SEMICON Southeast Asia 2017(Penang)

Prepared by Danny Khor

1. About APT Showfreight (S) Pte Ltd

2. Role of an Official Freight Forwarder

3. Modes of Transport (Sea/Air/Road)

4. Documents Required for Shipping

5. Differences between a General Freight

Forwarder & a Specialised Exhibition Freight

Forwarder

6. Frequently Asked Questions

OVERVIEW

Who is APT Showfreight (S) Pte Ltd?

Incorporated in 2008 , APT Showfreight & Logistics Group is a

culmination of 6 companies coming together to offer niche

logistics in specialty transport and logistics to the industry in

Asia.

Our team comprises of agroup of highly skilled andexperienced professionals inexhibition & events logistics,having handled manydifferent exhibitions globally inour past company. Most of us,including myself have morethan 10-40 years of experiencein this sector and are excitedwith our new journey to buildAsia’s new and leadingexhibition & events logisticsorganisation.

Our Presence in Asia

China

Offices: Beijing, Chengdu, Chongqing,

Guangzhou, Hong Kong, Shanghai, Shenzhen,

Xiamen

Singapore

Thailand

Offices: Hanoi, Ho Chi Minh City

Vietnam

Pakistan

Associates in:

Cambodia Indonesia Malaysia Myanmar

We have been appointed as the Official Freight Forwarder & On-Site Handling agent for the following shows, just to name a few

• SEMICON Singapore 2011 to 2015 (Sole Official)

• SEMICON SE Asia 2016 & 2017 (Sole Official)

• IMDEX Asia 2011 to 2019 (Sole Official)

• Cloud Expo Asia 2013 to 2017 (Sole Official)

• Defence & Security Bangkok 2012 to 2017 (Sole Official)

• Asian Amusement Expo 2011 to 2017 (Sole Official)

• Singapore Airshow 2012 to 2022 (Sole Official)

• Rotorcraft Asia 2016 to 2018 (Sole Official)

• Singapore Yacht Show 2012 to 2017 (Sole Official)

• Singapore Int’l Robo Expo 2016 to 2017 (Sole Official)

• All Exhibitions organized by Singapore Expo from 2015 to

2018 (Sole Official) 7

Role of an Official Freight Forwarder

General Flow of Services

Contact Exhibitors

directly or through

Agents

Quote/Assist/Plan

logistics arrangements

with Exhibitors

Receive shipments and

store prior Move-In

Cargo transfer on 1st

Day of Move-In &

deliver to Booth

Assist Exhibitors to

unpack/position items

Empties are removed

for storage

Obtain Return

Shipping Instructions

from Exhibitors

Confirm date/time of

return items for Local

Exhibitors

Sort out Empties at

Storage Area

Arrange for return

sea/air shipments

Collect Payment /

Arrange for Customs

Inspection

Return of empties to

booth after show

closes

Repacking of exhibits

• Release Site

Handling Exhibits

• Return of Local

Exhibits to Local

Premises

• Send air/seafreight

shipments for re-

export

Clear Venue of

unwanted

cases/cartons/packing

materials

PRE-SHOW SHOW DAYS POST SHOW

Modes of Transport

• Air Freight

• Sea Freight

• Road Freight

• Rail Freight

• Combination

Different Services• Seafreight, airfreight or road freight inclusive of

customs formalities & clearance and delivery to

stand

• Local Service: Collection from local premises in

Singapore, KL or Penang and delivered to stand

• Site Handling : Exhibitors arrange their own transport

to site and official freight forwarder will arrange

unloading and deliver to stand

Shipments from Overseas• Shipments from overseas must meet the official arrival

deadlines. Exhibitors/foreign freight forwarders will beadvised on the document/arrival deadlines.

• Early import before the deadlines will attract storageand late arrival after the deadlines will attract late arrivalsurcharge.

• Late arrival especially for large heavy items can pose aproblem as the aisle leading to stand may be too narrowand stand around the particular booth maybe alreadyup and prevents the large/heavy exhibit from beingdelivered to the booth

On-Site Services• For on-site services, rate will be based on the weight and

volume of the shipment and we must be advised if it will be

bare units or in cases or pallets

• Exhibitors must forward the dimensions and weight of the

exhibits for the forwarder to forward them with a quotation.

Dimensions are taken based on the length x width x height.

However, the exhibits will be re-measured at time of

collection. If the difference is marginal, in most cases, the

quotation will stand but if the difference is substantial, the

exhibitors will be advised and a new quote will be sent to

them

Documents Required for

Shipping Combined Commercial Invoice & Packing List

(CCIPL)

ATA Carnet

Bill of Lading

Airway Bill

Insurance Policy

Fumigation Certificate (where required)

Differences between General Freight Forwarder & a Specialised Exhibition Logistics

Provider• Exhibition Logistics Provider needs to place yearly

bond with venue owners

• Exhibition Logistics Provider needs to secure

appointments with Organisers as only the appointed

ELP is permitted to work in-hall

• Exhibition Logistics Provider is more familiar with

requirements for exhibitions worldwide (documents

required/customs regulations/deadlines etc etc)

• Exhibition Logistics Provider must ensure manpower &

mechanical aid are on stand by during the build-

up/show days and tear down

FAQ

Q: What documentation do we need and what information do you need aboutmy shipment?

A: Invoice/Packing List or ATA Carnet together with copy of Airway Bill or Bill ofLading.

A: Total number of packages/dimensions and weight of the shipment.

Q: When must our shipment arrive in Malaysia?

A: Generally for normal exhibits, about 14 working days for seafreight shipmentand 7 working days for airfreight shipments from date of the show

Q: How much will it cost?

A: Cost depends on whether shipment is sent by seafreight (LCL or FCL), airfreightor by road. Cost for seafreight & road freight shipment is calculated by thevolume and airfreight shipments by the weight (actual or volumetric weightwhichever is the greater)

Q: Can you arrange insurance coverage?

A:Yes we can arrange insurance for shipments from time it leaves origin countrytill the time it is return inclusive show dates

FAQ

Q: Can we deliver the shipment on our own to the venue/stand ?

A: Yes but usage of pallet truck & forklift at venue is not permitted in hall

Use of office trolley or pushing in small exhibits on wheels is permitted

Q: Can we arrange with my freight forwarder to deliver to the venue ?

A: Yes but only the Official Freight Forwarder is permitted to work in-hall

and shipment must be handled over to the Official Freight Forwarder

to transfer to stand

Q: Who do we send/address shipment to?

A: The officially appointed freight forwarder

Q: Do we have to pay Duties & Taxes?

A: Apart from cigarettes/tobacco/alcohol/wine and petrol, all

consumable items/give-away items or exhibits not re-exported after

the event attracts a Duty/Taxes and GST of 6% based on the CIF

value of the shipment as assessed by customs.

5 Good Reasons to Use APT Showfreight!

Tailor-made MICE

Logistics Solution

One Stop Service

End to End Solution (also often called door to door

service)

Hassle free experience

Track Records

THANK YOU!