigned creation of fiber distribution network, which includes Survey, follow‐up for swift RoW permission, Installation, Commissioning, Handover of end to end connectivity of FTTH Network as per Tender construction guidelines ( as per Annexure‐II) followed with NoC from RoW agencies.

1.2

Fiber Network Rollout Arrangements: ‐ The PIA shall provide complete details of route with GIS details and material requirements (Duct, Fiber, Chamber) in a layout plan after making a site survey. The PIA shall execute Works/Project and Cabling as per the layout plan, which will be approved by Tender Authority for given routes.

1.3

Resources Deployment: The PIA shall prepare and submit the Project Plan, work plan and implementation schedule with list of equipment and personnel to be deployed on field for execution of works for approval of Tender Authority.

1.4 Safety: The PIA shall carry out all the activities (HDD, Open trenching, Chamber fitting etc) as per the safety guidelines, with safety standards and norms defined by relevant statutory authorities.

1.5

Reporting: ‐ Detailed report is required to be submitted for the work under progress and work completed on daily, weekly and monthly basis. The PIA shall put in place the system of onsite progress reporting by the Men at site with the help of Project Management Tool and Mobile Apps so as to help ITIL to monitor progress and pace of work continuously. The system and method of reporting also needs to be as agreed and accepted by the customer and ITIL appointed Project Management Agency (PMA), if any.

1.6 Documents: ‐ The PIA shall provide two set of documents and manuals (hard copy, soft copy) for end to end optical fiber route as per FAT reports format shared by tender authority.

9.2 PRESENTATION ON “APPROACH AND METHODOLOGY” OF EXECUTION:

9.2.1 Soon after opening of the Tender the bidder needs to be ready to give a presentation

exhibiting how and with which methodology it plans to meet the objectives of this tender before the Tender Evaluation Committee (TEC) who will consider the Technical Suitability of the submitted bids based on such presentation also along with other essential eligibility conditions. Amongst other things the presentation must contain:

Method and tools of Survey of routes. The management to arrange and follow-up RoW permissions.

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The details of mechanized tools and implements available with the bidder to fast execute the OFC Laying work.

The logistics and man power resources available in the City/State bid for and planned to be deployed for the execution once the work is awarded.

The time taken to start the work once LoI is awarded. The methodology to monitor the progress of work. The Material and inventory management with arrangements of safety and security of material

and work under progress. The arrangements and precautions to ensure safety of Men at work and Property & People

around the sites of work. The Measures to ensure timely delivery and completion of work. Any other aspects it may like to present before the Tender Evaluation Committee.

An advance copy of this presentation if submitted in advance, with the bid shall be appreciated.

9.3 QUANTUM OF WORK:

9.3.1 The area wise, estimated quantity of work is as below:

City/Area Estimated, Itemized Volume of work as forecasted by the customer (KMs)

OSP Rollout AERIAL(Kms)

Bhopal & Indore 226

9.3.2 The volume of work is purely based on rough estimation as provided by the end customer and liable to vary on the scale of volume over period.

9.3.3 Volume Variation: 100% Escalation of work shall be allowed at the rates finalized through

this Tender within a period of one year as per the business need and volition of ITIL.

9.4 GENERAL CONSTRUCTION PRACTICES

9.4.1 Field survey shall be conducted first by the selected agency for the implementation of the

project after obtaining the RoW for assigned fiber route. Considering existing ground utilities and terrain conditions a detailed layout plan shall be submitted for ITIL/customer’s acceptance. Survey plan should have detail drawings, GIS information based, route map in KMZ/KML and in given formats. Once route plan is verified and approved, PIA has to coordinate and pursue with the relevant departments of government or concerned authority or local authority for ROW / Pole permission for creation of distribution fiber network. PIA needs to do required documentation for ROW application. PIA will be responsible for getting ROW/pole permission (wherever required) in time, to match delivery timelines. The request letters shall be prepared in favour of the concerned RoW granting authorities on behalf of the customer with and without references of ITIL and PIA as instructed by site in charge or by way of general instructions in this regard.

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ROW charges, payable to the RoW granting authorities against their invoice/demand letter, shall be borne by the end customer.

9.4.2 Intracity OFC network route will be created within city for back bone of FTTH. OFC

network route will be laid to connect buildings/societies within city. Activities will include but not limited to survey of routes, overhead aerial fiber laying with accessories as per Tender construction guidelines. Method of Implementation of Aerial shall be negotiable with ITIL or the end customer’s representative, whose decision shall prevail in case of any conflict.

9.4.3 Survey, installation, commissioning and testing of Optical Fiber Cable (OFC) network

for the city and adjoining area for connecting given locations/sites and buildings respectively. Implementation of Optical fiber cable network of Aerial method will be shared by work awarding authority prior to assigning of works.

9.4.4 The work which shall be carried out as per the Construction Specifications contained in

this Tender document. In case of any doubt or conflict, Engineering Instructions and specifications annexed shall generally be referred.

9.4.5 All Material for creation of OFC network will be supplied by the Customer from it’s

designated store/warehouse in the Circle, except jointing chamber or as specifically mentioned in the scope of PIA. Transportation from Customer’s/ITIL’s store/warehouse to site and local storage at near site with insurance will be the PIA’s responsibility.

9.4.6 Documentation: On completion the work needs to be made over with As Build Diagram.

9.4.7 For understanding Execution of the project in detail, bidder is advised to go through the

Construction Specification & Guidelines as annexed.

----- END OF SECTION IX ----

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SECTION-X: LIST OF DOCUMENTS TO BE SUBMITTED AS A PART OF THE BID

Check list of documents/information to be submitted with the bid:

a. Bidder’s Profile.

b. Certificates of Incorporation.

c. Memorandum & Articles of Association.

d. Audited financial statements for the last 3 years. (2017-18, 2018-19 & 2019-20) and CA certificate in case of Unaudited report of 2019-20 with an undertaking to submit the audited report, soon it is available.

e. Certificate from Statutory Auditor/CA specifying the Annual Turnover from Telecom Infrastructure services during last three years (2017-20).

f. EMD (for a Value as indicated in Table‐I) in the form of DD or BG valid for 90 days from a Nationalized / Scheduled bank as per format at Annexure-III (in case of EMD being in BG form)

g. Experience Certificates: Work Order / Agreements of the Project along with completion certificates clearly highlighting Scope of the Work (SOW), Bill of Material (BOM), cost of the Project(s) with specific mention of the cost towards OFC laying (Underground and Aerial, separately) and FTTH projects. The experience as required to meet eligibility conditions during the last 5 years only (period ending 31st March 2020), shall be considered.

h. Net Worth Certificate for the last 3 years (2017-20).

i. Liquidity certificate from the banker for the minimum amount as mentioned at Table-I

j. GST Registration Certificate.

k. Copy of PAN Card.

l. CIN (Corporate Identity Number).

m. Self-declaration in Annexure-VI. non barring from business on account of blacklisting etc.

n. Authorization letter in the company letterhead authorizing the person signing the bid for this Tender and Power of Attorney (POA).

o. Clause by clause compliance to all the terms and conditions.

p. Undertaking in letter head to indemnify ITI from any claims / penalties / statutory charges, liquidated damages, with legal expenses etc.

q. NDA (Non-Disclosure Agreement) as per Annexure-IV

r. List with Routes/Location and details of Customer and Agencies with self‐certification of follow‐up and obtaining the RoW for and on behalf of the customer.

s. Pre-Contract Integrity Pact Annexure –V

48

Note:

ITIL or its nominee reserves the right to cross check / validate the authenticity of the documents

submitted and the information provided in the Pre-qualification and Eligibility criteria. The requisite

support to prove the claims must be provided by the Bidder failing which the supporting document

shall be taken as not proved followed with attached consequences of false claim.

----- END OF SECTION X ----

t. Consortium Agreement and irrevocable undertaking in case of bid by a consortium as per Annexure-VII

u. A detailed exhibit on the “Approach and Methodology”, bidder proposes to adopt if the project is awarded to it, refer Section IX Clause 2.

v. List of Tools & Implements owned by the bidder such as JCB, HDD M/Cs, Splicing Machines etc. w Self‐certified list of Employees with EPF & ESI Details. x An undertaking to submit PBG along with LOI acceptance for 5 % of the order value valid

for 24 months, extendable further as per requirement of the project

y In case of consortium, all the information asked above is needed for both partners. z All other docs as mentioned in this Tender elsewhere.

49

ANNEXURE-I

Technical Specifications

Sl. No.

Specification Remarks

1 Arial Drop Cable Accessories Annexure-I/A

2 Services & Material_ Per Unit Qty Annexure-I/B

3 SLA_Deployment Speed Annexure-I/C

4 Construction Specs & Guidelines Annexure-I/D

5 Specs_FTTH_ODF_FMS_FAT_Splitter Annexure- I/E

50

Annexure ‐ I/A ‐ Schematic Representation ‐ for better Understanding/clarity ‐ for Networking

Sl. No. Description Schematic Representation

1

Anchoring / Tensioning Pole ‐ Single Run

2

Anchoring / Tensioning ‐ Dual Run

4

Suspension ‐ Single run

5

Suspension ‐ Dual Run

6

Adjustable Cable Storage Bracket

51

Annexure ‐ I (A)‐ Schematic Representation ‐ for better Understanding/clarity ‐ for Drop / FTTH ‐ Dia 4‐ 7mm

Sl. No. Description Schematic Representation

1

Anchoring / Tensioning Pole ‐ Single Run

4

Suspension ‐ Single run

6


Annexure ‐ I/A ‐Aerial Cable Stringing Pole Hardware ‐ For Networking Cable

Sl. No. Description Product reference Product Picture UOM

1

Anchoring Clamp ‐ for 10 ‐ 14 mm Cable dia

PA 120 FO 400

Nos

2

Suspension Clamp ‐ for 8 ‐ 20mm Cable dia

PSR 8 ‐ 20 ADSS

Nos

3

Universal Pole Bracket ‐ Single run (for Anchoring /

Tensioning)

CASHT

Nos

52

4

Universal Pole Bracket ‐ Dual run (for Anchoring /

Tensioning)

CS 10 TC

Nos

5

Pole Bracket ‐ for dual run Suspension

CS 40 110

Nos

6

M14 x 35 mm Bolt & Washers

Not Applicable

Set

7


MALICOIL ‐ M

Nos

8

SS Strap

IF 207

Mtrs

9

Buckle (100 Nos. Pack)

CHA 20

Nos

10

PCL Rachet type Banding Tool

PCL

Nos

53

54

Annexure I/A- BOQ (Wedge Solution - SS Strap System - 50m Span) - Networking Cable

Sl. No.

SICAME Description

UOM

Product Reference

Quantit

y

(Compon

ent)

Quantity

(Assembly) - Poles per Km

Total

Quantity

(Compon

ent) per

KM

Remarks

1

Tension Pole Assembly Set

8

Consideration

is 50M span

length with

40% as Tension

Poles and 60%

as Suspension

Poles

Dead End clamp No. PA 120 FO 400 2 16

Universal Pole Bracket No. CASHT 1 8

SS Strap Mtr IF207 1.5 12

Buckle No. CHA20 2 16

2

Suspension Pole Assembly Set

12

Suspension Clamp No. PSR 8 - 20 1 12


Buckle No. CHA 20 1 12

3

Adjustable Cable Storage Bracket Assembly

Set

4

Considerati

on is loop on

every 250

Mtrs

Adjustable Cable Storage Bracket No. MALICOIL - M 1 4



55

Annexure I/A- BOQ (Wedge Solution - SS Strap System - 30m Span) - Drop Cable

Sl. No.

SICAME Description

UOM

Product Reference

Quantit

y

(Compon

ent)

Quantity

(Assemb

ly) -

Poles per Km

Total

Quantity

(Compon

ent) per

KM

Remarks

1

Tension Pole Assembly Set

14

Consideration

is 30M span

length with

40% as Tension

Poles and 60%

as Suspension

Poles

Dead End clamp No. PAB FO 160 D 4 - 7

2 28

Universal Pole Bracket No. PA 69 F 1 14

SS Strap Mtr IF107 0.75 10.5

Buckle No. CHA10 2 28

2

Suspension Pole Assembly Set

20

Suspension Clamp No. PSB FO D 5 - 8 1 20



3

Adjustable Cable Storage Bracket Assembly

Set

4

Considerati

on is loop on

every 250

Mtrs

Adjustable Cable Storage Bracket No. MALICOIL - S 1 4



56

Annexure-I/B SERVICES & QUANTITIES (BoQ)

a) FTTH Home pass Rollout – Aerial: Sl No Scope UOM Qty Remarks 1 Laying Structured OH with Accessories

upto 2 Cables. Cable loop length will be paid only if cable loop made on Storage Bracket.

KM 1 Accessories to be proved by Customer

2 Laying Structured OH with Accessories for 3rd Cable. Cable loop length will be paid only if cable loop made on Storage Bracket.

KM 1 If required only

3 ROW /Pole Permission and also getting ROW NOC Post completion of works (if applicable), SD and BG Recovery if any ( Joint Survey to be done before applying the permission in respective Authorities)

KM 1 Partner to submit application, Co-ordinate with related authority/Official for DN and DD Payment, Getting Official Permission for the said Route. DD Payment to the authority would be Paid by Customer. In certain cases we already have the Permission available from concerned authority.

4 Project Management KM 1 Partner to handle all Local issues during execution 5 ODF Installation with Plinth Nos Upto 2

Per KM As per Design, Average ODF in the route is counted. In case beyond 2 Per KM, Partner to quote addl. Rate separately.

6 FAT Installation Nos Upto 25 Per KM

As per Design, Average FAT in the route is counted. In case beyond 25 Per KM, Partner to quote addl. Rate separately.

7 OTB Installation either in Wall or on Pole Nos Upto 25 Per KM

As per Design. The same shall be at 0.6 Mtr depth. Partner to provide discount accordingly.

8 Utilities Damages( Water Pipe, Electric, Gas, Oher operator , any 3rd Party)

LS Partner to obtain permission from other OH Utility Operators ( If Required). Any dame done while execution to other operator or Customer should be restored immediately by partners.

9 Testing , As Build Diagram & Inventory KM Softcopy & Hardcopy of all Documents 10

Splicing & Termination activity at Poles, OTB, ODF, Secondary Splitters

Nos

600

As per Design, average Qty in route will be considered & qty above the BOQ will be paid Extra. SP to quote the additional qtys. This will be executed the Count of Splicing in OTB as we will be paying the same rates of Digging for FAT or OTB fixing. This will be measured from the bottom of Network Element.

57

Annexure-I/C

(B) Service Level Agreement (SLA):

Class-B Cities

NOTE:

a) Timeline for E2E Execution for the Homepass Delivery would be 60 days from PO date. For N-1 Month allotted, to be delivered by N+1 Month

b) No incentive / penalty for First Two months (mobilization time) c) Assumptions taken is 175 Homepass / KM for both UG and OH Rollout d) If the funnel for a city <15k than accordingly the penalty and incentive will be applicable

(70% in N month and balance in N+1 month) e) Eligibility for claiming incentive for Class B Cities is 25K Home Pass.

Milestone Funnel Allotted

(N-1 Month)

Homepass Delivery, No.s (M-Month)

Approx Km -

Delivery

Incentive Penalty

M1 : First Month of Start (Mobilization time)

15000 10000 57 0% 0%

M2 : Second Month of Start 22500 15000 86 0% 0%

M3 : Third Month of Start 37500 25000 143 5% on Route length of Additional Hp

route length

5% on non Executed Route length

58

Annexure-I/D

Construction Specification & Guidelines TABLE OF CONTENTS

1 INTRODUCTION ...................................................................................................................................

2 ACRONYMS AND TERMS.....................................................................................................................

3 FIBER DEPLOYMENT OSP CONSTRUCTION SPECIFICATIONS ....................................................................

4 FIBER EXECUTION GUIDELINES .....................................................................................................................

PRELIMINARY SURVEY .............................................................................................................................................

GENERAL INSTRUCTIONS ........................................................................................................................................

BRIEF DESCRIPTION OF WORK ......................................................................................................................

AERIAL CABLING .......................................................................................................................................................................

SPLICING AND JOINT CLOSURE ..................................................................................................................................................

TERMINATION AT MSU/RSU/ADM AND REG SITE .........................................................................................................

RECORD KEEPING ...............................................................................................................................................................................

DAILY REPORT .......................................................................................................................................................................

CIVIL AND OPTICAL ACCEPTANCE TESTING (AT) ......................................................................................................................

1 ANNEXURE – 1: SAMPLE SLD, ABD & KML FILE TEMPLATE ...........................................................................

59

1 INTRODUCTION

This process document defines the scope of OSP (Outside Plant) execution and guidelines for Fiber rollout.

2 ACRONYMS AND TERMS

The following acronyms have been used in this process:

DWC - Double Walled Corrugated

PCC - Plain Cement Concrete

OTDR- Optical Time Domain Reflectometer

LSPM- Laser Source Power Meter

AT - Acceptance Testing

RM- Route Markers

JP - Joint Pit

LP- Loop Pit

NMS- Network Management System

MH- Manhole

HH- Handhole

NGL- Natural Ground Level

WO- Work Order

PO- Purchase Requisition

UG- Under Ground

HOTO- Handover Takeover

SPOF- Single Point Of Failure

IBD- In Building

ROW - Right Of Way

OFC- Optical Fiber Cable

IRU - Intercircle Revenue Usage

DOA- Delegation Of Authority

CFDH- Circle Fiber Deployment Head

CFOH- Circle Fiber Operation Head

RFDH- Regional Fiber Deployment Head

RFOH- Regional Fiber Operation Head

60

3 FIBER DEPLOYMENT OSP CONSTRUCTION SPECIFICATIONS

S.NO. Item /

Measure

Intercity /Intracity

Specification /Target Value

1 Splicing Avg. Loss per Splice (at joint 0.07 dB Max), Total Average Splice Loss ‐ 0.06 dB (all joints average).

2 Fiber Optical Loss

Measurement to be taken at 1550 nm.

Max loss 0.25 dB/km of OFC Including Connector loss (end to end), however t should not be less

than 0.23 dB/km of OFC excluding connector loss (end to end).

3

Aerial Cable

Temporary Aerial Cabling

Temporary Aerial cabling to be laid through Wooden/Bamboo or support of trees (Bamboo pole diameter should be min 3” (inch) size with adequate strength and height of the aerial cable shall be >10 (ft.) from the ground level.

The installation of wooden Pole should be up to 3 feet depth filled with M20 concrete in 200mm (dia) x200mm (Height) all‐around of Pole

The bottom of pole should be painted with black color with anti‐termite and pasted properly while installing the Pole.

Pole can be placed at every 30 m ‐40 m intervals.

Mounting of OFC cable on pole shall be done through HDPE conduit/duct from NGL.

Cable loop of approx. 10m at every 5th Pole or where route alignment changes.

2.0 to 3.0 mm GI wire to be laid with OFC with proper small pipe clamps (adjustable clamps) and proper clamp with poles.

Measurements Book to be made available.

OFC not to be tighten directly by string wire.

Commercial will be closed by SCM and this will be applicable, if work allotted through PO.

(Not applicable for running route where due to any temporary issue work required to be done to

route made live)

Aerial Cable

Permanent Aerial Cabling with ADSS OFC (All-Dielectric Self-Supporting cable)

GI/MS (Silver color painted) pole to be used as per approved drawing (pole type GI/MS should be as per PO)

Proper porcelain pulley or metal pulley or supporting clamps to be used for OFC rolling as per sample snapshots.

Pole should be underground at least 1m and fix with proper 1:2:4 concreting (200mm(dia)*500mm(Height) all‐around of pole

OFC loop approx. 10 m to be kept at every 5th Pole or every turning Points with mounted “O” ring or clamp on pole loop radius should not be less than 0.6m

OFC joint closure should be kept in proper order to avoid OFC bend.

Approx. 2‐ 3mm dia GI string wire to be used for support of OFC and OFC not to be tighten directly

by wire (in case Aerial cabling done with OFC other than ADSS OFC).

Note: Please refer Fibmax Guidelines, Duct Guidelines and Deviation Approval Process as applicable.

61

4 FIBER EXECUTION GUIDELINES

DETAILED SURVEY POST PO ISSUANCE

Partner* / Project / Operations engineer shall survey the route and submit report to planning with all details. Report should contain details of all Soil condition, bridges, culverts, causeways, rail over/under bridges, level crossings (with LC number), CC roads, VIP area, defense area, underground gas/oil/ water pipeline, other government authorities etc. Report shall mention, disputed land, private land, Type of OFC laying technique feasible like HDD, moiling, aerial, trenching, it will also mention expansion plans of existing carriage way, permanent structures, if any, in near future within a period of five years. It must include feasibility for positioning of man-hole/hand-holes at the required locations, business Potential of route and sharing possibility. Name of Officials met to gather information for carriage-way to be mentioned exclusively in the preliminary survey report. Details of other operator/s executing on the same/nearby area, challenges faced by them must also be furnished.

Customer’s OFC route shall be on opposite side of existing BSNL’s/other operator’s OFC. Where ever OFC of BSNL or any other Telecom Service Provider exists on the same side where Customer’s OFC is planned, a minimum spacing of 1m or more must be kept, otherwise suitable protection to Customer’s OFC shall be recommended.

A list shall be submitted by Partner* / Project / Operations engineer containing the office address and contact numbers of concerned Assistant, Executive and Superintendent Engineer of State Highway/National Highway (R&B) Division, Railway authorities, Municipal Commissioners, City Chief Engineers, Mayors, State Electricity Board Officers, BSNL Office In charge and District Forest Officers or any other authority / agency under whose jurisdiction cable route falls, within 7 days from date of PO issuance.

*Dedicated survey Partner or Execution Partner.

GENERAL INSTRUCTIONS

After approval of Detailed Survey Report from the CUSTOMER and only after receipt of ROW Permission / approvals from concerned authorities, Partner shall plan to start work by deploying workforce first in difficult terrains such as Rocky area, Bridge/Nala/ Culvert, city, town and village limits. Invariably the execution has to start from Customer’s existing nodes (lighted fiber POP) – In-Building work to be done first to avoid any issue at later stage at tower/ site end.

Partner shall not keep materials, cables and tools in such a manner as to cause interference with free flow of traffic and cause inconvenience to public (Material should be stored at site store which will arrange by partner.

Partner shall obtain all approvals, permits and licenses necessary to do work from appropriate authorities.

BRIEF DESCRIPTION OF WORK : Work, shall be carried out as per Specifications. The main steps are as under:

62

Obtaining ROW permission.

LOCATION AND ALLIGNMENT OF AERIAL OFC LAYING : Aerial OFC Laying must be aligned according to permission granted by authority/agency. However following guidelines must be adhered to:-

Aerial OFC Laying must be done strictly within limits of the ROW permission granting authority.

PRECAUTIONS TO BE TAKEN WHILE AERIAL OFC LAYING

If Warning covers of other services or operators are encountered during Aerial OFC cable laying, adequate protection is provided at suitable intervals along the run of these plans/services and concerned authorities shall be informed.

In event of inadvertent damage, location and nature of damage must be intimated to concerned department immediately. In the meantime action is taken for preventing aggravation of damage. Damages are indemnified and losses are made good by Partner.

Necessary barricades, night lamps, warning boards and required watch man shall be provided by Partner at his own cost, to prevent any accident to pedestrians or vehicles or animals. While carrying out blasting operations, the Partner shall ensure that licensed blasting professional are employed for the purpose and adequate safety measure are taken by cautioning vehicular and other traffic. He shall employ sufficient manpower for this with caution boards, flags, sign writing etc. Any consequences due to lack of precaution or otherwise, on this shall be sole responsibility of Partner.

Caution boards are set up at a height of 1.25 m above ground level so that they are visible from a distance of 25 meters. Boards will have yellow and black background with writing in bold letters with red fluorescent paint. Boards shall be displayed at start and finish point of area in which work is under progress. Additional display boards are placed at either side of the trench. Boards must indicate the name of trenching authority, name of Engineer in charge of work with contact phone and dates of opening and closing trench. During night warning lamps (flicker lamp, lantern with glass painted red) shall be provided. They are placed at locations so as to indicate length and width of trench.

All work is supervised by Partner’s representative, who must carry with him following documents:-

Letter from CUSTOMER authorizing Partner to carry out work in the specific area.

Copy of permission issued by concerned authority.

Partner shall provide adequate precautionary measures to prevent caving in of the trenches while excavation, due to soil condition. At such locations, width of the trenches shall be kept adequate and necessary arrangement shall be made for safe working within trenches. Arrangement must also be made for pumping out sub- soil/underground water from trench, if any.

63

In city limits as well as in built up area, Partner shall use manual labor only, and shall ensure that no damage is caused to any underground or surface installations belonging to other public utility services and/or private parties.

Temporary foot-bridges are provided when trenches are made across entrance of buildings etc.Special care should be taken in digging footpaths. Proper protection shall be provided to avoid accidents. No inconvenience should be caused to pedestrians.

Underground power cable is not to be moved. Electricity dept. is immediately informed. Horizontal and vertical separation of 60 cm shall be maintained from power cable. As far as possible power cable should be crossed at right angle.

Near foundations and boundary walls, excavation must be taken up in consultation of and in presence of owners.

Rock Excavation is normally done by chiseling and Blasting is done, if permitted by local authority. Necessary license must be obtained for blasting. Public property both below and above ground must not be endangered damaged. All possible precautions must be taken for safety of public and staff involved in the work.

However, along highways and cross country there shall be no objection to Partner resorting to mechanical means of excavation, with approval of CUSTOMER Site-In charge provided that no underground installation existing in path of excavation, if any, are damaged.

While the machine can be used for clearing small bushes, trees should not be cut or uprooted for purpose of movement of excavating machines. Where such necessity arises, permission from competent authorities to partially cut such trees should be obtained in writing. Compensation to cut such trees for movement of machines shall be paid by the Partner and no additional payment shall be claimed from CUSTOMER

Any valuable material of cultural/ historical/ archeological interest, if found while trenching, shall be brought to the notice of CUSTOMER and the authority concerned

AERIAL CABLING

TEMPORARY AERIAL CABLING WITH WOODEN/BAMBOO POLE

Temporary aerial cabling to be laid through Wooden/Bamboo pole or support of trees (Bamboo Pole diameter should be min 3” (inch) size with adequate strength and height of the aerial cable shall be >10 (ft.) from the ground level.

The Installation of Wooden Pole should be up to 3 feet depth filled with M20 Concrete in 200mm (dia) x200mm (Height) all-around of Pole.

The bottom of the Pole should be painted with black color with anti- termite and pasted properly while installing the Pole.

Pole can be placed at every 30 m- 40 m intervals.

Mounting of OFC cable on Pole shall be done through HDPE conduit/duct from NGL.

Cable loop of approx. 10m at every 5th Pole or where route alignment changes.

64

2.0 to 3.0 mm GI wire to be laid with OFC with proper small pipe clamps (adjustable clamps) and proper clamp with Poles.

Measurements Book to be made available.

OFC not to be tighten directly by string wire.

Temporary Aerial Pole installation and laying Pics

PERMANENT AERIAL CABLING WITH ADSS OFC

GI Pole to be used as per drawing which approved by Planning. Proper Porcelain pulley or metal pulley or supporting clamps to be used for OFC rolling as

per provided pics.

Pole should be placed at every 25 m - 30 m intervals or as per field requirement Pole should be undergrounded at least 1M and fix with proper 1:2:4 concreting (200mm

(dia)*500mm (Height) all-around of Pole

65

Approx. 2- 3 mm dia GI string wire to be used for support of OFC and OFC not to be tighten directly by wire (in case Aerial cabling done with OFC other than ADSS OFC)

OFC loop approx. 10 m to be kept at every 5th Pole or every turning Points with mounted “O” ring or clamp on Pole loop radius should not be less than 0.6M

OFC closure should be kept at proper order to avoid OFC bend.

Spiral clamp to be used at the pole to tighten the OFC which helps to avoid the direct tension on the

OFC.

66

Permanent Aerial laying Pics

67

SPLICING AND JOINT CLOSURE

Splicing is done using a good quality splicing machine. Splice loss per joint shall be minimum and should not be more than Avg 0.07dB. In no case average Splice loss per link shall not be more than 0.06 dB (Sum of all joint average/No of joints).

At least 0.6 m to 0.8 m fiber should be stored in cable tray and 0.6 m to 0.8 m Buffer Tube loop to be stored under the base of the Splice tray holders (Same applicable in fiber termination box also), Fiber should be neatly coiled without kinks.

Minimum bending radius of 80mm should be ensured, Marking and Tagging to be done on each tray of JC and on Cable at entry port respectively.

Joint closure should be sealed properly before it is taken out of splicing van. Joint closure assembly should be done as per instructions of manufacturer.

After assembly, joint closure is to be clamped to joint pit in vertical direction such that dome portion points towards sky and cables enter joint closure from bottom. This can also be achieved by using fabricated galvanized clamps – picture shown below.

Leakage/ water penetration test must be conducted before clamping the joint closure and keeping for 1 hour under 1m water Depth (If any leakage found joint to be re- spliced).

Cable should not be bent at diameter less than 800 mm.

Splicing to be carried out in splicing Van or in Canvas tent to avoid any dust particles in Splicing M/c, Fiber tray of closure.

TERMINATION AT MSU/RSU/ADM/ REG SITE AND MOBILITY FIBER POP

FDMS shall be deployed for Fiber termination and distribution.

Rack where FDMS is to be installed must be properly grouted and provided with Earthing.

Cable is brought into the building through duct in 100mm GI pipe (up to 3m height) irrespective of any site. In case building is on higher floor where 100mm GI pipe is not feasible, 50mm GI pipe/ 50mm Flexible GI pipe in sharp bend can be used for in- building works with separate path and if both the above cases are not feasible HDPE duct clamping to be done with GI Sheet covering over the HDPE duct to protect from direct sun light. Cable entry to the site must be properly sealed to prevent any water seepage or rodent entry.

68

Approx. 2m OFC is kept/stored in Fiber Distribution Management systems (FDMS) for any eventuality.

OFC entry in REG to be done through Hatch Plate and into FDMS shall be done through Top holes provided for this purpose.

Fibers of OFC shall be spliced with pig tails and stored in the bottom tray, as per detailed instruction of the FDMS Supplier. Bottom most splice module shall be used first for one cable (say incoming cable) and 2nd module for the outgoing cable.

No mixing of incoming and outgoing OFC fibers is permitted unless specifically asked by Site Engineer.

Pigtails shall be brought up by side and within space provided in FDMS up to Fiber Distribution Module and shall be properly routed and stored, as per detailed instruction of Supplier of FDMS. Pigtails routing shall be ready-to-remove type without disturbing any other pigtail.

Pigtails shall be mounted in designated adaptor and outer opening of adopter shall be capped.

Fiber Distribution modules for incoming and outgoing fibers shall be in sequence of Splice Modules used for incoming and outgoing cables.

All covers shall be properly closed / locked to prevent any type of ingress of foreign material, duct, insects, etc.

Cable armor steel tape shall be properly earthed with a separate copper wire (Not to the Strength Member)

Flags shall be fixed with each pigtail depicting fiber number and station from where cable is originating /terminating.

There shall not be any loose pigtails hanging or coiled at place other than specified.

Labeling and tagging to be done on FDMS and Cable.

RECORD KEEPING

All measurements will be recorded in Measurement Book / Sheet / Chainage sheet and reported on a daily basis duly signed by Partner representative.

69

DAILY REPORT

Partner will send Daily Progress Report of execution.

CIVIL AND OPTICAL ACCEPTANCE TESTING (AT)

Acceptance Testing shall be done as per AT process (FF/NQ/AT 1.0)

FTTH Specification and Standards

2. Riser Cable 12F: In Riser Cable we will use the 12F/24F cable w.r.t to the Requirement. 12F/24F is Used Depends upon the no. of Floors in the Tower along w.r.t. to the no. of Customers .The Specifications for the Cable is Mentioned Below.

Riser Cable 12F :

70

Riser Cable 24F :

71

Fiber Management System (Wall-Mount FMS): A FMS manages the fiber connections from outside of fiber rack to the fiber routers. Fiber cable duct containing many fibers come from far end sites and terminate on FMS using splicing technology. FMS has fiber in and fiber out ports.

72

Optical Distribution Frame 96F/144F (ODF): An optical distribution Frame

(ODF) is a frame used to provide cable interconnections between communication facilities, which can integrate fiber splicing, fiber termination, Fiber optic adapters & connectors and cable connections together in a single unit

73

144 ODF:

74

FTTH Specification and Standards

Fiber Access Termination Box (16F, 32F) Over View : The FAT-Box is a wall Mounted or Pole Mounted fiber distribution box with or Without Splitter ,indoor or Outdoor application . The FAT- Box adopts ABS+PC Material. It Provides Function such as Direct Splicing,branching ,Straight through , Splitting and Fiber terminations.

Splice Area (32F):

Splitter Splice tray

TNL/FTTH/Spec-Ver-01-Nov-16

Drop cable ports Distribution cable ports

AN

75

FAT Box Specification (16F):

AN

76

Splitter Specifications : 2*4,2*8 and 1*8,1*16 is to be Used .

Primary Splitter : 2*4 and 2*8

Secondary Splitter : 1*8 and 1*16

S No. Description Specs Remarks

Cassette Splitters

1 Splitter Ports 2*4 ,2*8, 1*16, 1*8 PLC Type

2 Connectors of Ports SC‐APC Connectorised

3 Pigtail Type 2 mm min length 1 Mtr. in case of box type

4 Operating wavelength 1260‐ 1650 λ

5 Operating temp ‐20 to +85 °C

6 Fiber Compliance G.657A

7 Outer Cover Non corrosive

8 Loss* as per GR‐1209 (must comply to 0.8 +3.4 log 2N formula) Lab test report must

9 Uniformity All outputs must show same/similar results Lab test report must

AN

77

Insertion Loss

Split Ratio

Cassette Splitters (L- W-H)mm

Typical Value

Max. Value

Uniformity (dB)

Palarization Dependent Loss (dB)

Wavelenth Dependent Loss (dB)

Directivity (dB)

Return Loss

2*4 100*80*9 7.3 7.5 <0.8 <0.3 <0.8 >55 >50UPC;>55APC

2*8 100*80*9 10.1 10.8 <1.0 <0.3 <0.8 >55 >50UPC;>55APC

1*16 120*80*18 13.1 13.8 <1.0 <0.3 <0.5 >55 >50UPC;>55APC

1*8 100*80*9 9.9 10.5 <0.8 <0.3 <0.5 >55 >50UPC;>55APC

AN

78

SPECIFICATIONS

FOR

FIBRE MANAGEMENT SYSTEM

AN

79

IMPORTANT

ALL RIGHTS RESERVED AND NO PARTS OF THIS

DOCUMENT

MAY BE REPRODUCED, STORED IN A RETRIEVAL SYSTEM, OR

TRANSMITTED, IN ANY MEANS, WITHOUT PERMISSION FROM

ITI Limited.

AN

80

TABLE OF CONTENTS:

SL NO CONTENTS PAGE NO

1 SCOPE

2 GENERAL REQUIREMENTS

3 OPERATIONAL REQUIREMENTS

4 MECHANICAL REQUIREMENTS

5 OPTICAL FIBRE SPLICING FIELD

6 PATCH PANEL SECTION

7 TESTS TO BE CONDUCTED

8 DIMENSIONS

9 QUALITY REQUIREMENTS

10 PACKING REQUIREMENTS

11 DRAWINGS

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1. SCOPE:

Fiber Management System shall provide management of large volume of Optical Fibers of a cable or number of cables in a consistent and in structured manner. It shall provide interface between the buried / aerial multiple fiber cable and optical equipment installed in the exchanges / repeater stations. It shall also provide facilities for reconfiguration, expansion and testing.

This document describes the generic requirements of Termination Box for Metal free and Armored Optical fiber Cable suitable for terminating armored and metal free optical fiber cable coming from the line and connecting the optical fibers to the Pigtails by splicing. The other end of the pigtails is to be terminated at fiber Distribution Frame. It shall also permit branching and re-routing fiber cables. It shall store extra length of pigtails and fibers coming from the line for re-arranging in case the need arise.

2.0 GENERAL REQUIREMENTS :

2.1 The Fiber Management System (FMS) shall be manufactured as per the latest state of art technology and its construction should be robust & rigid for all conditions of operation adjustment, replacement, storage, if required customization as per site requirement and transport etc. also it should compile to meet TEC/GR/TX/OFJ/-01/05/Nov -09. (5th Issue) or any other latest issue by TEC.

2.2 It should conform to Para 12 of BSNL QA document no. QM 333 (1990)—

Specification for environmental testing of electronic equipment’s for transmission and switching use.

2.3 The Fiber Management System shall be supplied with 1.5 meter length of single mode SC/APC pigtails having field diameter of 9 microns and secondary coating (Nylon) thickness of 900 microns. The pigtail should be of very high quality meeting the Insertion Loss requirement of less than 0.15 db per connector & Return Loss of greater than 80 db with Tuned ferrule. The manufacturer shall use special process called “Tuning of the Ferrule” to achieve consistence in random mated results. I should meet IEC 61300-3-34 for Attenuation grade for return loss grade must meet IEC 61300-3-6 for (mated).

2.4 The Fiber Arrangement System shall be interchangeable with in the access network environment. FMS shall be accessible for operation, testing and easy handling from both front and rear sides.

2.5 The FMS shall provide the front access to adaptors and to splice trays & pigtails. FMS shall able to work in saline atmosphere in coastal areas and should be protected against from corrosion.

2.6 A grounding fixture shall be provided to make metallic connection on the body of termination box for proper grounding.

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3.0 OPERATIONAL REQUIREMENTS :

The manufacturer shall guarantee the satisfactory performance of the equipment without any degradation in performance up to at an altitude of 3,000 meters.

31 The FMS shall provide positive fiber management i.e. the facilities to carry out the expansion, reconfiguration etc. without disturbing or effecting the existing fibers already in use or inflicting any damage to pig tails, patch cords, optical fiber cables and fiber splices during normal cable and element handling. The FMS shall be able to accommodate all types of optical fiber cable structures adopting different construction practices.

32 The FMS shall have sufficient provision for slack management for storing the extra length of optical fiber cables, optical fibers, pig tails and patch cords and shall not experience the bend below critical bend radius.

33 The provision shall be provided to hold the optical fiber cable along with the strength member. Identification mechanism of incoming and outgoing cables / loose tubes / pig tails / patch cords / fibers and connectors / adaptors shall be provided.

4 MECHANICAL REQUIREMENTS:

4.1 The FMS cabinet shall be manufactured with 1.2 mm for 1U, 2U and 3U, 4U is 1.6 mm thick CRCA steel, Zinc plated and powder coated. The thickness of the powder coating should be in between 80 and 100 microns. Access from both front & rear sides and provision for cable entry from left & right sides shall be provided.

4.2 The capacity of Adapter plate and Splice Tray shall be as per Cable loose tube construction to facilitate easy identification & maintenance. (Example: For 4 fibers per loose tube cable configuration, the FMS shall be provided with an adapter plate capacity of 4 adapters per plate & 4 fibers per each splice tray).

5 OPTICAL FIBRE SPLICING FIELD:

5.0 The FMS shall be provided with Splice Trays mounted on the Telescopic with front access.

5.1 The Pigtails shall be pre-assembled and routed through buffer tube before they enter splice tray. Splice tray shall hold buffer tube tightly. Proper minimum bend radius is ensured while routing 900 micron Pigtails. Manufacturer shall use ITI Limited Approved pigtails only.

5.2 Colored Transport tubes shall be provided to guide and protect the fibers from termination point of the cable to the entry port of the cassette. The transport tube shall be of non-kinking type shall not effect primary coated fibers. Colored Transport tubes shall be used as per ITU color code standard.

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5.3 Proper Identification Marking shall be provided on pigtail connector end, loose end and on buffer tube. Adapter plate capacity shall be as per cable loose tube construction.

5.4 A system of cassettes or trays shall be provided to organize fibers on which the junctions and

extra length of fibers shall be placed after splicing. The trays shall be non-metallic, Gray colored and shall be made with ABS material. The fiber organizer system shall be built in such a way as to offer the facilities of its movement about a hinge similar to turning a page in a

book and it shall offer easy access to each tray such that working with fibers and splices in any one of tray shall not disturb the traffic in the fibers on the other trays.

5.5 The splice holder provided shall be able to hold heat-shrinkable splices. The heat shrinkable

sleeves shall be molded type and shall have characteristics of fungus and UV resistance.

5.6 Slots of the splice tray shall be able to fix the splice protection sleeves (Fusion Type) in such a way that they will not shift or move inside the splice tray or come into conflict with the fiber coils once fixed in a slot of the tray. The slots shall not cause any stress or strain neither on slice protection sleeves nor on the optical fibers. Provision shall be made to take any individual fibers out of the splice tray for repair during normal operation without damaging the remaining fibers.

6.0 Fiber Management System:

Fiber Organizer

6.1 These blocks shall be used to organize fibers, splice etc and shall have following basic features:

i. Pre-assembled and pre-tested ii. Click on Sub assemblies (Snap fit) iii. Controlled organizer hinging

6.2 A system of cassette or trays shall be provided on which the splice and the extra length of fibers, after splicing, shall be placed (fiber organization). Fiber organizer trays facilitate proper storage of fiber and fiber splices. The tray design shall be such that fiber is stored securely and without stresses so that it does not fall out of the tray when the tray is moved about its hinge.

6.3 The fiber Organizers (cassettes) system shall be built in such a way as to offer the facilities of its movement about a hinge similar to turning a page in a book and its shall offer easy access to each tray such that working with fibers and splices in any one of tray shall not disturb the traffic in the fibers on the other trays. This shall ensure to splice all fibers of the cables in predetermined order.

6.4 Size of the Cassette or tray:

I. Length 250mm (Minimum) II. Width 95mm(Minimum)

III. Capacity of splice tray ( Fiber organize)

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Type of cable Splice trays Fiber splice/tray

6fiber 1 6

12 fibers 2 6

24 fibers 4 6

48 fibers 4 12

96 fibers 4 24

6.5 The minimum bending diameter allowed for the fiber coils inside the splice trays shall be at least 70 mm. 6.6 Splice trays shall allow for coiling of fibers with primary (0.250 mm) and secondary (0.9 mm) coating. 6.7 Arrangement to hold 12 spliced protection sleeves in the splice tray shall be provided. Splice protection sleeves (heat-shrink type, up to 61±1 mm in length and up to 3mm in diameter) used for the protection of the splice shall meet the requirement as per TEC/GR/TX/OFJ/-01/05/Nov -09.

6.8 Note: The length of splice protection sleeves may be 61±1mm.

6.9 Slots on the splice tray shall be able to able to fix the splice protection sleeves in such a way that they will not shift or move inside the splice tray or come into conflict with the fiber coils once fixed in a slot to the tray. The slots shall not cause any stress or strain neither on splice protection sleeves nor on the optical fibers.

6.10 The fastening arrangement for entry of the fibers into the splice tray shall be suited to secondary

coated fibers and primary coated fibers in tubes, without there being any risk of bending loss

or damage to the fibers to the secondary tubes. The fastening arrangement shall allow unhindered moving of trays without inflicting any transient losses on the fibers on the trays being moved.

6.11 It shall be possible to hold the buffer tubes/pig tails and pigtails at the entry and exit point of the splice tray. No. PVC or adhesive tape is permitted to hold fiber and loose tube.

6.12 It shall be possible to take any individual fiber out of the splice tray for repair during normal operation without damaging the remaining fibers.

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6.13 Splice tray shall be fixed inside the termination box in such a way that it shall be impossible for them to be loosen once fixed or to shift or move in any way.

6.14 Each tray should have the capacity to store all the primary/secondary coated fibers from one tube and this shall not be less than twelve. 6.15 The optical fiber organizer shall provide storage space of slack fiber from the cables for realignment and rejoining. It shall possible to store 900 mm to 1500 mm of fibers and pigtails in each tray maintaining a minimum bend radius of 35 mm.

6.16 Splice trays shall be non-metallic made of ABS material (as per Annexure – II) and so

designed that they shall not harm the fibers from sharp edges etc. 6.17 The Quantity of splice trays in the termination box shall be supplied as per the

number of fibers in particular cables and to be supplied accordingly unless otherwise specified shall be possible to install additional trays without affecting the working fibers at a later date for up gradation in the field.

6.18 The suitable bend controls shall be provided to ensure proper guiding of pig tails.

3.3.1.18 the splice holder shall be able to hold heat – shrinkable splice protectors. The manufacturer shall give the details of the protection sleeves to be used for the

protection of the splice. The heat – shrinkable splice protection sleeves shall be as per the TEC GR no. G/PTS-01/02 APR 2006. The splice trays shall be absolutely plain,

and shall be free from any protruding moulding residual materials.

7.0 PATCH PANEL SECTION:

7.1 The FMS shall be provided with Adapter plates pre-mounted with SC–APC or as per design requirement type of adaptors from 12 to 72 depending on the requirement. The adaptors used shall be of Rectangle Flanged type and should have Zirconia Ceramic material sleeve. The manufacturer shall use ITI Limited Approved make adaptors only. The typical loss of adapters to meet the requirement of less than +/-0.02 db.

7.2 The FMS shall be provided with a Telescopic type Route Matrix for marking route 7.3 & other critical details.

7.4 The Adapters shall be accessed from front and proper identification for adapter shall be provided. Necessary protection for the patch cord with Transparent Acrylic sheet shall be required for 3U and 4U.

8.0 TESTS TO BE CONDUCTED:

8.1 Physical Inspection: Fiber Management System shall be examined physically for the workmanship and design. It shall be checked for any flaws, defects, cracks visible to naked eye. Workmanship inside the FMS shall be inspected and routing of cables shall also be checked. Dimensions of the Rack, patch cord, Pigtail, Adaptors & splice trays assembly shall be inspected.

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8.2 Variation in Attenuation (Residual loss): This test shall be conducted to check the effec of the use of fiber organizer and other arrangement on the transmission of

optical fibers in assembled condition. Attenuation of the un-looped fibers and after arrangement on the tray and stabilization time of one hour shall be measured at 1550 nm. The change in attenuation shall be in the limits of ± 0.05 db.

8.3 Vibration Test for Pigtail cord : This test shall be conducted in three planes and

two hours in each axis with a sweep of (10-30) Hz ± 2% at 1 octave ± 10% per minute and

8.4 Sine sweep of (10– 28) ± 1 Hz 0.1” (2.5 mm) Double amplitude

8.5 Sine sweep (28-300) Hz ± 2% max. 4 g Acceleration

9 There shall be no visible flaws or defects after the test. Change in connection loss due to vibration should be < 0.05Db

10 (iii)Supplier should provide the 3rd party inspection report from competent authority.

11 7.4 Mechanical endurance test: The purpose of this test is to evaluate the effects of 12 Successive cycles of engagement & separation on a specific coupling

mechanism, number of connections & disconnections shall be 1000 times. 13 Change in the attenuation shall not exceed the specified value i.e. 0.05 dB

per connector.

14 7.5 Repeated Bending test for the Pigtail: 15 This test is conducted to check the ability of optical fiber connectorised cable to with

stand bending on 3mm Jacketing cable However the fiber make should be same make with 900 microns.

16 No of cycles: 1000 17 Speed: 10 cycles per minute 18 Load: NIL 19 Pully dia meter: 100mm 20 Change in the attenuation during and after the test shall be <0.05dB.

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Dimensions:

Standard Requirements Sl Category Results 1 Insertion loss (IL) ≤ 0.15 dB 2 Insertion loss (IL) typical value ≤ 0.07 dB 3

Return loss (RL) ≥ 80 dB Typical ≥ 90 dB

4 Laser power, inserted ≤ 2 W IEC61300-2-14, 500h, 23° C

5 Sleeve Material

Ceramic preferred Or Zirconia Ceramic

6 Insertion Loss (IL) Delta 0.1 dB IEC61300-3-4

Parameter 12/24F 48F 96F

Dimensions 1U X 450 MM X 300 MM

2U X 450 MM X 300 MM

4U X 450 MM X 300 MM

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Read, understood and complied with Signature of the Bidder Page 88 of 107

Above all with +/- 5% tolerance.

21 QUALITY REQUIREMENTS:

21.1 The Optical product shall be capable of meeting all the technical requirements mentioned in this standard along with Latest TEC ,IEC & Telechordia spec including if any amendments herein. 21.2 All the test procedures shall be as per latest TEC, IEC & Telechordia standards.

21.3 ITI Limited reserves the right to audit Supplier's quality assurance standard procedures & to inspect all finished materials at Supplier's plant prior to shipment.

21.4 The Supplier must acknowledge that he is fully responsible for the quality of the

equipment/Product being supplied.

21.5 In the event of not having the facilities for conducting the required performance tests, Supplier

has to arrange Accredited third party laboratory testing and costs for such type of Testing shall be borne by the Supplier.

21.6 The raw materials used are to be from ITI Limited approved sources and by recognized qualification bodies and list / results are to be submitted.

21.7 The equipment shall be manufactured as per the guidelines given in the respective Quality

manuals / Quality Plan of the manufacturer.

21.8 The material will be inspected by ITI Limited QA representatives in Supplier premises as on when requirement bases.

21.9 ITI Limited, reserves the right to audit Supplier's quality system procedure & to inspect all finished

materials at Supplier's premises prior to shipment. So, supplier has to inform ITI Limited - QA well in advance.

21.10 All routine/ process environmental tests conducted are to be copied to ITI Limited QA

prior to shipment. However each shipment shall accompany the final test report of the product.

22 PACKING REQUIREMENTS:

The Fiber Management System shall be wrapped with a polythene cover and shall be packed in a carton box with sufficient packing of thermo Cole in all the sides. This box shall be packed in a wooden crate to provide adequate protection during transportation.

23 DRAWINGS: This was mandatory requirement the vendor has to attach the finalized and

agreed drgs duly signed by both the vendor and ITI Limited Authorities.

END OF SPECIFICATION

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ANNEXURE-II

PROFORMA OF BANK GUARANTEE FOR PERFORMANCE (On non – judicial stamp paper of value not less than 100 /-)

The non-judicial stamp paper should be in the name of

issuing bank

Ref. Bank Guarantee No.

Date. ..................... 20 .

The Dy. General Manager (A) NS Unit, ITI Limited East Wing Dooravaninagar, Bengaluru - 560 016.

Dear Sirs,

In consideration of the ITI Limited, (herein after referred to as ‘ITI’ which expression

shall unless repugnant to the Context or meaning thereof include its successors,

administrators and assigns) having awarded to

M/s. with its Registered/Head office at

(here in after referred to as the 'Project Implementation

Agency' (PIA) which expression shall unless repugnant to the context or meaning

thereof, include its successors, administrators, executors and assigns), a LoI dated

and the same having been unequivocally accepted by

the PIA resulting in a "LoI"

bearing No. dated valued at

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for (Scope of LoI) and the PIP

having agreed to provide a performance guarantee for the faithful performance of the

entire LoI equivalent to -----% (-------- percent) of the said value of the LoI to the company.

We having

(Name and Address)

its Head Office at (hereinafter referred to as the `Bank', which

expression shall, unless repugnant to the context or meaning thereof, include its successors,

administrators, executors and assigns) do hereby guarantee and undertake to pay ITI, on

demand any and all monies payable by the PIA to the extent of

as aforesaid at any time up to

(days/month/year) without any demur, reservation,

recourse or protest and/or without any reference to the PIA Any such demand

made by the ITI on the Bank shall be conclusive and binding not withstanding any difference

between ITI and the PIP or any dispute pending before any court, tribunal or any

other authority .The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the ITI and further agrees that the guarantee herein contained

shall continue to be enforceable till the ITI discharges this guarantee.

The ITI shall have the fullest liberty without affecting in any way the liability of the Bank

under this guarantee from time to time to extend the time for performance of the contract by

the PIP. The ITI shall have the fullest liberty, without affecting this guarantee, to

postpone from time to time the exercise of any powers, vested in them or of any right which

they might have against the PIP, and to exercise the same any time in any manner,

and either to enforce or to for bear to enforce any covenants, contained or implied, in the

contract between the ITI or any other course of or remedy or security available to the ITI.

The Bank shall not be released of its obligations under these presents by any exercise by

the ITI of its liberty with reference to the matters aforesaid or any of them or by reason of

any other acts of omission or commission on the part of the ITI or any other indulgence

shown by the ITI or by any other matters or thing whatsoever which under law would, but for

this provision, have the effect of relieving the Bank.

The Bank also agrees that the ITI at its option shall be entitled to enforce this Guarantee

against the Bank as a principal debtor, in the first instance without proceeding against the

PIP and not withstanding any security or other guarantee that the ITI.

have in relation the PIP's liabilities. Notwithstanding anything contained here in above our liability under this guarantee is restricted

to and it shall remain in force upto and including

* * and shall be extended from time to time for such period (not

exceeding one year), as may be desired by M/s. whose behalf

this guarantee has been given.

Dated this day of 202 at

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.

WITNESS

-------------------------

Signature ---------------

Signature (Name)

-------------------------------------- (Name)------------------

Official address

--------------------------------------------Designation with Bank stamp

Attorney as per power of Attorney

No. -----------------------

Dated ----------------------------

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Annexure-III (FORMAT FOR THE BID SECURITY/ EMD)

(To be typed on Rs.100/- non-judicial stamp paper) To

ITI Limited, Dooravaninagar, Bangalore‐560016.

Sub: Bid Security/EMD guarantee. Whereas ............................................... (herein after referred to as Bidder) has approached

us for Giving Bank Guarantee of Rs./-(Rupees Only) (here after known as the“ B.G.

Amount”) valid up to ………. (hereafter known as the “Validity date”) in favour of ITI

Limited, Bangalore Herein after referred to as ITI) for participation in the tender of work

of………………..…Now at the request of the Bidder, We Bank

…………………………Branch having ………………………………………… ……….

.……………………………………. (Address) and Regd. office address as ………

………...……………………………………………………………………… ………

……… …………… (Hereinafter called ‘the Bank’) agrees to give this guarantee as

hereinafter contained:

1. We the Bank do hereby undertake to pay the amounts due and payable under this guarantee

without any demur, merely on a demand from the ITI stating that the amount claimed is due by way

of loss or damage caused to or would because door suffered by the ITI by reason of breach by the

said BIDDER of any of terms or conditions contained in the said Agreement or by reason of the

BIDDER failure to perform the said Agreement. Any such demand made on the bank shall be

conclusive as regards the amount due and payable by the Bank under this guarantee where the

decision of the ITI in these counts shall be final and binding on the bank. However, our liability

under this guarantee shall be restricted to an amount not exceeding the “B.G. Amount”.

2. We undertake to pay to the ITI any money so demanded not withstanding any dispute or

disputes raised by the BIDDER in any suit or proceeding before any court or tribunal relating

thereto our liability under this present being absolute and unequivocal. The Payment so made by us

under this bond shall be valid discharge of our liability for payment there under and the BIDDER

shall have no claim against us for making such payment.

3. We the Bank further agree that the guarantee herein contained shall remain in full force and

effect during the period that would be taken for the performance of the said agreement and that it

shall continue to been forceable till all the dues of the ITI under or by virtue of the said Agreement

have been fully paid and its claims satisfied or discharged or till ITI certifies that the terms and

conditions of the said Agreement have been fully and properly carried out by the said BIDDER and

accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us

in writing or before the expiry of Validity date from the date hereof, we shall be discharged from all

liability under this guarantee thereafter.

4. We the Bank further agree with the ITI that the ITI shall have the fullest liberty without our

consent and without affecting in any manner our obligations hereunder to vary any of the terms and

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conditions of the said Agreement or to extend time of performance by the said BIDDER from time

to time or to postpone for any time or from time to time any of the powers exercisable by the ITI

against the said BIDDER and to for bear or enforce any of the terms and conditions relating to the

said agreement and we shall not be relieved from our liability by reason of any such variation, or

extension being granted to the said BIDDER or for any forbearance, act or omission on the part of

the ITI or any indulgence by the ITI to the said BIDDER or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have effect of so relieving us.

5. Notwithstanding anything here in contained;

(a) The liability of the Bank under this guarantee is restricted to the “B. G. Amount” and it will

remain in force up to its Validity date specified above.

(b) The guarantee shall stand completely discharged and all rights of the ITI under this Guarantee

shall be extinguished if no claim or demand is made on us in writing on or before its validity date.

6. In case ITI demands for any money under this bank guarantee, the same shall be paid through

banker’s Cheque in favour of “ITI Limited, Bangalore” payable at Bangalore.

7. The Bank guarantees that the below mentioned officer who have signed it on behalf of the Bank

have authority to give this guarantee under its delegated power.

Notwithstanding anything contained herein: 1. Our liability under this Bank Guarantee shall not Rs. /- (Rupees Only)

2. This Bank Guarantee shall be valid up to…..

3. We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only if

you serve upon us a written claim or demand on or before……………

(date of expiry of guarantee)

Place: ……………………………

Date:………………………….. (Signature of the Bank Officer)

Rubber stamp of the bank

Authorized Power of Attorney Number: Name of the Bank officer:

Designation:

Complete Postal address of Bank: Telephone Numbers.

Fax numbers

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Annexure-IV

Non-Disclosure Agreement (Between M/s ………. & ITI Ltd )

This Agreement is made between:

xxxxx, a Company incorporated under the Companies Act, 1956, having its Registered Office at

……………………………………………, CIN No - …………………………….. (hereinafter

referred to as “XXX” which shall include its successors and permitted assigns, herein after referred

to as IP);

and

ITI Limited, a Company incorporated under the Companies Act, 1956 having its Registered &

Corporate Office at ITI Bhavan, Dooravaninagar Bangalore - 560016, INDIA, CIN No:

L32202KA1950GOI000640 (hereinafter referred to as “ITI” which shall include its successors and

permitted assigns).

xxxxxxxxxxxxx and ITI are hereinafter also referred to individually as “Party” and collectively as

“Parties”.

Background:

The Parties are evaluating and negotiating a potential contractual relationship, subject to mutually

agreed definitive agreement, as per Tender No. ---------------due on ……. issued by ITI Limited for

“……………………………………………………………………………………………” (the

"Project").

(A) XXX may in these evaluations and negotiations disclose certain Confidential Information (as

defined below) to Company;

(B) The Parties agree that the disclosure and use of Confidential Information is to be made on the

terms of this Agreement.

The Parties agree as follows:

1 Definitions

In this Agreement, the following definitions apply:

"Affiliate" means, at the time of disclosure of any Confidential Information, any legal entity that

directly or indirectly controls, is controlled by, or under common control with, a Party.

"Agreement" means this Non-Disclosure Agreement, as amended from time to time under Section

8.

"Confidential Information" means any information that is disclosed or made available in any form

by XXX to Company, or that Company has gained knowledge from XXX as a result of this

Agreement, but only if:

(a) such information is disclosed by XXX in writing, it is marked as confidential on disclosure;

(b) such information is disclosed by XXX orally, it is identified as confidential on disclosure;

(c) such information is disclosed in any other manner, it is designated in writing as confidential on

disclosure; or

(d) the nature of such information otherwise makes it clear that it is confidential;

but excludes information that:

(e) is or becomes publicly available, except by an act or omission of Company,

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(f) is demonstrably developed at any time by Company without use of such information, or

(g) is lawfully obtained at any time by Company from a third party without restrictions in its

disclosure or use.

"Project" means the project defined under (A) in "Background".

"Purpose" means the evaluations and negotiations of a contractual relationship between the Parties

for the Project.

2 Non-disclosure of Confidential Information

2.1 Subject to Section 4, Company must not disclose Confidential Information to any third party.

2.2 Company is liable for:

2.2.1 its loss or its unauthorized disclosure of Confidential Information, and

2.2.2 any loss or unauthorized disclosure of Confidential Information by any person that

Company may disclose and has disclosed Confidential Information to under this Agreement.

2.3 But Company is not liable under Section 2.2 if both of the following conditions are fulfilled:

2.3.1 Company has used the same degree of care in safeguarding the Confidential Information as

it uses for its own similar confidential information, but not less than a reasonable degree of care;

and

2.3.2 Company notifies XXX immediately after it becomes aware of such inadvertent or

unauthorized disclosure and takes reasonable measures to mitigate the effects of such disclosure and

to prevent any further disclosure.

3 Use of Confidential Information

3.1 Company shall only use the Confidential Information for the Purpose.

3.2 The Confidential Information is provided “as is” without warranty of any kind and will remain

the property of XXX.

3.3 Nothing in this Agreement assigns or transfers XXX’s intellectual property rights in any

Confidential Information to Company.

4 Permitted Disclosure of Confidential Information

4.1 Company may only disclose Confidential Information to its employee, consultant or Affiliate if

the disclosure is necessary for the Purpose.

4.2 Company may disclose Confidential Information to its Affiliate or consultant, and the Affiliate

or the consultant is entitled to use the Confidential Information, but only if:

4.2.1 the Affiliate or consultant uses the Confidential Information to the same extent as Company

may under this Agreement; and

4.2.2 Company undertakes that any Affiliate or consultant that receives Confidential Information

will comply with this Agreement or with separate confidentiality obligations as restrictive as this

Agreement.

4.3 Subject to 4.2, Company may disclose Confidential Information to any other third party, but

only if:

4.3.1 XXX consents in writing before disclosure; and

4.3.2 Company undertakes that any such third party that receives Confidential Information will

comply with this Agreement or confidentiality obligations as restrictive as this Agreement.

4.4 Company may disclose Confidential Information if:

4.4.1 such disclosure is in response to a valid order of a court or any other governmental body

having jurisdiction over this Agreement, or

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4.4.2 such disclosure is otherwise required by law or the rules of any stock exchange on which

the shares or other securities of either party or its Affiliates are listed,

but only if (to the extent possible) Company has first given prior written notice to XXX and made

reasonable efforts to protect the Confidential Information on such disclosure.

5 Copying and return of furnished instruments

5.1 Company may not copy any instruments furnished by XXX and containing Confidential

Information, unless and to the extent necessary for the Purpose.

5.2 Any models, computer programs, documents and other instruments containing Confidential

Information remain XXX's property. Company shall at its own cost return or destroy any such

instruments or its copies at XXX's request.

6 Non-disclosure of negotiations

Subject to Section 4, neither Party may disclose to any third party the fact that the parties are

evaluating and discussing the Project, without the other Party’s consent. This undertaking survives

the termination of this Agreement.

7 Term and termination

7.1 This Agreement comes into force on the day that both Parties duly sign it. But this Agreement

applies to any Confidential Information that may have been disclosed before this time in connection

with the Purpose.

7.2 This Agreement terminates Five (5) years after the date both Parties signed it or earlier, if it is

superseded by stipulations of any future agreement between the Parties for the Project or if the

Parties decide to end the Project. Notwithstanding the above, the rights and obligations set forth in

this Agreement which have accrued prior to termination shall survive the termination or earlier

expiration of this Agreement for a period of five (5) years.

8 Amendments

This Agreement may only be amended or modified by written agreement between the Parties.

9 Governing law and arbitration

10 ARBITRATION

10.1 The Parties shall make best efforts to settle any/all disputes amicably within 30 days of

communications thereof.

10.2 All disputes or differences whatsoever, arising out of this NDA including the interpretation

of any provisions shall be settled by arbitration in accordance with the provisions of Indian

Arbitration and Conciliation Act, 1996. The Arbitration panel contains three Arbitrators, one to be

appointed by the ITI and the other by XXX and the third Arbitrator shall be appointed by

Arbitrators appointed as above. The decision of the Arbitrators will be binding on all the Parties to

this NDA. The language of the Arbitration Proceedings shall be English. The place of Arbitration

Proceedings shall be Bangalore, India.

10.3 The above clauses on Arbitration shall survive for three (03) years even after the

expiry/termination of NDA.

10.4 It is expressly understood and agreed by and between XXX and ITI that ITI is entering into

this NDA solely on its own behalf and not on behalf of any other person or entity. In particular, it is

expressly understood and agreed between the Parties that the Government of India is not a party to

this NDA and has no liabilities, obligations or rights hereunder. It is hereby expressly understood

and agreed that ITI is an independent legal entity with power and authority to enter into contracts

solely on its own behalf under the applicable Laws of India and general principles of Contract Law.

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ITI represents and XXX expressly agree, acknowledge and understand that ITI is not an agent,

representative or delegate of the Government of India. It is further understood and agreed between

the Parties that the Government of India is not and shall not be liable for any acts, omissions,

commissions, breaches or other wrongs arising out of the contract. Accordingly, XXX hereby

expressly waive, release and forego any and all actions or claims, including cross claims, impleader

claims or counter claims against the Government of India arising out of this contract and covenants

not to sue the Government of India as to any manner, claim, cause of action or thing whatsoever

arising of or under this NDA.

The Parties have signed two identical copies of this Agreement and have taken one copy each.

For and on behalf of For and on behalf of ITI Limited XXXXXX (Authorized Signatory) (Authorized Signatory) Name: Name: Designation: Designation:

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Annexure-V

PRE-CONTRACT INTEGRITY PACT

GENERAL This pre-bid pre-contract agreement (hereinafter called the Integrity Pact) is made on day of ………….... the month of ……..., between, ITI Limited, ITI Bhavan, Dooravaninagar, Bangalore – 560016, India, (hereinafter called the "ITI", which expression shall mean and include, unless the context otherwise requires, his successors in office and assigns) of the First Part and M/s …………….……. (address of the intending bidder) (hereinafter called the "Bidder " which expression shall mean and include, unless the context otherwise requires, his successors and permitted assigns) of the Second Part. WHEREAS the BUYER proposes to invite Expression of Interest (EoI) for selection/ empanelment of technology partner for a technical tie-up with ITI for the marketing/manufacturing of ………………. ….. (name of the product) and the IP is willing to participate in the EoI as per the terms and conditions mentioned thereon; WHEREAS the IP is a private company/public company/Government undertaking/partnership company (strike off whichever is not applicable), constituted in accordance with the relevant law in the matter and the BUYER is a PSU under the Department of Telecommunications, Ministry of Communications & IT, Government of India. NOW, THEREFORE, To avoid all forms of corruption by following a system that is fair, transparent and free from any influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be entered into with a view to: - Enabling the BUYER to select/ empanel a technology partner for the marketing/ manufacturing of …. (name of the product) through the EoI in a transparent and corruption free manner, and Enabling IPs to abstain from bribing or Indulging in any corrupt practice in order to secure the contract by providing assurance to them that their competitors will also abstain from bribing and other corrupt practices and the BUYER will commit to prevent corruption, in any form, by its officials by following transparent procedures. The parties hereto hereby agree to enter into this Integrity Pact and agree as follows: 1. Commitments of the BUYER 1.1 The BUYER undertakes that no official of the BUYER, connected directly or indirectly with

the contract, will demand, take a promise for or accept, directly or through intermediaries, any bribe, consideration, gift, reward, favour or any material or immaterial benefit or any other advantage from the IP, either for themselves or for any person, 'organization or third party related to the contract in exchange for an advantage in the bidding process, bid evaluation, contracting or implementation process related to the contract.

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1.2 The BUYER will during the pre-contract stage, treat all IPs alike, and will provide to all IPs the same information and will not provide any such information to any particular IP which could afford an advantage to that particular IP in comparison to other IPs.

1.3 All the officials of the BUYER will report to the appropriate Government office any attempted or completed breaches of the above commitments as well as any substantial suspicion of such a breach.

2 In case any such preceding misconduct on the part of such official(s) is reported by the IP to the BUYER with full and verifiable facts and the same is prima facie found to be correct by the BUYER, necessary disciplinary proceedings, or any other action as deemed fit, including criminal proceedings may be initiated by the BUYER and such a person shall be debarred from further dealings related to the contract process. In such a case while an enquiry is being conducted by the BUYER the proceedings under the contract would not be stalled.

3 Commitments of IP 3.1 The IP commits itself to take all measures necessary to prevent corrupt practices, unfair

means and illegal activities during any stage of its bid or during any pre-contract or post-contract stage in order to secure the contract or in furtherance to secure it and in particular commit itself to the following: -

a) The IP will not offer, directly or through intermediaries, any bribe, gift, consideration,

reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the BUYER, connected directly or indirectly with the bidding process, or to any person, organization or third party related to the contract in exchange for any advantage in the bidding, evaluation, contracting and implementation of the contract.

b) The IP further undertakes that it has not given, offered or promised to give, directly or indirectly any bribe, gift, consideration, reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the BUYER or otherwise in procuring the Contract or forbearing to do or having done any act in relation to the obtaining or, execution of the contract or any other contract with the Government for showing or forbearing to show favour or disfavor to any person in relation to the contract or any other contract with the Government.

c) IPs shall disclose the name and address of agents and representatives and Indian IPs shall disclose their foreign principals or associates.

d) IPs shall disclose the payments to be made by them to agents/ brokers or any other intermediary, in connection with this bid/contract.

e) The IP further confirms and declares to the BUYER that the IP is the original manufacturer/ integrator and has not engaged any individual or firm or company whether Indian or foreign to intercede, facilitate or in any way to recommend to the BUYER or any of its functionaries, whether officially or unofficially to the award of the contract to the IP, nor has any amount been paid, promised or intended to be paid to any such individual, firm or company in respect of any such, intercession, facilitation or recommendation.

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f) The IP either while presenting the bid or during pre-contract negotiations or before signing the contract, shall 'disclose any payments he has made, is committed to or intends to make to officials of the BUYER or their· family members, agents, brokers or any other intermediaries in connection with the contract and the details of services agreed upon for such payments.

g) The IP will not collude with other parties interested in the contract to impair the transparency, fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract.

h) The IP will not accept any advantage in exchange for any corrupt practice, unfair means and illegal activities.

i) The IP shall not use improperly, for purposes of competition or personal gain, or pass on to others, any information provided by the BUYER as part of the business relationship, regarding plans, technical proposals and business details, including information contained in any electronic data carrier. The IP also undertakes to exercise due and adequate care lest any such information is divulged.

j) The IP commits to refrain from giving any complaint directly or through any other manner without supporting it with full and verifiable facts.

k) The IP shall not instigate or cause to instigate any third person to commit any of the actions mentioned above.

l) If the IP or any employee of the IP or any person acting on behalf of the IP, either directly or indirectly, is a relative of any of the officers of the BUYER, or alternatively, if any relative of an officer of the BUYER has financial interest/stake in the IP's firm, the same shall be disclosed by the IP at the time of filing of tender. The term 'relative' for this purpose would be as defined in Section 6 of the Companies Act 1956.

m) The IP shall not lend to or borrow any money from or enter into any monetary dealings or transactions, directly or indirectly, with any employee of the BUYER.

4 Previous Transgression 4.1 The IP declares that no previous transgression occurred in the last three years immediately

before signing of this Integrity Pact, with any other company in any country in respect of any 'corrupt practices envisaged hereunder or with any Public-Sector Enterprise in India or any Government Department in India that could justify IP's exclusion from the tender process.

4.2 The IP agrees that if it makes incorrect statement on this subject, IP can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason.

5 Sanctions for Violations 5.1 Any breach of the aforesaid provisions by the IP or anyone employed by it or acting on its

behalf (whether with or without the knowledge of the IP) shall entitle the BUYER to take all or any one of the following actions, wherever required: -

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a) To immediately call off the pre-contract negotiations without assigning any reason or giving any compensation to the IP. However, the proceedings with the other IP(s) would continue.

b) To immediately cancel the contract, if already signed, without giving any compensation to the IP.

c) To cancel all or any other Contracts with the IP. The IP shall be liable to pay compensation for any loss or damage to the BUYER resulting from such cancellation/rescission.

d) To recover all sums paid in violation of this Pact by the IP(s) to any middleman or agent or broker with a view to securing the contract.

5.2 The BUYER will be entitled to take all or any of the actions mentioned above, also on the

Commission by the IP or anyone employed by it or acting on its behalf (whether with or without the knowledge of the IP), of an offence as defined in Chapter IX of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted for prevention of corruption.

5.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has been committed by the IP shall be final and conclusive on the IP. However, the IP can approach the Independent Monitor(s) appointed for the purposes of this Pact.

6 Independent Monitors 6.1 The BUYER appoints Independent Monitor (hereinafter referred to as Monitor) for this Pact

in consultation with the Central Vigilance Commission.

6.2 The task of the Monitor shall be to review independently and objectively, whether and to what extent the parties comply with the obligations under this Pact.

6.3 The Monitor shall not be subject to instructions by the representatives of the parties and perform their functions neutrally and independently.

6.4 Both the parties accept that the Monitor have the right to access all the documents relating to the project/procurement, including minutes of meetings.

6.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so inform the Authority designated by the BUYER.

6.6 The IP(s) accept(s) that the Monitor has the right to access without restriction to all Project documentation of the BUYER including that provided by the IP. The IP will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The Monitor shall be under contractual obligation to treat the information and documents of the IP with confidentiality.

6.7 The BUYER will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the parties. The parties will offer to the Monitor the option to participate in such meetings.

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6.8 The Monitor will submit a written report to the designated Authority of BUYER within 8 to

10 weeks from the date of reference or intimation to him by the BUYER I IP and, should the occasion arise, submit proposals for correcting problematic situations.

7 Facilitation of Investigation 7.1 In case of any allegation of violation of any provisions of this Pact or payment of

commission, the BUYER or its agencies shall be entitled to examine all the documents including the Books of Accounts of the IP and the IP shall provide necessary information and documents in English and shall extend all possible help for the purpose of such examination.

8 Law and Place of Jurisdiction 8.1 This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the

BUYER.

9 Other Legal Actions 9.1 The actions stipulated in this Integrity Pact are without prejudice to any other legal action

that may follow in accordance with the provisions of the extant law in force relating to any civil or criminal proceedings.

10 Validity 10.1 The validity of this Integrity Pact shall be from date of its signing and extend up to the

contract period with the BUYER in case a contract is signed. In case IP is unsuccessful, this Integrity Pact shall expire after six months from the date of the signing of the contract.

10.2 Should one or several provisions of this Pact turn out to be invalid, the remainder of this Pact shall remain valid. In this case, the parties will strive to come to an agreement to their original intentions.

11 The parties hereby sign this Integrity Pact. BUYER IP Name of the Officer. CHIEF EXECUTIVE OFFICER Designation M/s …. (address) ITI Limited (address) Place: Place: Date: Date: Witness: 1. ……….. 1. ………… 2. ……….. 2. ………….

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Annexure-VI

Declaration that the Bidder has not been blacklisted/debarred

(To be submitted on Non-Judicial Stamp Paper of Rs. 100/- duly notarized)

Place: Date: To, <name and address> Ref: Tender Notification no dated Subject: Declaration of Bidder being not blacklisted Dear Sir, It is certified that our firm/company or any of our entity is not black listed/Debarred from doing business or put on holiday list etc by any Govt. Organization / PSUs for any reason. However, if we fail to complete the awarded work / fulfill the Tender conditions or if any of the information submitted by our company or its employee or associate, proves to be false, ITI Ltd shall be free to take action / black list our firm / company notwithstanding of taking any other legal action.” Place : Date : Bidder’s Company Seal : Authorized Signatory’s Signature : Authorized Signatory’s Name and Designation:

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<Lead Bidder's Name>

<Details containing registered office and correspondence address>

<Consortium Partner >

<Details containing registered office and correspondence address>

Annexure-VII

(Consortium Agreement and irrevocable undertaking in case of bid by a consortium)

Consortium Agreement (on non-judicial stamp paper of minimum of INR 100/-)

In compliance to the Tender ........ a consortium has been formed on <Date> between <Bidder's Name> and technology provider to meet eligibility criteria specified in the Tender under

reference and provide solutions/services as per the Tender.

It has been agreed with the consortium members that <lead Bidder's Name> is designated to

submit the Bid on behalf of this consortium and henceforth is called as lead Bidder. It is also

confirmed that both the members of the said consortium meet the eligibility conditions as

applicable and have authorized lead bidder by way of duly executed power of attorney in his

favour to act on their behalf.

It has also been agreed that in its capacity as lead Bidder, <Bidder's Name> will interact with

ITI for all obligations; however both the members of consortium shall be jointly and severally

responsible for the execution of the project.

The details of Lead Bidder and consortium partner in the consortium are as under:-

IN WITNESS WHEREOF the parties have caused this AGREEMENT to be executed by their

duly authorized officers as of the day first above written

For <Lead Bidder's Name> For <Consortium Partner > Signature of Authorized Signatory Signature of Authorized Signatory Name:- Name:- Designation:- Designation:- Contact Phone:- Contact Phone:- Email-ID:- Email-ID:- Date:- Date:- Witness-1 Witness-1 Signature:- Signature:- Name:- Name:- Designation:- Designation:- Contact Phone:- Contact Phone:- Email-ID:- Email-ID:- Date:- Date:- Witness-2 Witness-2 Signature:- Signature:- Name:- Name:- Designation:- Designation:- Contact Phone:- Contact Phone:- Email-ID:- Email-ID:- Date:- Date:-

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Page 105 Signature of the bidder

TENDER Ref: i s su ed on

PROFORMA FOR

Irrevocable Undertaking by lead bidder and its consortium partner This is to certify that we, M/s (Name &full address) as the Lead Bidder of this Tender and our consortium partner, M/s………………………………….. (Name & full address) both shall be liable for due performance of the contract jointly and severally, failing which both of us shall be liable to be barred from having any business dealing with ITI for a period of 3(three) years and PBG/BG may be forfeited.

Signature:

Name in Block letters :

Status: Director/Manager/Partner/

Proprietor of the Company

[ on behalf of the Lead bidder ]

Signature:

Name in Block letters:

Status: Director/Manager/Partner/

Proprietor of the Company

[ on behalf of consortium partner]

Note: Attach detailed roles and responsibilities of the members of consortium

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Annexure-VIII (MP)

FINANCIAL BID Name of Area Bid For: BHO / IND

The bidders are to quote the price against All the Service Items General and Allied.

GST shall be extra, payable at the prescribed rate against the GST invoice. (I). GENERAL SERVICE ITEMS:

(II). ALLIED SERVICE ITEMS (on need basis):

Name of Area Bid For: City/State BHO / IND

I.

Service Items for Execution (Complete Work as per

SoW & Specs)

Qty (KMs)

Quoted Rates Per KM (Rs) Itemized Bid Value (Qty x Rates)

In Figures in Words

A B B AxB

(i) Homepass Rollout AERIAL-up to two Cables

As per Scope of work and the special technical condition in chapter –VII and Table

FTTH Homepass Rollout – Aerial:


226

TOTAL, Itemized Bid Value, for General Service Items (X)

II. Allied Service Items Unit Quote

Rates (Rs.) per Unit

Quoted Rate per Unit (Rs.)

Weighted Value for Bid Evaluation

(Y)

(i) Aerial roll out 3rd Cable. KM E1 [A(i)*0.01]*E1

(ii) GI Pole Installation including Concrete foundation.

Per Pole

E2 [A(i)*0.01]*E2

Extra Items if Required, above the numbers mentioned in BoQ

(iii) ODF (96F/144F/288F) Installation with Plinth or on wall.

Per Piece E3

[{A(i)}*0.01]*E3

(iv) FAT Installation (8F TO 64F) on Pole/Wall

Per Piece

E4 [{A(i)}*0.01]*E4

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(Note: The mention of A(i), from General Service Items at (I) above, mentioned in allied item’s table (II) would mean the numbers appearing in respective cell and is being used to arrive at the weighed value for comparative bid assessment).

OVERALL WEIGHTED BID PRICE FOR AN AREA/CITY: X+Y

(IMPORTANT: The Quantities and Weights applied to quoted bid prices are only indicative and assumptive to assess the comparative ranking and NOT to be taken as actual quantitative values of items of work).

(v) OTB Installation either on Wall or on Pole

Per Piece

E5 [{A(i)}*0.01]*E5

(vi) Splicing and Termination Activity

Per 100

Splice E6

[{A(i)}*0.01]*E6

Total: Weighted Bid Price for Allied Service Items (Y)

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