August 26, 2011

No door-to-door recruitment per DESE

Ensure you are in compliance with the DESE marketing practices

No posting of Provider information on school grounds◦ No yard signs can be placed on school property◦ No flyers taped to school doors◦ Cannot obtain email rosters of parents and email

them◦ Cannot use incentives to get selected as provider

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Can only attend Open House/PTO/PTA meetings with approval of the principal and only if all Providers have the same opportunity

No distribution of flyers outside schools◦ Materials for distribution must be given to the

school office Schools determine where materials are to be placed

to ensure equal opportunities for all Providers

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Applications must be on approved form and filled out completely◦ Multiple Providers must be listed◦ All sections must be completed

Providers may not fill out applications en masse for distribution to parents

Only single students may be on an application◦ Siblings may or may not qualify

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Vendors may not submit applications to the schools nor the District office

Do not contact or encourage parents to contact S&F Programs to determine status of applications◦ Slows down the process◦ You will receive rosters when available◦ Parents will receive notification when approved

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SES guidelines dictate all students must be on F/R lunch AND score at Basic or Below Basic on the MAP or other standardized assessment measures

Limited amount of resources for SES◦ Must serve the academically neediest students

first in District/Building identified grades

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Rosters sent to Providers and Schools◦ Read receipt will accompany your email

notification to ensure delivery

Parents notified by mail and letter sent home from school with students

Read receipt will accompany your email notification to ensure delivery

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Compliance Clerks (2) visit all sites

Monitor/review/assess…◦ Tutor & Student activities/interaction

◦ Review Individual Instructional Plans and compare to instruction occurring

◦ Review sign-in sheets and students in attendance

◦ Assess bus use

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Consistent charges…◦ 1-30 students = cost for one bus◦ 31-60 = cost for two buses

Invoices for bus services will be sent to the Provider monthly with payment expected within 30 days◦ Transportation billing issues to Anna Munson, 345-5310/Bus

issues contact Deanna Anderson, 345-4469

Audits will be conducted randomly and also a minimum of 3 times annually ◦ In accurate reporting of bus use will result in monthly audits

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Building Use Form submitted & approved◦ One will be included with your contract◦ Obtain additional from District website

Provider Contact Information Form

Services Location Form

SES Employee Roster Form◦ Must be re-submitted if you add additional tutors

prior to tutors being onsite

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The following must be submitted prior to payment of 1st invoice:

◦Copies of pre-test for each student

◦Individual Instructional Plans

◦Sign-in sheets

◦Payment for building use (if not prepaid)

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Provider MUST be current with payments of:◦ Transportation◦ Building use charges

Failure to be current in payments for all charges will result in delayed payment of invoices

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• Post tests• Report card• Evaluation surveys

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Prior to payment of last invoice all required documents must be

submitted including but not limited to:

Thank you! We look forward to working with you this year

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