September 12, 20071 Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September...

September 12, 2007 1

Michigan Merit Examination (MME)

Spring 2008 MMEPreliminary PlanningSeptember 12, 2007


Welcome and Introductions

Michigan Department of EducationJoseph MartineauJim GriffithsPat King

PearsonTracey Koffron

ACTCraig WalkerDiane WaltersRyan Christensen


Today’s Agenda

Who tests in Spring 2008What’s new for Spring 2008Areas for ImprovementHow to conduct a successful test administrationMME critical dates and scheduleReview of the test site establishment process


Today’s Agenda, continued

Review of testing requirements (facilities & staffing)Training workshops – what to expect, who must attendStudents testing with accommodationsHome school studentsNon-public school students


Today’s Agenda, continued

Enrollment & materials orders Helping students prepare for the MMESources of InformationQuestions and Answers


Questions?

Email – [email protected]

Fax: 734-334-1857


Who tests in Spring 2008?

All 11th graders12th graders eligible for a free retest12th graders who have not tested previously


What’s New for Spring 2008

Mathematics assessment based on the High School Mathematics Content Standards and ExpectationsAdditional time for Michigan mathematicsReduced time for Michigan scienceReduced time for social studies


What’s New for Spring 2008 - ACT

Spring 2008 Workshop TrainingNo Cell Phones (state testing)Students with prior ACT-Approved accommodations – Spring 200812th Grade Participants


What’s New for Spring 2008 - ACT

Accommodations deadlines extendedHandling Exceptions

Students newly identifiedTransfer studentsRapid onset of a medical condition


What’s New for Spring 2008 - PEM

Enhanced enrollment screensManaging 11th and 12th grade studentsAdministration manual updates

StandardStudents testing with accommodations

Combined Accommodations Roster and Testing Report Form


Areas for Improvement – Day 1

Virtually all test invalidations were preventable – Plan ahead to ensure all staff are trained and preparedProvide accurate enrollment volumesReturn materials – Day 1 to ACT, Days 2-3 to PEMACT - DVDs


Areas for Improvement – Day 2 and Day 3

Return Material LabelsSimplify Material Ordering Process

Initial EnrollmentAdditional Orders

Carrier Pick-up Windows


How to Conduct a Successful Test Administration

Become familiar with MME procedures and calendarAssign responsibilities Manage the test day scheduleRead all training materials and supervisor manuals


How to Conduct a Successful Test Administration, continued

DON’T Wait until it’s too lateDON’T miss DUE DATESAsk Questions – Don’t assumeSTATE TESTING is NOT ACT National Testing or MEAP


MME Critical Dates

Initial Testing (Spring 2008)March 11: ACT Plus WritingMarch 12: WorkKeys and Michigan

MathematicsMarch 13: Michigan Science and Social Studies


MME Critical Dates

Makeup Testing (Spring 2008)March 25: ACT Plus WritingMarch 26: WorkKeys and Michigan

MathematicsMarch 27: Michigan Science and Social Studies


MME Critical Dates

Accommodations Testing Windows (Spring 2008)

Day 1 - March 11 – March 25Day 2 - March 12 – March 26Day 3 - March 13 – March 27


Future Administration Dates

Session

Component 2009 2010

Initial ACT Plus WritingWorkKeys+MathScience & SS

3/103/113/12

3/93/103/11

Makeup ACT Plus WritingWorkKeys+MathScience & SS

3/243/253/26

3/233/243/25


Major Activities on the HorizonFor Spring 2008

Establish/renew Michigan high schools as test sitesIdentify/confirm key staff

Test Supervisor (TS)Back-up Test Supervisor (BU)Test Accommodations Coordinator (TAC)

Apply for testing accommodationsTrain key staff

Test SupervisorBack-up Test SupervisorTest Accommodations Coordinator


MME 2007-2008 Schedule

Week of September 4

Test Site Renewal/Establishment Packets sent to high school principals; including Workshop information

September 11 Accommodations Training – Video Conference (for TACs)



September 12

MME Fall Retake Video Conference

MME Spring 2008 Kickoff Video Conference

September 14

Staff begin to register online for Workshop Training

September 28

Test Site Renewal/Establishment Packets due back to ACT - Staff and facilities



October 12 Administrator Training Workshop registration completed

November 6-16

Testing Staff Workshop Training conducted at 11 sites statewide

November 16 - December 12

Day 2 and Day 3 materials orders due



December 3 Off-site testing requests due to ACT

December 3 Receipt deadline for applying for ACT-approved accommodations

January 25 Receipt deadline for applying for state-approved accommodations


MME Test Center Renewal/Establishment

Renewal/Establishment Packets sent to high schools the week of September 4

Sent to HS principalsCourtesy copy sent to District Assessment Coordinators

Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator. Then complete the MME Appointment of Testing Staff & School Information form.

Deadline for return of Principal’s materials September 28



Review key documents

Standard Testing Requirements

School Schedule and Site Options for Administration of the 2008 Michigan Merit Examination


Key Documents, continued

Summary of Test Administration Policies

Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors

Qualifications for Test Accommodations Coordinators



Documents to be returned by September 28, 2007:

Principals – MME Appointment of Testing Staff & School Information form.

Test Supervisors - ACT State Testing 2008 Test Supervisor and Facilities Profile


MME Test Center Renewal/Establishment, continued

Back-up Test Supervisors - ACT State Testing 2008 Back-up Test Supervisor Profile

Test Accommodations Coordinators - ACT State Testing 2008 Test Accommodations Coordinator Profile


Assessment Sites

Preferred site is in a quiet wing of the high school

School in session for all students, orSchool for testing students only

Off-site administrationCommunity CollegeISD/RESAOther public facilityOther private facility

Each site must be approved by ACT


Assessment Facilities

Choice of testing rooms for standard time administration

Uncrowded seating – prefer classrooms with 25-30 examineesManageable security – prefer no more than 100 examinees in one room Good lighting, comfortable temperature, quiet atmosphere



Adequate writing surfacesNo lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACTMust accommodate both test booklet and answer document



Seating arrangements (Applies Equally to Desks and Tables)

Seats must be assigned by testing staff as students enter room Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder)Minimum of 3 feet apart front-to-back (measured head-to-head)All students must face the same direction, directly behind one another



Freedom from distractionsNo one not involved in testing may be in the roomUninterrupted testing period required for all days of testingNo unnecessary noises (bells, public address systems, etc. must be turned off)Testing rooms must be separated from regular school activities


Required MME Personnel

Test SupervisorResponsible for all MME assessment activitiesResponsible for all testing materials

Back-up Test SupervisorResponsible to serve if Test Supervisor unable to do soWill assist the Test Supervisor

Test Accommodations CoordinatorAssures that each student requiring accommodations applies for them - ACT-approved or state-allowedCoordinates all Accommodations Testing for your school

These personnel needed in each high schoolNamed by September 28


Avoiding Conflicts of Interest

Test (and Back-up) Test Supervisors have access to secure test materials prior to testing.To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety:

Test (and Backup) Supervisors may not be related to any examinee taking the ACT/WorkKeys in 2007-2008 anywhere in Michigan.Room supervisors and proctors may not assist in a room where any relative is being tested


Avoiding Conflicts of Interest

TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide)

Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics)


Other Assessment Personnel

Required number of qualified assistants per room

1 room supervisor required for each room,Plus 1 proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3)

Testing staff may not beInvolved in test preparation for commercial gain outside of normal teaching responsibilities

Enrolled in high school


Assessment Administration

Test Supervisors and TACs are responsible for training the staff that will assist them during the testing (e.g., room supervisor, proctors, readers)

Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing.

Students assigned seating


Assessment Administration

No food or drink are permitted in testing room(s) – this applies to both staff and examinees.

NO CELL PHONES IN TESTING ROOM

Schedule adjustments will be necessary for students with different schedules (e.g., night classes)

All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am.


Security

Receipt, check-in, and verification of test booklets by serial numbers

Restricted access at all times from moment of receipt to return (documented “chain of custody”)

Answer documents not returned to students after test responses are gridded

Immediate and complete return of all Day 1 materials to ACT; and all Day 2 and Day 3 materials to Pearson Educational Measurement as outlined in “return of materials” procedures


Security

Identification of examinees at check in (personal recognition or photo ID)

Direct consultation with ACT to handle testing irregularities for Day 1

Direct consultation with Pearson Educational Measurement to handle testing irregularities for Day 2 & Day 2 or 3

Unannounced observation of assessment administration in selected schools


Exact Timing of the Tests

More than one timepiece must be used in each room to ensure back-up

Time remaining may not be posted

All timing instructions must be read verbatim from the supervisor’s manuals


Documentation of Test Day Procedures

Testing Staff List returned with answer documents

Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room

Testing Irregularity Report Form(s) returned with answer documents

Scanable - Supervisor’s Report Form (Day 1) and School ID Sheet (Day 2 & Day 3) completed accurately


Training Workshops – what to expect, who must attend

Half – Day Training Sessions

Workshop materials available at each session

ONLY for “Named” Test Staff -- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session.



What will be covered:

Testing Requirements – before, during, and after testingProcedures for Day 1, Day 2, and Day 3Ordering materialsReturning materialsAvoiding the PitfallsTesting with AccommodationsIn-school training – room supervisors and proctorsQuestion and Answers



Arrive Early – All Attendees must sign-in

THIS TRAINING IS ONLY FOR TS, Backup TS, Test Accommodations Coordinators, and District Coordinators.

A portion of the training will be via video/DVD – you will have the opportunity to order a copy of the video following your training.



If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME.If you have previously been trained in one of last year’s 12 “official” workshops, and choose not to attend this year, we will send you a packet of new materials.


Training Dates and Locations

Nov 6 – KalamazooNov 6 – Traverse CityNov 7 – AlpenaNov 8 – MarquetteNov 8 – Mt PleasantNov 9 – Sault Ste Marie

Nov 12- WarrenNov 13 – LansingNov 14 – Grand RapidsNov 15 – NoviNov 16 - Detroit


Following the Training

Testing staff must read and be familiar with both the Day 1 and Days 2-3 supervisor’s manuals (included with training materials)

The Test Supervisor must organize an in-school (before test day) completion of all Day 1 pre-test information sections of the ACT Plus Writing and ensure ID labels are correctly affixed to each Day 1 answer folder.


Following the Training

The Test Supervisor must organize a separate in-school (before test day) completion of Day 2 and Day 3 Answer Folder demographic information and ensure ID labels are correctly affixed to each Day 2 and Day 3 answer folder.

A local training session for all staff is required before testing (conducted by the Test Supervisor at each school). A separate training session is required for all staff who will be supporting students testing with accommodations (conducted by the TAC at each school).

Plan ahead!


Students testing with accommodations

For the MME Day 1, two types of Accommodations will be available:

ACT Approved Accommodations

State – Allowed Accommodations

For Day 2 and Day 3, no approval required, based on student IEP. 504 plan, or ELL instruction


Training for TACs

September 11, 2007 – MME Accommodations Training Workshop

Training video conference from Wayne RESA yesterdayPosted at www.mistreamnet.comEspecially for Test Accommodations Coordinators (TAC)Does not replace the required workshops in NovemberPrincipals – ensure your TACs view this training


After the September 11th TAC Training

Review materials on the MME website – www.michigan.gov/mme

MME Accommodations Summary Table, Spring 2008Procedures for Requesting ACT Test Accommodations for Day 1 of the Michigan Merit Examination (MME) – March 2008March 2008 Michigan Merit Examination (MME) Day 1 – Request for ACT-Approved Test AccommodationsApplication for State Allowed – Accommodations – March 2008 Michigan Merit Examination (MME) – Day 1Test Accommodations Coordinator Header (for 2008 ACT State Testing)


Home School Students

Home School students wishing to participate in the MME will test at their local public high school

The home school community has been notified of this opportunity

Local Public Schools – will need to work with local home school students wishing to take the MME


Non-Public School Students

Non-Public Schools are encouraged to participate in MME

Participation Model #1 – fully participate in all facets of MME to support your students and establish your school as an MME test site


Non-Public School Students, con’t.

Participation Model #2 – allow your students who are interested in taking the MME to test at one of 8 auxiliary test sites throughout the state on the designated weekday test dates. If any of your interested students require accommodations, agree to submit the necessary documentation and administer the accommodated testing in your school on the designated testing dates.

Complete the appropriate test site establishment and testing staff forms and return to ACT by Sept 28


Questions?


Fax: 734-334-1857


MME Day 2 and Day 3 Materials Order

Log into the state site:www.Michigan.gov/oeaa-secureNew users will need to obtain a user ID and password from their school district administrator of the OEAA secure site.OEAA Secure Site user manual is located on OEAA-login screen. Provides step by step instruction on how to maneuver through the site.Email [email protected] with any questions or concerns with the OEAA site.


Select Additional Orders & Shipment Tracking


Select Profile Tab


Profile Tab

Verify that the MME Test Supervisor, Back up Test Supervisor and Test Accommodation Coordinator information is accurate.Changes can NOT be made to this screen. Contact ACT if updates are needed.


Enrollment Tab

Select MME Test Cycle


Select Enrollment Tab


Enrollment Tab

The Enrollment Screen has links:Detail InstructionsEnrollment

Please read detailed instructions then select the enrollment link.


Select Enrollment Tab


Enrollment Tab

Enrollment window Nov 16 to Dec 12, 2007Order materials

Quantity – Standard TimeQuantity – Regular Print Extended TimeQuantity – Accommodated Format Materials


Next Steps

Obtain a user ID and password for the OEAA secure site if you don’t currently have one.Validate the MME Test Supervisor, Back Up Test Supervisor and Test Accommodations Coordinator information is accurate

Enrollment window of Nov 16 – Dec 12

Order Day 2 and Day 3 Materials


Questions?


Fax: 734-334-1857


Helping Students Prepare for MME

Assure that the high school’s curriculum is aligned to state standards and benchmarks, the new high school content expectations, and ACT-assessed standards

Assure that course content matches course titles

Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with the similar rigor)


Helping Students Prepare for MME

Have students participate in reasonable ACT prep activities

Use ACT or commercial products to practice taking a timed testBecome comfortable with the test formats

Focus on learning the skills defined in the standards and benchmarks and the new High School Content Expectations rather than just practicing test-taking skills


Getting Started Now

Review past MME reports/Student Data File

What percent of students take recommended college core courses?What is the performance of students taking college core versus those who did not?What are the trends over time?


Getting Started, continued

What are the implications of MME results?

For counselors - better course-taking advice?For academic departments - improved rigor of courses?For districts - More rigorous graduations requirements?


Key Resources

September 11, 2007 - Video conference on MME assessment accommodations (DVD/videotape available from Wayne RESA; videostreamed as well: http://www.mistreamnet.com, click on 'Archived Stream.’)


More Key Resources

September 12, 2007 - Video conference on 2007-2008 Preliminary MME plans (DVD/videotape available from Wayne RESA; videostreamed as well: http://www.mistreamnet.com, click on 'Archived Stream.’

www.michigan.gov/mme - website has considerable resources; check it periodically


Questions?


Fax: 734-334-1857


For Questions and Comments

Pat King, Analyst – MME Administration & Reporting (517) 335-6780 voice

[email protected]

Jim Griffiths, Manager, Assessment Administration & Reporting(517) 373-4332 [email protected]

Joseph Maritneau, Manager of General Assessment(517) 241-4710 [email protected]

Michigan Department of EducationOffice of Educational Assessment & AccountabilityP.O. Box 30008Lansing, MI 48909

www.michigan.gov/mme


For Questions and CommentsRegarding Accommodations

Peggy Dutcher (questions regarding accommodations for student with disabilities (517) 241-4416 voice

[email protected]

Phil Chase (questions regarding accommodations for English Language Learners (ELL)) (517) 335-3967 voice

[email protected]


For More Information

For more information on MMEwww.michigan.gov/mme(877) 560-TEST (8378)[email protected]

For ACT specific questionsACT State Testing (800) 553-6244 x 2800ACT State Testing Accommodations (800) 553-6244 x [email protected]

For Pearson Educational Measurement(800) 204-4109

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