Senior Community Service Employment Program (SCSEP)Overview of SCSEP

Table of ContentsSection A:Overview of the SCSEP Program page 3Section B:U.S. Department of Labor (DOL) and California Department of Aging (CDA) SCSEP Responsibilities page 9Section C:CDA Responsibilities to SCSEP Projects page 12Section D:SCSEP Project Responsibilities to Participants page 20Section E:Project Oversight of Host Agencies page 51Section F:Workforce Investment Act (WIA) and One-Stop Career Centers page 61Section G:Maintenance of Effort (MOE) page 64Section H:SCSEP Record Keeping and Files page 67Section I:FYI Other SCSEP Information page 74Section J:Index page 79

Section A: Overview of the SCSEP ProgramThe Purpose of SCSEP History of SCSEPSCSEP Flow ChartFederal OversightCalifornia SCSEP

The Purpose of the Senior Community Service Employment Program (SCSEP) To serve older workers with poor employment prospects To provide hands-on job training through part-time work at community service agenciesTo assist with the transition of participants to unsubsidized employmentTo provide supportive services to assist participants to obtain and maintain employment

History of SCSEP1965 The SCSEP began as a demonstration project under the Economic Opportunity Act (EOA). The program was incorporated into the Older Americans Act (OAA) in 1973.

Initial program emphasis was to provide low income seniors with useful work experience at community service agencies: Provide participants with job training and job placement Address unmet social service needs in the community2000 - The OAA Amendments of 2000 expanded the programs purpose to increasing participants economic self-sufficiency and providing a greater emphasis on placement into unsubsidized employment.

2006 - The 2006 OAA Amendments reemphasized the focus on community service.

SCSEP Flow Chart Based on Title V of the Older Americans Act (Amended 2006)

Department of Labor (DOL)Employment and Training Administration (ETA)US CongressHealth and Human Service Agency (HHS)Administration on Aging (AoA) Regional Federal Project Offices& Federal Project Officers (FPOs)State GranteesCalifornia California Dept of Aging NationalGranteesSub granteesIncluding AAA Based Projects ParticipantsHost Agencies

Federal OversightThe Department of Labor (DOL), Employment & Training Administration (ETA) administers SCSEP through grants with governmental entities and non-profit organizations: 56 state and territorial grantees18 national grantees

California SCSEP15 CDA SCSEP Providers [Area Agency on Aging (AAA) based]:

PSA 5 Marin AAA PSA 8 San Mateo County AAA PSA 9 Alameda County AAA PSA10 Council on Aging of Silicon Valley, Inc.PSA 11 San Joaquin CountyPSA 14 Fresno-Madera AAAPSA 15 Kings-Tulare AAAPSA 18 Ventura County AAAPSA 19 Los Angeles County AAAPSA 20 San Bernardino County Department of Aging & Adult ServicesPSA 21County of Riverside Office on AgingPSA 22 Orange County Office on AgingPSA 23 County of San Diego Aging & Independence ServicesPSA 25 City of Los Angeles Department of AgingPSA 30 Stanislaus County Department of Aging & Veterans Services

8 National Providers and National Organizations:

American Association of Retired Persons (AARP) Asociacion Nacional Pro Personas Mayores (ANPPM)Experience Works (EW) National Asian Pacific Center on Aging (NAPCA)National Council on Aging (NCOA) National Indian Council on Aging (NICOA)SER Jobs for Progress National (SER)Senior Service America, Inc. (SSAI)

Section B:U.S. Department of Labor (DOL) and California Department of Aging (CDA) SCSEP ResponsibilitiesDOL Responsibilities to CDACDA Responsibilities to DOL

DOL Responsibility to CDAGrant AwardPolicy DevelopmentTraining and Technical Assistance on Regulations, Policy, and Program Performance Expectations Issuing Reports and Training and Employment Guidance Letters (TEGLs) Management of Data Collection and Reporting SystemAnalyze and Evaluate Overall Effectiveness of the Program NationallyProvides Data Based on Current Census Data for Equitable Distribution Report

CDA Responsibility to DOLGrant Renewal Narrative and AssurancesRegular Contact with Federal Project Officer (FPO) for Information and AssistancePerformance Improvement Plan (PIP) Development and ImplementationQuarterly Program and Fiscal ReportsEquitable Distribution ReportData ValidationState Plan

Section C: CDA Responsibilities to SCSEP Projects

Distribute Grant Award to ProjectsEquitable Distribution of Project Slots Between CDA Projects and Nationals Operating in CaliforniaTraining and Technical Assistance to ProjectsTransmittal of Guidance and Policy to ProjectsAging Network Coordination Requirements Monitoring of SCSEP Projects

Distribute Grant Award to Projects

CDA distributes the DOL grant award to projects through a CDA Program Memo (PM) and Contract PackageThe Contract Package includes the PM, award amount, number of slots, contract, program narrative, budget, and programmatic assurances.Each project is required to submit the following to CDA before receiving their funds:Program Narrative & Programmatic AssurancesSigned ContractBudget

Equitable Distribution of Project Slots Between CDA Projects and National Grantees Operating in CaliforniaEach year CDA meets with the National Grantees who operate in California to determine equitable distribution of project slotsEquitable distribution is based upon each countys census dataThis process ensures SCSEP slots are evenly distributed throughout the state

Training and Technical Assistance to ProjectsSCSEP analysts provide training and technical assistance to their assigned projectsCDA also provides annual training opportunities to the projects on statutes, regulations, policies, and program requirements

Transmittal of Policy Guidance to ProjectsCDA transmits DOL policy guidance to projects and Training Employment and Guidance Letters (TEGLs)

Aging Network Coordination RequirementsCDA must coordinate with its local state and national providers - State Plan - Equitable Distribution: CDA administers the equitable distribution of participant positions in California Coordinate with AAAs - Seek supportive services through AAAs

Monitoring of SCSEP Projects

CDA conducts regular monitoring of projects ensuring adherence to requirements of OAA, regulations, and other applicable laws CDA also looks at accountability over all funds, property, and other assets covered by project contractReviews all records pertaining to program operationsMake sure that project performance goals are being met

What Does the State SCSEP Analyst Monitor?Local office operation and procedures for eligibility, enrollment, orientation, etc.Office records (staff and participant files)Training practicesUnsubsidized placement results and efforts to increase placementsAssessment process procedures; quality of IEPHost agencies and host agency practicesRelationships with local WIB and One-Stop Career CentersObserve participants at work in host agenciesPersonnel issuesFollowing written proceduresComplaint resolution processWork-related accidentsRotation policyIEP policy and EvaluationsObligation to seek unsubsidized employmentObligation to report income/family size changesTermination IEP relatedFor cause

Section D: SCSEP Project Responsibilities to ParticipantsRecruitment of Eligible Participants and Enrollment PrioritiesEligibility Documentation and Determination (Family, Income, Includable Income for Determining Eligibility, and Excludable Income for Determining Eligibility)Enrollment and Participant OrientationParticipant Wage and Fringe Benefits (PWFB)Community Service Assignment - Subsidized PlacementRequired ServicesIndividual Employment Plan (IEP) and AssessmentsSpecialized (occupational) Training OptionsOn-the-Job Experience (OJE) Basics and Placement Options(OJE Projects Must Negotiate a Contract with the Employer)SCSEP Participant Durational Limits and WaiversRecertification RequirementsParticipant Reassignment or RotationSupportive Services ExamplesPost-Placement Follow-up First Six (6) Month Period (Retention)Post Placement Follow-up at 12 Month Period Participant Termination

Recruitment of Eligible ParticipantsAge - 55 years of Age or Older

Income - Family income may not exceed 125% of the Federal Poverty Guidelines

Unemployed - Participant must be unemployed at time of application and throughout program application

Residence - Participants must reside in the State at time of initial enrollment in which the project is authorized (homeless persons can qualify)

Enrollment PrioritiesPersons 65 and older OR individuals with:Veterans/spousesDisabilityLimited English proficiencyLow literacy skillsRural residenceLow employment prospectsFailed to find employment through Workforce Investment Act programsHomeless or at risk of homeless

Eligibility DocumentationEach project must create a written or electronic format that covers all eligibility documentation requirements (age, income, unemployed, and residency)

The income requirement is based on Total Family Income that must be documented

Must have copies of all documentation on file

Eligibility Determination - FamilyDefinition of a Family Husband, Wife, Spouse and Dependent Children; orParent or Guardian and Dependent Children; or Husband and Wife; or If applicant is claimed as a dependent by a family member with whom they reside on federal tax returns, the CPS definition of family applies

Note: Applicant with a Disability may be Treated as a Family of One

Eligibility Determination - IncomeCompute the actual includable income for 6 months preceding application or recertificationORThe actual income for the preceding 12 months

Includable Incomefor Determining EligibilityEarnings75% of gross Social Security incomeInterest and dividend paymentsSurvivor benefitsPension or retirement incomeRents, royalties, estates, and trustsEducational assistanceAlimonyFinancial assistance from outside the householdOther incomes

Excludable Income for Determining Eligibility25% of Social Security incomePublic assistance benefits, including income from other E & T programsDisability income (including SSDI)SSDI reverts to SS retirement at full retirement ageSSDI/SSI benefits analysis (to determine impact of other programs): SSA.gov/worksAll forms of child supportUnemployment compensationVeterans payments (DOD retirement payments are not excludable)Workers CompensationFirst $2,000 of Indian per capita fund distributionsCapital gains (stocks, bonds, house, car; unless applicant is engaged in the business of selling such property)Withdrawals from bank depositsMoney borrowedTax refundsGifts, gambling/lottery earnings, lump sum inheritances, and insurance paymentsAny other income exception required by Federal law (state provisions have no effect)

Enrollment Enrollment begins when an eligible individual is assigned to a community service assignment

Once assigned, participants get paid for hours related to:OrientationPre-Community Service TrainingThe actual Host Agency Community Service AssignmentAssistance with Unsubsidized Employment Search

Participant Wages & Fringe Benefits (PWFB)Hours of participation per yearGeneral guideline: 1300 hours per yearOn average 18-22 hours per week

Starting dateAssignment to a host agency/community service assignment

Rate of payNo less than the highest of Federal, state or local, or prevailing wage

Uniform treatmentParticipant staff must be treated the same as all other participants

Fringe BenefitsAnnual physical examSick leave not part of an accrued sick leave policyEmployer-honored federal holidaysFICAWorkers CompensationUnemployment Insurance only if state law requires (California does not require unemployment insurance since participants are part of a federally funded training program (Unemployment Insurance Code 634.5(e)(1) & 634.5(e)(2))No accrued fringe benefitsZero balance at the end of each program year

Community Service Assignment - Subsidized PlacementPre-placement activities Developing the right (best) assignmentMUST be based on assessed strengths and barriersTraining/position descriptionSupervision and trainingTraining planRotation as a policy and practiceMonitoring and evaluationSpecialized trainingIEP relationship; growth industriesHours

Participant OrientationContent for OrientationWages start with assignment to host agencyExpectation to achieve and retain unsubsidized employmentAssignment is temporarySCSEP goals and objectivesCommunity service assignmentsOther training opportunitiesAvailable support servicesFree physical examinationParticipants rights and responsibilitiesPermitted and prohibited political activitiesSCSEP policies and proceduresGrievance procedureLeave of Absence policyParticipant terminations

Required Participant ServicesAssessmentDevelopment of an Individual Employment Plan Community Service Assignment with wagesReferral to One-Stop Career Center (OSCC) for employment servicesJob search assistance & counselingOrientation includes expectation to achieve and retain unsubsidized employmentSupportive services (includes post employment)

Individual Employment Plan (IEP)A series of stepping stones to an ultimate destination or goal Participants assessment is the starting pointParticipants goal is the end point; action steps describe how to reach the goalMay be modified at any timeSuccessful programs update frequently

AssessmentMade in partnership with each participantConsider skills, talents, training, work history, and capabilitiesIdentify appropriate training & employment objectivesIdentify needed supportive servicesMust be the basis of the Individual Employment Plan (IEP)Must be the basis for the host agency assignmentShould be signed by participant and program staffMust be updated twice per 12 month period

SCSEP Funds Can SupportParticipant wages while in training plusReasonable costs for:InstructorsClassroom rentalTraining supplies and materialsEquipmentTuitionOther costs of training

Specialized (occupational) Training Options Projects may apply for flexibility in the use of their grant award (75/25 rule)May submit a plan for the use of up to 10% of their wages and benefits dollars to be used for participant training and supportive servicesSpecific requirements for use of additional 10% include:Assurances of continuation of wages payments for individuals involved in training (authorized slot level)Assurance of no displacement of participantsExplanations of how the use of funds will enhance program effectivenessProposed budget and work planContact your CDA SCSEP analyst for more information about the 75/25 rule

On the Job Experience (OJE)Designed to lead to unsubsidized employment with a public or private employerUseful when participants IEP goals require specific skills not attainable through the regular community service assignmentMust provide planned approach and sample contract in grant narrative for DOL approval before beginning OJE on the local level

OJE BasicsParticipants must first have 2 weeks of community service hoursDo not close out the community service assignment until OJE successfully completedNeeds outlined in participants IEPNo Active host agenciesMay combine OJE with community service assignmentOnly one OJE per participant per 12 month period; only five OJEs per employer per job categoryTraining period 12 week maximumNo More than 40 hours per weekMust pay prevailing wage (PWFB)

Three OJE Placement OptionsEmployer may be reimbursed for up to 100% of paid wages if training will last no more than 4 weeksIf OJE more than 4 week, employer may be reimbursed for up to 50% of paid wages for the cost of providing trainingGrantee may pay wages of participant directly during OJE

OJE Projects Must Negotiate a Contract with the EmployerSpecify:Skills to be learnedTimelines (hours/week; # of weeks)Benchmarks the participants must achieve to be hired permanently

Stipulate:At the end of the training period, if the OJE has been satisfactory, the participant will remain on the employers payrollAmount employer will be reimbursed or participant paidWho will be responsible for workers compensation

SCSEP Participant Durational Limits Individual time limit for participation:an individual may remain in the program for up to 48 monthsa waiver may be requested to allow a limited number of hard-to-serve individuals to participate beyond the 48 months48 month rule took effect July 1, 2007

Overall grantee average participation cap of 27 monthsa waiver may be requested that allows up to a 36 month average participation rate in certain cases

CDA has a DOL approved 48 month durational limit policy with no waivers permittedCDA did not request a DOL waiver for 36 months

Durational Limits Waiver Apply to participants with:Severe disability;Frail or 75 and older;Old enough but are not receiving SS Title II; Severely limited employment prospects in areas of persistent unemployment; and/orLimited English proficiency or low literacy skills

Must be entered into SPARQ and documented in the participants file

Characteristics may be updated over time

CDA has a DOL approved 48 month durational limit policy with no waiver permitted

Recertification RequirementsIncome of each participant must be recertified at least once in a 12 month period; no self-recertification

Pick a date for recertification and adhere to it so that the process becomes automatic DOL suggests February or March to align with the publication of the Federal Income GuidelinesIncome (of all family members) must be documentedFamily size must be documentedIneligible participants: immediate written 30-day notice of terminationParticipant referral to other sources of assistance

Participant Reassignment or RotationDifferent placement based on the participants IEP:Provide greater opportunity for use of participants skills and aptitudesProvide work experience or training that will enhance unsubsidized placement potentialOtherwise serve in the participants best interest

Participants should be considered for rotation to be new training assignment if they have completed their site training and are not being considered for hire

Supportive ServicesPurpose: to assist participant in successfully participating in community service assignments and to help participant gain and keep a job

Can provide support services during 6-month post-placement period to help ensure retention

Examples of Supportive ServicesCounselingCase Management ReferralsTransportation (special provision)Room and board, if necessary, during trainingPeriodic group meetingIncidentals, including but not limited to:Work shoesBadgesUniformsSafety glassesEyeglassesHand tools

Post-Placement Follow-up First Six Month Period (Retention)After job placementMust follow-up for up to six months after placementVerify continued unsubsidized employment and verify wagesDetermine need for supportive services to keep positions

Post Placement Follow-up at 12 Month Period 12 Month post-placementVerify continued unsubsidized employment and verify wagesNecessitates good case managementAdequate project staffing patternsContact beginning of each quarter between CDA-project and project- employerEmployer Customer Satisfaction Surveys

Participant TerminationsFor CauseReasons must be included in the grant application and discussed with the participant at orientationWritten notice detailing the reason for the termination

Non-eligibility (recertification)30-day notice in writingReferral to One-Stop Career Center for further services

IEP-RelatedIEP terminations can only be executed if DOL has approved the grantees written policyProjects policies must include specific reasons for terminationsPolicies must be given out at orientation or at a participant meetingPolicies must be contained in the participant handbook or similar document

Section E: Project Oversight of Host AgenciesRole of Host AgenciesSCSEP and Host Agency Critical PartnershipHost Agencies Must Meet the Following Criteria:SCSEP Expectations of Host AgenciesDevelopment of Host Agency Participant Assignment DescriptionsHost Agency Assignment Description Must Include:Role of Participants and Supervisors at Host AgencyWhat an Agreement Looks LikeProjects Responsible for Monitoring Host Agencies

Role of Host AgenciesSCSEP is a training program designed to meet the needs of participants striving for economic securitySCSEP is also designed to help meet the unmet service needs in the communityHost agencies provide the venue for achieving this goal while receiving person-power to help achieve their mission

SCSEP and Host Agency Critical PartnershipParticipants primary experience in SCSEP takes place at the host agencyMajority of program funds are expended on the community service employment and training experienceCreating new and/or expanding existing community services remains a major SCSEP goalPerformance measures include indicators around the subsidized experience

Host Agencies Must Meet the Following Criteria:501 (c)(3) private non-profit organization

OR Public agency

NOTE: Assignments at religious or faith-based organizations:Must provide a service open to all community residentsCannot involve any form of worship or prayer

SCSEP Expectations of Host AgenciesMeaningful on-the-job trainingSupport for participants IEP and job searchOpportunity to help meet service needs in the community

Development of Host Agency Participant Assignment DescriptionsUpon developing host agency agreementGeneral description only of possible community service assignmentsFollowing participant assessmentFinal agreement on assignment descriptionShould meet participant training needs and fit into host agency servicesDated and revised when duties are substantially changed

Host Agency Assignment Description Must Include:Assignment titleDuties and responsibilities (detailed description)Host agency identificationHours and days of weekName and title of supervisorCriteria for selectionany particular skills, experiences or training requirements for the assignmentTraining needed to perform duties and/or to be provided by host agencyDate

Role of Participants and Supervisors at Host AgenciesParticipants: Acquire new skills/update existing skills; gain greater self confidence; learn new workplace systems and procedures; update resume; provide valuable community servicesSupervisors: Provide workplace and task orientation; on-the-job training; skill and personal development assistance based on participant IEP; encouragement in job search; evaluation of participant progress; upgrading of tasks or assignment of new tasks if possible

What a Host Agency Agreement Should Look LikeCommitment of host agency must:Provide support to participantProvide skill training and supervision in learning/practicing new tasksAllow participant to attend meetings, go on job interviews, etc.Consider hiring participant if appropriate opening occursProvide safe working environmentAgency orientation to participantAbide by agreed upon work scheduleSubmit properly prepared/signed time sheetsProvide periodic performance review and annual performance evaluationHonor maintenance of effort, volunteer service prohibition, and non-discrimination assurancesNo supplementation of wagesTime frame of agreementMust be signed and dated (Renewed each program year)501 (c)(3) documentation attachedFor host agencies not a unit of government

Projects Responsibility for Monitoring Host AgenciesItems for review and discussion:Compliance with host agency agreementSupervision and participant trainingParticipant progress in learning tasks in position description and/or overcoming personal barriers Ability to hireNotification of pending participant rotation (when appropriate)Annual safety check; more frequent if workers compensation claims warrant

Section F: Workforce Investment Act (WIA) and One-Stop Career Centers SCSEP mandated partner of the Workforce Investment Act

Coordination & collaboration with One-Stop Career Centers

SCSEP Mandated Partner of the Workforce Investment ActRequired - Memorandum of Understanding with all Local Workforce Investment Boards in the Local Workforce Investment Area

Coordination and Collaboration with One-Stop Career CentersItems to negotiate with Local Workforce Investment Boards Referral process for non-eligible applicantsReciprocity of assessment/IEPJob search assistanceIntensive/training services

Section G: Maintenance of Effort (MOE)Maintenance of EffortMaintenance of Effort Violations

Maintenance of EffortEmployment of a participant funded under SCSEP permissible only in addition to employment that would otherwise be funded

SCSEP must increase employment opportunities

Maintenance of Effort (MOE) Violations SCSEP Assignments Must Not:Displace current workersImpair existing contractsSubstitute SCSEP-funded positions for existing federally assisted jobsEmploy participants to perform work that is the same or substantially the same as that performed by persons on layoff

Section H: SCSEP Record Keeping and FilesRecord Keeping ResponsibilitiesFiles Hard or Electronic CopyParticipant Files Host Agency FilesFiscal FilesManagement Files

Record Keeping ResponsibilitiesThe Project Director is ultimately responsible and accountable Remember, if its not in writing, it didnt happenAlso, if its not signed, its not valid

Files Hard or Electronic CopyHow confidentiality will be maintainedMust notify CDA immediately of any potential breachMust be readily available for CDA reviewMust be retained for 3 years following grant closeout

Participant File ContentEnrollment information (participant form; signed and dated)I-9 (signed and dated)Worksheet to determine income eligibility (signed and dated)Eligibility documentation (with project director and participant signature)Recertification information and documentationSigned waiver if offer of annual physical exam refusedSigned acknowledgement of orientationAssessment (with twice per year updates)IEP (with updated actions)Community service assignment(s) with position descriptionsAny personnel actions as appropriate (IEP warnings, grievances, etc.)Case notes with case worker signature or initials Exit data and documentation (including retention follow-ups and earnings)

Host Agency File ContentCurrent signed and dated Host Agency Agreement (with Federal Employee Identification NumberFEIN)Current 501 (c)(3) [unless a public agency]Authorized signature formsAcknowledgement of orientationAnnual safety evaluation reportsAnnual monitoring reports (and any necessary follow-up documentation)Case Notes with appropriate signature or initials

Fiscal File ContentTime cardsSignature and datesNo modifications (white-out)Payroll documentationWorksheets corresponds with general ledgerNo modifications (white-out)In-kind documentationSigned and datedUp-to-date

Management File ContentSigned vendor contractsCoordination activitiesWIA MOUsState Plan participationEquitable Distribution agreementsAAA linkagesCoordination with other SCSEP granteesEmployer outreach activitiesCommunity visibility activities

Section I: FYI Other SCSEP InformationSCSEP Web-Based Database Collection System SPARQSPARQ Data Collection Handbook available at:http://www.charteroakgroup.com/pdf/DataCollectionHandbookRev6_4_19_10Final.pdf Performance Measures and Goals California FundingSuccessful Projects Have

SCSEP Web-Based Database Collection System -- SPARQFor fiscal Year 2004/05 - DOL implemented SPARQ (SCSEP Performance and Results Quarterly Progress Report system) Web-based system for collecting SCSEP data required under new regulations Management Reporting real time program data and performance New performance measures Data Validation SPARQ Data Collection Handbook available at: http://www.charteroakgroup.com/pdf/DataCollectionHandbookRev6_4_19_10Final.pdf

Performance Measures and Goals forFY 2008-09

Performance Measures GoalCDA Nation Entered Employment Service Level Community Service Hours Entered Employment 6 month Retention Average Earnings Service to Most In Need - average barriers

43.6%37.2% 47% 175% 144%161.7% 85%87.6% 81.9% 70.5% 70% 79.9%

$9,296$9,526 $6,697 2.18 2.26 2.54

California Funding Funding 2010/2011: Federal funding - $10.2 million; 1,056 participant positions General Fund eliminated 2008/2009 AAAs must provide federal match PY 2010 Appropriations Act SCSEP Additional Funding $4.2 million; 309 participant positions

Successful Projects HaveAssessments; Community service assignments;Training;IEPs;Working relationships with One-Stop Career Centers;Case management;Exit management;Employer placements; andFollow-up

Index Section A: Overview of the SCSEP Program page 3The Purpose of SCSEP page 4History of SCSEP page 5SCSEP Flow Chart page 6Federal Oversight page 7California SCSEP page 8

Index Section B: U.S. Department of Labor (DOL) and California Department of Aging (CDA) SCSEP Responsibilities page 9 DOL Responsibility to CDA page 10CDA Responsibility to DOL page 11

Index Section C: CDA Responsibilities to SCSEP Projects page 12Distribute Grant Award to Projects page 13Equitable Distribution of Project Slots Between CDA Projects and Nationals Operating in California page 14Training and Technical Assistance to Projects page 15Transmittal of Policy Guidance to Projects page 16Aging Network Coordination Requirements page 17Monitoring of SCSEP Projects page 18What Does the SCSEP Analyst Monitor? page 19

Index Section D: SCSEP Project Responsibilities to Participants page 20

Recruitment of Eligible Participants and Enrollment Priorities page 21Enrollment Priorities page 22Eligibility Documentation -- page 23Eligibility Determination Family -- page 24Eligibility Determination Income page 25Includable Income for Determining Eligibility page 26Excludable Income for Determining Eligibility page 27Enrollment page 28Participant Wage and Fringe Benefits (PWFB) page 29Fringe Benefits page 30Community Service Assignment - Subsidized Placement page 31Participant Orientation page 32Required Services page 33Individual Employment Plan (IEP) and Assessments page 34Assessment page 35

Index Section D: SCSEP Project Responsibilities to Participants Continued

SCSEP Funds Can Support -- 36Specialized (occupational) Training Options page 37On-the-Job Experience (OJE) Basics and Placement Options page 38OJE Basics page 39Three OJE Placement Options page 40OJE Projects Must Negotiate a Contract with the Employer page 41SCSEP Participant Durational Limits and Waivers page 42Durational Limits Waiver page 43Recertification Requirements page 44Participant Reassignment or Rotation page 45Supportive Services page 46Examples of Supportive Services page 47Post-Placement Follow-up First Six (6) Month Period (Retention) page 48Post Placement Follow-up at 12 Month Period page 49 Participant Termination page 50

Index Section E: Project Oversight of Host Agencies page 51Role of Host Agencies page 52SCSEP and Host Agency Critical Partnership page 53Host Agencies Must Meet the Following Criteria page 54SCSEP Expectations of Host Agencies page 55Development of Host Agency Participant Assignment Descriptions page 56Host Agency Assignment Description Must Include page 57Roles of Participants and Supervisors at Host Agencies page 58What a Host Agency Agreement Should Look Like page 59Projects Responsibility for Monitoring Host Agencies page 60

Index Section F: Workforce Investment Act (WIA) and One-Stop Career Centers page 61SCSEP Mandated Partner of the Workforce Investment Act page 62Coordination and Collaboration with One-Stop Career Centers page 63

Index Section G: Maintenance of Effort (MOE) page 64Maintenance of Effort page 65Maintenance of Effort Violations SCSEP Assignments Must Not page 66

Index -- Section H: SCSEP Record Keeping and Files page 67Record Keeping Responsibilities page 68Files Hard or Electronic Copy page 69Participant File Content page 70Host Agency File Content page 71Fiscal File Content page 72Management File Content page 73

Index Section I: FYI Other SCSEP Information page 74SCSEP Web-Based Database Collection System SPARQ page 75Performance Measures and Goals for FY 2007/08 page 76California Funding page 77Successful Projects Have page 78

**If you have questions regarding database issues like downloading the database onto the designated computer in your office or trying to decipher the errors on the DQR, you would send your question the Bill and his staff at Mathematica.If you have questions regarding program requirements and the rational of what information goes into a particular field on the 4 form used to input information into the database, you would send your question to Bennett at COG.If a AAA acquires a new provider the information in the database must be transferred to the new provider or they will have to go through all the original steps to download the DCS to a computer in their office and create their grantee code profile. If a AAA decides to provide direct service for the first time, they will have to go through all the original steps to download the DCS to a computer in their office and create their grantee code profile. Mathematica can assist you with this task.*The 2000 amendments to the OAA established the performance measures and DoL established goals for each measure.Customer satisfaction has three types of satisfaction, employer, participant, and host agency. Each has a return rate of 70%, which means that 70% of the surveys mailed must be returned and completed.You should have received a Program Memo (PM) by now requesting your project narrative for FY 05-06. The performance measures are also listed in that PM.