1 September 8, 2016 Time: 8:30 a.m. Location: Motor Carrier Transportation Division 3930 Fairview Industrial Drive S.E. Salem, Oregon 97302 2 nd Floor – Ashland Conference Room Facilitator: Ed Scrivner I. Region 2 Project Updates • Pioneer Mountain to Eddyville . . . Jerry Wolcott • I-5 project proposal in Albany - long and short term plans to reduce congestion and improve safety . . . Jerry Wolcott • I-5 @ Kuebler . . . Ken Kohl II. Self-Issue Permit Program (SIPP) Update . . . Christy Jordan III. Civil Complaint Process Overview . . . Christy Jordan IV. IFTA Annual Business Meeting Recap . . . Dave Gray V. Renewal Update . . . Amy Ramsdell VI. Service Center Hours Change Coming Soon . . . Amy Ramsdell VII. MCTD Administrator Recruitment Status . . . Troy Costales
• Pioneer Mountain to Eddyville . . . Jerry Wolcott
• I-5 project proposal in Albany - long and short term plans to reduce
congestion and improve safety . . . Jerry Wolcott
• I-5 @ Kuebler . . . Ken Kohl
II. Self-Issue Permit Program (SIPP) Update . . . Christy Jordan
III. Civil Complaint Process Overview . . . Christy Jordan
IV. IFTA Annual Business Meeting Recap . . . Dave Gray
V. Renewal Update . . . Amy Ramsdell
VI. Service Center Hours Change Coming Soon . . . Amy Ramsdell
VII. MCTD Administrator Recruitment Status . . . Troy Costales
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MINUTES
MOTOR CARRIER TRANPORTATION ADVISORY COMMITTEE MEETING September 8, 2016
Attendees: Ed Scrivner – ODOT/MCTD Leon Fischer – Siletz Trucking Dave Gray – Glostone Trucking Solutions Tony Hugo – Glostone Trucking Solutions Jerry Wolcott – ODOT/Region 2 Katie Scott – ODOT/MCTD Charlie Hutto – ODOT/MCTD Gregg Dal Ponte – EROAD Inc. Troy Costales – ODOT/MCTD Tony Coleman – ODOT/Mobility Liaison Christy Jordan – ODOT/MCTD Sven Johnson – ODOT/MCTD Amy Ramsdell – ODOT/MCTD Lanny Gower – XPO Logistics Bert Hartman – ODOT/Bridge Ken Kohl – ODOT/Region 2 David Rios - FMCSA Matt Briggs – North Santiam Paving David McKane – ODOT/MCTD Erik Zander – Omega Morgan David Jostad – May Trucking Co. Cassandra Soucy - ODOT Russ Casler – ODOT/DMV Nick Hopper – ODOT/DMV Tara L. Caton – ODOT/MCTD Facilitator: Ed Scrivner
Pioneer Mountain – Eddyville . . . Jerry Wolcott
♦ The Pioneer Mountain – Eddyville design/build contract was originally awarded in 2005. There were contractual issues which resulted in ODOT ending the contract and taking over the project in 2012, with the intent to redesign it. At that time, ODOT made a commitment to the Oregon Legislature and the Oregon Transportation Commission to open the new alignment in 2016. The project is on schedule to open this fall. (See Attach. A)
The project is now in Phase 4, which includes:
• straightening a sharp curve at the west end of the project • construction of five buttresses for landslide mitigation
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• paving, guardrail, signs, and striping • 28 foot culvert under the highway to be used as a wildlife crossing • drainage • tie in of the old and new alignments
Between September 6th and October 31st, US 20 will be open 14 hours per day with 10 hour night closures at mile post 16 from Saturday through Thursday between 7:30 p.m. and 5:30 a.m. The west end curve part will be completed next year, but the new alignment will open first. A large portion of the Phase 4 work has been contracted to local service providers which keeps the money spent in local businesses and communities. ODOT is planning a Special Event at 1 p.m. on Saturday, October first. This event will give anyone interested the opportunity to experience the new road before it is opened to traffic. There will be speakers and displays, as well as bike and walking tours, both guided and self-guided. Anyone interested in attending should enter from the east end at Eddyville and travel approximately 1 mile to the parking area. David Jostad asked when the new road will be open to semi-trucks. Christy Jordan answered that the District Manager has to approve it and then it goes through the Secretary of State. David said that May Trucking will do whatever they can to assist ODOT. If we need experienced truck drivers to test run the route in order to get the new alignment open to trucking traffic at the same time it’s open to regular traffic, he will make drivers and trucks available. Christy will follow up with the DM and report back.
I-5 Project Proposal in Albany . . . Jerry Wolcott
♦ (See Attach. B) The proposal is to improve capacity, accessibility, mobility, and safety in the I-5 corridor through Millersburg and Albany in northern Linn County. An Environmental Assessment (2009-2015) has been completed, as have refinement plans on the corridor. The city of Albany has also already completed their Transportation System Plan. We would like to add a third traffic lane in each direction of I-5. However, 13 current bridges in the design area aren’t designed to accommodate the additional load. These are also at end-of-life and aren’t designed to handle a major earthquake so would need to be replaced. Millersburg would be a massive interchange to cover 6 freeway lanes, railroad track, and required sound walls. You have to build the bridges, then the walls, and then you can add the 3rd traffic lane in each direction.
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There has been a great deal of public involvement already, including nearly 300 people who have attended meetings or submitted commentary in the process of developing the Build Alternative. Currently, ODOT has received 2 million dollars to start design work in the project area. The design will be based on available construction funding. The plans should be at 30% in about a year. The entire project would cost in the low tens of millions if we were to complete all of the proposed segments, though the 2 million we have is sufficient for design purposes.
• Project 1: Design (expected to be complete in early 2019) • Projects 2-6 can be interchangeable depending on funding availability and
include: Project 2: o Improve Knox Butte Interchange
� Local road improvements/sound wall Project 3: o Improve Santiam interchange
� Local road improvements/sound walls Project 4: o Improve S. Jefferson Interchange
� Sound Wall Project 5: o New Millersburg Interchange o Eliminate Murder Creek and View Crest Interchanges (rebuild mainline
bridges) Project 6: o Third lane(s) – NB/SB from Santiam – S. Jefferson
I-5 @ Kuebler . . . Ken Kohl
♦ Phase 1, the I-5 @ Kuebler interchange on and off ramp improvements, are almost complete and the interchange should be fully open in a month. We have had a few more closures than were originally planned, and may have one more in order to finish striping. Phase 2 is the development and construction of a 3300’ sound wall which should go out for bid in December 2016 and is intended to mitigate noise from the SB ramp interchange project completed in Phase 1. Self- Issue Permit Program (SIPP) Update . . . Katie Scott & Charlie Hutto
♦ (See Attach. C) The Self-Issue Permit Program was added as an option available to carriers in the late 1990s. The program was restricted in the late 2000s and no new carriers have been allowed to participate in the program since that time. In 2014, MCTAC agreed to move forward with an electronic system of SIPP issuance which will allow the program to continue while addressing the error rate concerns noted with the original process. In 2016, ODOT/MCTD has dedicated resources to move forward with an electronic solution for SIPP.
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Several problems have been identified with the current SIPP process, including: • Incomplete SIPP permits • Permits written out of conformance with the program • Drivers filling out self-issue permits at the scale instead of in advance of the
trip • Upon review of 438 recently issued SIPP permits, 57% had one or more
major errors. Major errors were observed across all carriers who participate in the program. Only 9% of the issued permits had no errors.
Major errors include things like: • Crossing a weight restricted bridge • Permitting overheight loads into structures without appropriate traffic control
or routing • Fewer pilot vehicle(s) permitted than are normally required for the specified
route • Incorrect positioning of pilot vehicle(s) • Missing or inaccurate road restrictions
o Work Zone Safety
Major errors may result in removal from SIPP. Minor errors are an opportunity to provide more training. Safety is a major concern. In order to participate in the SIPP program you must maintain safety standards. Participants must go through training and will be given better tools to self-issue effectively. By moving to an electronic issuance format, we can enact automated quality assurance checks prior to the issuance of a permit. For example, if a carrier enters a load width that exceeds the program specifications or neglects to fill in a required field, automatic edits would inform the carrier of the problem and give them the opportunity to correct it. Without correction, no permit would be issued. OARs related to SIPP must be added or revised before we can move forward with the electronic SIPP. Once these OARs are ready, we will bring them back to MCTAC for formal approval.
We envision the new SIPP Certification and Recertification will require that the carrier:
• Have an established Motor Carrier Transportation account; • Be approved for Oregon Trucking Online; • Be approved to charge fees to the Motor Carrier Transportation Division
account; • Has no more than one late highway use tax report in the 12 months preceding
the application; • Has no more than one late road use assessment fee (RUAF) mileage report
in the 12 months preceding the application;
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• Has maintained current vehicle and tax registration with the Department during the 12 months preceding application;
• Has no suspensions of tax registration with the Department during the 12 months preceding the application
• Has no more than one late payment of fees due as requires by ORS 818.225 and 818.270 in the 12 months preceding the application;
• Has no more than a five percent underpayment finding on the most current weight-mile tax audit;
• Has no incidents involving damage or potential damage to any roadway, roadway device, or structure resulting from an oversize/overweight permitted movement during the past 12 months preceding the application;
• Has no incidents moving an oversize/overweight load (that exceeds limits allowed) through a size/weight restricted work zone that is listed on the Road & Bridge Restriction List on Oregon Trucking Online;
• Has a satisfactory safety rating with the Motor Carrier Transportation Division or the United States Department of Transportation Federal Highway Administration;
• Signs an agreement of responsibility for the permitted moves; and • Has filed proof of general liability insurance with the Federal Motor Carrier
Safety Administration, or, for Intrastate carriers only, the Oregon Department of Transportation in the amount and manner described in OAR 734-072-0011.
• Has successfully completed a training program administered by the Over-Dimension Permit Unit.
Upon approval by the Department, the motor carrier may self-issue permits at the Level authorized.
• Level III authorization to self-issue permits will be conditional for six months from the effective date of the initial approval. Before the conditional authorization expires, the Department will verify:
o The motor carrier continues to meet the requirements of OAR 734-072-0010(5)(a-n); and
o Permits self-issued when conditionally authorized were issued in conformance with the program.
• Recertification for Level III authorization will be required, at a minimum, every two years thereafter, unless the Department requires it sooner. Before the authorization expires, the Department will verify:
o The motor carrier continues to meet the requirements of OAR 734-072-0010(5)(a-n); and
o Permits self-issued were issued in conformance with the program.
Sven Johnson commented that some of the major errors found during the review of the recent 483 SIPPs are scary. He understands that this service provides a convenience for the carriers and saves our staff paperwork when a SIPP is done correctly, but added that building the new system with appropriate program edits is essential. He asked if the programming is going to prevent carriers from exceeding width restrictions and making other major errors on their self-issue permits. Charlie
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answered yes. The edits we are developing will also require carriers to put in the specific vehicle information as well as the start and stopping points, pieces that are frequently overlooked on the current paper permits.
Christy shared that we will be building review queues for the permits too.
Lanny Gower asked what percentage SIPP represents out of all OD permits issued. The overall number is quite low, especially since we have restricted participation in the program; however, the error rate on the SIPP permits is huge. Ed Scrivner said that we issue approximately 75,000 STPs and 135,000 annual permits each year.
Civil Complaint Process Overview . . . Christy Jordan
♦ Christy clarified that this is an update to the Tooth Rock Tunnel issue discussed at the last MCTAC meeting, where 6 different over-width loads came through the tunnel while there was a legal width restriction in place. All investigations have been completed; however, not yet adjudicated. Without mentioning names or circumstances, a recent outcome suspended one of the carrier’s ability to operate on a variance permit for 5 days. OAR 740-300-0040 allows for the Department to suspend the ability to operate under a variance permit for five working days if warranted by the circumstances of the particular case. This case warranted the suspension. The penalty process is progressive and if the carrier violates this order, the Department may suspend or cancel their ability to operate under a variance permit. Dave Jostad asked if there was a signage problem. Christy answered, no. The restriction was appropriately posted in advance of the work and sufficient signage was in place.
Ed said that his staff were told by the driver that the company dispatcher directed him to move despite the clearly posted restriction. Matt Briggs asked if this was an Oregon Based company. A: No, this company was Washington based. Dave asked how ODOT knows if the carrier violates the suspension. Ed answered that if a company is operating on a suspended variance permit, Enforcement staff park them at one of our scales when they are caught.
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Annual IFTA Business Meeting . . . Dave Gray
♦ The Annual IFTA Business meeting was held August 17 & 18 in Indianapolis, Indiana. Four different ballots were initially presented, though the one proposing English as the official language was withdrawn. No ballots were voted on as it’s a very slow process to get anything passed and includes a requirement for 75% approval.
o FTPBP #02-2016: To amend the IFTA Articles of Agreement to allow carriers to display their IFTA renewal credentials two months prior to the effective date shown on the license and decals. (Instead of the 30 days that is now in the Agreement) Per Dave, industry wanted this change because there is a problem with the stickers not adhering to plates in very cold conditions. They would like to put them in place before the weather is quite so cold in certain jurisdictions.
o FTPBP #03-2006: To have the voting results be representative of those jurisdictions that have actually voted. (Currently, no vote equals a ‘NO’ vote.)
o STPBP #04-2006: To amend the Audit Manual to indicate when an audit, based on the number of returns audited, can be counted toward satisfaction of the jurisdiction audit quota requirement.
Electronic credentialing was also discussed. One of the issues raised was that there need to be clear definitions of terminology; for example, what exactly is meant by terms like ‘suspension’ and ‘revoked’.
Ed asked if there had been any conversation about the universality of suspension. Is a suspension only applicable in one jurisdiction or is it universal? Dave said that the officer from Quebec asked the same question. The goal is for each jurisdiction to be able to enforce suspensions for all other jurisdictions.
Renewal Update & New Service Center Hours . . . Amy Ramsdell
♦ We are expecting over 300,000 truck renewals this year. This is the perfect opportunity for companies who haven’t yet signed up for Trucking Online to do so. Many of these renewals can be processed via TOL, which would eliminate the need for an in-person visit to either our Portland Bridge Registration office, or our Salem Registration office. Renewals are scheduled to print later this month.
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♦ As mentioned at a previous MCTAC meeting, our Service Center hours are changing effective October 3rd. At that time, we will no longer be providing telephone call center service between 12:00 a.m. and 4:30 a.m. This change will allow us to better utilize our current personnel resources to help cover the daytime peak hours, particularly during the upcoming renewal season. The service hour change should also help with the customer service counter workload during renewal.
David McKane shared that we will be including an insert with the renewal paperwork about calendar year 2015 crash information.
MCTD Administrator Recruitment Status . . . Troy Costales
♦ An open-competitive recruitment has been posted nationwide and will remain open until the Motor Carrier Transportation Division Administrator position has been filled. A list of the first batch of applicants has been pulled and the paper screening process has been completed. The first wave of face-to-face interviews, with an ODOT interview panel, is expected to occur in early October. The second interviews will be with a small stakeholder panel. The final interview will be with the ODOT Director’s office. If everything stays on course, the Director hopes to make an offer in October. The Department is looking for a candidate who has characteristics and traits that will complement the executive management of ODOT.
Roundtable
♦ Troy introduced Cassandra Soucy, who is on the Distracted Driving Task Force at the Oregon Department of Transportation. She is working with ODOT executive staff and other Oregon leaders to develop an action plan to reduce the incidence of distracted driving. It is difficult for law enforcement to try and enforce the current law regarding hand-held device usage. Troy asked the group how big of a problem they think distracted driving is from the trucking industry’s perspective vs. general public. Gregg Dal Ponte said that managing distractions is the issue. New technologies like keying route or configuration data into the in-cab devices is potentially just as distracting as talking or texting on a cellular device. There are I-Pads used for routing which are mounted to the dash for certain commercial operations.
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Ed said that there are many more distractions which are more common than cell use. People who are searching for music, eating, or even talking to others within the vehicle are just as distracted, if not more so, than those with cell phones.
Eric Zander said that new technology in passenger vehicles practically drives the car for you and enhances safety. That technology is going to catch up in the commercial market. For example, certain new cars have automatic braking technology that will engage even before the driver’s reflexes can respond to a potential hazard. Troy said that what’s interesting is how wide or narrow the law is which defines distraction. We know there are studies related to these things. His sense is that there are those willing to take another run at the definition in the upcoming legislative session.
• 2005: Design-Build contract awarded – Yaquina River Contractors
• 2012: Contract ends– ODOT takes over the project and begins redesign
ODOT commits to Oregon Legislature and OTC to open new alignment in 2016
Project is on schedule to open this fall
Birds Eye View
Phase 4- Design elements
• Straightening of a sharp curve at the west end of the project
• Construction of five buttresses for landslide mitigation
• Paving, guardrail, signs, and striping
• 28 foot culvert under the highway to be used as a wildlife crossing
• Drainage
• Tie in of the old and new alignments
West End Curve- road relocation
Danger! Falling rocks!
SAFETY, SAFETY, SAFETY
PME Phase 4 video
PME Phase 4 Video
US20 Travel
Car/truck open passage
Emergency vehicles passage
Some 20 minuteclosures
June 1- August 13 24 hrs/day 24 hrs/day X
August 14- Sept 5 14 hrs/day(10 hr. night closures, Sun-Thurs)
23 hrs/day(1 hr blast closure, pre-
notification)X
Sept 6- Oct 31 14 hrs/day(10 hr. night closures, Sat-Thurs)
23 hrs/day(1 hr blast closure, pre-
notification)
X
Note: Closures may change with 7 day notice
Plan Ahead!
Road Closed 7:30 PM – 5:30 AM
at Mile Post 16
• Leaving Newport (MP 0)?
– When is the latest you should leave?
• Leaving Philomath (MP 50)?
– When is the latest you should leave?
If you don’t know,
take the Detour!
Don’t Blame the Flagger!
Detour Routes and times
So, how’s construction going?
Everything is going according to plan
Paving!
Wildlife crossing has been installed
Wildlife culvert excavation
Wildlife Culvert
Wildlife culvert assembly
Wildlife culvert
Subgrade stabilization
Drainage
Base Rock – GPS controlled machines
West End curve
Fish passage culvert at the WEC is half done.
Buttress at Cougar Creek
Cougar Creek culvert, water collection system, bypass pipe
Cougar Creek buttress
ODOT Phase 4 Contract = Local $$
• K&E Excavating – Salem-based
• Hired local independent truckers for hauling
• Purchasing rock from local quarries
• Purchasing local fuel/oil
• Hired Grande Ronde Tribal members to operate machinery
• Apprenticeship hours= 4,000
Want to See it for Yourself?
Play on the Grade
• Special Event: October 1st 1PM Opportunity to experience the new road before traffic is opened
– Speakers
– Displays
– Bike and Walking Tours
• Guided and self-guided
• Enter from east end @ Eddyville
– Approximately one mile to parking area.
Know before you go !
Tripcheck.com
Sign up for email updates at www.us20pme.com
Questions and Comments
I-5: Santiam Hwy – Viewcrest Dr. (Albany)
Interchange Designs and What’s to Come
MCTACSeptember 8, 2016
mcss103
Text Box
ATTACH. B
Background
Purpose: This project will improve capacity, accessibility, mobility and safety in the I-5 corridor through Millersburg and Albany in northern Linn County.
Previous work includes:• Albany and Millersburg I-5 corridor refinement
plans • City of Albany’s Transportation System Plan (TSP) • Environmental Assessment (2009-2015)
NEPA Process: No EA needed (FHWA)• Projects must have independent utility
Public Involvement
� Nearly 300 people attended meetings or submitted comments in the process of developing the Build Alternative.• Public meetings (7)• Open houses (2)• E-mails, phone calls, and letters to the project
team� Steering Committee (9 meetings)� Stakeholder Team (9 meetings)� Project Development Team (11 meetings)
� Web site: http://www.oregon.gov/ODOT/HWY/REGION2/Pages/I-5_SouthJefferson_OpenHouses.aspx
Current Status and Design
� Received $2m to begin design work in project area
� Design will be based on available construction funding
� Regular updates to AAMPO, CWACT, and Linn County Board of Commissioners, City of Albany, MCTAC, etc.
Albany interchanges with Auxiliary*
* This illustration is from EA work and provides only a general representation.
Millersburg*
* This illustration is from EA work and provides only a general representation.
Project 1 Design
$2m to Design:� SB on ramp at Knox Butte
• Includes signals at the legs
� Extend NB on ramp at Knox Butte
� Add NB and SB Auxiliary lanes between Knox Butte and Santiam
• Eliminate Murder Creek and View Crest Interchanges (rebuild mainline bridges)
Project 6Third lane(s) – NB/SB from Santiam – S. Jefferson
*Projects can be interchangeable depending on funding availability
Next Steps
� Work on 1st Design Project
• Complete early 2019
� $3m FAST Act Funding
• Funding for study and design only (no construction)
• Third lane from Delaney Road to Albany
• Coordination with Area 3 on project design and focus
• Update ACTs, MPOs accordingly
Questions?
Self-Issue Permits Program (SIPP)Proposed Program and Rule Changes
Presented byKatie Scott & Charlie Hutto
Motor Carrier Transportation DivisionOver-Dimension Permit Unit
MCTACSeptember 8, 2016
mcss103
Text Box
ATTACH. C
What We Will Talk About
�SIPP History �Reasons WHY we are changing SIPP�WHAT we are changing in SIPP�Proposed Rule Changes
�SIPP Certification andRecertification Processes
SIPP HistoryLate 1990s – SIPP was added as an option available to carriers
�High Wait Times
�Attend Training
Late 2000s – A decision was reached to not allow any new carriers into SIPP until an electronic solution was developed (9 current/ 18 waiting)
2016 – Resources dedicated to move forward with electronic solution for SIPP
2014 - MCTAC agreed to move forward with electronic system of SIPP issuance, to allow program to continue and address error rate
Why Are We Changing SIPP?
�Enforcement Observations�Recent Permit Reviews
Enforcement Observations
� Incomplete SIPP permits�Permits written out of
conformance with the program�Drivers filling out self-issue
permit at the scale
Manual Permit Reviews
Review of 438 recently self-issued permits:�57% had one or more major errors�9% had no errors�Major errors observed across all carriers in the
program
Permit Reviews -Examples of Major Error
Major errors = may result in removal from SIPP�Crossing a weight restricted bridge�Permitting overheight loads into structures
without appropriate traffic control or routing�Fewer pilot vehicle(s) permitted than are
normally required� Incorrect positioning of pilot vehicle(s)�Missing or inaccurate road restrictions
• Work Zone Safety
Minor errors = opportunity for more training.
Permit Reviews (cont’d…)
Example 1: Crossing a Weight Restricted Bridge
OR18 MP 51.57 (Yamhill River Bridge - Dayton)
OR18 crossing Yamhill River Bridge is restricted to 20,000 lbs. single axle, 34,000 lbs. tandem axle, 105,500 lbs. GVW., Weight Table 2 for divisible loads; 21,500 lbs. single axle, 43,000 lbs. tandem axle, 98,000 lbs. GVW., Weight Table 3 for non-divisible loads.
Permit Reviews (cont’d…)
Example 2: Incorrect Pilot Vehicle Requirements
Page 27 of the SIPP Manual:
Overwidth loads may require pilot vehicles. See Route Map 2, Group Map 1, and Attachment 82A or 75A for requirements.
Permit Reviews (cont’d…)
Example 3: Dimensions Outside Scope of Program
Page 3 of the SIPP Manual:
Maximum width allowed is 14’0”.
Permit Reviews (cont’d…)
Example 4: Insufficient Starting & Ending Location
Page 34 of the SIPP Manual:
Starting and Ending Location must be specific. In addition to a general geographic location, a specific address, cross street, or milepost is required.
Changes - Why Online Issuance?
�Automated Quality Assurance, before permits are issued• Link to Restriction List, displaying all road, ramp, and
bridge restrictions that may effect over-dimension loads.
• Text boxes to fill in restrictions, pilot vehicle requirements, and other special provisions.
�Required Quality Control, after permits are issued• Automated Permit Reviews Process
• Continued major errors as defined = may result in removal from SIPP (not authority)
• Minor errors = More training
The Goal:
A successful self-issue permits program that:�Protects the safety of the traveling public�Protects the infrastructure of the State of Oregon� “Voluntary compliance through education”
To accomplish these goals, a rule change is needed.
Proposed Rule Change
Timeline�Today – obtain concurrence on rule changes�October MCTAC – formal approval of rule changes
Refer to handout for key items.�Replaced “facsimile” with “electronic issuance” of
permits� “Reasonable Grounds” to remove a carrier from
SIPP�Added definitions section�Certification and Recertification Requirements
Division 72 rules establish programs as authorized by ORS 818.220 for self-issuance and facsimile issuance of variance permits. The programs save time, travel and speed delivery of permits directly to the carrier's place of business.
Division 72 rules establish programs as authorized by ORS 818.220 for telephonic application, self-issuance, and single trip permit electronic issuance of variance permits. The programs save time, travel and speeds delivery of permits directly to the carrier's place of business.
Replaced “facsimile” with
“electronic issuance” in this and
other locations in the rule, to
allow for current and future
delivery options of over-
dimension permits.
Remove "Level II Authorization" for log trucks to tow disabled log truck and pole trailer combination.
To qualify for Level II authorization, a motor carrier must make application to the Over-Dimension Permit Unit of the Motor Carrier Transportation Division located in Salem and certify that it has read and understands Level II requirements.
Remove this section. "Level II Authorization" has not
been utilized since at least 2009;
annual permit is available.
Add "Reasonable Grounds" to remove a carrier from SIPP.
None The Department, having reasonable grounds to believe the carrier committed a major error while operating an over-dimension permit issued under ORS 818.200, may refuse or revoke the carrier's Level III authorization, pending departmental investigation.
Allows ODOT to remove a
carrier's SIPP privileges if we have
reason to believe they
committed a "major error" (i.e.
the recent incidents at Tooth
Rock Tunnel).
mcss103
Text Box
ATTACH. C-1
ODOT MCTD
Over-Dimension Permit Unit
Proposed Division 72 Rule Change
Page 2 of 7
Add Definitions Section.
None As used in Division 72 rules:
(1) "Level I authorization" means a motor carrier may self-issue single trip permits following the telephone application process established in OAR 734-072-0015.
(2) "Level II authorization" means a motor carrier providing service described in OAR 734-076-0115(4) to independently issue a “pre-authorized” self-issue single trip permit to a specific power unit without calling the Motor Carrier Transportation Division.
(3) "Level III authorization" means a motor carrier may independently self-issue single trip permits without contacting the Motor Carrier Transportation Division.
(4) "Incident" means an individual occurrence or event.
(5) "Major Error" means exceeding the weight limits of a weight-restricted bridge; permitting overheight loads into structures without appropriate traffic control or appropriate routing; fewer pilot vehicle(s) permitted than are normally required; incorrect positioning of pilot vehicle(s); missing or inaccurate road restrictions.
(6) “Roadway Device” means markers, signs, structures (e.g. guardrail), and/or signal devices used to inform, guide and control traffic, including pedestrians, motor vehicle driver, and bicyclists. These devices are usually adjacent, over or along the highways, roads, traffic facilities and
Other OARs that cover over-
dimension permitting have a
definitions section. It makes
sense to move all current
definitions to this section, as well
as define new terms as used in
Division 72.
ODOT MCTD
Over-Dimension Permit Unit
Proposed Division 72 Rule Change
Page 3 of 7
other public areas that require traffic control. (7) "Power Unit" means a vehicle with one or more drive axles providing motive power to the ground. (8) "Vehicle" is as defined in ORS 801.590. (9) "Electronic Issuance" means providing a copy of the permit to the motor carrier using a method other than delivery via postal mail or pick-up at an authorized ODOT location. (10) "Reasonable Grounds" means a set of facts or circumstances which would satisfy an ordinary cautious and prudent person that there is reason to believe and which goes beyond mere suspicion. (11) "Satisfactory Safety Rating" means a safety rating other than unsatisfactory.
ODOT MCTD
Over-Dimension Permit Unit
Proposed Division 72 Rule Change
Page 4 of 7
Certification and Recertification Requirements.
(a) Attend and successfully complete a training program conducted by the Over-Dimension Permit Unit;
(b) Have purchased a minimum of 125 single trip permits for oversize/overweight movements within the 12 months preceding the application for self-issuance of permits; and
(c) Be in good standing with the Motor Carrier Transportation Division by:
(A) Not having more than one late highway use tax report in the 12 months preceding the application;
(B) Having maintained current vehicle and tax registration with the Department during the 12 months preceding application;
(C) Having no suspensions of tax registration with the Department during the 12 months preceding the application;
(D) Having no more than a five percent underpayment finding on the most current weight-mile tax audit;
(E) Having a satisfactory safety rating with the Motor Carrier Transportation Division or the United States Department of Transportation;
(F) Signing an agreement of responsibility for the permitted moves;
(a) Have an established Motor Carrier Transportation account;
(b) Be approved for Oregon Trucking Online;
(c) Be approved to charge fees to the Motor Carrier Transportation Division account;
(d) Having no more than one late highway use tax report in the 12 months preceding the application;
(e) Having no more than one late road use assessment fee (RUAF) mileage report in the 12 months preceding the application;
(f) Having maintained current vehicle and tax registration with the Department during the 12 months preceding application;
(g) Having no suspensions of tax registration with the Department during the 12 months preceding the application;
(h) Having no more than one late payment of fees due as requires by ORS 818.225 and 818.270 in the 12 months preceding the application;
(i) Having no more than a five percent underpayment finding on the most current weight-mile tax audit;
(j) Having no incidents involving damage or potential damage to any roadway, roadway
Moved current and new
certification and recertification
requirements to one section.
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and
(G) Filing proof of general liability insurance with the Oregon Department of Transportation in the amount and manner described in OAR 734-072-0011.
(5) Upon approval by the Over-Dimension Permit Unit, the motor carrier may self-issue permits at the level authorized.
(6) Authorized carriers may purchase blank permits for the purpose of self-issuance from the Motor Carrier Transportation Division of the Department of Transportation, Over-Dimension Permit Unit office located in Salem. The fee for each blank permit form is the fee required under ORS 818.270.
device, or structure resulting from an oversize/overweight permitted movement during the past 12 months preceding the application;
(k) Having no incidents moving an oversize/overweight load (that exceeds limits allowed) through a size/weight restricted work zone that is listed on the Road & Bridge Restriction List on Oregon Trucking Online;
(l) Having a satisfactory safety rating with the Motor Carrier Transportation Division or the United States Department of Transportation Federal Highway Administration;
(m) Signing an agreement of responsibility for the permitted moves; and
(n) Filing proof of general liability insurance with the Federal Motor Carrier Safety Administration, or, for Intrastate carriers only, the Oregon Department of Transportation in the amount and manner described in OAR 734-072-0011.
(o) Successfully completed a training program administered by the Over-Dimension Permit Unit.
(6) Upon approval by the Department, the motor carrier may self-issue permits at the Level authorized.
(7) Level III authorization to self-issue permits will be conditional for six months
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from the effective date of the initial approval. Before the conditional authorization expires, the Department will verify:
(a) The motor carrier continues to meet the requirements of OAR 734-072-0010(5)(a-n); and
(b) Permits self-issued when conditionally authorized were issued in conformance with the program.
(8) Recertification for Level III authorization will be required, at a minimum, every two years thereafter, unless the Department requires it sooner. Before the authorization expires, the Department will verify:
(a) The motor carrier continues to meet the requirements of OAR 734-072-0010(5)(a-n); and
(b) Permits self-issued were issued in conformance with the program.
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How to Sign Up for SIPP New carrier completes and submits application form, requesting to be allowed to self-issue their single-trip, over-dimension permits. MCTD Staff review application for requirements, such as:
• Purchased a minimum of 125 STPs in the previous year. • No suspensions of tax registration in previous 12 months. • No suspensions of over-dimension permit privileges in previous 12 months. • Other requirements as described in rule change document.
If requirements are met, at least one carrier representative must take a class.
• 3-4 hours in duration. • Held in Salem, other ODOT location, over Internet via JoinMe.
Conditional certification lasts 6 months, and is renewed automatically by MCTD if all requirements are met.
• This includes a review of permits issued, to ensure conformance with the program.
After conditional certification, subsequent certification lasts 2 years. About 3 months before certification expires, carrier is notified. If carrier wishes to continue in SIPP, they must complete and submit recertification application form.
• MCTD will review application for requirements, and recertify the carrier, if all requirements are met. Refer to specific requirements in rule change document.
• Requirements include a review of permits issued, to ensure conformance with the program.
