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– KPA CONFIDENTIAL – Seven Parts of an Effective Injury and Illness Prevention Plan September 22, 2011
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– KPA CONFIDENTIAL –
Seven Parts of an Effective Injury and Illness Prevention Plan
September 22, 2011
QuestionsQuestions
• If you have questions during the presentation, please submit them using the “Questions” feature
• Questions will be answered at the end of the webinar or an emailed response will be provided
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The Business Case for an I2P2 PlanThe Business Case for an I2P2 Plan
– KPA CONFIDENTIAL –
1. Saves Money2. Streamlines Processes
1. Every system is perfectly designed to get the results it gets.
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… And Another Reason… And Another Reason
Saves Lives
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I2P2 GoalsI2P2 Goals
• Encourage communication and documentation – not just injuries, but ideas to control hazards.
• Shift measurements from lagging to leading indicators.
• Get at root causes.
• Use of documentation to improve the plan.
• Remove barriers to worker participation.
• Conform to what OSHA is most likely to require if it becomes a standard
– KPA CONFIDENTIAL –
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Seven partsSeven parts
Plan
Do
Check
Act
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How to Do ItHow to Do It
Start at the top• I2P2 is a policy, and needs to be documented
as one.– Demonstrate commitment to protection and
continual improvement of employee health and safety
– Demonstrate that employees are effectively participating
– It helps to use existing workplace health and safety requirements as a framework (300 logs).
– Make sure it is in compliance with applicable laws and regulations.
– Date, sign and officially endorse policy.
– KPA CONFIDENTIAL –
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How to Do ItHow to Do It
Establish responsibility and authority• How will it be implemented, managed,
checked, and acted upon?• What resources are dedicated to the plan?
– Provide appropriate financial, human, organizational resources to keep plan active
– Define roles, assign responsibilities, establish accountability, delegate authority to maintain and continue to improve the plan.
– Integrate the plan with other business processes.
– KPA CONFIDENTIAL –
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How to Do ItHow to Do It
Communicate with various shareholders• Employees (employee representatives)
– Ask them about their workplace health and safety concerns, along with suggestions for mitigation
– Ownership: They are responsible for adhering to company health and safety rules and requirements.
• Suppliers, contractors, customers– Some parts of the plan affect all visitors.– Especially contractors who come in contact with
hazards.
– KPA CONFIDENTIAL –
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How to Do ItHow to Do It
Employee Participation• All levels of the organization: integrated
involvement from all levels from CEO to each worker
– Target workers who come in contact with hazards most often for ownership roles (even contractors).
– Provide employees and employee representatives with mechanisms, time, resources and timely access to information to encourage participation
– Identify and remove barriers to participation
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How to Do ItHow to Do It
“Creating an organization that eliminates fatalities and
life-altering injuries cannot be delegated. It requires
the integrated involvement of the entire organization,
from the CEO to each worker.”
~ Thomas Krause
– KPA CONFIDENTIAL –
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How to Do ItHow to Do It
Plan for ActionGet a plan in place that provides reporting, documentation, root causes, and actionable information once hazards are identified.
– KPA CONFIDENTIAL –
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How to Identify HazardsHow to Identify Hazards
• Employees should have a role in – Incident investigations– Procedure development– Job safety analysis– Injury and incident prevention planning– Initial and ongoing reviews
– KPA CONFIDENTIAL –
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How to Identify HazardsHow to Identify Hazards
• Where to look for hazards– Level that culture supports safety objectives and
activities– Work practices and sustained behavior that
increase or reduce hazards– Value placed on safety compared to other
objectives– myKPAonline report, if available– Observations in all areas of the facility
– KPA CONFIDENTIAL –
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Seven partsSeven parts
Plan
Do
Check
Act
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Decide How to Handle HazardsDecide How to Handle Hazards
Don’t start the to do list quite yet…• Take a good hard look at the identified hazards.
• Why did they become hazards? Are there patterns that could point to a root cause? Are there controls in place to address the root cause?
• Prioritize issues based on risk of injury or illness, severity of issue, and applicable regulations.
– Hierarchy of controls• Set smart goals and systematically accomplish
prioritized objectives.
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Do it! (yes)Do it! (yes)
Implement the plan, and document progress.
Also note lessons learned from success and setbacks from implementation and operation. Use this information to improve processes next time.
– KPA CONFIDENTIAL –
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Training and EducationTraining and Education
Document Administrative controls including • Training• Job planning• Rotating and scheduling• Changes to work procedures• Implementation of work area protection • Emergency preparedness
– KPA CONFIDENTIAL –
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Seven partsSeven parts
Plan
Do
Check
Act
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How to measureHow to measure
All or some of these key indicators should be documented and
communicated as part of your plan
• Workplace inspection and testing (audits)
• Exposure assessments
• Injury, illness, and incident tracking
• Employee input
• OSHA assessment
– KPA CONFIDENTIAL –
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Best PracticesBest Practices
How do you measure success?Old school:Injury rate performance (but you still have to track it)• Small staff size and relative infrequency of preventable incidents• Tends to lead to decision making and behavioral biases• Latent indicator
Much better: Culture predicts outcomes.• Track work practices and sustained behaviors that increase or
reduce hazards• The level that culture supports safety objectives and activities• Workers’ interest in safety activities and behaviors• The value placed on workplace safety by senior leadership
compared to other objectives
– KPA CONFIDENTIAL –
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Seven partsSeven parts
Plan
Do
Check
Act
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Which Part of the Plan to Improve?Which Part of the Plan to Improve?
• Identify any newly created hazards resulting from corrective and preventive actions and evaluate overall risk reduction
• Considerations of hazards associated with behaviors
• Consideration of hierarchy of controls
• Review of scope and sequence of plan
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When to Make Improvements?When to Make Improvements?
• New processes or operations
• Changes to existing operations, services, products or supplies
• Scheduled planning reviews
• Changes in applicable regulations
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Questions and AnswersQuestions and Answers
– KPA CONFIDENTIAL –
QUESTIONS?
ResourcesResources
OSHA’s New Injury and Illness Prevention Programs (I2P2) Webpage
ANSI Occupational Health and Safety Management System
International Labor Organization (ILO) Guidelines on Occupational
Safety and health Management Systems According to Internationally
Agreed Principles by ILO’s Tripartite Constituents
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Contact InformationContact Information
28– KPA CONFIDENTIAL –
The recorded webinar and presentation slides will be emailed to you today including your local representative’s contact information.
www.kpaonline.com
303-219-7802
