Setting up a new Document Type for Image Indexing

© 2010 Megabyte Systems, Inc. All rights reserved.© 2010 Megabyte Systems, Inc. All rights reserved.© 2010 Megabyte Systems, Inc. All rights reserved.© 2010 Megabyte Systems, Inc. All rights reserved.

Setting up a new Document Type for Image IndexingSetting up a new Document Type for Image Indexing

Create a new directoryCreate a new directory



Create a new directoryCreate a new directory Grant the SQL service account READ permissions to the new directoryGrant the SQL service account READ permissions to the new directory




• Grant users that will view files Read permissionsGrant users that will view files Read permissions• Grant users that will save files Write, Modify, Delete permissionsGrant users that will save files Write, Modify, Delete permissions



MPTS User Security – controls access to MPTS programs and permissionswithin SQL databases




Windows User Security – controls access to files on the server drives





So…

Even though an MPTS user has access to the image viewer, they may not have permissions to the individual image directories.





So…

Even though an MPTS user has access to the image viewer, they may not have permissions to the individual image directories.

This allows administrators to control access to images – by individual user if desired.

For example, allow all Assessor users Read access to all Assessor image directories but allow Tax Collector users Read access to just the “Maps” directory.





Create the document type using MSW0327.EXECreate the document type using MSW0327.EXE







Create the document type using MSW0327.EXECreate the document type using MSW0327.EXE Define document type specifics in the ??W1500.EXE program (dept specific)Define document type specifics in the ??W1500.EXE program (dept specific)







Create the document type using MSW0327.EXECreate the document type using MSW0327.EXE Define document type specifics in the ??W1500.EXE program (dept specific)Define document type specifics in the ??W1500.EXE program (dept specific) Use a standard naming convention for files that matches the filemaskUse a standard naming convention for files that matches the filemask





The filemask selected is critical for accurate searching of images.

The best option is to format all filenames for a given document type exactly the same. If you need to switch formats define an additional document type and save the files to a separate directory.



The filemask selected is critical for accurate searching of images.

The best option is to format all filenames for a given document type exactly the same. If you need to switch formats define an additional document type and save the files to a separate directory.

Understanding the asterisk (*) and the question mark (?) in filemasks:

Search criteria of “001011” and a filemask of AAA*AAA* will match:001011… or 001-011… or 001025011… or 001-025-011…

Search criteria of “001011” and a filemask of AAA?AAA* will match:

001-011… (but not 001011…)

Search criteria of “001011” and a filemask of AAAAAA* will match:

001011… (but not 001-011…)



Asterisks in a filemasks give you flexibility, but you must enter a longer search criteria:

Search criteria of “001011020000” and a filemask of AAA*AAA*AAA*AAA* will match:001011020000… or 001-011-020-000 …

Search criteria of “001011020” and a filemask of AAA*AAA*AAA*AAA* will match:

001011020001… or 001-011-020-001… or 001-011-020-003… or 001-011-003-020

Search criteria of “001011” and a filemask of AAA*AAA*AAA*AAA* will match:001011020001… or 001-011-020-001… or 001-032-011-010… or 001-035-130-011…



Asterisks in a filemasks give you flexibility, but you must enter a longer search criteria:

Search criteria of “001011020000” and a filemask of AAA*AAA*AAA*AAA* will match:001011020000… or 001-011-020-000 …

Search criteria of “001011020” and a filemask of AAA*AAA*AAA*AAA* will match:

001011020001… or 001-011-020-001… or 001-011-020-003… or 001-011-003-020

Search criteria of “001011” and a filemask of AAA*AAA*AAA*AAA* will match:001011020001… or 001-011-020-001… or 001-032-011-010… or 001-035-130-011…

The Asterisk at the end of the filemask allows extra text to be added:

Search criteria of 001011020000 and a filemask of AAA*AAA*AAA*AAA* will match:

001-011-020-000FirstPicture.jpg or 001-011-020-000_2ndpic.tif or 001-011-020-000MyAppraisalPictureFromTheHillBehindTheHouse.gif





Create the document type using MSW0327.EXECreate the document type using MSW0327.EXE Define document type specifics in the ??W1500.EXE program (dept specific)Define document type specifics in the ??W1500.EXE program (dept specific) Use a standard naming convention for files that matches the filemaskUse a standard naming convention for files that matches the filemask Start saving/scanning files into the new directoryStart saving/scanning files into the new directory





Create the document type using MSW0327.EXECreate the document type using MSW0327.EXE Define document type specifics in the ??W1500.EXE program (dept specific)Define document type specifics in the ??W1500.EXE program (dept specific) Use a standard naming convention for files that matches the filemaskUse a standard naming convention for files that matches the filemask Start saving/scanning files into the new directoryStart saving/scanning files into the new directory The nightly image indexing process will index the new documents and they The nightly image indexing process will index the new documents and they

will be accessible in the ??W0105.EXE program the next day.will be accessible in the ??W0105.EXE program the next day.


Megabyte Systems, IncMegabyte Systems, IncPhone: (916) 435-8872Phone: (916) 435-8872

Fax: (916) 435-9240Fax: (916) 435-9240http://www.MPTSWeb.comhttp://www.MPTSWeb.com

Date post:	15-Jan-2016
Category:	Documents
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Setting up a new Document Type for Image Indexing

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