SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT … Documents/SSEA_Agendas/201807… · 26/07/2018...

SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD

2018 Second Quarter Meeting July 26, 2018 – 9:00 a.m.

AGENDA Location: Township of Tay Council Chambers

450 Park Street, Victoria Harbour, Ont. L0K 2A0

1. WELCOME AND CALL TO ORDER

2. ADOPT AGENDA

3. DECLARATION OF PECUNIARY INTEREST

4. APPROVAL OF PAST MINUTES

5. ANNOUNCEMENTS:Welcome summer staff

6. PRESENTATIONS:

6.1 2017 SSEA Audited Financial Statements.

6.2 Update from SSEA 2018 Summer Students

7. SECOND QUARTER 2018 REPORT

8. SSEA 2018 SECOND QUARTER FINANCIAL REPORT

9. SSEA CORPORATE ADMINISTRATION UPDATE

9.1 Staff Report No. 05-18-SSEA from the Wetlands and Habitat Biologist regarding Copeland Creek Bridge P5 Stream Remediation Project

Agenda Page 1

sseainfo

Sticky Note

PowerPoint under seperate file

SSEA Second Quarterly Agenda July 26, 2018

9.2 Staff Report No. 06-18-SSEA from the Wetlands and Habitat Biologist regarding the SSEA Invasive Species Pilot Program Update.

9.3 Staff Report No. 07-18-SSEA from the Executive Director regarding

appointment of Risk Management Official and Risk Management Inspectors for the Severn Sound Environmental Association as required under Sections 48 (1-3) of the Clean Water Act, 2006.


the 2019 SSEA budget direction. (report to be presented on table at the July 26/18 meeting)


an update on the SSEA/Sustainable Severn Sound proposed merger.


the Establishment of an SSEA Agriculture Advisory Committee for Severn Sound.

9.7 Staff Report No. 11-18-SSEA from the Risk Management Services

and Source Water Protection Update 10. Verbal updates from the Executive Director

a) SSEA Strategic Plan b) SSEA Annual Report c) Great Lakes and St. Lawrence Cities Initiative update d) County of Simcoe discussions e) Grants/ Funding – MNRF, Huronia Community Foundation, Wege,

OFAH student (in kind value) f) SSEA Building Move Status, Newmarket Hydro, Tripps Paints g) County Invasive Species Action

11. CORRESPONDENCE

There are no correspondence items for this agenda.

Agenda Page 2

sseainfo

Sticky Note

On table report

SSEA Second Quarterly Agenda July 26, 2018

12. CLOSED SESSION

There are no closed session items for this agenda. 13. OTHER BUSINESS ADJOURN

Agenda Page 3

SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD

2018 First Quarter Meeting April 26, 2018 – 9:00 a.m.

DRAFT MINUTES Location: Township of Tay Council Chambers


Present:

SSEA Chair, Deputy Mayor Steffen Walma Township of Tiny SSEA Vice Chair, Deputy Mayor Dave Ritchie Township of Tay

SSEA Past Chair, Councillor Ron Stevens Township of Severn Councillor Barb Coutanche Township of Oro-Medonte Councillor Mike Lauder Town of Penetanguishene

Councillor Perry Ritchie Township of Springwater Councillor Paul Wiancko Township of Georgian Bay

Regrets: Councillor Pat File Town of Midland

Staff:

Julie Cayley Executive Director Judy Hancock Treasurer Laurie Barron Coordinator Corporate Services

Melissa Carruthers RMI/Data Management Technician Aisha Chiandet Water Scientist

Robert Canning, Invasive Species Project Coordinator Evan Britton Sir Sandford Fleming College

volunteer co-op placement

Guest: Graeme Davis Forester, County of Simcoe

1. WELCOME AND CALL TO ORDER Chair Walma called the meeting to order at 9:00 a.m.

2. ADOPT AGENDA

Motion: #26 Moved by: R. Stevens Seconded by: P. Ritchie

RESOLVED THAT: the SSEA Joint Services Board approve the 2018 First Quarter meeting agenda dated April 26, 2018 as amended to include:

Correct the number re: other business (to be #17) and Closed session (to be #18).

Under Item 4): Executive Committee Minutes dated February 23, 2018. 16): add SCFA Letter to the Board

17): add retirement lunch and Agenda package Carried.

Agenda Page 4

SSEA First Quarterly Draft Minutes April 26, 2018

3. DECLARATION OF PECUNIARY INTEREST

Vice Chair Dave Ritchie declared a pecuniary interest with item 5, moving into Severn Sound Source Protection Authority meeting. Mr. Ritchie is a

member on the Source Protection Committee, Economic. He did not participate nor vote on any matters discussed during that meeting.

4. APPROVAL OF PAST MINUTES

SSEA Joint Services Board Fourth Quarter Minutes dated January 11, 2018.

Motion: #27 Moved by: D. Ritchie Seconded by: M. Lauder

RESOLVED THAT: the SSEA Joint Services Board approve the minutes of the Fourth Quarter meeting held on January 11, 2018.

Carried.

SSEA Executive Meeting Minutes held on February 23, 2018

Motion: #28

Moved by: B. Coutanche Seconded by: R. Stevens RESOLVED THAT: THE SSEA Joint Services Board receive the minutes of the SSEA Executive Meeting held on February 23, 2018.

Carried.

5. SUSPEND THE SSEA MEETING TO ALLOW THE SSSPA TO MEET

Motion: #29 Moved by: B. Coutanche Seconded by: R. Stevens

RESOLVED THAT: the SSEA meeting be suspended to allow the Severn Sound Source Protection Authority meeting to proceed at 9:05 a.m.

Carried.

6. SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING Minutes provided under separate file.

7. RECONVENE THE SSEA FIRST QUARTERLY MEETING

Motion: #30

Moved by: P. Ritchie Seconded by: P. Wiancko

RESOLVED THAT: the SSEA board meeting reconvene at 9:31 a.m. Carried;

Agenda Page 5


8. Staff Report No. 05-18-SSEA regarding the Source Water and Risk Management Activities 1st quarter

Keith Sherman, Risk Management Official (RMO) Melissa Carruthers, Risk Management Inspector (RMI)/Data Management

Technician. Motion: #31

Moved by: R. Stevens Seconded by: B. Coutanche RESOLVED THAT: Staff Report No. 05-18-SSEA regarding source water and

risk management activities 1st quarter 2018 be accepted for information.

Carried.

Motion: #32

Moved by: R. Stevens Seconded by: M. Lauder RESOLVED THAT: the 2018 Source Water Protection staff update be received.

Carried.

9. ANNOUNCEMENTS: The Board of Directors welcomed new staff members/volunteers:

Robert Canning, Invasive Species Project Coordinator Evan Britton Sir Sandford Fleming College volunteer co-op placement

student

Madison Marion from St. Theresa’s High School volunteer co-op placement student.

10. PRESENTATIONS:

10.1 Update on Water Levels in Georgian Bay

Aisha Chiandet, Water Scientist, SSEA provided a summary regarding water levels and ice cover on Georgian Bay.

Motion: #33

Moved by: D. Ritchie Seconded by: B. Coutanche RESOLVED THAT: update regarding water levels in Georgian Bay presented

By Aisha Chiandet, Water Scientist, SSEA be received for information. Carried.

Agenda Page 6


10.1 Invasive Species update

Graeme Davis, Forester with the County of Simcoe

Motion: #34 Moved by: R. Stevens Seconded by: B. Coutanche RESOLVED THAT: the presentation regarding invasive species update

presented by Graeme Davis, Forester, County of Simcoe be received for information.

Carried.

11. FIRST QUARTER 2018 REPORT

January 1 to March 31, 2018 Motion: #35

Moved by: D. Ritchie Seconded by: P. Wiancko RESOLVED THAT: THE First Quarter 2018 report presented by Julie Cayley,

Executive Director be received for information. Carried.

12. SSEA FINANCIAL REPORT

12.1 2017 4th Quarter

- SSEA Revenues - SSEA expenditures - Special Projects

Motion: #36

Moved by: P. Wiancko Seconded by: R. Stevens RESOLVED THAT: the Fourth Quarter SSEA 2017 financial reports be accepted for information.

Carried.

12.2 2018 1st Quarter Motion: #37

Moved by: P. Ritchie Seconded by: R. Stevens RESOLVED THAT: the First Quarter SSEA 2018 financial reports be accepted

for information. Carried.

Agenda Page 7


13. 2018 BUDGET - SSEA Revenues

- SSEA expenditures - Special Projects

Motion: #38 Moved by P. Ritchie Seconded by: D. Ritchie

RESOLVED THAT: the Board of Directors approved, as presented the 2018 SSEA Budget.

Carried.

14. SSEA CORPORATE ADMINISTRATION UPDATE

14.1 Staff Report No. 04-18-SSEA from the Executive Director regarding Bank Account Signing Officers, SSEA and the Township of Tay.

Motion: #39

Moved by: R. Stevens Seconded by: M. Lauder RESOLVED THAT: the Board of Directors approve Staff Report 04-18-SSEA

regarding appointment of Signing Officers of the Corporation of the Township of Tay – SSEA carrying on business under the name of Severn Sound Environmental Association (SSEA) for the purpose of banking at TD Canada

Trust; and

THAT: the following officers be approved: SSEA Executive Director Julie Cayley

SSEA Chair Steffen Walma Tay Deputy Mayor David Ritchie

Tay Township Treasurer Joanne Sanders Carried.

14.2 Staff Report No. 06-18-SSEA from SSEA Chair and Executive

Director regarding a Board Governance and Operating Procedures review.

Motion: #40 Moved by: R. Stevens Seconded by: D. Ritchie

RESOLVED THAT: Staff Report No. 06-18-SSEA regarding updating the SSEA Board Governance Procedures be approved; and

FURTHER THAT: the Executive Director be authorized to proceed with SSEA Board Governance/Operation and orientation update.

Carried.

Councillor Barb Coutanche left the meeting at 11:30 a.m.

Agenda Page 8


14.3 Staff Report No. 07-18-SSEA from the Executive Director

regarding Pay Equity and Market Review.

Motion: #41 Moved by: P. Wiancko Seconded by: P. Ritchie RESOLVED THAT: Staff Report No. 07-18-SSEA regarding compensation

review be approved; and

FURTHER THAT: the Executive Director be authorized to proceed with Pay Equity review and market review pending funding.

Carried.

14.4 Staff Report No. 08-18-SSEA from the Executive Director regarding Sustainable Severn Sound/SSEA merger

Motion: #42 Moved by: M. Lauder Seconded by: P. Ritchie

RESOLVED THAT: Staff Report No. 08-18-SSEA regarding Sustainable Severn Sound SSEA proposed merger be approved; and

FURTHER THAT: The Executive Director be authorized to proceed with striking an SSEA SSS merger committee and develop the merge strategy for

the October 2018 SSEA Board meeting. Carried;

14.5 Staff Report No. 09-18-SSEA from the Executive Director regarding Great Lakes and St. Lawrence Cities Initiative.

Motion: #43 Moved by: D. Ritchie Seconded by: P. Wiancko

RESOLVED THAT: Staff Report No. 09-18-SSEA regarding Great Lakes and St. Lawrence Cities Initiative be accepted for information; and

FURTHER THAT: The SSEA GLCI members, seeing the mutual benefit of having SSEA support at the AGM, ask the SSEA Executive Director to attend

and provide support for SSEA member municipalities pending funding. Carried.

15. CLOSED SESSION

Motion: #44

Moved by: M. Lauder Seconded by: D. Ritchie RESOLVED THAT: this First quarterly meeting of the SSEA Board move into

closed session at 12:05 p.m. to discuss matters pertaining to:

Agenda Page 9


Personal matters pertaining to an identifiable individual including SSEA staff; and

THAT: the following staff members be present, Judy Hancock, Treasurer and

Laurie Barron, Coordinator, Corporate Services for the first staff compensation report; and

THAT: Julie Cayley, Executive Director join the closed session meeting for Staff Report No. 10-01-18-SSEA, regarding SSEA staff position migration.

Carried.

Motion: #45 Moved by: R. Stevens Seconded by: P. Wiancko

RESOLVED THAT: the SSEA Board of Directors rise out of closed session at 12:13 p.m.

Carried.

Motion: #46 Moved by: P. Ritchie Seconded by: D. Ritchie

RESOLVED THAT: the SSEA Board of Directors approve the Executive Committee recommendation regarding staff compensation as presented.

Carried.

Motion: #47 Moved by: R. Stevens Seconded by: M. Lauder RESOLVED THAT: the SSEA Board of Directors receive for information Staff

Report No. 10-01-18-SSEA regarding SSEA staff position migration. Carried;

Councillor Perry Ritchie left the meeting at 12:15 p.m.

The Board of Directors recessed at 12:15 p.m.

The Board of Directors reconvened at 12:25 p.m.

14.6 Verbal update - Building move status Julie Caley, Executive Director advised the board that the target date for

SSEA to move to Port McNicoll is the end of May 2018 pending the final lease and insurance agreements completed.

16. COMMUNICATIONS UPDATE

The board discussed communication protocols when speaking with the public and press.

Agenda Page 10


17. CORRESPONDENCE

a) A letter to the Environmental Registry of Ontario from SSEA dated

April 6, 2018 regarding the Draft Watershed Planning Guidancedocument EBR-013-1817.

b) Volunteer Tree Plant, Thursday May 3, 2018 1:00 to 4:00 p.m.,

Walk in site near Waverlyc) Simcoe County Federation of Agriculture Letter to the Board.

Motion #: 48

Moved by: D. Ritchie Seconded by: M. Lauder RESOLVED THAT: the correspondence contained in the 2018-04-26 agenda

be received. Carried.

18. OTHER BUSINESS

a) October 25-18 SSEA meeting discussion (Municipal Election Oct 22-18)

The board agreed to move the October Board meeting to October 18,2018.

b) SSEA Agricultural Advisory CommitteeThe Simcoe County Federation of Agriculture has requested the SSEAto form an Agricultural Committee Advisory Board.

Motion: #49

Moved by: R. Stevens Seconded by: M. Lauder RESOLVED THAT: the Executive Director report back at the July SSEA

Board Meeting regarding the formation of a SSEA Agricultural Committee.

Carried.

c) Integrated Watershed Management Plan

The Executive Director updated the board on a request to join theNVCA in establishing a working group to develop an integratedwatershed management plan.

d) County of Simcoe, SSEA, NVCA Memorandum of Understanding TheExecutive Director advised that she is working with the Chair andthe CAO of Simcoe County to develop an MOU for SSEA and theCounty.

e) Meeting with the Chippewas of Rama First Nation (staff)The Executive Director met with Chippewas of Rama First Nation

(staff) to discuss a future partnership in the interest of LakeCouchiching water quality.

Agenda Page 11


f) Retirement LunchSSEA staff are planning a retirement luncheon for Gail Marchildon, Office Manger with SSEA on May 30/18. Details will follow.

g) Agenda packageDiscussion regarding electronic agenda packages for future SSEA Board meetings concluded that the board will move to electronic agenda packages starting in July, 2018.

ADJOURNMENT

Moved by: M. Lauder Seconded by: P. Wiancko RESOLVED THAT: this meeting of the SSEA Board of Directors held on April 26, 2018 adjourn at 1:03 p.m. to meeting again on July 26, 2018 or at the call of the

Chair. Carried.

Agenda Page 12

SEVERN SOUND SOURCE PROTECTION AUTHORITY

Meeting No. 01-18-SSSPA DRAFT MINUTES

Thursday April 26, 2018 9:15 a.m. Township of Tay Council Chambers


Present: SSEA Chair, Deputy Mayor Steffen Walma Township of Tiny

SSEA Vice Chair, Deputy Mayor Dave Ritchie Township of Tay SSEA Past Chair, Councillor Ron Stevens Township of Severn

Councillor Barb Coutanche Township of Oro-Medonte Councillor Mike Lauder Town of Penetanguishene Councillor Perry Ritchie Township of Springwater

Councillor Paul Wiancko Township of Georgian Bay

Regrets: Councillor Pat File Town of Midland

Staff: Julie Cayley, Executive Director

Judy Hancock, Treasurer Laurie Barron, Coordinator Corporate Services Melissa Carruthers, RMI/Data Management Technician

Aisha Chiandet, Water Scientist Robert Canning, Invasive Species Project Coordinator

Evan Britton, Sir Sandford Fleming College volunteer co-op placement

Guests:

Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Region Bill Thompson, Manager, Integrated Watershed Management, LSRCA

1. Welcome and Call to Order

Chair Walma called the meeting to order at 9:15 a.m.

2. Adoption of Agenda

Motion: #1

Moved by: M. Lauder Seconded by: P. Ritchie

RESOLVED THAT: the Severn Sound Source Protection Authority approve the 01-18-SSSPA meeting agenda dated April 26, 2018.

Carried.

Agenda Page 13

SSSP Draft Minutes 01-18-SSSP April 26, 2018

1. Declaration of Pecuniary Interest

Vice Chair Dave Ritchie declared a pecuniary interest. Mr. Ritchie is amember on the Source Protection Committee, Economic. He did not

participate nor vote on any matters discussed during this meeting.

2. Source Protection Committee Update, Chair Lynn DollinChair Dollin provided a brief update from the Source Protection Committee

on Source Protection Committee meetings, Source Protection Committeesharing experiences with an international audience, Source Protection Planamendments, and the Source Protection Municipal Implementation Fund.

Moving forward the committee has been tasked with submitting a work planfor review and amendment of the plan. Every source protection area and

region will be going through a similar exercise which will make for a busycommittee and board in the coming years.

Motion: #2 Moved by: P. Ritchie Seconded by: P. Wiancko

RESOLVED THAT: the update from Chair Lynn Dollin, Source Protection Committee be received for information.

Carried.

3. An overview of the Source Water Implementation Annual Report.

Bill Thompson, Manager, Integrated Watershed Management, Lake SimcoeRegion Conservation Authority provided an overview of the Source WaterImplementation Annual Report. Bill outlined the objectives of annual

reporting with a progress update regarding management plans, addressingthreats and a summary of where SSSPA municipalities are with respect to

policy implementation and threats verification.

Motion: #3

Moved by: R. Stevens Seconded by: P. Ritchie RESOLVED THAT: the overview provided by Bill Thompson, Manager,

Integrated Watershed Management, LSRCA regarding the Source Water Implementation Annual Report be received for information.

Carried. 4. Other Business

Next Regular SSPA Meeting to be determined at the call of the Chair.

Adjourn

Motion: #4

Moved by: P. Ritchie Seconded by: P. Wiancko

RESOLVED THAT: this meeting of the Severn Sound Source Protection Authority

No. 01-18-SSSPA adjourn at 9:31 a.m. to meet again at the call of the chair. Carried.

________________________ _________________________ Chair Steffen Walma Julie Cayley, Executive Director

Approved this ____ day of _________________, 2018

Agenda Page 14

Financial Statements

SEVERN SOUND ENVIRONMENTAL ASSOCIATION

Year ended December 31, 2017

DRAFT

Agenda Page 15

Management's Responsibility for the Financial Statements

The accompanying financial statements of The Severn Sound Environmental Association (the “Association”) are the responsibility of the Association’s management and have been prepared in compliance with legislation, and in accordance with generally accepted accounting principles for local governments established by the Public Sector Accounting Board of Chartered Professional Accountants of Canada. A summary of the significant accounting policies are described in Note 1 to the financial statements. The preparation of financial statements necessarily involves the use of estimates based on management's judgment, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods.

The Association’s management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the financial statements. These systems are monitored and evaluated by Management.

The Board meets with Management and the external auditors to review the financial statements and discuss any significant financial reporting or internal control matters prior to their approval of the financial statements.

The financial statements have been audited by KPMG LLP, independent external auditors appointed by the Association. The accompanying Independent Auditors' Report outlines their responsibilities, the scope of their examination and their opinion on the Association’s financial statements. __________________________

Julie Cayley General Manager

DRAFT

Agenda Page 16

KPMG LLP Claridge Executive Centre 144 Pine Street Sudbury Ontario P3C 1X3 Canada Telephone (705) 675-8500 Fax (705) 675-7586

KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. KPMG Canada provides services to KPMG LLP.

INDEPENDENT AUDITORS' REPORT

To the Board Members of Severn Sound Environmental Association

We have audited the accompanying financial statements of Severn Sound Environmental Association, which comprise the statement of financial position as at December 31, 2017, the statements of operations and accumulated surplus (deficit), change in net debt and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

DRAFT

Agenda Page 17

Opinion

In our opinion, these financial statements present fairly, in all material respects the financial position of Severn Sound Environmental Association as at December 31, 2017, and its results of operations, its change in net debt and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.

Chartered Professional Accountants, Licensed Public Accountants

Sudbury, Canada

July 26, 2018

DRAFT

Agenda Page 18

SEVERN SOUND ENVIRONMENTAL ASSOCIATION Financial Statements Year ended December 31, 2017

Financial Statements

Statement of Financial Position 1

Statement of Operations and Accumulated Surplus (Deficit) 2

Statement of Change in Net Debt 3

Statement of Cash Flows 4

Notes to Financial Statements 5 - 10

DRAFT

Agenda Page 19

SEVERN SOUND ENVIRONMENTAL ASSOCIATIONStatement of Financial Position

December 31, 2017, with comparative information for 2016

2017 2016

Financial assets

Accounts receivable $ 39,824 $ 853 Due from related parties (note 2) 105,265 256,878

145,089 257,731

Financial liabilities

Accounts payable and accrued liabilities 72,063 165,771 Deferred revenue 11,423 26,033 Employee future benefits (note 3) 85,782 87,182

169,268 278,986

Net debt (24,179) (21,255)

Non-financial assets

Tangible capital assets (note 4) 27,812 23,842 Prepaid expenses 5,790 1,846

33,602 25,688 Contingencies (note 8)

Accumulated surplus (deficit) (note 5) $ 9,423 $ 4,433

The accompanying notes are an integral part of these financial statements.

On behalf of the Board:

_______________________________ Director

_______________________________ Director

1

DRAFT

Agenda Page 20

SEVERN SOUND ENVIRONMENTAL ASSOCIATIONStatement of Operations and Accumulated Deficit

Year ended December 31, 2017, with comparative information for 2016

2017 2017 2016Budget Actual Actual

Revenues:Municipal grants $ 598,040 $ 571,725 $ 564,667 Lake Simcoe Region Conservation Authority 114,403 80,904 170,693 Province of Ontario grants 2,500 40,090 12,480 Projects and recoveries 105,000 80,659 81,631 Community and private donations 22,357 36,311 35,944 Tree distribution 18,000 14,522 46,014 Federal grants 22,781 30,473 157,226 Interest earned - 1,563 267

Total revenues 883,081 856,247 1,068,922

Expenses:Salaries and benefits 638,987 660,399 644,000 Materials and office 41,075 36,937 46,680 Contracted services 95,819 109,567 193,813 Rent and financial 57,200 38,312 48,670 Amortization of tangible capital assets - 6,042 4,026

833,081 851,257 937,189

Annual surplus (deficit) 50,000 4,990 131,733

Accumulated surplus (deficit), beginning of year 4,433 4,433 (127,300)

Accumulated surplus (deficit), end of year $ 54,433 $ 9,423 $ 4,433


Total expenses

2

DRAFT

Agenda Page 21

SEVERN SOUND ENVIRONMENTAL ASSOCIATIONStatement of Change in Net Debt


2017 2016

Annual surplus (deficit) $ 4,990 $ 131,733

Acquisition of tangible capital assets (10,012) (18,201) Amortization of tangible capital assets 6,042 4,026 Use of prepaid expenses 1,846 1,846 Acquisition of prepaid expenses (5,790) (1,846)

(7,914) (14,175)

Change in net debt (2,924) 117,558

Net debt, beginning of the year (21,255) (138,813)

Net debt, end of the year $ (24,179) $ (21,255)


3

DRAFT

Agenda Page 22

SEVERN SOUND ENVIRONMENTAL ASSOCIATIONStatement of Cash Flows


2017 2016

Cash provided by (used in):

Operating activities:

Annual surplus (deficit) $ 4,990 $ 131,733 Items not involving cash:

Amortization of tangible capital assets 6,042 4,026 Increase in employee future benefits (1,400) (22,731)

9,632 113,028

Change in non-cash assets and liabilities:

Decrease (increase) in accounts receivable (38,971) 84,916 Decrease in prepaid expenses (3,944) - Increase (decrease) in accounts payable and accrued liabilities (93,708) 132,520 Increase (decrease) in due to/from related parties 151,613 (251,346) Increase (decrease) in deferred revenue (14,610) (60,917)

Net change in cash from operating activities 10,012 18,201

Capital activities:Cash used to acquire tangible capital assets (10,012) (18,201)

Net change in cash and cash equivalents (10,012) (18,201)

Net change in cash - -

Cash, beginning of year - -

Cash, end of year $ - $ -


4

DRAFT

Agenda Page 23

SEVERN SOUND ENVIRONMENTAL ASSOCIATION Notes to Financial Statements Year ended December 31, 2017

5

Severn Sound Environmental Association (the "Association") is a water management agency established in 2009 by a letter agreement among local Municipalities, Environment Canada and the Ontario Ministry of the Environment.

The local Municipalities are the Town of Midland, Town of Penetanguishene, Township of Tay, Township of Tiny, Township of Oro-Medonte, Township of Severn, Township of Georgian Bay, the Township of Springwater and the City of Orillia.

1. Significant accounting policies:

The financial statements of the Association are prepared by management in accordance with Canadian generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (“PSAB”) of the Chartered Professional Accountants of Canada. Significant aspects of the accounting policies adopted by the Association are as follows:

(a) Accrual basis of accounting

Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenses are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due.

(b) Tangible capital assets:

Tangible capital assets are recorded at cost which includes amounts that are directly attributable to acquisition, construction, development or betterment of the tangible capital asset. The cost, less residual value, of the tangible capital assets are amortized on a straight-line basis over the estimated useful lives as follows:

Assets Useful Life - Years

Equipment 4 - 10

Annual amortization is not charged in the year of acquisition.

DRAFT

Agenda Page 24


6

1. Significant accounting policies (continued):

(c) Pension agreements:

The Association is an employer member of the Ontario Municipal Employees Retirement System (OMERS), which is a multi-employer, defined benefit pension plan. The Board of Trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. The Association has adopted defined contribution plan accounting principles for this Plan because insufficient information is available to apply defined benefit plan accounting principles. As such, the Association’s contributions due during the year are expensed as incurred.

(d) Employee future benefits:

Vacation entitlements are accrued for as entitlements are earned. Sick leave benefits are accrued when they are vested and subject to pay out when an employee leaves the Association. Non-vesting sick leave benefits are accrued and subject to pay out if employees chose to top up their salary under the short-term sick leave plans.

(e) Revenue recognition:

Conditional grant revenue is recognized to the extent the conditions imposed on it have been fulfilled. Unconditional grant revenue is recognized when funding is receivable.

All revenue other than government transfers and interest revenue, is recognized when received.

Interest revenue is recorded when earned.

(f) Deferred revenue:

Deferred revenue represents funds which have been applied for and collected but for which the related services have yet to be performed. These amounts will be recognized as revenues in the fiscal year the services are performed.

(g) Government transfers:

Government transfers, which include entitlements and legislative grants, are recognized as revenue in the financial statements when the transfers is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. Transfers are recognized as deferred revenue when transfer stipulations give rise to a liability. Transfer revenue is recognized in the statement of operations as the stipulation liabilities are settled. Government transfers consist of grants and subsidies received for various operating and capital programs.

DRAFT

Agenda Page 25


7

1. Significant accounting policies (continued):

(h) Use of estimates:

The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the dates of the financial statements and the reported amounts of revenue and expenses during the reporting periods. The principal estimates used in the preparation of these financial statements are the useful lives of tangible capital assets and the allowance for doubtful accounts. Actual results could differ from management’s best estimates as additional information becomes available in the future.

In addition, the Association’s implementation of the Public Sector Accounting Handbook PS3150 has required management to make estimate of historical cost and useful lives of tangible capital assets.

(i) Collections:

Collections, including works of art and historical treasures, are not capitalized in the statement of financial position. Purchases of collection items are expensed in the year in which the items are acquired. Contributions of collection items are reported as revenue and expense at their fair value. When fair value cannot be determined, the contribution is recognized at nominal value.

2. Due from related parties:

The Association received $571,725 (2016 - $564,667) in Municipal grants from related parties.

These transactions are in the normal course of operations and are measured at the exchange value (the amount of consideration established and agreed to by the related parties), which approximates the arm’s length equivalent value for sales of product or service. D

RAFT

Agenda Page 26


8

3. Employee future benefits:

An actuarial estimate of future liabilities has been completed using the most recent actuarial valuation in March 2016 and forms the basis for the estimated liability reported in these financial statements.

The following table sets out the continuity of the accrued benefit obligation.

2017 2016

Accumulated sick leave entitlements $ 39,100 $ 44,400 Accrued health and dental benefit liability 37,000 33,100 Vacation payable 9,682 9,682

$ 85,782 $ 87,182

Information about the accumulated sick leave entitlements and accrued health and dental benefit liabilities are as follows:

2017 2016

Accrued benefit obligation, beginning of year $ 77,500 $ 79,500

Add: Benefit/service cost 5,500 5,200 Add: Interest 2,300 2,400 Less: Amortization of actuarial gains (1,700) (2,100) Less: Benefit contributions (7,500) (7,500)

Accrued benefit obligation, end of year $ 76,100 $ 77,500

The significant actuarial assumptions adopted in measuring the Association’s accrued benefit obligations are as follows:

2017 2016

Discount rate 3.90% 4.10% Salary escalation 3.00% 3.00% Dental premium rates 4.00% 4.00% Health premium care rates 7.75% for 2016 reducing by 0.25% in each year

to an ultimate rate of 5%

DRAFT

Agenda Page 27


9

4. Tangible capital assets:

2017 2016

Accumulated Accumulated Cost Amortization Cost Amortization

Equipment $ 111,437 $ 83,625 $ 101,425 $ 77,582

Net book value $ 27,812 $ 23,842

5. Accumulated surplus (deficit):

The Association segregates its accumulated deficit in the following categories:

2017 2016

Invested in tangible capital assets $ 27,812 $ 23,842 Operating (18,389) (19,409) 24

Accumulated surplus (deficit) $ 9,423 $ 4,433

6. Pension agreements:

The Association makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”), which is a multi-employer pension plan, on behalf of full time members of staff. The plan is a contributory defined benefit plan, which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates.

OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario Municipal organizations and their employees. As a result, the Association does not recognize any share of the OMERS pension surplus or deficit.

DRAFT

Agenda Page 28


10

7. Government transfers:

Government transfers include monetary transfers based on cost-sharing agreements between the levels of government. Specific funds are also transferred when the Association provides evidence that the qualifying expenditures have been incurred. The Association also receives government transfers once certain criteria have been met or with the stipulation that the funds are used for specific projects or expenses (entitlements with stipulations). Any transfers received where the transfer stipulations have not been met by year-end are recorded as deferred revenue.

The amount of funding provided to the Association for each project is subject to final review and approval by these government organizations. As at the date of these financial statements, funding for the ongoing projects have not been subject to this review process. Any future adjustments required as a result of this review will be accounted for at that time.

DRAFT

Agenda Page 29

489 Finlayson St - PO Box 460 - Port McNicoll ON - L0K 1R0 - 705-534-7283 [email protected] - www.severnsound.ca

Severn Sound Environmental Association

2018 2nd

Quarter (April 1-June 30) Report/Update

Our office is now located at

489 Finlayson Street in Port

McNicoll, in the Township of Tay.

Please visit our website

www.severnsound.ca/about/contact

for updated email addresses or

give us a call at 705-534-7283!

Staffing/HR Administration, Staffing, Training and Volunteers

Staffing

Welcome new staff! o Invasive Species Program

Coordinator Robert Canning o Summer staff Nikole Priestman

Congratulations to Carl Lesperance for completing his B.Sc. in Environmental Management, now the SSEA Watershed Monitoring Lead

Volunteers

Madison Marion - St Theresa’s Catholic

High School Co-op student

Evan Britton - Sir Sanford Fleming’s Ecosystem Management Program

Training

Town of Midland fuel handling

Working At Heights: Fundamentals of Fall Protection (IHSA)

Trying to Get it Right - Climate Adaptation Planning within the Chippewas of Georgina Island First Nation Reserve webinar

Ontario Wetland Evaluation System (Ministry of Natural Resources and Forestry (MNRF))

Phragmites Adaptive Management Framework program (Great Lakes Commission)

Invasive Species Community Outreach Liaison training (Ontario Federation of Anglers and Hunters)

Agenda Page 30

mailto:[email protected]

http://www.severnsound.ca/

http://www.severnsound.ca/about/contact


Education, Engagement, Outreach Presentations, Articles, Media, School Involvement and Events

Presentations

Bass Lake Ratepayers Association AGM presentation on Bass Lake Water Quality and Invasive Species

Georgian Bay Water Level and Ice Conditions presentation for SSEA Board

Presentation given at International Association for Great Lakes Research (IAGLR) conference (Toronto): Long Term Trophic Trends: A Look at 45 Years of Monitoring in Severn Sound

Poster session at IAGLR: A River Flows Through it: Citizen Science in Severn Sound

Invasive Species Centre Seminar: Aquatic Plant Ecology and Identification

Eagle Lake Conservation Association: Phragmites Identification and Management

Town of Midland: Noxious & Invasive Plant Staff Training

School Involvement

5 Wildfire Outdoor Education Center programs (Stream Invertebrates and Rocks & Minerals)

Presentation given to grade 11 class at Georgian Bay District Secondary School: The Key to Keeping Our Water Healthy

Articles/Publications/News

Source Water Protection workshop featured in the June Township of Georgian Bay e-newsletter

Contributed to Georgian Bay Biosphere Reserve’s State of the Bay report (to be released soon on www.stateofthebay.ca/ and in print)

Getting “IN” with Invasive Species- SSS May/June Sustainability Bulletin

Presentation at 2018 IAGLR

conference

Poster presented at 2018 IAGLR

conference

Student group completing a stream

assessment at Wildfire Outdoor Education

Centre

Agenda Page 31



http://www.gbtownship.ca/en/living-here/resources/newsletter_june2018_web.pdf

http://www.stateofthebay.ca/


Media

CTV news story featuring Severn Sound

@SSEA_SSRAP Twitter activity for 2nd quarter: 38 tweets, 1771 page visits, and 178 Followers

Events/Meetings/Conferences

Staff attended: Great Lakes St Lawrence Cities Initiative, IAGLR, Sustainable Severn Sound Local Climate Change Action Plan release, NVCA Evening of Thanks 2018, and Couchiching Conservancy Invasive Species Lunch and Learn

Displays at: Earth Week-Tiny Green Living Pop-up Show and Tiny Mindful Movie Night, Township of Tiny Town Hall Meeting, Coldwater Duck Race, Midland Kids Fishing Derby and Bike Rodeo, Bass Lake Ratepayers Association AGM, and Tay Bike Day

Attended three Sustainable Severn Sound Board meetings

Tree Planting Planting and Distribution

Community Tree Planting

6 community tree plants at 5 sites (1 each in Tay, Tiny and Springwater and 2 in Midland) April 28 to May 4

o SSEA staff/volunteer tree plant, Scout tree plant and 4 school tree plants

3,150 native tree and shrub seedlings planted, for a total of 236,330 trees planted since 1991

Seedling costs ($2,630) covered by a County of Simcoe Forestry department grant

Tree Distribution

Thank you to municipal staff, council & volunteers that assisted with sorting & packaging tree orders

162 participants planted 7,930 native trees and shrubs

Fish and Wildlife Habitat / Natural

Heritage Natural Heritage Assessments, Invasive Species,

Wetlands, Habitat and Stewardship

Invasive Species

Removal events: Spotted knapweed removal at Lafontaine Beach Park, Garlic mustard removal at Tiny Marsh

Monitoring for giant hogweed, wild parsnip, yellow iris, spotted knapweed, cow parsnip, phragmites

CTV news interview with SSEA staff

SSEA Spotted knapweed removal at Lafontaine Beach Park with LASHA

members and volunteers

Agenda Page 32



https://bit.ly/2NQ0FT1


and garlic mustard in Severn, Midland, Tiny and Tay

Responded to public inquiries about invasive species, including providing information and conducting site assessments on private property for emerald ash borer, phragmites, giant hogweed and Japanese knotweed

Coordinated management of phragmites, Japanese knotweed, Himalayan balsam and glossy buckthorn within municipal properties

Member of the Farlain Lake Community Association Eurasian Watermilfoil Steering Committee

Fish Habitat

Habitat condition mapping has been completed for portions of Sturgeon Bay (Tay Twp.), Treasure Bay, Beausoleil Bay, Oak Bay/Green Island (Georgian Bay Twp.) and Penetang Harbour (Penetanguishene) for the Severn Sound Nearshore Fish Communities Project (MNRF – Great Lakes Protection Fund)

Land Use Planning Input and Review

Ongoing participation in Official Plan reviews/updates for Midland and Oro-Medonte

Commented on 15 proposals, applications, reports and Environmental Impact Studies

Policy Input

Commented on Ontario’s Existing Water Quality Management Framework

Commented on Environmental Registry posting on draft Provincial Watershed Planning Guidance

Source Water Protection Education & Outreach, Risk Management

Risk Management

Provided comments/ answered inquiries on 16 properties (2 in Midland, 2 in Penetanguishene, 7 in Severn, 4 in Oro-Medonte, and 1 in Tiny)

Completed 3 site visits to determine if a significant drinking water threat was present (2 in Penetanguishene and 1 in Tay)

Attended 3 pre-consultation meeting for properties in Midland, Severn, and Tay

Held one follow-up meeting to continue negotiations on a risk management plan in Tiny

Source Water

Attended regional Implementation Review Team meeting

Participated in the Provincial Part IV/ RMO and Communications working group teleconference

Renewed Part IV delegation agreements with all municipalities except District Municipality of Muskoka (underway)

Participated in a tour hosted by the Ontario Institute of Agrologists which highlighted the nitrate issue in the Lafontaine drinking water system

Agenda Page 33




Hosted 2 Source Water 101 workshops; approximately 50 people from the 8 member municipalities and 2 members of the Source Protection Committee attended

Facilitated 2 Clean Water Act Section 36 municipal consultation meetings with a total of 17 municipalities and 4 agencies in attendance

Monitoring Programs Field/data collection: Open Water, Inland Lakes, PGMN, PWQMN/Tributaries, Stream Temperature, Stream Invertebrates and Climate

Open Water

5 sampling runs completed, including 1 run at 2 new trial open water stations

6 sampling events completed at the Victoria Harbour water intake

Inland Lakes

4 sampling runs completed on Bass Lake and Little Lake, including water level measurements for both lakes and stream monitoring for 3 Bass Lake tributaries

Partnership with Georgian College student &SSEA Alumni to sample Little Lake (Port Severn area)/Gloucester Pool (lab support and mentorship provided)

Provincial Water Quality Monitoring Network (PWQMN)

1 sampling run

Provincial Groundwater Monitoring Network (PGMN)

Facilitated Ontario Geological Survey (OGS) monitoring well installation

at Martyrs Shrine

1 sampling run completed for manual water levels and logger download

Stream Temperature

Thermal stability survey underway in the Sturgeon River subwatershed with 143 location checks of roadside streams. Recorded water temperature, pH, conductivity, sediment type, flow conditions and GPS location

Installed 35 temperature loggers

Climate

Installed rain gauges at Huronia Airport, Midland Sewage Treatment Plant, Pinegrove, and Balm Beach

Co-op student Madison

Marion sampling on

Little Lake

Volunteer Evan Britton

installing a rain gauge at

Huronia Airport

Measuring

water levels at

Bass Lake

Agenda Page 34




2 air temperature loggers installed at Huronia Airport and Midland Sewage Treatment Plant

Maintenance on Davis weather stations in Lafontaine and Midland

Other

SSEA staff spent 2 field days with MNRF in Port Severn assisting with spring trapnetting

SSEA staff assisted with MNRF Broad-scale Fish Monitoring Program on Farlain Lake (1 day)

Responded to four landowner concerns/inquiries

Data Analysis and Reporting Statistics, Data Management & Analysis, Stream Invertebrate ID, and GIS/Mapping

Reporting

Deanlea Beach Investigation report completed

Citizen Science Stream Monitoring in Copeland Forest report completed

Statistics/Data Management & Analysis

Analysis of long term water quality data for Severn Sound updated for IAGLR presentation

Stream Invertebrate ID

31 samples processed from Hogg Creek and Wye River watersheds for a total of 3,843 bugs identified

Partnerships New/Updated NGO partners and MOU’s

MOUs

Ministry of Environment and Climate Change Provincial Groundwater Monitoring Network MOU signed

Congratulations to SSEA Partners in the Invasive Species Pilot Project (Townships of Tiny, Tay, & Severn and the Town of Midland) winning the Great Lakes & St Lawrence Cities Initiative (GLSLCI) Wege Award – Accepted by the Townships of Tay and Tiny at the 2018 GLSLCI Conference

Free-living Caddisfly Larvae,

Family Rhyacophilidae

Walleye trap netting at Port

Severn – amazing 15lb

female!

Mayor Paul Dyster City of Niagara Falls NY

& Chair GLSLCI, Mayor Cornell Township of

Tiny, Julie Cayley Executive Director SSEA,

Mayor Warnock Township of Tay, John

Dickert, President & CEO GLSLCI

Agenda Page 35



http://www.weatherlink.com/user/lafontaine1

http://www.weatherlink.com/user/midlandssea/index

https://www.severnsound.ca/Shared%20Documents/Reports/Deanlea_Beach_rpt_2017_SSEA_FINAL.pdf

https://www.severnsound.ca/Shared%20Documents/Reports/Citizen_Science_in_Severn_Sound_Copeland_Streams_2017.pdf


Financial Donations, Grants, Budget, Invoicing and Revenue (fee for service)

Grants THANK YOU to…

TD Friends of the Environment Foundation, Ministry of Natural Resources and Forestry Land Stewardship and Habitat Restoration Program, Wege Award and Huronia Community Foundation/C.P. Stow Fund for their support of the SSEA Invasive Species Program

Eco Canada for young professionals Internship program supporting staff development

Service Canada /Canada Summer Jobs 50% funding for three (3) eight week Environmental Monitoring Assistant contracts

County of Simcoe (Arts, Culture and Heritage Grant) building organizational capability and sustainability

Newmarket - Tay Power Distribution Ltd. Supporting SSEA’s operations

Tripps Paint for the donation of paint for the Port McNicoll office

Budget

Preliminary Audit meeting with SSEA Auditor KPMG. Final Audit expected end of June 2018.

Thank you from the SSEA Team

Julie Cayley - Executive Director

Lex McPhail - IT Manager/GIS Applications Specialist

Keith Sherman - Risk Mgmt. Official/Special Projects Officer

Paula Madill - Ecosystem Technologist

Michelle Hudolin - Wetlands & Habitat Biologist

Aisha Chiandet - Water Scientist

Melissa Carruthers – Data Mgmt. Tech./Risk Mgmt. Inspector

Carl Lesperance – Watershed Monitoring Lead

Judy Hancock – Contract Treasurer

Laurie Barron – Coordinator – Corporate Services

Robert Canning – Invasive Species Program Coordinator

Madison Marion – St. Theresa's Catholic High School Co-op Student

Nikole Priestman – Environmental Monitoring Assistant

Disclaimer: TWITTER, TWEET, RETWEET and the Twitter logo are trademarks of Twitter, Inc. or its affiliates

SSEA Executive Director Julie

Cayley, with Jamie Tripp of

Tripp's Paint Shoppe

Agenda Page 36



2017

Draft - Not Final

YTD Actual Annual Budget Variance $ Actual/Budget % ActualSSEA CORE OPERATIONS

GENERAL REVENUE (509,401) (563,702) (54,301) 90.% (537,590)

UNDISTRIBUTED PAYROLL EXPENSE 119,702 111,936 (7,766) 107.% 201,913

ADMINISTRATION/OVERHEAD 59,211 134,436 75,225 44.% 58,516

GIS BASE COVERAGES 44,034 85,197 41,163 52.% 82,596

RISK MANAGEMENT (12) 16,836 16,848 (0.%) 4,995

REQUESTS & REVIEWS 2,995 32,466 29,471 9.% 30,146

RURAL PROGRAMS 15,558 11,709 (3,849) 133.% 9,153

MONITORING & SURVEILLANCE 31,723 92,287 60,564 34.% 61,865

MONITORING SUPPORT 11,985 20,000 8,015 60.% 18,506

WATER SCIENTIST 27,074 58,835 31,761 46.% 59,916

TOTAL SSEA CORE OPERATIONS (197,131) 0 197,129 0.% (9,984)

SSEA IMPLEMENTATION

PROJECTS

GROUND WATER PROJECT

Revenues (2,952) (2,500) 452 118.% (6,461) Expenses 0 2,500 2,500 0.% 6,461

HONEY HARBOUR SURVEY

Revenues (15,396) (17,224) (1,828) 89.% (11,051) Expenses 9,944 17,224 7,280 58.% 11,051

WETLANDS EVALUATION PROJECT

Revenues (1,926) (1,900) 26 101.% (2,646) Expenses 1,295 2,660 1,365 49.% 2,646

INLAND LAKES


TREE DISTRIBUTION PROJECT

Revenues (12,973) (13,155) (182) 99.% (19,018) Expenses 16,765 13,155 (3,610) 127.% 19,724

RMO PROJECT


SOURCE WATER IMPLEMENTATION


VICTORIA HARBOUR WTP SURVEY

Revenues 0 (8,000) (8,000) 0.% (7,530) Expenses 6,544 8,000 1,456 82.% 7,663

INVAISVE SPECIES


CITIZEN SCIENTIST

Revenues 0 (4,000) (4,000) 0.% (10,000) Expenses 0 4,000 4,000 0.% 10,000

FISH COMMUNITY EVALUATION

Revenues (3,000) (3,000) 0 100.% (37,590) Expenses 0 3,000 3,000 0.% 37,590

HABITAT RESTORATION PROJECT

Revenues 0 (10,013) (10,013) 0.% (11,810) Expenses 0 9,253 9,253 0.% 11,764

COMMUNITY STEWARDSHIP PROJECT

Revenues 0 0 0 0.% (2,389) Expenses 0 0 0 0.% 2,389

COASTAL MAPPING PROJECT

Revenues 0 0 0 0.% (30,473) Expenses 0 0 0 0.% 32,605

PSAB ADJUSTMENTS 0 0 0 0.% (3,970)

TOTAL SSEA IMPLMENTATION

PROJECTS (57,485) 0 57,486 0.% 5,929

TOTAL SSEA (254,616) 0 254,615 0.% (8,025)

SEVERN SOUND ENVIRONMENTAL ASSOCIATION (SSEA)

FINANCIAL REPORT

For the Six Months Ending June-30-18

2018

Agenda Page 37

Severn Sound Environmental Association 2018 Second Quarterly Meeting (Q2)

STAFF REPORT

No: 05-18-SSEA

Date: July 26, 2018

To: Chair and Members of the SSEA Board of Directors

From: Michelle Hudolin, Wetlands & Habitat Biologist

SUBJECT: Copeland Creek Bridge P5 Stream Remediation Project

RECOMMENDATION:

RESOLVED THAT: Staff Report No. 05-18-SSEA regarding the Copeland Creek Bridge P5 Stream Remediation Project be received for information; and

FURTHER THAT: SSEA staff be approved to proceed with supporting the

stream remediation project once the funds have been secured.

Purpose of Staff Report

The purpose of this report is to provide information on the Copeland Creek Bridge P5 Stream Remediation Project proposed in Tiny Township.

Background

The Severn Sound Environmental Association (SSEA) is working with the Township of Tiny, the North Simcoe Anglers and Hunters Conservation Club (NSAHCC) and several other local partners on a stream remediation project on Copeland Creek.

An abandoned railway line in the Township of Tiny was converted to a recreational

trail that is part of the Trans Canada Trail System. An old steel railway culvert under the trail is prone to blockage by debris, causing damming of Copeland Creek, obstruction to fish migration, erosion of the stream banks and sedimentation of

downstream habitat. The proposed project will remove the old railway culvert, stabilize bank erosion, and restore appropriate native vegetation, resulting in

reduced erosion and sedimentation, improved water quality, and improved access by fish to the watercourse upstream of the project site.

Agenda Page 38

Staff Report No. 05-18-SSEA

Copeland Creek Bridge P5 Stream Remediation Project

The NSAHCC prepared a stream remediation proposal and accompanying

construction drawings that were submitted to the Fisheries and Oceans Canada (DFO) Recreational Fisheries Conservation Partnerships Program in December of 2016. The DFO deemed the project eligible for the grant program, but due to

limited funds, the stream project was not selected for a grant at that time. Through a SSEA connection to Lake Ontario Waterkeeper/Swim Drink Fish Canada, it was

recently determined that the Copeland Creek remediation project was a good fit for Great Lakes Challenge funding, and SSEA has received notice of approval for a

grant.

Issues/Analysis

The contract for funding with SSEA is in the final stage of the internal review at

Lake Ontario Waterkeeper. The SSEA has had a meeting with the Township and the NSAHCC regarding the next steps for the project implementation.

The plan is to complete the culvert removal and bank stabilization by October. Planting of native vegetation and bank stabilization measures that include live

materials (such as live stakes/cuttings) and installation of signage would be done in spring/summer of 2019.

The SSEA’s role in this project is to administer the grant funding; coordinate tree planting in spring; and to assist with project monitoring, such as stream

temperature monitoring, and capture and live-release of fish in Copeland Creek, if necessary. The impact of this project on the 2018 SSEA budget will be staff time and potential cost recovery if the project grant is received.

Approved for Submission by:

Original signed by

Julie Cayley, Executive Director

Agenda Page 39


STAFF REPORT

No: 06-18-SSEA

Date: July 26, 2018


From: Michelle Hudolin, Wetlands & Habitat Biologist

SUBJECT: SSEA Invasive Species Pilot Program Update

RECOMMENDATION:

RESOLVED THAT: Staff Report No. 06-18-SSEA, regarding the SSEA Invasive Species Pilot Program, be received for information; and

FURTHER THAT: The SSEA Board approve staff to include a line item of $60,000 in the 2019 budget for a third implementation year for the SSEA Invasive Species Program as a “special project”.


The purpose of this report is to provide an update on the two-year SSEA Invasive Species (IS) Pilot Program.

Background

Invasive species (IS) are plants, animals and microorganisms that occur outside of their normal range, and negatively impact native species, ecosystems, the economy and society, and have implications for private property owners and governments.

Since invasive species are not restricted by jurisdictional borders, the SSEA Invasive Species pilot program was initiated in 2017, to support municipalities and provide a coordinated, collaborative local approach to improve the effectiveness and efficiency of invasive species management. Four of the 8 SSEA member municipalities have participated in both years of the two-year pilot (Severn, Tay and Midland at $7,000 each and Tiny at $15,000; total = $36,000). This support was used to hire an intern to coordinate and implement the project. This special project was originally proposed with a total budget of $56,000 split equally between the 8 SSEA municipalities.

Agenda Page 40

Staff Report No. 06-18-SSEA SSEA Invasive Species Program Update

Key accomplishments to date include:

ID & Mapping - identification, mapping and reporting of over 500 IS sightings (of 32 different species)

Education & Outreach - reached approximately 1,200 people at 33 events, co-hosted a Phragmites community workshop with Georgian Bay Forever, produced 10 news releases/articles, and presented at 10 school outreach events

“boots on the ground” - facilitated and assisted with multi-year invasive plant management activities at 4 sites (3 in Tiny, 1 in Midland) targeting phragmites, garlic mustard and spotted knapweed

Coordination - municipal IS Working Group established, facilitated 3 meetings to improve knowledge and provide field training on IS, share experiences and successes

Fundraising - secured additional funds including grants from BioTalent Canada, TD Friends of the Environment Foundation, Wege Award, Huronia Community Foundation/C.P. Stow Fund, and Ministry of Natural Resources & Forestry Land Stewardship & Habitat Restoration Program (agreement pending)

Staffing - IS Coordinator hired, partnered with the Ontario Federation of Anglers and Hunters (OFAH) Invading Species Awareness Program who have provided an IS Community Outreach Liaison to the SSEA IS program for 8 weeks

Ongoing activities for 2018:

active management “boots on the ground” of IS at 8 demonstration sites (1 in Severn, 2 in Tay, 3 in Tiny, 2 in Midland), including engaging volunteers and fostering community involvement

additional mapping and reporting of IS, including expanded aquatic invasive monitoring

continuing education and community outreach through events, information sessions, social media, news release and articles

organizing additional meetings of the municipal Working Group

creating a multi-municipal, long-term Invasive Species Strategy for the project partners. Issues/Analysis The Invasive Species Centre conducted a survey of Ontario municipalities in early 2018, and determined that responding municipalities spent on average $62,328 on IS prevention, detection, control and management. Many of the respondents indicated that current funding was not sufficient to effectively combat invasive species. The SSEA IS program has resulted in: an improved understanding of the distribution of IS in focus municipalities; expanded knowledge of IS identification and management for municipal staff; local residents and cottagers that are more knowledgeable about IS issues and engaged in IS management actions; on-the-ground control of problematic IS at a variety of municipal properties; and new and strengthened partnerships/ relationships with other IS organizations and programs (e.g., Ontario Invasive Plant Council, Ontario Invading Species Awareness Program, Invasive Species Centre, OFAH). Feedback from the Working Group has reinforced the value of

Agenda Page 41

https://www.invasivespeciescentre.ca/Portals/0/Final%20Report%20-%202018%20Survey%20Results.pdf?ver=2018-05-31-182438-190

Staff Report No. 06-18-SSEA SSEA Invasive Species Program Update

the SSEA program and the need for a coordinated initiative to address local IS. In addition, the SSEA is receiving inquiries and requests for IS information, resources and training from municipal staff and private residents outside of the focus municipalities. The Invasive Species Program is gaining momentum in the second year of the pilot program, and SSEA staff and partners see value in the program continuing beyond 2018. Requests come from staff and residents from ALL SSEA municipalities; however the project has had to focus on the supporting municipalities. This initiative is funded as a “special project” in the SSEA budget and is not, at this time, included in the core budget. To sustain the momentum of this project and secure a coordinator for 12 months, the support in 2019 of all 8 municipalities at $60,000 ($7,500 each) is required. Approved for Submission by: Original signed by Julie Cayley, Executive Director

Agenda Page 42


STAFF REPORT

No: 07-18-SSEA Date: July 26, 2018 To: Chair and Members of the SSEA Board of Directors From: Julie Cayley, Executive Director, SSEA

SUBJECT: Appointment of Risk Management Official and Risk Management

Inspectors for the Severn Sound Environmental Association as required under Sections 48 (1-3) of the Clean Water Act, 2006

RECOMMENDATION: RESOLVED THAT: Staff Report No. 07-18-SSEA regarding the appointment of Melissa Carruthers as Risk Management Official and Risk Management Inspector for the Severn Sound Environmental Association as required under Sections 48 (1-2) of the Clean Water Act, 2006 be approved; and FURTHER THAT: a certificate of appointment be issued as required by Section 48(3) of the Act.

Purpose of Staff Report The purpose of this Staff Report is to have Melissa Carruthers appointed as Risk Management Official (RMO) and Risk Management Inspector (RMI) for the Severn Sound Environmental Association as required under Sections 48 (1-3) of the Clean Water Act, 2006. Background The Clean Water Act, 2006 (hereinafter referred to as the Act) enables municipalities to enter into an agreement with a Source Protection Authority (SPA) for the delegation of enforcement of Part IV of the Act. Once an agreement has been entered into, the SPA is required to appoint Risk Management Official/s and Risk Management Inspector/s to carry out required Part IV power enforcement tasks. Once appointed, the SPA shall also issue a certificate of appointment to each Risk Management Officer (RMO) and Risk Management Inspector (RMI). The Severn Sound Environmental Association (SSEA)

Agenda Page 43

Staff Report No. 07-18-SSEA Risk Management Official & Inspector delegation

serves as the Source Protection Authority under Regulation 284/07 of the Act, and hence the SSEA is responsible for appointing the RMO and RMI. Under the Letter of Agreement to Create a Joint Municipal Service Board (March 26, 2009) that formed the legal entity called the Severn Sound Environmental Association, the SSEA assumes the responsibilities assigned to the Severn Sound Source Protection Authority pursuant to the Act (Regulation 284/07) and “other duties and responsibilities that may be assigned to the SSEA by the Municipalities from time-to-time”. The SSEA has entered into Transfer Agreements to provide Part IV power of enforcement services under Section 48(1) to the following municipalities: The Corporation of the District Municipality of Muskoka; (pending) The Corporation of the Town of Midland; The Corporation of the Town of Penetanguishene; The Corporation of the Township of Georgian Bay; The Corporation of the Township of Oro-Medonte; The Corporation of the Township of Severn; The Corporation of the Township of Tay; and The Corporation of the Township of Tiny. As approval of these Transfer Agreements has been granted by the respective municipalities, the SSEA Board is required to appoint a minimum of one RMO and one RMI under Section 48(1-2). Section 48 (3) requires that once appointed, each RMO/RMI will be issued a certificate of appointment. Currently Keith Sherman is the Risk Management Official and Melissa Carruthers is the Risk Management Inspector for the SSEA. Analysis The costs associated with providing Risk Management services will be recovered through agreements with each of the municipalities listed above. The time required for Risk Management services will be reviewed annually as part of the work plan and budget requests to each participating municipality. The SSEA involvement in providing Risk Management Services to the group of municipalities in the Severn Sound area provides cost effective information and management expertise for Part IV of the Act and Risk Management services for Source Water Protection. The SSEA, as the SPA for the area, has the RMO/RMI training required under the Act and has already established links to the landowners, the municipalities, the Source Protection Region (LSRCA) and the Province to fulfil the role of providing this service. SSEA staff has confirmed renewal of the Delegation of Enforcement Agreements with eight municipalities for an additional three-year period (to August 2021). The budget supporting the provision of Risk Management Services by SSEA has been confirmed for 2018 and is expected to be approved in future years as the need for the services will continue. The appointment of Melissa Carruthers as SSEA RMO/RMI is a formality

Agenda Page 44

Staff Report No. 07-18-SSEA Risk Management Official & Inspector delegation

required under the Act. There is no impact on the 2018 budget. Impact on budget from 2019-2021 will be calculated based on cost of service and budget requests. Submitted by: ______________________ Julie Cayley, Executive Director, SSEA

Agenda Page 45


STAFF REPORT No: 09-18-SSEA

Date: July 13, 2018 To: Chair and Members of the SSEA Board of Directors From: Julie Cayley, Executive Director

SUBJECT: Update on the SSEA/Sustainable Severn Sound proposed merger

RECOMMENDATION: RESOLVED THAT: Staff Report No. 09-18-SSEA regarding the the SSEA/Sustainable Severn Sound proposed merger update be received for information.

Purpose of Staff Report The purpose of this report is to provide an update on the SSEA/Sustainable Severn Sound (SSS) proposed merger and the establishment of a merger committee. Background At the April 26, 2018 SSEA Board meeting the SSEA Executive Director was authorized “…to proceed with striking an SSEA SSS merger committee and develop the merge strategy for the October 2018 SSEA Board meeting”.

The SSEA ED shared this approved motion and direction with the SSS and met with the Chair of the SSS. A committee was struck including SSEA Chair Steffen Walma, SSS Chair Doug Luker, SSEA & SSS Board Member Mike Lauder, SSS Board Member Chris McLaughlin, SSEA Executive Director Julie Cayley, SSS Sustainability Coordinator Tracy Roxborough and administration support from Laurie Barron, SSEA Coordinator Corporate Services. The inaugural meeting of this committee was held on June 28, 2018 in the North Simcoe Community Futures Boardroom. The purpose of this meeting was to discuss merger committee purpose, membership, and begin discussion around the details and feasibility of merging Severn Sound Environmental Association and Sustainable Severn Sound as one organization.

Agenda Page 46

Staff Report No. 09-18-SSEA Update on the SSEA/Sustainable Severn Sound proposed merger

Issues/Analysis This committee will meet again in September of 2018. At this time it is anticipated that the committee with NOT have a merger strategy in time to present to the October 2018 SSEA Board meeting. Impact on 2018 budget will be staff time (ED, Coordinator Corporate Services and the Treasurer) for administration support, merger strategy development, meetings and budget analysis and development. Original signed by Julie Cayley, Executive Director

Agenda Page 47


STAFF REPORT

No: 10-18-SSEA

Date: July 26, 2018


From: Julie Cayley, Executive Director

SUBJECT: Establishment of an SSEA Agricultural Advisory Committee for Severn Sound.

RECOMMENDATION:

RESOLVED THAT: Staff Report No.10-18-SSEA regarding the establishment of an SSEA Agricultural Advisory Committee for Severn Sound be approved; and

FURTHER THAT: The Board approve SSEA staff to work with the Simcoe County Federation of Agriculture to establish a Severn Sound Agricultural Advisory Committee.


The purpose of this report is to provide a recommendation regarding establishing a Severn Sound Agricultural Advisory Committee (AAC).

Background

A letter was received April 18, 2018 from Jim. H Partridge President of the Simcoe County Federation of Agriculture (SCFA) requesting that the SSEA consider the formation of an AAC with the aim to “improve communications and influence policy for the benefit of our mutual interests within the agricultural community and the SSEA.”

Agenda Page 48

Staff Report No. 10-18-SSEA

Establishment of a SSEA Agricultural Advisory Committee

The SSEA has a long history of positive relationships with the agricultural sector in the watershed. Significant successful partnerships resulted in millions of dollars and thousands of acres of positive stewardship projects in Severn Sound, a legacy of partnering and land and water stewardship. The SSEA and previously the SSRAP did have rural non-point source project review committees made up in part by representatives from the agriculture community. Support at a local, Provincial and Federal level by the agricultural community can only help SSEA meet its organizations goals and objectives.

Issues/Analysis

Establishing a SS AAC would expand the base of support for the SSEA in a predominantly rural watershed. The AAC could support finding and applying for stewardship funding and building renewed watershed support.

Impact on 2018 budget will be staff time (ED and Coordinator Corporate Services) and meeting space to support 2 meetings (quarterly) and ongoing administrative support of the AAC.

A Draft Terms of Reference which will be presented to the AAC Committee for their approval is attached to this staff report for the information of the Directors.

Approved for Submission by:

Original signed by Julie Cayley, Executive Director

Attachment: Draft SSAAC Terms of Reference to be approved by the SSAAC Committee.

Agenda Page 49

SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGRICULTURAL ADVISORY COMMITTEE DRAFT TERMS OF REFERENCE

July, 2018

Purpose:

The purpose of the Agricultural Advisory Committee (AAC) is to:

1. Improve communications with a diverse group representing agricultural inSevern Sound.

2. Identify areas of common interest, issues and/or concerns and

opportunities with respect to SSEA operations and programs as they

relate to the agricultural community.

3. Act as a discussion group to bring forward communication and

recommendations to the SSEA Board of Directors.

Mandate:

The mandate of the Agricultural Advisory Committee (AAC) shall be to act as an

information sharing body to:

1. Increase communications with a diverse agricultural community, representing

a broad range of agricultural interests within the SSEA watershed.

2. Provide input/recommendations on matters referred by the agricultural

community regarding areas of interest to the community that are relevant to

SSEA programs including but not limited to; remediation, monitoring,

conservation and stewardship programs.

Composition:

The Agricultural Committee shall be composed generally of 6 members who live, farm

or work for or represent an agricultural organization within the SSEA watershed. It will

be the responsibility of the individual organizations to appoint annually in writing their

representatives to the SSEA Executive Director. An invitation for membership would be

sent to the following organizations:

Ontario Federation of Agriculture:

Two (2) representatives from the Simcoe County Federation of Agriculture.

Other Agricultural Groups:

Two (2) additional representatives from the Agricultural Community (selected

annually by the Advisory Committee through an open/by invitation selection process)

SSEA Representatives:

SSEA Executive Director and one (1) member from the Board of Directors appointed at large.

Agenda Page 50

SSEA Agricultural Advisory Committee Terms of Reference

Staff Resources:

Depending on the topics to be discussed, SSEA staff with expertise regarding the

topic area will be available to participate at meetings.

Meetings:

The committee will meet up to 4 times per year subject to agenda content and need.

Additional meetings will be at the call of the Chair if required for timely matters.

The Committee will set the meeting schedule annually at the first meeting of the year.

Meetings will generally be held during regular business hours at the SSEA

Administration office, 489 Finlayson St., Port McNicoll, Ontario, L0K 1R0 at the call of

the Committee Chair.

Procedural Rules: The Committee will follow the administrative procedural policies of the SSEA Board of

Directors. In the case where the policy is silent, Roberts Rules of Order will take

precedent.

The agenda will be developed by the SSEA staff with input from the Committee Chair.

The Committee does not have the authority to specifically direct the activities of SSEA

staff and will communicate through the SSEA Executive Director.

Committee Chair - Vice Chair:

The Committee will elect a Chair and Vice Chair from its membership annually at the

first meeting of the year.

Decision Making:

Consensus based decisions will be encouraged for all matters, however if required,

normal simple majority rules will be implemented. Each committee member shall

have full voting rights, including SSEA Executive Director.

Remuneration:

This committee will operate on a volunteer basis with no remuneration.

Reporting: The Committee shall report to the SSEA Board of Directors in the form of a report

containing Committee Agendas, meeting minutes, and recommendations. When

required the Committee may appoint a representative who best represents the topic of

discussion to speak to the report. The Committee shall provide the Executive Director

with a copy of the reports to be circulated to the SSEA Board of Directors at least 7

working days prior to the SSEA Board meeting.

Agenda Page 51

SSEA Agricultural Advisory Committee Terms of Reference

Resources:

SSEA staff and other resource experts will be invited as required, to provide

additional input to the Committee. SSEA will provide administrative support,

including the preparation of reports to the SSEA Board of Directors, distribution of

agendas and the general administrative co-ordination of the meetings.

Approved by the SSEA BOD: ____________________

Agenda Page 52


STAFF REPORT No: 11-18-SSEA

Date: July 12, 2018 To: Chair and Members of the SSEA Board of Directors From: Melissa Carruthers, Data Management Technician/Risk Management Inspector

SUBJECT: SSEA Risk Management Services and Source Water Protection

Update

RECOMMENDATION: RESOLVED THAT: Staff Report No. 11-18-SSEA regarding an update as to the activities that have been undertaken by SSEA Source Protection Authority and Risk Management staff during Q2 be received for information.

Purpose of Staff Report The purpose of this report is to provide an update on the activities that SSEA Source Protection Authority and Risk Management staff have completed during the second quarter of 2018. Background The SSEA is one of the Source Protection Authorities within the South Georgian Bay Lake Simcoe Source Protection Region (SGBLS SPR) and work with our member municipalities to implement the Drinking Water Source Protection Program. Staff of the SSEA has been delegated by 8 municipalities (District Municipality of Muskoka, Townships of Georgian Bay, Severn, Oro-Medonte, Tay, Tiny, and Towns of Midland and Penetanguishene) to preform risk management services on behalf of their municipality under Part IV of the Clean Water Act. To date that work has included verifying significant drinking water threats (SDWTs) via phone calls, surveys, and site visits and if a SDWT was found, staff have started the process of negotiating risk management plans for a few properties. Answering inquiries from the general public or municipal staff and commenting on development proposals is also a large part of what the risk management staff does.

Agenda Page 53

Staff Report No. 11-18-SSEA SSEA Risk Management Services and Source Water Protection Update

Analysis During the second quarter of 2018 source protection authority and risk management staff has been completing the following tasks: Source Water

Attended regional Implementation Review Team meeting

Participated in the Provincial Part IV/ RMO and Communications working group teleconference

Renewed Part IV delegation agreements with all municipalities except District Municipality of Muskoka (underway)

Participated in a tour hosted by the Ontario Institute of Agrologists highlighting the nitrate issue in the Lafontaine drinking water system and how the SSEA is working with the agriculture community in developing required risk management plans

Hosted two source water 101 workshops to re-engage municipal staff on their roles and responsibilities regarding the Drinking Water Source Protection Program. Two identical sessions were held, one in the Township of Severn council chambers and one at the Oakwood Community Center in Victoria Harbour. In total approximately 50 people attended from 8 municipalities (Townships of Georgian Bay, Oro-Medonte, Severn, Springwater, Tay, Tiny and the Towns of Midland and Penetanguishene).

Every five years the local source protection plan and assessment reports need to be reviewed and updated (section 36 update), as such, the SGBLS SPR has been tasked with creating a work plan to be submitted to the Minister by November 2018. As part of creating the work plan staff of the SSEA helped facilitate two section 36 municipal consultation meetings where 17 municipalities and 4 agencies attended and were asked to provide feedback into any new proposed water systems, any water quality or quantity issues, and any implementation challenges or if changes to existing source protection plan policies are required.

Risk Management Services

Provided comments or answered inquiries on 16 properties (2 in Midland, 2 in Penetanguishene, 7 in Severn, 4 in Oro-Medonte, and 1 in Tiny)

Completed 3 site visits to determine if a significant drinking water threat was present (2 in Penetanguishene and 1 in Tay)

Attended 3 pre-consultation meeting for properties in Midland, Severn, and Tay

Attended the Official Plan/ Zoning By-law amendment open house for the Township of Oro-Medonte

Held one follow up meeting to continue negotiations on a risk management plan in Tiny

Prepared by: Original signed by Melissa Carruthers, Data Management Technician/Risk Management Inspector

Approved for Submission by: Julie Cayley, Executive Director

Agenda Page 54

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