Sesquicentenary Celebration Hunter's Hill Council · Sesquicentenary Celebration Hunter's Hill...

Sesqu icen tenary Ce lebra t ion

Hunte r 's H i l l Counc i l

Ordinary Meeting

No. 4320 12 March 2012 at 7.30pm

ORDER OF BUSINESS

Prayer

Attendance, Apologies,

Declarations of Interests

A Confirmation of Minutes

Civic Ceremonies

Closure of Sesquicentenary Celebratory Year º Breaking of the Flag Ceremony – National Anthem – 1st Boronia & 1st Hunters Hill Scouts – Music, Ian Cox & Daniel Rojas.

º Mayoral Address – Councillor Susan Hoopmann

º Placement of Items in Time Capsule º Sinking of Capsule – William Anschau & Angus Lelievre º Sesquicentenary Choir – Joubert Singers

º Recognition of Service

º Australian Jubilee Waltz – Malcolm Glynn

B Mayoral Minutes & Reports

Reports from Staff

E Works & Services

G Customer & Community Services

H General Manager

J Committees

K Correspondence

M General Business

HUNTER'S HILL COUNCIL

ORDINARY MEETING OF COUNCIL

4320 - 12 March 2012

INDEX

A - CONFIRMATION OF MINUTES

1. Confirmation of Minutes of Ordinary Meeting 4319 held 27 February, 2012 1

B - MAYORAL MINUTES & REPORTS

1. Sesquicentenary Celebrations & Sinking of Time Capsule 1

E - WORKS & SERVICES

1. Tree Preservation Order - Approval/refusal 1

G - CUSTOMER & COMMUNITY SERVICES

1. Seniors Week 2012 1

H - GENERAL MANAGER

1. ALGA National General Assembly of Local Government 1 2. Sesquicentenary Celebration – 150 Years of Local Government in Hunters Hill 2 3. Second Quarterly Review of Delivery Program & Operating Plan

as at 31 December 2011 6

4. Expressions of Interest – ‘the Priory’ 10

J - COMMITTEES

1. Minutes of Le Vesinet Friendship Committee Held 8 February 2012 1 2. Minutes of the Sesquicentenary Committee Meeting Held 15 February 2012 4 3. Public Transport & Traffic Advisory Committee 6

K - CORRESPONDENCE

1. National Ride2School Day – Friday 23 March 2012 1

M - GENERAL BUSINESS

1. Meetings - Various Committees of Council 1

A

Confirmation of

Minutes

A – Confirmation of Minutes

4320 – 12 March 2012

Index

1. Confirmation of Minutes of Ordinary Meeting 4319 held 27 February, 2012 1

Councillor Susan R. Hoopmann MAYOR

Barry Smith GENERAL MANAGER

MINUTES OF ORDINARY MEETING NO.4319 - 27 February 2012 A1

Minutes of the Ordinary Meeting No.4319 held on 27 February 2012. This is page

COMMENCEMENT

The meeting opened with prayer at 7.32pm.

IN ATTENDANCE

The Mayor Councillor Susan Hoopmann, Deputy Mayor Councillor Richard Quinn, Councillors Peter Astridge, Murray Butt and Simon Frame.

ALSO PRESENT The General Manager Barry Smith, the Group Manager Development and Regulatory Control Steve Kourepis and the Group Manager Works and Services David Innes.

APOLOGIES

Apologies were received from Clr Meredith Sheil and Clr Ross Sheerin. 32/12 RESOLVED on the motion of Clr Butt, seconded Clr Frame that the apologies be

accepted and leave of absence granted.

DECLARATIONS OF INTEREST The Mayor called for Declarations of Interest without response.

CONFIRMATION OF MINUTES 33/12 RESOLVED on the motion of Clr Butt, seconded Clr Quinn that the Minutes of

Ordinary Meeting No.4318 dated 13 February, 2012 be confirmed.

MAYORAL MINUTES & REPORTS (Page B1) 1. PARKING OF BOATS & TRAILERS IN RESIDENTIAL STREETS 34/12 RESOLVED on the motion of Clr Butt, seconded Clr Frame that:

1. Council advise North Sydney, Mosman, Waverley and Woollahra councils that it will participate in the debate with the State Government for creating boats and trailers parking restrictions in local streets.

2. Council advise petitioners of its decision.

REPORTS FROM STAFF

DEVELOPMENT & REGULATORY CONTROL (Pages D1 – D30) 1. DA20111126 - 12 VIRET STREET, HUNTERS HILL PROCEEDINGS IN BRIEF Mr. Karl Romandi (Architect for Applicant) addressed the meeting on the subject

matter.



SUSPENSION OF STANDING ORDERS

35/12 RESOLVED on the motion of Clr Quinn, seconded Clr Butt that at 8.15pm, Standing Orders be suspended to allow Councillors to view plans.

RESUMPTION OF STANDING ORDERS

36/12 RESOLVED on the motion of Clr Frame, seconded Clr Astridge that at 8.24pm, Standing Orders be resumed.

37/12 RESOLVED on the motion of Clr Quinn, seconded Clr Frame that:

1. the Council, as the consent authority, is satisfied that the objection under State Environmental Planning Policy No.1 to vary the garden area standard of clause 16A of the Hunters Hill Local Environmental Plan No.1 is well founded under the circumstances of the case and is consistent with the aims of the Policy.

2. That Development Application No.2011/1126 for the construction of

alterations and additions to the dwelling, new attached garage, new swimming pool and landscaping at No.12 Viret Street, Hunters Hill, be approved, subject to the following conditions:

Schedule 2 Special Conditions: 1. Pursuant to the provisions of the Environment Planning & Assessment Act

1979 this approval shall lapse and be void if the building work or use to which it refers is not physically commenced within five (5) years after the date of approval.

2. The payment to Council, prior to the issue of a Construction Certificate, of a contribution under s.94A of the E.P.& A. Act based on a detailed cost report prepared by a registered quantity surveyor. Such stamped approved plans will not be released until the cost report is received and the contribution figure has been established for the purpose of compliance with this condition.

3. The development being carried out in accordance with plans prepared by Karl Romandi & Helen De Luis Architects drawing Nos. DA-09, DA-11 to DA14 and DA-17 & DA-18 dated October 2011 as received by Council on 8 November 2011, Drawing No. DA-16A dated 24 January 2012 as received by Council on 27 January 2012 and Drawing Nos.DA-10A & DA-15A, as received by Council on 15 February 2012, except where amended by conditions of this consent.

4. The new front pedestrian gate not exceeding 1.2 metres in height above

the footway level. 5. The new section at the western side of the front fence being constructed to

the same height and configuration in matching sandstone. 6. The landscaping of the site being carried out in accordance with the plans

prepared by William Dangar & Associates drawing No. LP01-3511 Issue 01 Revision D October 2011 as received by Council on 8 November 2012, except where amended by conditions of this consent.



7. The proposed Gleditsia triacanthos on the south western corner be deleted and substituted with a 400 litre Jacaranda.

8. Compliance with the requirements contained within the Basix Certificate

No.A123530 dated 21 September 2011. 9. The finished surface materials and colours being utilised in accordance with

‘External Colour Schedule’ prepared by Karl Romandi & Helen De Luis Architects drawing No.DA-28 as received by Council on 8 November 2011.

10. The provision of any pump for the pool motor, air-conditioning equipment

and rainwater tank to be installed on the outside of the building being acoustically treated to ensure that noise does not exceed 5dBA above ambient noise levels on the boundaries at any time.

11. The swimming pool filter box / motor being sited a minimum of 1.2 metres

from a site boundary. 12. Stormwater runoff from proposed hard paved and roof areas, and water

tanks, being piped to the river. Details are to be provided to the PCA prior to issue of the construction certificate for approval, all in accordance with DCP 25 “Sustainable Water”.

13. The rainwater tank not being topped up by water from the Sydney mains

supply system. 14. This approval does not include any works for the refurbishing of the

boathouse at the rear of the site.

15. Should any portion of the external walls of the existing dwelling, which is indicated on the approved plans to be retained, be damaged or demolished during the construction period for whatever reason, all such works are to cease and written notification be submitted to Council as a matter of urgency. No demolition or building work is to resume until the written approval of Council to proceed is given. Failure to comply with this the provisions of this condition will result in Council initiating legal proceedings for unauthorised work without further warning.

16. Should the main body of the house be demolished without Council

approval, Council will not approve a new development application for rebuilding utilising SEPP No.1 objections for garden area and/or height.

17. The works being carried out such that no materials are eroded, or likely to

be eroded are deposited, or likely to be deposited, on the bed or shore or into the waters of the Lane Cove River and no materials are likely to be carried by natural forces to the bed, shore or waters of the Lane Cove River.

18. Any material that does enter the Lane Cove River must be removed immediately.

19. Best practice methods being adopted for the on-site control of runoff, sediment and other pollutants during, and post, construction. Methods must be in accordance with the relevant specifications and standards contained in the manual Managing Urban Stormwater – Soils & Construction issued by the NSW Department of Housing / Landcom in 2004 and any other relevant Council requirements.



20. The erosion, sediment and pollution controls must be installed and stabilised before commencement of site works. This does not include the works associated with the construction of the appropriate controls.

21. The erosion, sediment and pollution control system must be effectively maintained at or above design capacity for the duration of the works and until such time as all ground disturbed by the works has been stabilised and rehabilitated so that it no longer acts as a source of sediment.

22. Any material that is to be stockpiled on site being stabilised to prevent erosion or dispersal of the material.

23. Any foreshore landscaping being comprised of locally indigenous species, which represent the original plant communities that would have been found along the foreshore in the vicinity of the subject land.

24. The foreshore being fully protected for the duration of the works. This includes preventing the storage of any machinery, materials, equipment, supplies, or waste receptacles within the inter-tidal area.

25. No works being undertaken on land owned by NSW Maritime (i.e. below MHWM) without the relevant approvals being granted by NSW Maritime.

26. Any trees that are removed during the works are to be replaced elsewhere on the site with a suitable replacement. Replacement trees are to be of locally indigenous species.

27. No works are to be undertaken on land owned by NSW Maritime (i.e. below MHWM) without the relevant approvals being granted by NSW Maritime.

28. Prior to approval, the stormwater plan and landscape concept plan being integrated to provide a clear picture of overflow from the final pit, the direction of flows and the absorption capability.

29. The storage room at the rear of the proposed garage not being used for any

purpose other than storage and the ceiling level as shown on the plan being permanently maintained otherwise there will be a breach of the height controls development standard as set out in clause 15 of LEP No.1.

Standard Conditions: A4 to A9, B1, B7 ($1,000), C1 to C5, C12, C19, C31 to C35, C40, C42, C44, C45, L5 to L7, S1, SP2 to SP8, SP10, SP12, W1.

RECORD OF VOTING Yes Absent

Clr Peter Astridge Clr Ross Sheerin Clr Murray Butt Clr Meredith Sheil Clr Simon Frame Clr Susan Hoopmann Clr Richard Quinn



2. DA NO. DA20111091 - 30 SHERWIN STREET, HENLEY 38/12 RESOLVED on the motion of Clr Frame, seconded Clr Quinn that:

A. Council, as the consent authority, is satisfied that the objection under State Environmental Planning Policy No.1 to vary the height area standard of clause 15 of the Hunters Hill Local Environmental Plan No.1, is well founded under the circumstances of the case and is consistent with the aims of the Policy.

B. Development Application No.2011/1091 for the carrying out of alterations

and additions including an attached garage to the existing dwelling at No.30 Sherwin Street, Henley, be approved pursuant to the Environmental Planning and Assessment Act, 1979, subject to compliance with the following conditions:

Special Conditions:

1. Pursuant to the provisions of the Environment Planning & Assessment Act 1979 this approval shall lapse and be void if the building work or use to which it refers is not physically commenced within five (5) years after the date of approval.

2. The development being carried out in accordance with plans prepared by JF Building Consultants drawing Nos. 3182-1 to 3182-9 of various Issues C, D & E dated 19 January 2012 as received by Council on 10 February 2012, except where amended by conditions of this consent.

3. The landscaping of the site being carried out in accordance with the plan prepared by Bio Solutions Pty Ltd drawing No.1395LAN1 Issue B dated 7 September 2011 except where amended by conditions of this consent.

4. Three canopy trees be included as part of the landscape plan to comply

with the requirements of the DCP. Trees are to be capable of reaching a minimum mature height of at least 12 metres.

5. Additional screen planting is required on the eastern side of the proposed

dwelling to soften and screen the dwelling. Such planting is to be capable of attaining a mature height of 3 metres.

6. Compliance with the requirements contained within the Basix Certificate

No.A104083_02 dated 8 February 2012. 7. The finished surface materials and colours being utilised in accordance with

‘External Material Finishes’ as prepared by JF Building Consultants as received by Council on 29 July 2011.

8. The provision of any pump for the pool motor, air-conditioning equipment

and rainwater tank to be installed on the outside of the building being acoustically treated to ensure that noise does not exceed 5dBA above ambient noise levels on the boundaries at any time.

9. Prior to issue of Construction Certificate, the applicant to provide further

detail on stormwater disposal system and easement, specifically from the final pit in the property to the river detailing easement and pipe discharge. These are to be submitted to the PCA for approval.



If an easement does not exist, a draft 88b instrument for creation of Easement for Drainage is to be prepared by a registered Surveyor and submitted along with the pipeline detail referred to above.

10. The rainwater tank not being topped up by water from the Sydney mains

supply system. 11. Should any portion of the external walls of the existing dwelling, which is

indicated on the approved plans to be retained, be damaged or demolished during the construction period for whatever reason, all such works are to cease and written notification be submitted to Council as a matter of urgency. No demolition or building work is to resume until the written approval of Council to proceed is given. Failure to comply with this the provisions of this condition will result in Council initiating legal proceedings for unauthorised work without further warning.

12. Should the main body of the house be demolished without Council

approval, Council will not approve a new development application for rebuilding utilising SEPP No.1 objections for garden area and/or height.

Standard Conditions: A4 to A9, B1, B7 ($1,000), C1 to C5, C12, C19, C31 to C35, C40, C42, C44, C45, L5 to L7, S1, SP2 to SP8, SP10, SP12, W1.

RECORD OF VOTING Yes Absent

Clr Peter Astridge Clr Ross Sheerin Clr Murray Butt Clr Meredith Sheil Clr Simon Frame Clr Susan Hoopmann Clr Richard Quinn

3. REPORT OF LEGAL MATTERS 39/12 RESOLVED on the motion of Clr Butt, seconded Clr Astridge that the report be

received and noted.

CORPORATE GOVERNANCE (Page F1) 1. COUNCIL INVESTMENTS 40/12 RESOLVED on the motion of Clr Butt, seconded Clr Astridge that the report be

received and noted.

GENERAL MANAGER (Pages H1- 2) 1. MONTHLY REPORT OF OUTSTANDING MATTERS 41/12 RESOLVED on the motion of Clr Butt, seconded Clr Quinn that the report be received

and noted.



COMMITTEE REPORTS (Pages J1 – J11) 1. MINUTES OF THE HUNTERS HILL SENIORS ADVISORY COMMITTEE MEETING

HELD 6 FEBRUARY 2012 42/12 RESOLVED on the motion of Clr Quinn, seconded Clr Butt that the minutes be

received and noted. 2. MINUTES OF THE ART & CRAFT ADVISORY COMMITTEE MEETING HELD 2

FEBRUARY 2012 43/12 RESOLVED on the motion of Clr Butt, seconded Clr Quinn that the minutes be

received and noted. 3. MINUTES OF THE HUNTERS HILL ACCESS ADVISORY COMMITTEE MEETING

HELD 2 FEBRUARY 2012 44/12 RESOLVED on the motion of Clr Astridge, seconded Clr Butt that the minutes be

received and noted. 4. REPORT ON COUNCILLOR WORKSHOPS & BRIEFINGS HELD 13 FEBRUARY

2012 45/12 RESOLVED on the motion of Clr Astridge, seconded Clr Quinn that the report be

received and noted.

CORRESPONDENCE (PRECIS) (Page K1) 1. LIFESTART KAYAK FOR KIDS 2012 46/12 RESOLVED on the motion of Clr Butt, seconded Clr Astridge that the correspondence

be received and noted.

GENERAL BUSINESS (Page M1) 1. MEETINGS – VARIOUS COMMITTEES OF COUNCIL 47/12 RESOLVED on the motion of Clr Butt, seconded Clr Quinn that the report listing the

various Committees of Council be received and noted.

NEW YEARS’ EVE COST SHARING

2. A motion was moved Clr Frame, seconded Clr Butt that Council write to NSROC, seeking representation being made on behalf of the members, for more equitable cost sharing for costs incurred by other councils in the conduct of New Years’ Eve celebrations conducted by Sydney City Council.

48/12 The motion on being put to the meeting was CARRIED.



QUESTIONS WITH OR WITHOUT NOTICE

No. Author Date Question Answer

2/12 Clr Astridge 27.02.12 Could the parking restrictions on the north side of Joubert Street, be converted to Monday to Friday only?

The signs will be altered over the next two weeks

TERMINATION The meeting terminated at 8.40pm. I confirm that these Minutes are a true and accurate record of Ordinary Meeting No.4319 held 27 February 2012. Councillor Susan Hoopmann Barry Smith

MAYOR GENERAL MANAGER

B

Mayoral Minutes &

Reports

B - Mayoral Minutes & Reports

4320 - 12 March 2012

Index

1. Sesquicentenary Celebrations & Sinking of Time Capsule 1

Councillor Susan Hoopmann MAYOR

MAYORAL MINUTES & REPORTS Meeting 4320 - 5 March 2012 B1

Minutes of the Ordinary Meeting No. 4320 held on 5 March 2012. This is page

ITEM NO : 1

SUBJECT : SESQUICENTENARY CELEBRATIONS & SINKING OF TIME CAPSULE

BUSINESS PROGRAM FOR INFORMATION OF COUNCIL IN 2061

REPORTING OFFICER : COUNCILLOR SUSAN R. HOOPMANN

The Sesquicentenary has been a colourful kaleidoscope of celebrations of every community group throughout the year. To me personally, it has been like a blank tapestry or canvas of the late 1800s with each community group adding their piece of history. As the year progressed. The blanks were filled in so that by the end of tonight, March 12, the picture of the history of Hunters Hill is complete. We have celebrated the origins of the Italian contribution with an exhibition that included the Garibaldi and Cuneo families, the descendants of whom loaned artefacts and gave photos and information from the late 1800s. The origins of the French have also been celebrated with both a French picnic in Hillman Orchard at Vienna Cottage and a Garden Party to be held at Passy next weekend. Once again, Ros Maguire has composed an exhibition in the Museum for the French Vice Consul and the Director of the Alliance Francaise to view prior to the Garden party. Jules Joubert, the first Chairman, would be proud of us. The Marist Fathers hosted a wonderful day telling us the history of St. Peter Chanel Church and Villa Maria interwoven with a tour of the cemetery, the Priory and St. Joseph’s College. The Anglican Church, too, has hosted several events. And so the year progressed with the sporting clubs, Library, music and drama and art all playing their part until we reached November when the Back to Hunters Hill weekend almost succeeded as planned. The unveiling of Nora Heysen’s bust, the Sesquicentenary Dinner, the Historical Plaques, the Hospital and Schools ‘Open Days’, Rotary’s Antique Fair, the Joubert Singers and the Hunters Hill Theatre all achieved completion before the rain came down. Sadly the 1812 Overture planned by the SBS Youth Orchestra was unable to be held as was the SES and Emergency Services display four months earlier which were cancelled by bad weather. So we arrive at the closing ceremony with the tapestry of pieces in place. We have witnessed events that have taught us a great deal of where we came from, made us proud that we have achieved one hundred and fifty years and placed us strongly in command to achieve the next century. We have buried a time capsule to be exhumed on 14 March 2061, we will launch a biography of William Windeyer, a former Alderman and Mayor and member of a prominent Hunters Hill family. We have heard the singing of an especially written Sesquicentenary song to close a year of celebration and activity of which we must all be proud. We thank our sponsors without whom this could not have been achieved and the Council staff who have all had their workload increased. But Hunters Hill has triumphed. Here’s to 2112!

MAYORAL MINUTES & REPORTS Meeting 4320 - 5 March 2012 B2


FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget as a result of this report.

RECOMMENDATION

That the Minute be received and noted.

E

Works & Services

E - Works & Services

4320 - 12 March 2012

Index

1. Tree Preservation Order - Approval/refusal 1

David Innes GROUP MANAGER

WORKS & SERVICES

REPORT OF WORKS & SERVICES Meeting 4320 - 12 March 2012 E1

Minutes of the Ordinary Meeting No.4320 held on 12 March 2012. This is page

ITEM NO : 1

SUBJECT : TREE PRESERVATION ORDER - APPROVAL/REFUSAL

BUSINESS PROGRAM : RECREATION & PARKS - ENVIRONMENT MANAGEMENT - URBAN AMENITY

REPORTING OFFICER : DAVID INNES

Address Proposed Removal and Location

Comments New trees required (If applicable)

Date Approved

17A Ferry Street (1230/17A)

Silky Oak – located rear of building. Blackbutt – located rear of building very close to house.

Tree has only 5% leaf cover and in nearly dead. Structural Engineer’s report indicates trees have caused damaged to house through inducing differential foundation movement.

No

No

28-Nov-11

1 Bayview Crescent ( 1075/1)

Celtis – located rear of house. Celtis – located front garden.

Tree is very close to house and will damage structure. Tree has extensive decay in trunk and is structurally unsound.

Yes – minimum mature height of

6 metres.


6 metres.

1-Dec-11

1 Sunnyside Street (1670/1)

Leightons Cypress x 5

Unsuitable for this location.

No 14-Dec-11

21 Batemans Road (1070/21)

Cupressus x 8 – located adjacent to driveway and fenceline.

Part of large group, which have now outgrown their location and causing damage to driveway.

No 23-Dec-11

4 Bonnefin Road (1084/4)

Camphorlaurel – located rear garden adjacent to pool pump house.

Tree is damaging pool pumping equipment and adjoining house.

Yes 17-Jan-12





Date Approved

48 Blaxland Street (1080/48)

Jacaranda – located rear garden. Palm – located rear garden

Small specimen growing adjacent to pool pumping equipment and sewer. Located next to pool equipment. Unsuitable location.

No

No

17-Jan-12

47 High Street (1315/47)

Coral Tree – located rear garden.

Large broken branch.

No 17-Jan-12

7 Gale Street (1265/7)

Umbrella Tree – located adjacent to house.

Tree is pushing over heritage stone wall.

No 17-Jan-12

16A Vernon Street D(1715/16A)

Ficus – located within courtyard of house.

Aborist’s report and Engineer’s report indicate damage will occur to the structure of the house if tree remains.

Yes - mature tree, such as a

angophora costata be planted on

northern side of house. Minimum mature height of

12 metres.

20-Jan-12

90A Park Road (1555/90a)

Cocos Palm x 3 – located front garden

Weed species. No 20-Jan-12

3 Fern Road (1225/3)

Eucalyptus – located rear garden

Tree has several inclusions in the main branch structure indicating as increased risk of failure.

Yes – minimum mature

height of 10 metres

24-Jan-12

14 Ferry Street (1230/4)

Liquidambar – located rear garden Melaleuca – located side fence.

Severely storm damaged tree. Tree is overmature and cantilevered over neighbour’s fence.

No

No

6-Feb-12





Date Approved

16 Prince Edward Parade (1580/6)

Jacaranda – located rear garden Alder – located rear garden.

Tree has been severely lopped resulting in unstable regrowth with decay in main structure. Tree is cantilevered over adjoining property to the rear.

No

No

9-Feb-12

44 Sherwin Street, Henley (1655/44)

Cheese Tree – located front corner of house.

Crown of tree is overhanging roof of house. Pruning is not an option as little tree will be left.

No 10-Feb-12

7C Woolwich Road, Hunters Hill

Bangalow Palms x 2 – located adjacent to house

Trees have damaged and blocked stormwater pipe cause surcharging of pit and flooding of house.

No. 16 –Feb-12

72 Prince Edward Street, Gladesville

Cypress – located front garden

Damage to front stone wall is evident.


6 metres

16-Feb-12

9 Makinson Street, Gladesville

Celtis – located northern boundary

Weed species, not suitable for this location


8 metres

16-Feb-12

76 Barons Crescent, Hunters Hill

Liquidambar – located front garden Pinus – located south western corner of house

Tree is located to close to house and has structural damage. Tree is located less than 100mm from house


8 metres


8 metres

16-Feb-12

15 Woolwich Road, Hunters Hill

Cypress - located rear garden adjacent to western boundary

Tree in decline No. 16-Feb-12

42 Bonnefin Road, Hunters Hill

Eucalyptus – located front garden behind house

Large basal cavity in trunk with extensive decay

Yes - minimum mature height of

8 metres

17-Feb-12





Date Approved

107 Victoria Road, Gladesville

Araucarias – located rear garden. Cocos Palm – located rear garden.

Small tree, breaking up concrete. Weed Species

No

No

22-Feb-12

1A Toocooya Road, Hunters Hill

Liquidambar – located front garden western side.

Tree in poor condition due to previous lopping by Energy Authority.


8 metres

23-Feb-12

72 Barons Crescent , Hunters Hill

Tree 6 Eucalyptus pilularis (Blackbutt) - located rear garden, right side.

Tree is dead. No 27-Feb-12

29 Farnell Street, Hunters Hill

Eucalyptus – located rear corner of house.

Tree has fungal decay and a large cavity in trunk.


8 metres

27-Feb-12

24 Avenue Road, Hunters Hill

Pear Tree x 2 - located front garden.

Part of a group of four planted too closely together.

No 27-Feb-12

2A Mount Street, Hunters Hill

Cocos Palm x 2 - located rear garden.

Weed Species Yes - minimum mature height of

8 metres

27-Feb-12

53 The Point Road, Woolwich

Bangalow Palms x2 - located north eastern boundary. Palm - located rear garden, adjacent to pool.

Blocking stormwater and damaging flooring to house. Damaging pool pumping equipment. Over mature and in decline.

No.

Yes - native Angophora costata tree

1-Mar-12

3 Mount Street, Hunters Hill

Liquidambar – located adjacent to garage.

Tree is breaking up concrete driveway and is located too close to house.


8 metres

1-Mar-12

27 Martin Street, Hunters Hill

Champhorlaurel – located rear garden.

Tree is damaging heritage cottage.

No. 6-Mar-12

23 Earl Street, Hunters Hill

Alder – located front garden.

Tree is dropping branches. Poor location

No. 6-Mar-12



FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget as a result of this report. RECOMMENDATION

That the report be received and noted.

G

Customer &

Community Services

G - Customer & Community Services

4320 - 12 March 2012

Index

1. Seniors Week 2012 1

Margaret Kelly MANAGER CUSTOMER & COMMUNITY SERVICES

REPORT OF CUSTOMER & COMMUNITY SERVICES

Meeting 4320 - 12 March 2012 G1


ITEM NO : 1

SUBJECT : SENIORS WEEK 2012

BUSINESS PROGRAM : AGED SERVICES

REPORTING OFFICER : MARGARET KELLY

NSW Seniors Week will be held from 18-25 March 2012 and Council, together with the Hunters Hill Seniors Advisory Group has put together a program of events to highlight activities for seniors that are occurring locally during March and April. Seventeen activities are highlighted in the program ranging from driving workshop, bus outings to special interest talks and sporting activities. The program demonstrates the wide range of activities on offer for seniors in the Hunters Hill Local Government Area. Many of the events are free or considerably subsidised to encourage seniors to try new activities. Hunter’s Hill Council will host a Seniors Morning Tea on Wednesday 21 March at the Hunters Hill Town Hall. This year Riverside Girls High School are doing the catering and musical entertainment has been organised by Geoffrey Chard. A driving workshop for seniors will be held on Monday 19 March. The workshop has both theory and practical components and will provide an opportunity for participants to update knowledge of road rules and learn about age-related changes to driving. A free information session about Changes to Hearing will be held on Monday 26 March at the Gladesville Road Community Centre (44 Gladesville Road, Hunters Hill) from 10 to 11.30am. The session is for people with hearing loss and their family and friends. The topics that will be discussed include what is hearing loss, hearing aids and strategies to achieve successful communication. The Hunters Hill Men’s Shed will be hosting an Open Day on Wednesday 18 April between 10.00am and 3.00pm. It will be an opportunity to have a look at the shed and see the hard work that has already been undertaken. Other events on offer include computer classes for seniors, talks, free exercise classes and club open days. FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget as a result of consideration of this report. Council received a grant from NSW Government to offset the cost of the Seniors Driving Course.

RECOMMENDATION


ATTACHMENT

Nil.

H

General Manager

H - General Manager

4320 - 12 March 2012

Index

1. ALGA National General Assembly of Local Government 1 2. Sesquicentenary Celebration – 150 Years of Local Government in Hunters Hill 2 3. Second Quarterly Review of Delivery Program & Operating Plan

as at 31 December 2011 6

4. Expressions of Interest – ‘the Priory’ 10


REPORT OF GENERAL MANAGER Meeting 4320 – 12 March 2012 H1


ITEM NO : 1

SUBJECT : ALGA NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT

BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT

REPORTING OFFICER : BARRY SMITH

The 2012 National General Assembly of Local Government will be held in Canberra from 17 to

20 June 2012 with the theme ‘National Voice, Local Choice – Infrastructure, Planning, Services’.

The three elements of the theme will allow for exploration of the key priorities and challenges

facing local government and local communities and how they work with other levels of

government:

º ‘Infrastructure’ will allow delegates to focus on the local and community

infrastructure provided by local government and seeks to development innovative

ideas for the provision of the infrastructure now as well as into the future;

º ‘Planning’ recognises the important role local government plays in planning for local

communities. It asks delegates to consider how best to provide this critical role and

the impact it has on shaping the future of communities in Australia and

º ‘Services’ refers to the wide range of services provided by local government and the

need to ensure the delivery of these services caters to the needs and opportunities

in Australia’s diverse communities.

Council’s involvement in the NGA is vital to assist ALGA to maintain the renewed focus on local

government and to drive improved outcomes at the nation level for local government. A number

of important policy motions will be debated at the NGA and council should be represented in

these debates and able to have its say.

FINANCIAL IMPACT Estimated cost of registration and accommodation for the Assembly for one (1) delegate is $2,500.00. Sufficient funds are available from the provision for Delegates Expenses for one (1) delegate to attend. RECOMMENDATION That the Mayor, or one Councillor, attend the National General Assembly in 2012.



ITEM NO : 2

SUBJECT : SESQUICENTENARY CELEBRATION – 150 YEARS OF LOCAL GOVERNMENT IN HUNTERS HILL

BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT


This meeting brings to a close the year of celebrations commemorating the 150th Anniversary of the First Council Meeting held on 14 March 1861. During this Sesquicentenary Year Council set itself an objective of achieving lasting legacies by encouraging local community organizations and schools to participate in, or stage events or activities that celebrate Councils 150 years. The enthusiasm with which the community embraced this celebration and the opportunities that have been created to increase community awareness, increase volunteer membership, raise funds for charitable and community projects and to generally showcase their organisations to the broader community has been both productive and heartening. Making all this happen does not occur without substantial support and in typical Hunters Hill fashion many local community members volunteered to participate on Councils Sesquicentenary Committee to become involved in assisting and organising and liaising between groups. Many of these members are with us this evening and to all the members Council sincerely thanks you. The Committee was involved in the production of a Program of Events in the form of a newspaper that included a map of area and an historic description of significant sites in the area. The Committee also advised on the ‘dressing of Hunters Hill’ for the celebrations, including the permanent installation of flag points throughout the area and most importantly being the main communication link between the community and Council.

The following is a summary of just some of the events and activities that took place throughout

the year.

MARCH 2011

In March we launched the year by celebrating the first Council Meeting, including a citizenship

ceremony and an Ordinary meeting of Council

Seniors Week provided a busy month of activities to celebrate both Seniors Week and Hunters

Hill. These included:

• A Morning Tea at the Hunters Hill Town Hall • Ferry Cruises • Seminars & Workshops APRIL

April significantly included Heritage Week, whose theme for the year was —A River of Stories.

Discover Hunters Hill organised a Heritage Week Festival - “Moocooboola” and the traditional

Anzac Eve Memorial Service marked the 88th continuous anniversary of the joint

commemoration by the Hunters Hill Sub-Branch RSL and Hunter’s Hill Council.



MAY

May began with the annual Hunters Hill Food and Wine Festival followed by the 57th Hunters Hill Art & Craft Exhibition. The exhibition this year featured a Special Acquisitive—Regional Prize—”Impressions of a Garden Suburb”, to commemorate the Sesquicentenary. We also celebrated Painting the French Houses of Hunters Hill and a Traditional French Picnic in Hillman Orchard adjoining Vienna Cottage, organised by the Le Vesinet Committee. JUNE Saw Hunters Hill Music in the Hunters Hill Town Hall with The Song Company Presenting Waltzing Matilda

JULY

July started with The Pottery Studio provided a great selection of local crafted pottery on display and for sale among other events held at the Gladesville Hospital

July was to end with an Expo organised by Hunters Hill State Emergency Services, however

very inclement weather led to the event being postponed to 2012.

AUGUST

The Local Government & Shires Association held their annual Local Government Week Awards

Ceremony at the Deckhouse, Woolwich.

Although a little wet underfoot another successful Moocooboola Festival took place in Boronia

Park.

SEPTEMBER

Local artists held ‘The Romantics’ Exhibition in the Town Hall and this was followed by the

annual Young-in-Art Exhibition.

In mid- September saw local high schools compete for the first time in the XFaktor, a talent

quest to find our most outstanding and gifted young performers. The event was recorded and a

copy will be placed in the time capsule to be created at the conclusion of the year.

OCTOBER

October saw the magnificent Jacaranda trees of the Municipality in full bloom and Jacaranda

Time in Hunters Hill was celebrated with a range of activities and events arranged by Discover

Hunters Hill.

NOVEMBER

November was to be our signature weekend ‘Back to Hunters Hill Weekend 18-20’

encouraging the community, former residents, students, friends and family to come to Hunters

Hill and celebrate with us.

Friday

Friday began with the inaugural and outstandingly successful Rotary Antiques Fair at Villa Maria

Parish Hall



Saturday

In a year where summer temperatures were the lowest for many years Saturday began under a

blazing summer sun with the launch of the Hunters Hill Heritage Walk. This project was

organised by the Hunters Hill Historical Society and involved placing bronze plaques in the

footpath adjacent to historic building of Hunters Hill. The project was completed with the

generous support of the Armati Family.

The highlight of Saturday afternoon was the unveil of a sculpture of famous Australian artist

Nora Heysen, a long-time resident of Hunters Hill. This wonderful project was supported by

donations from the Nora Heysen Family Trust and Mr Geoff Swain.

On a hot and steamy Saturday night the Sesquicentenary Dinner was held at St Joseph’s

College, where around 300 people enjoyed a most convivial evening. A highlight of the evening

was the launch of ‘A Pictorial History of Hunters Hill’ (by Linda Emery), by the member for North

Sydney and Shadow Treasurer the Hon. Joe Hockey MP.

During the day a number of organisation and schools held Open Days including:

• Hunters Hill Hospital

• St Joseph’s College

• Hunters Hill Public School, and

• Riverside Girls High School.

Sunday at Clarke’s Point

Sunday dawned well for our Back to Hunters Hill Picnic, led off early in the morning with a Billy

Cart Derby organised by our local Boy Scout Groups.

The afternoon and evening highlights included performances by the Sesquicentenary Choir,

specially formed for the event, well known and popular musician James Morrison and winner of

the XFaktor Stephanie Caccamo.

Unfortunately the late afternoon was spoiled when a large storm blew over Sydney and severely

impacted the Hunters Hill Theatre’s performance of the Melodrama ‘Terror at Clarke’s Point or A

Lot of Ham and a Leg of Lamb’ and led to the cancelling of the Hunters Hill Musical Society

presentation of the SBS Youth Orchestra.

JANUARY 2012

January was highlighted by our Annual Australia Day Celebration, Citizenship Ceremony and

Community Awards. Life-long Gladesville resident Mr Ray Wilson was announced as the 2012

Citizen of the Year.

MARCH

The Sesquicentenary celebrations conclude at this meeting with the placement of a time capsule in the garden at the front of the Town Hall and a performance by the Sesquicentenary Choir-the Joubert Singers of a work specifically written for this occasion. Funding for events and activities is always a challenge and without sponsors celebrations like these just do not happen. The response from both local and larger business, local organisations and others to requests for sponsorship and advertising was outstanding. To our sponsors and partners, some who are here this evening, Council thanks you for your support and hopes that it has allowed you to create continued and enduring links with the community, not only for this 150th year celebration, but for many years to come.



We take this opportunity to acknowledge and thank our Sesquicentenary Partners and event sponsors:

Major Sponsors:

• The Northern District Times • United Resource Management (URM) • The Weekly Times

Silver Sponsors

• Hunters Hill Hotel • Discover Hunters Hill • Hunters Hill Private Hospital • 2rrr – 88.5fm Community Radio

Event Sponsors

• Hunters Hill Club • Commonwealth Bank • Guitar Factory Gladeseville • Eurodux Framing • Century 21 Real Estate (Maureen Smith) • Hunters Hill Medical Practice • Belle Property Gladesville • Piquant Catering • McGrath Real Estate A calendar of events attached to this report outlines all the events in which the community participated and the Sesquicentenary Quilt, now hanging on the Town Hall wall and depicting various Hunters Hill scenes from days-gone-by has proudly been added to the Council art collection. When the capsule is uncovered in 2061, the people will find included, the Council’s Community Strategic Plan 2030, a hard-drive with events, current photos and a cameo of our year, newspaper of this date, coins, photos of the past, a list of Mayors dating from 1861, a Mayoral Address to the Municipality, information on our local State Emergency Services together with a SES cap, a CD of the 100th Celebration of Gladesville, Programme of Events and other valuable information that will provide the next generation with a wonderful glimpse of what Hunters Hill was like at this time. FINANCIAL IMPACT


RECOMMENDATION

That the report be received and noted and the sincere appreciation of the Council to all those

who helped make the Sesquicentenary celebration an amazing success be recorded in the

Minutes.

ATTACHMENT

Calendar of events



ITEM NO : 3

SUBJECT : SECOND QUARTERLY REVIEW OF DELIVERY PROGRAM & OPERATING PLAN AS AT 31 DECEMBER 2011

BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT

REPORTING OFFICER : BARRY R. SMITH

This is the second Quarterly Review of the new planning framework, albeit in its transitional form. The objective of the new framework is to open the way for councils and their communities to

have important discussions about funding priorities, service levels and preserving local identity

and to plan in partnership for a more sustainable future.

The purpose of the plan is to identify the community’s main priorities and aspirations for the

future and to plan strategies for achieving these goals. In doing this, the planning process

considers the issues and pressures that may affect the community and the level of resources

that will realistically be available to achieve its aims and aspirations.

In supporting this planning process the reporting regime for Councils needs to be based on

providing communities with information that is both transparent and as simple to understand as

possible.



The new reporting regime consists of regular reporting on the following basis: ANNUALLY

COMMUNITY STATEGIC PLAN (CSP) through the Annual report

QUARTERLY

1. DELIVERY PROGRAM

2. ANNUAL OPERATING PLAN

3. RESOURCING STRATEGY

4. RISK MANAGEMENT REPORT As for the first review the reports are lengthy and perhaps not as user, or reader friendly, as we

would like.

However, as advised previously work is proceeding on investigating and purchasing appropriate

software that is compatible with Councils corporate systems and that will allow a more simplified

and graphical reporting system to be created. While it was is anticipated that the December

reports would be produced in a simpler format the delay and complexity in implementing the

EDMS and the completion of the Delivery Program and Operating Plan in the new format has

meant that resources were not available for this project.

A more realistic target is the first quarterly review of the 2012/13 Plan (due in November), which

will be in the first full year of the new framework.



TRANSITIONAL DELIVERY PROGRAM 2011/12 – 2014/15

For this review variations in the transitional delivery program are highlighted in BOLD. ANNUAL OPERATING PLAN 2011/12

The second review of the annual operating plan will be included in the business paper for the

OM on 26 March 2012.

RESOURCING STRATEGY

• Asset Management Plan

• Financial Plan & Budget

• Workforce Plan

The report on the resourcing strategy will be included in the business paper for the OM on 26

March 2012.

RISK MANAGEMENT Identified in previous reports to Council is the requirement for a risk assessment, contained in the guidelines and manual that support the new Integrated Planning and Reporting legislation and subsequent Community Strategic Plan. Therefore the Risk Management Report is included as a component of the suite of quarterly reports required for the new integrated planning and reporting regime.

As a result of the risk and control review on 21 February 2012, the following material changes were made to the Council’s risk register: Corporate Governance

• Rollout of the Electronic Data Management System (EDMS) completed which has reduced the risk of losing key corporate files

• Reduced the risk rating of ‘Increasing percentage of outstanding rates’ to Minor. • Added the EDMS as a control in relation to risk of “changes in property data not

communicated to IT and customer service” as it will force staff to look at processes and should assist in ensuring information is sent to the right place.

• Deadline extension for the development of a long term financial plan – new deadline 30 June 2012.

Works and Services

• New risk added: “Inadequate office space resulting in inefficiency, poor morale and health issues, a possible violation of anti-discrimination laws.” Action: A proposal for office refurbishment and rearrangement will be submitted for consideration by June 2012.

• Road infrastructure asset management plans have been created and signed off. These have been utilised for the special rates variation application.

• Added a proposed control “Asset management plan” to the risk relating to reduced public safety from excessive tree litter.

• The local disaster management plan has now been signed off by the Emergency Management Committee.

• New risk added: “Lack of contract with waste disposal provider resulting in possibility of unexpected price increases, denial of access to disposal facility.” Action plan is to formally renegotiate contract.



• Updated the control for the lack of amenities available at the Riverglade Reserve. The usage of organised sport has been limited. A full risk assessment has been proposed for May 2012.

• Updated the risk of major delays in the Margaret St boat ramp project as a result of the Trust requiring alterations to the design of the car park

General Manager

• Gifts Policy has been reviewed and training provided to staff following recent ICAC report on procurement.

Human Resources

• New risk added: “Non-compliance with new WHS legislation due to unavailability of resources to act upon change.”

Community Services

• Rating revised for “community buildings not meeting user needs”. Reduced to ‘Unlikely’.

• Rating revised for “Inability to provide adequate library services due to non-renewal of contractual arrangements with City of Ryde”. Reduced to Possible.

• Rating revised for “State Government may revoke Council trusteeship over Crown land and buildings controlled by Council”. Reduced to Unlikely.

• Control Added for above risk:” Ongoing liaison and relationship with Crown Lands.” Development and Regulatory Services

• Added action plan to check on whether s149 certificates are being properly peer reviewed prior to issue.

A copy of the report has been forwarded to the Internal Auditor and a presentation of the report to the Internal Auditor and Financial and Strategic Planning and Advisory Committee will occur at the next scheduled meeting of the Committee. A full copy of the report has been provided to Councillors under separate cover. FINANCIAL IMPACT There is no direct financial impact on Council’s adopted budget as a result of this report.

RECOMMENDATION 1. That the Transitional Delivery Program reports is received and noted and any

amendments adopted.

2. That the risk management report is received and the amendments to the risk register noted.

3. That a copy of the risk management report be forwarded to Metropool for information and update on the progress of the continuing implementation of ERM at Council.

ATTACHMENTS

Transitional Delivery Plan as at 31 December 2011

Risk Management Report, February 2012



ITEM NO : 4

SUBJECT : EXPRESSIONS OF INTEREST – ‘THE PRIORY’

BUSINESS PROGRAM : CULTURAL DEVELOPMENT

REPORTING OFFICER : ANNIE GOODMAN

To financially assist with the restoration of The Priory, Council previously resolved to invite

Expressions of Interest (EOI’s) from interested parties to take up a lease at The Priory.

An EOI process will be highly beneficial in determining the level of interest in the site and

understand how interested individuals/groups/organisations intend to use the building.

The EOI process will follow the guidelines in the ‘Expressions of Interest - The Priory - Hunter’s

Hill Council’ document attached. This document has been developed based on comments

received from the Department of Primary Industries – Crown Land Division.

The EOI document will be used by potential lessees in developing and writing their EOI

submission to Council.

In undertaking an EOI process Council will follow the following process:

1. Call for expressions of interest

2. Evaluation of submissions

3. Shortlist of applicants

4. Recommendation to Council

5. Approval of lessee

The Priory is a State Heritage Listed property and possible tenant/s will need to preserve the

natural, historic, scenic, cultural and recreational resources of the building and its surrounds.

The Priory Conservation Management Plan and Cultural Precinct Plan are guiding documents

for prospective lessees.

Sympathetic use of the building will assist in the preservation of the site and ensure that the

community is amenable to the possibility of The Priory being partly or wholly leased.

Potential uses that may be appropriate for the scale and significance of the site could include,

but are not limited to:

• Community groups

• Commercial operations, such as offices

• Cultural/arts organisations

• Residential

• Education based organisations

• Exhibition spaces

• Restaurant/function/conference centre



While Council will need to establish lease conditions and rental rates that reflect current market

conditions, Council at the same time must be aware that refurbishment and restoration and the

costs associated with these tasks also must be considered.

Probity and risk assessment are important to the governance, transparency and outcome of the

EOI and as such Councils Internal Auditor will oversee the process.

Refurbishment of The Priory to ensure its preservation is underway and should be concluded by

the end of June. The EOI process is the next important step in determining Councils future

direction and potential financial commitment to The Priory.

A report will be brought forward detailing the shortlisted applicants and their proposals at the

conclusion of the EOI advertising period for Council to consider.

FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget as a result of this report. Cost of

advertising the EOI can be met from Councils existing advertising budget.

Costs associated with the Internal Auditor will be met from the funding provided for joint

Council’s MOU for the provision of internal audit services.

RECOMMENDATION

1. Council adopts the ‘Expressions of Interest - The Priory - Hunter’s Hill Council’

document attached.

2. Council advertises and invites Expressions of Interest from interested

individuals/groups/organisations to take up a lease/s at The Priory.

ATTACHMENT

Copy of Expression of Interest Document – ‘The Priory’

J

Committees

J - Committees

4320 - 12 March 2012

Index

1. Minutes of Le Vesinet Friendship Committee Held 8 February 2012 1 2. Minutes of the Sesquicentenary Committee Meeting Held 15 February 2012 4 3. Public Transport & Traffic Advisory Committee 6

GENERAL MANAGER

REPORT OF COMMITTEES Meeting 4320 - 12 March 2012 J1


ITEM NO : 1

SUBJECT : MINUTES OF LE VESINET FRIENDSHIP COMMITTEE HELD 8 FEBRUARY 2012

BUSINESS PROGRAM : INFORMATION OF COUNCIL

REPORTING OFFICER : COUNCILLOR SUSAN HOOPMANN

PRESENT Claire Inchbold Judy Uther Pat Grace Sara Vickers Narelle Clark Heather Kitson Gael Czinner Vicki Easton Robyn Car Pamela Horton Francoise Alexander APOLOGIES Clr Susan Hoopmann 1. CONFIRMATION OF MINUTES Minutes from the previous meeting held 9 November 2011 were approved. Proposed: Pat Grace Seconded: Pamela Horton 2. BUSINESS ARISING 2.1 Exchange Christmas 2011

Sara advised the committee that the exchange last Christmas went very well and that she had received an email from Jocelyn commending the group and advising her of the success of the visit. She advised that she had not received any particular feedback from the Australian families so she has taken this as a positive sign. All of the student feedback forms have been received with very positive results.

2.2 Key Dates for 2012

July/August Exchange: At this stage it is proposed that the French students will arrive on 30 June 2012 for the return exchange and will leave on 6 August 2012 after Moocooboola. Sara asked that Committee members confirm date of July school holidays and then she will confirm dates with Jocelyn.

Moocooboola Festival: Will be held on 5 August 2012



2012 Information Evenings. Proposed dates for information evenings for the exchange program are 2 May 2012 and 24 October 2012. Sara asked the committee to confirm that these dates did not clash with school holidays. It was noted that the October date was within the 2012 HSC period but that this should not affect availability of the majority of the students who completed the 2011/12 exchange in attending that evening to provide feedback and information.

2.3 Applications for 2012/13 Exchange Sara advised that 3 applications have been received for the exchange in Dec/Jan next. Maximum for the exchange is 9 so plenty of scope for additional applicants. Jocelyn has advised that a number of the French applicants are boys and that they would like more Australian boys involved. Vicki Easton advised that she would approach the French teacher at St Pius College where she teaches to see if there is any interest. It was agreed that we should make sure we have targeted some of the local boy’s schools re flyers and/or newsletter articles.

2.4 Letterbox Drop/Leaflets Gael advised that the letterbox drop was going well and was almost complete. It

was also agreed that we should look at placing an article in the newsletters of various schools (including the local primary schools on the basis that families at these schools may have older children who would be interested in the exchange) to try to further publicise the exchange. Pamela had drafted a suitable article. Sara is to email her a logo for inclusion on the article and a list of the schools that received the leaflets so that the article could be forwarded.

3. OTHER BUSINESS

3.1 IT Matters It was noted that the website still refers to the dates for information nights that have

already been held. Claire undertook to update the website. The issue of having a Facebook page was raised. After some discussion it was decided that there were too many security and maintenance issues associated with having a Facebook page so the Committee would not pursue this.

3.2 Excursions for July/August 2013 Exchange

It appears that Jocelyn will not be accompanying the French students on the upcoming exchange in July but Sara is to confirm this. If this is the case then there will need to be more involvement of the host families in regard to excursions. Francoise and Vicky are to look at the excursion programme for the exchange and will liaise with Pat regarding cost.

4. TREASURER’S REPORT

Pat advised that the bank balance as of that day was $7,595.03. She noted that we have now received the prize money from last year’s Moocooboola parade.

5. NEXT MEETING

The next committee meeting will be held on 7 March 2012.



FINANCIAL IMPACT There is no direct financial impact on Council’s adopted budget as a result of this report. RECOMMENDATION That the Minutes be received and noted.

ATTACHMENT

Nil



ITEM NO : 2

SUBJECT : MINUTES OF THE SESQUICENTENARY COMMITTEE MEETING HELD 15 FEBRUARY 2012



PRESENT Barry Smith Chair Adrian Black Community Events Co-ordinator Ida Ozoux-Blessing PA Mayor/General Manager Adrian Coglan Rachele Elliott Joubert Singers Brian Langford Discover Hunters Hill Graham Mitchell Hunters Hill SES Lyn Trainor Hunters Hill Theatre APOLOGIES Mr. Gil Wahlquist President, Hunters Hill Historical Society DECLARATIONS OF INTEREST The Chair called for declarations of interest without response. CONFIRMATION OF MINUTES Confirmation of Minutes of Meeting No.13 held 30 November, 2012, moved Brian Langford, seconded Adrian Coglan. Due to a lack of a quorum, the meeting scheduled for December was cancelled. 1. SESQUICENTENARY CLOSURE The Committee was advised that invitations had been sent to interested persons to

attend the Ordinary Meeting of Monday 12 March 2012 at 7.00pm to be a part of the celebration to end the festivities of the past year and to witness the placement of a Time Capsule.

2. RECAP ON SESQUICENTENARY CELEBRATION Committee members stated how satisfied they were with the year of celebration and

all the special events. The Chair advised that Council had received good support, by phone and by letters of congratulations from members of the public and from groups and organisations.

3. SESQUICENTENARY BOOKS SALES Council has sold out of Pictorial History Hard Cover books launched for the

Sesquicentenary of Hunters Hill and will have a book signing on the evening of the Ordinary Meeting of Council on 12 March 2012.



A biography of W. A Windeyer by J.B Windeyer will be launched at the Council Meeting by the Mayor, Councillor Susan Hoopmann.

4. PASSY GARDEN COCKTAIL PARTY – 1 PASSY AVENUE, HUNTERS HILL

The Mayor, Councillor Susan Hoopmann, in conjunction with the Historical Houses Trust, will launch a Garden Cocktail Party on 18 March 2012 between 4.30pm – 6.30pm to celebrate the French element of the Municipality for the Sesquicentenary of Hunters’ Hill Council.

The French Ambassador, the Vice Consul and the General Manager of the Alliance Francaise have been invited to the Cocktail Garden Party with an invitation to visit the Hunters Hill Historical Museum prior, to enjoy an exhibition on Passy which is currently on display.

The cost of tickets is $80 per person or $70 per person for a party of 10. The area has been letter-boxed to promote the function.

5. URM FUN RUN – HUNTERS HILL HUSTLE

The Hunters Hill Hustle Fun Run will be held on 1 April 2012 as part of the Sesquicentenary celebrations. The Fun Run is to start at 8.00am from Boronia Park, for 5 and 10Km runs, to finish at Boronia Park. Cash prizes will be awarded and proceeds from the event will go to Hunters Hill Ryde Community Services at Gladesville Road. Up to 3,000 participants are expected to take part.

GENERAL BUSINESS Mr. Graham Mitchell advised that the Hunters Hill State Emergency Services are still keen to hold the Emergency Services Demonstration Exhibition Day, rained out on 24 July 2011 at Boronia Park Oval, Park Road Hunters Hill. The SES, Fire Rescue, Police Rescue and SWAT and Ambulance will compete and demonstrate all avenues of rescue. NEXT MEETING As the close of the Sesquicentenary is at Ordinary Meeting 4320 on 12 March 2012, there will be no further meeting of the Committee. The meeting closed at 6.05pm. FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget as a result of this report. RECOMMENDATION That the Minutes be received and that it be noted in the Minutes that the Management, Staff and members of the Sesquicentenary Committee as well as the individual organisations across the Municipality be congratulated on a very successful Sesquicentenary year.



ITEM NO : 3

SUBJECT : PUBLIC TRANSPORT & TRAFFIC ADVISORY COMMITTEE

BUSINESS PROGRAM : TRAFFIC & PARKING - TRAFFIC MANAGEMENT - URAN AMENITY

REPORTING OFFICER : DAVID INNES

PRESENT

Clr Peter Astridge Chair Mayor Sue Hoopmann Mayor David Innes Group Manager, Works & Services Mrs Cate Alder Mr D Trimble Dr A Sharp Mr C Amos Mr G Sinnis Mr B Ho Mr Bob Smith APOLOGIES Clr Ross Sheerin 1. DECLARATION OF INTEREST

There was no declaration of interest. 2. CONFIRMATION OF MINUTES

The Minutes of the previous meeting held 22 November 2011 were adopted. Moved: DonTrimble, Seconded: Charles Amos

3. BUSINESS ARISING FROM THE MINUTES

Item 13.1 Princes Street. Group Manager, Works & Services to provide a report regarding the possibility of imposing a 3 tonne loading in Princes Street. A report to be submitted to an appropriate meeting.

Item 13.2 Howard Place. The signs have been installed. Item is completed

4. RYDE ROAD UPDATE

4.1 Proposal for pedestrian refuge at Mary Street. The Committee considered the proposed amendments to the existing

refuge at Mary Street. However, the Committee decided upon a site inspection to consider any other possible options. The onsite inspection was held on Wednesday 29 February at 5pm.



The Committee has requested Group Manager, Works & Services to investigate relocating a new pedestrian refuge immediately north of Boronia Avenue. The plan is to be submitted to Committee members for comment prior to the next meeting.

4.2 The Committee also noted that Council has engaged a traffic engineer to

prepare a report on a range of issues involving traffic in the Hunters Hill Village and Ryde Road.

Moved: Alister Sharp Seconded George Sinnis

5. KERB RAMPS

The Committee considered the benefits to bike riders and pedestrians of removing the lip at the invert of driveway laybacks and recommend that the lip be removed on all future laybacks and kerb ramps. Recommendation: That Council’s standard design for laybacks/vehicular crossings be amended to remove the “lip” where appropriate to improve bicycle access.

Moved Alister Sharp Seconded: George Sinnis 6. CHURCH STREET

The Committee considered an email received regarding traffic issues at the Burns Bay Road overpass. The email was based on closing the overpass to traffic. The Committee recommended that the writer be advised of the impracticality of the proposal.

Moved Alister Sharp Seconded: Don Trimble

7. MASSEY LANE

The Committee considered a proposal to install loading zone signs in Massey Lane. However, the rules for loading zones do not permit them in this situation. The Committee requested the Group Manager, Works & Services to consult with the Rangers on the feasibility of installing an edge line along the southern side of the carriageway to allow parking without interfering with through traffic. The Committee recommends that if the Rangers concur with the proposal then Council can resolve to install the line. Moved: Don Trimble Seconded: Bob Smith

8. MEYERS AVENUE The Committee considered a request from residents in Meyers Avenue for improvements to its bus service. Recommendation: That Council write to the STA requesting a review of the bus services to Meyers. Moved: Cate Alder Seconded: George Sinnis



9. BONNEFIN ROAD

The Committee was updated on correspondence regarding the parking in Bonnefin Road. Recommendation: Council continues to monitor the parking in Bonnefin Road and review at appropriate time. Moved: Cate Alder Seconded: Bob Smith

10. GLADESVILLE ROAD

The Committee considered a request from Taylor Construction Group for parking restrictions in Gladesville Road. The Company is carrying out construction of the new building at St Joseph’s College and has made the request to allow for safer truck movement in and out of the Gladesville Road entrance to the College. Recommendation: That ‘no stopping signs’ be installed for approximately 15 metres on each side of the Gladesville Road entrance to St Joseph’s College and approximately 30 metres on the southern side of Gladesville Road from Rocher Avenue. The signs are to be installed by Taylor Constructions at its own cost. Moved: Cate Alder, Seconded: Alister Sharp

11. URM FUN RUN – HUNTERS HILL HUSTLE

The Committee considered a proposed route plan for the URM fun run in April. The Committee was generally supportive of the proposal but suggested that more detail be provided to Council as part of the planning for the event. Moved: Don Trimble Seconded: Ben Ho

12. GENERAL BUSINESS

12.1 An email from Karyn Tait was received with various suggestions for improvements in traffic flow in Hunters Hill Village. The Committee suggested that Ms Tait be advised of Council’s engagement of a traffic consultant to address the issues she raised.

12.2 The Committee considered a letter from Dr. John O’Connor regarding

parking in Luke Street. Group Manager, Works & Services to investigate and advised Dr. O’Connor directly.

12.3 Stanley Road. Cate Alder suggested that the wording in Council Minute

426/11 regarding Stanley Road be amended. The word ‘alternate arrangements’ be amended to ‘improved arrangements’.

12.4 Joubert Street South. A no stopping sign be installed on the western side

of Joubert Street from Howard Place to the first driveway. This is a statutory sign and does not require a Council resolution.



12.5 Parking of Boats in Council Streets. A petition was tabled from residents of Woolwich requesting support of the Committee in solving the problem of boat parking in residential streets. This item is to be the subject of a mayoral minute at the next Council meeting. The petitioners are to be advised of Council’s resolution following that meeting.

12.6 Joubert Street South. The recently installed parking restrictions to be

defined as Monday to Friday in the hours of 8am to 6pm.

13. NEXT MEETING

The next meeting of the Public Transport & Traffic Advisory Committee is scheduled for Tuesday 17 April 2012 in the Council Chambers. The meeting closed at 8.10pm.

FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget as a result of this report. RECOMMENDATION

That:

1. The report be received and noted.

2. The Council standard design for laybacks/vehicular crossings be amended to remove the “lip” where appropriate to improve bicycle access.

3. Council continue to monitor the parking in Bonnefin Road and review as appropriate. 4. Council write to the STA requesting a review of the bus service to Meyers Avenue. 5. ‘No Stopping’ signs be installed for approximately 15 metres on each side of the

Gladesville Road entrance to St. Joseph’s College and approximately 30 metres on the southern side of Gladesville Road from Rocher Avenue. The signs are to be installed by Taylor Constructions at its own cost.

ATTACHMENT

Nil

K

Correspondence

K - Correspondence

4320 - 12 March 2012

Index

1. National Ride2School Day – Friday 23 March 2012 1


REPORT OF CORRESPONDENCE Meeting 4320 - 12 March 2012 K1


ITEM NO : 1

SUBJECT : CORRESPONDENCE



MR. SCOTT WHIFFIN, RIDE2SCHOOL PROGRAM DIRECTOR, wrote in letter received 24 February 2012 inviting Council to become involved in the 6th annual National Ride2School day on Friday 23 March 2012. The event last year involved 140,000 children from 1050 schools, many of who were riding to school for the first time. The day is all about fun, excitement and lots of movement but is underpinned by the serious purpose of enabling children to be more active as part of an effective response to the diseases that threaten our inactive children including obesity and diabetes. Many of the best performing, most active schools in the Ride2School program took their first step by participating in National Ride2School day and the Bicycle Network would very much appreciate Council’s leadership and support in promoting this important work in at least one or more of the following ways:

• Be present at a local National ride2School day in our local government area.

• Write a letter of support to schools in our municipality

• Display posters around our community to promote the day FINANCIAL IMPACT


RECOMMENDATION

That the information be referred for inclusion in the Mayors Column.

ATTACHMENT

Nil

M

General Business

M - General Business

4320 - 12 March 2012

Index

1. Meetings - Various Committees of Council 1


REPORT OF GENERAL BUSINESS Meeting 4320 - 12 March 2012 M1


ITEM NO : 1

SUBJECT : MEETINGS - VARIOUS COMMITTEES OF COUNCIL

BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT

REPORTING OFFICER : ANNIE HATHAWAY

PURPOSE DATE TIME LOCATION

Art & Craft Advisory Committee 14.03.12 6.00pm Small Hall

Bushland Management Advisory Committee 19.03.12 4.00pm Chamber

School Principals Committee 21.03.12 12.30pm Small Hall

Conservation Advisory Panel 21.03.12 5.30pm Council Chamber

Children’s Services Committee 27.03.12 12.30pm Council Chamber

Access Advisory Committee 29.03.12 12.30pm Council Chamber

Hunters Hill Seniors Advisory Committee 02.04.12 11.00am 35 Gladesville Road

Sustainability & Biodiversity Advisory Committee 04.04.12 6.00pm Council Chamber

Mainstreet Committee – Hunters Hill Village 11.04.12 4.30pm 44 Gladesville Road

Public Transport & Traffic Advisory Committee 17.04.12 6.00pm Council Chamber

Hunters Hill – Le Vesinet Friendship Committee Information Evening

02.05.12 7.00pm Chamber

Gladesville Road Community Centre Management Committee

07.06.12 2.00pm 44 Gladesville Road

Gladesville Joint Library Advisory Committee 22.08.12 5.30pm Gladesville library

Financial & Strategic Planning Working Party TBA 5.30pm Small Hall

Moocooboola Festival Committee TBA 6.00pm Council Chamber

Hunters Hill / Ryde Local Traffic Advisory Committee

TBA 9.30am Council Chamber

Local Place Names Committee TBA 9.30am Council Chamber

Parramatta River Committee TBA 9.30am Council Chamber

FINANCIAL IMPACT


RECOMMENDATION


ATTACHMENT

Nil

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