The UK’s European university

2018

SERVICES TOSUPPORT YOURRESEARCH

Applying for an award: funding and grants 2Applying for an award: data, IT consultancy, web services and dissemination 3Managing your award 5Research ethics and governance 7Innovation & Enterprise 7Copyright and licensing 8Research materials 9Sharing your research 10Research impact 12Researcher development opportunities 14Can’t find what you’re looking for? 16

CONTENTS

1

INTRODUCTION

www.kent.ac.uk 1

Use this guide to signpost your colleagues to the supportavailable to them throughout the lifecycle of their project.

If you can’t see the topic you need, please contact theOffice for Scholarly Communication (OSC) so we can helpor send your enquiry to the correct team.

Email: osc@kent.ac.ukWebsite: www.kent.ac.uk/osc

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APPLYING FOR AN AWARD:FUNDING AND GRANTS

University of Kent / Services to support your research

How we support your research What this may include Who can support you with this

Identifyingfundingschemes

Support to identifysuitable schemes, tosupport with your impactand implementationsections.

If you are looking for/havebeen contacted regardingconsultancy or you wishto work with industry or agovernment department.

• Research Council funding• Charity research funding• Internal funding• Global Challenges ResearchFund (GCRF)

• Newton Fund• Horizon2020

Research ServicesFind your ResearchDevelopment Officer

https://research.kent.ac.uk/researchservices/by-role/

• Collaborative research(public, private or charity)

• UK Industrial StrategyFunding

• Innovate UK, including KTPs• Government tenders• Consultancy opportunities• Horizon 2020 and othersources

• Enabling Innovation:Research to Application(EIRA) funding

Kent Innovation & Enterprise(KIE)Contact enterprise@kent.ac.uk or telephone (01227 82) 7376

Grantapplications

Support for individualresearchers & Schoolcontacts with accuratecosting & submission ofapplications for externalfunding.

Does your School have aResearch SupportOfficer? Get in touch withthem to discuss yourideas.

• Costing a proposal• Negotiate/setup grants &contracts

• Grading for research staff• Getting proposal approvalusing KRIMSON

• Ongoing project support

Research ServicesFind your Research Grants &Contracts Officerhttps://research.kent.ac.uk/researchservices/by-role/

Kent Innovation & Enterprise(KIE)Are you working directly with an external organisation or did you identify your fundingthrough Kent Innovation & Enterprise? Contactentfunding@kent.ac.uk

3www.kent.ac.uk

APPLYING FOR AN AWARD: DATA, IT CONSULTANCY, WEBSERVICES AND DISSEMINATION

How we support your research What this may include Who can support you with this

Research datamanagement

Get support withdeveloping a datamanagement plan so thatyou can organise yourdata from its creationthrough to publication and beyond.

• Funder and publisherrequirements

• Writing your plan• Keeping your data safe• Read.me files

Information Services:Research SupportContactresearchsupport@kent.ac.uk or select the ‘IS Support’option when setting up yourKRIMSON record.

IT Consultancy Support is available ifyour research project hastechnical requirements. ITDevelopment provideappropriate support forUniversity systems and ITinfrastructure.

• Consultancy to identify andprovide technical solutions

• Software and hardwareprocurement andimplementation

• IT and data securitycompliance

• Technical support• Standard and bespokeresearch websites and onlinefunctionality

• High-PerformanceComputing (HPC)

• Data storage, security andmanagement

Information Services:RequirementsContact IS-Requirements@kent.ac.uk

Websites andweb services

Pre-award assistance with grant applications,costing web services for Research DataManagement Plans andwebsites for researchprojects.

• Consultation, hosting, trainingand technical support

• Self-service options• Integration with services (e.g.KAR, Kent News Centre,Twitter, YouTube, Kent EventsCalendar)

• Variable themes forcollaborative projects

• Quick setup for simplewebsites

Information Services: WebConsultants

Contact web-consultants@kent.ac.uk,(01227 82) 4851 or visitwww.kent.ac.uk/web

CONTINUED OVERLEAF

4 University of Kent / Services to support your research

How we support your research What this may include Who can support you with this

Disseminationplanning

Prepare yourdissemination plan andpathways to impact byplanning an effectivecommunication strategyto share your researchfindings.

• Understanding youraudience

• Developing key messages• Planning your routes toimpact

• Utilising your impactsummary

• Creative routes to sharingyour research

• Tracking dissemination

Office for ScholarlyCommunicationContactosc@kent.ac.uk for advice onpreparing a disseminationplan. We can also direct you to teams who can guide youthrough disseminating yourresearch to key groups.

Research Excellence TeamContact M.R.Bell@kent.ac.ukto discuss planningdissemination to the public.

• Find routes to working withexternal organisations

• Knowledge TransferPartnerships (KTP)

• Allowing licenced access toyour research

• Share innovative and creativeideas: Innovation, Creativityand Enterprise network (ICE)

Kent Innovation & Enterprise(KIE)Contact your KIE Faculty Liaison Officer (01227 82) 4574

APPLYING FOR AN AWARD: DATA, IT CONSULTANCY, WEB SERVICES AND DISSEMINATION (CONT)

5www.kent.ac.uk

MANAGING YOUR AWARD

How we support your research What this may include Who can support you with this

Managinggrant awardfinances

An ‘announcement’ willfollow receipt of an awardand will include the costcode and categoriesunder which money canbe spent on the project.Depending on yourSchool, expenditure willbe processed throughyour Research SupportOfficer or finance teamwho will often book travelon behalf of the researchteam. Booking your owntravel? Use the correctcode on Click toautomatically allocate thisto the grant.

Step 1: Starting your project• Your responsibilities• Approval for and appointingstaff

• Intellectual property

Step 2: Post-Award Finance• Spending your grant• Financial reports

Research ServicesThe Research AccountsOfficer for your School willsend you the grantannouncement once theproject has been set up in thefinance system. They will alsooffer to meet with you todiscuss the project financesand procedures.

If you have a School ResearchSupport Officer they will oftenassist in liaising with ResearchServices on post-awardfinances for you – check withyour School research orfinance teams.

KIE will process theannouncement, and managefinance, if the project fundingis classified as 'enterprisefunding'.

6 University of Kent / Services to support your research

7www.kent.ac.uk

RESEARCH ETHICS AND GOVERNANCE

How we support your research What this may include Who can support you with this

Researchethics

Supporting you to ensurethat your research ismeeting its legal andmoral obligations.

• Ethical and legal obligations• Research integrity• Researcher developmenttraining

• Review and approval• Research involving the NHS• Governing legislation andpolicies

Research Ethics & GovernanceContact the Research Ethics & Governance Officer atN.R.Palmer@kent.ac.uk or(01227 82) 4797

For research involving animalscontact the Animal Welfareand Ethical Review Body atS.E.Reed@Kent.ac.uk

Alternatively, talk to yourSchool Ethics representative.

INNOVATION & ENTERPRISE

How we support your research What this may include Who can support you with this

Innovation &Enterprise

Support is available tobuild links between yourresearch and local,national and globalbusinesses or creativeorganisations. Work withexternal organisations toshare and develop newmethodologies andtechnologies.

• Brainstorming potentialpartners/applicationdirections for your research

• Making contact with anorganisation for the first time

• Hosting a meeting with oneor many academics, andexternal organisation(s)

• Brokering costs/contracts on academic’s behalf

Kent Innovation andEnterpriseContactenterprise@kent.ac.uk or(01227 82) 7376

8 University of Kent / Services to support your research

COPYRIGHT AND LICENSING

How we support your research What this may include Who can support you with this

Intellectualproperty

Provides opportunities forcollaboration, andlicensing of newtechnologies ormethodologies thatexternal partners wantto access and use.

• Copyright and intellectualproperty

• Patents & trademarks• Developing a spin-out

Commercialisation Contactcommercialisation@kent.ac.uk

Copyright Get help to understandthe legalities of copyrightand how it may affect yourwork, with a focus onreuse of third partymaterial used in research.

• How copyright may affectyour work

• Understand the scope ofcopyright protection and theUniversity of Kent’s copyrightpolicy

• Best practice in using otherpeople’s work in your ownpublications

• Find out who to contact forfurther advice

Information ServicesContact the Copyright,Software Licensing and IS Policy Manager atcopyright@kent.ac.uk or (01227 82) 3857

Licensing Choose the best licensefor you work to determinethe rights you and othershave to reuse your work.

• Copyright in research outputs• Creative Commons licences• Green & Gold Open Access• Funder and Publisherrequirements

Information Services:Research SupportContactresearchsupport@kent.ac.uk

9www.kent.ac.uk

RESEARCH MATERIALS

How we support your research What this may include Who can support you with this

Resourcesand advice tosupport yourresearch

Academic Liaison ServicesDo you need advice onplanning your literaturereview? Can’t find theresources you need tosupport your research. Help is available to you.

• Planning literature reviews• Purchasing physical or digitalitems for your research

• Borrowing from or visitinganother library

Information Services:Research SupportContactresearchsupport@kent.ac.uk

Special Collections &ArchivesHolding 150 distinctivecollections to support yourresearch, including rarebooks, archives, artworkand audio-visual material.Find out more about thecollections and how youcan use these materials inyour research.

• Supporting research andteaching at undergraduateand postgraduate levels

• Access to distinctive archives• Digital access to a number ofcollections

• Exhibitions, seminars andtalks

• Advice and collaboration onoutreach and engagementprojects using archivematerial

• Reading room to viewphysical materials

• Guidance on handlingheritage material

Special Collections &ArchivesContactspecialcollections@kent.ac.ukor (01227 82) 7138

Cathedral partnershipsThe University has closepartnerships withCanterbury CathedralLibrary & Archives andRochester CathedralLibrary. Discover thecollections throughLibrarySearch. Support is available to help youmake the most of thesematerials in your research.

Use LibrarySearch tosearch the Cathedralcollections:www.kent.ac.uk/library/

• Close partnership• Support communityengagement

• Support research andteaching

• Access to distinctivematerials

• Guidance on handlingheritage material

Information Services:Academic Liaison ServicesContact your Faculty Liaisoncontact to discuss workingwith our Cathedral partners:www.kent.ac.uk/library/subject-support/

Canterbury CathedralArchives & Library:www.canterbury-cathedral.org/heritage/archives-library/Rochester Cathedral Library:www.rochestercathedral.org/the-library/

10 University of Kent / Services to support your research

SHARING YOUR RESEARCH

How we support your research What this may include Who can support you with this

Disseminatingyour research

Publishing your researchWhen you choose to publishyour work Open Accesswe’re here to support you.

• Routes to Open Access &Funder Policy

• Research ExcellenceFramework (REF)

• Article/Book ProcessingCharges

• OA Books and choosing ajournal

Information Services:Research SupportContactresearchsupport@kent.ac.uk

Engaging with the publicGet support to engage thepublic with your research.

• Routes to sharing yourresearch

• Developing new partnerships• Planning exhibitions, talksand events

• Public Engagement withResearch Fund

Research Excellence TeamContactM.R.Bell@kent.ac.uk or(01227 82) 6595

Applying for funding for a shortproject to work with a specificpublic group

Kent Innovation andEnterprise (KIE)Contactenterprise@kent.ac.uk or(01227 82) 7376

Local EducationPartnershipsThe PartnershipDevelopment Office canadvise on how to approachlocal schools and collegesand whether specificprojects fit with Universitypriorities in this area.

• Local educationalpartnerships

• Engagement with furthereducation

• University AmbassadorScheme

• Canterbury and Medwayevents

• Improving access to HE

Partnership DevelopmentOfficeContactpartnership@kent.ac.uk

Working with the mediaThe Press Office can helpgain press coverage forresearch activities, events ora book launch, issue apress release, arrange aphoto call or make informalapproaches for interviewsor opinion pieces.

• International, national andlocal media

• Media liaison and advice• Media training• Publishing in TheConversation

• Kent Staff newsletter

Corporate CommunicationsTo discuss publicityopportunities or mediatraining contactpressoffice@kent.ac.uk

11www.kent.ac.uk

How we support your research What this may include Who can support you with this

Disseminatingyour research(cont)

Engagement withParliament Parliament would likeresearchers to engage withthem. Get support to dothis.

• How to make your researchrelevant

• Providing evidence toParliament

• Helping Parliament find yourresearch

Office for ScholarlyCommunicationContactosc@kent.ac.uk

Practice Research Get support to sharepractice based research

• Portfolios• Audio visual• Performance events• Exhibitions and events

Making yourresearchdiscoverable

Kent Academic Repository(KAR) and Kent DataRepository (KDR)Depositing your researchoutput and/or data to theinstitutional repositorieshelps others to discoveryour work. Get support tohelp you make the most ofthese services.

• Adding outputs and data• Importing outputs• Enhancing your staff profile • Open Access and REF• Data preservation• Using dashboards tomeasure dissemination

Visit the repositories to findout more:KAR: https://kar.kent.ac.ukKDR: https://data.kent.ac.ukAlternatively, to ask us aquestion or request trainingcontactresearchsupport@kent.ac.uk

12 University of Kent / Services to support your research

RESEARCH IMPACT

How we support your research What this may include Who can support you with this

Measuringresearchimpact

Research ExcellenceFramework (REF)Support is available to helpyou better understand theREF and how it is used toassess the quality ofresearch in UK highereducation institutions.

• All general REF processrelated queries

• Supporting and monitoringREF

• Research impact• Systems that support yourresearch management suchas KRIMSON, SciVal andVertigo Ventures

• Queries on eligibility• 1-2-1 Impact DevelopmentSessions

Research Excellence TeamContact the ResearchExcellence Manager atREF2021@kent.ac.uk or(01227 82) 6595

Measuring reachMeasuring the reach yourresearch has mattersbecause you candemonstrate how far yourresearch has travelled toimpact society and to informother researchers. Supportis available to help youunderstand how to measureand amplify the impact ofyour research.

• Learn why measuring reachmatters and how to achievethis

• Make the most of socialmedia

• Increase visibility usingKudos

• Use Metrics Toolkit tomeasure citations

• Discover where your workhas been mentioned usingAltmetric

• Estimate impact with SciVal

Office for ScholarlyCommunicationContactosc@kent.ac.uk

Information Services:Research Support Contactresearchsupport@kent.ac.uk

13www.kent.ac.uk

How we support your research What this may include Who can support you with this

Measuringresearchimpact (cont)

Vertigo Ventures (VV) – forREF impact case studiesVV – Impact TrackerSoftware is the universitypurchased system forstoring, recording andcapturing research impactand related activities forboth funded and non-funded projects. All staffmembers at Kent with REF2021 potential case studiesare welcome to register touse the system. TheUniversity has taken thedecision that all potentialimpact case studies mustbe recorded using thissoftware for both the REFPilot Exercise 2017 and thereal REF.

• Training to learn the VertigoVentures Impact Trackersoftware

• Creating a Vertigo Venturesproject for your impact casestudy

• Developing impact narrativeusing storyboards

• Identifying impact indicatorsand appropriate evidence tosupport impact claims

• Identifying stakeholder andcollaborator groups

• Recording impact activitiesand events

• Collecting and storage ofimpact evidence

Register to use VertigoVentures impact trackersoftware: www.kent.ac.uk/researchservices/impact/vertigo-ventures.html

If you have any questionscontactresearchimpact@kent.ac.ukor (01227 82) 6595

14 University of Kent / Services to support your research

RESEARCHER DEVELOPMENTOPPORTUNITIES

Training and development Contacts and additional information

Early Career Researcher Network (ECRN)The University’s Early Career Researcher Network offersmutual support to academics at the beginning of theircareers. As well as regular talks and workshops thereare opportunities to meet other ECRs from across theUniversity to share the highs and lows of getting startedin academia.

For the latest series of events visit the Early CareerResearcher Network (ECRN) website:https://research.kent.ac.uk/researchservices/ecrn

Graduate SchoolThe Graduate School works in partnership withacademic schools, faculties, central servicedepartments and Kent Union to enhance the quality ofthe postgraduate student experience across allcampuses and create a vibrant postgraduatecommunity at Kent. We aim to ensure that the academicand social interests of postgraduate students, bothtaught and research, are appropriately provided forwithin the University.

There is a wealth of information available to you fromthe Graduate School websitewww.kent.ac.uk/graduateschool/ which includes:• News and events• Postgraduate community• Researcher Development Programme• Online training

Grants FactoryThe Grants Factory is a series of workshops thatdevelop the skills and inside knowledge necessary forwriting successful applications. They are led byacademics with experience in applying for, reviewingand assessing applications.

For the latest series of events visit the Grants Factory Event Programme to book your place:https://research.kent.ac.uk/researchservices/grantsfactory

Enterprise and Impact Network (KEIN)The KEIN is a network for academics, researchers,technicians and other members of staff interested inmaximising the impact of their work, tapping intoalternative sources of funding, and engaging incollaboration, innovation and enterprise activities.

If you have any questions or would like to be notifiedof upcoming events please contact your KIE FacultyLiaison Officers on (01227 82) 4574 or enterprise@kent.ac.uk

Enterprise and Impact Training DayBy attending this annual one-day programme you willgain the knowledge, confidence and practical toolsnecessary to engage successfully in enterpriseactivities.

Find out more about Enterprise and Impact Trainingat www.kent.ac.uk/enterprise/university-staff/enterprise-training.html

If you have any questions about trainingcontact the KIE Faculty Liaison Officers on (01227 82) 4574

15www.kent.ac.uk

Training and development Contacts and additional information

KRIMSON – the Kent Research and InnovationManagement System onlineUsed to manage research and innovation fundingapplications and projects. All external research andinnovation applications should be recorded inKRIMSON. You can log on to the system athttps://kent.vvimpacttracker.com/account/login.

For help with using the system, or to get approvalfrom your school, contact krimson@kent.ac.uk or(01227 82) 3190

Media trainingThe Press Office organises regular tailor-made trainingworkshops for academic members of staff wishing todevelop their media skills. The half-day or full daycourses, which are run as part of the Staff DevelopmentProgramme, take place at the University and includesessions on what makes news and what the media wantfrom a story, as well as offering practical training in print,radio and TV interviews.

To discuss media training contactpressoffice@kent.ac.uk

ORCiDAn ORCID is a unique identifier that allows you to tie allyour research together in one place. This allows you todisambiguate, track and share research with one simpleURL. The University of Kent supports and advocates theuse of ORCID, as such an identifier is now mandatoryfor some internal processes – for example applying forpromotion.

For more advice contact researchsupport@kent.ac.uk

Read more about distinguishing yourself with anORCiD atwww.kent.ac.uk/library/research/orcid/index.html

Plain EnglishWrite for the needs of your audience to supportdissemination of your research.

Online advice is available from the Plain EnglishToolkit: https://blogs.kent.ac.uk/plainenglish/toolkit/

Researcher developmentWhether you’re just starting your research here at Kent,want to find out about the range of developmentopportunities, or want to explore partnershipopportunities or balancing your life as a researcher.Information, advice and more are all available to support you.

Check out the Researcher Development website formore information:www.kent.ac.uk/researcherdevelopment/

CONTINUED OVERLEAF

16 University of Kent / Services to support your research

Training and development Contacts and additional information

Vertigo VenturesSee the VV-Impact Tracker Manual for an introduction toidentifying and capturing your impact:www.kent.ac.uk/researchservices/impact/vv-it_manual.....pdf

Find out about training sessions that are runthroughout the year, at both Canterbury and Medwaycampuses, atwww.kent.ac.uk/researchservices/impact/vertigo-ventures.html

Alternatively contact the Research Excellence Teamat researchimpact@kent.ac.uk or (01227 82) 6595

Vitae Researcher Development Framework‘The Vitae Researcher Development Framework (RDF) isfor you if you are doing a doctorate, are a member ofresearch staff, pursuing an academic career or thinkingabout applying the skills developed during your PhD inanother career.’

Visit the Vitae Researcher Development Frameworkwebsite to find out more: www.vitae.ac.uk/researchers-professional-development/about-the-vitae-researcher-development-framework

If you’re not sure who you need to speak to or can’t find the information you need contact the Office for ScholarlyCommunication at osc@kent.ac.uk. We can signpost you to the right team so you can get the support you need.

We’ll put you in touch with one of our partners at Kent• Research Services help with all aspects of applying for and managing external grants. They are formed offunding and contract teams, research accounts, and the research excellence team as well as specialistimpact and ethics officers.Research Services can advise you on all aspects of funding and contracts regardless of whether youcurrently hold external funding.

• Information Services Research Support can help with KAR, KDR and Open Access queries, APC fundingand data management plans. They can also help build websites and advise on copyright, and offer help onfinding physical and digital resources.

• Kent Innovation and Enterprise works to build strong links between research and business, to better develop,support and create high-growth enterprise. They work with organisations of all sizes from student start-upsand academic spin outs to regionals and multinationals.Talk to them if you are looking for Knowledge Transfer Partnerships or Innovate UK funding streams.

• Corporate Communications are responsible for a wide range of activities including press relations, brandmanagement, staff and student communications, publications, stakeholder engagement, digital and social media activity, and marking campaigns.

Can’t find what you’re looking for?

RESEARCHER DEVELOPMENTOPPORTUNITIES (CONT)

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Office for Scholarly Communication, Information Services, Templeman Library, University of Kent, Canterbury, Kent, CT2 7NU E: osc@kent.ac.uk www.kent.ac.uk/osc