SFA Planning Training

Housekeeping items

• Budgets updated with carry forwards– Items below the Black Line are updated and

correct• Eligibility Checks– Bring to Manager ASAP– DO NOT GO TO THE REGISTRAR

• Scrimmaging Minors– Can’t do it. Stop it if you are.

Housekeeping items

• Next meeting will be for Safety Officers?• Training on 4/13 will be for new officers. – Vote them in before then

Rec Club Council

• 1 position opening for 2016-2017 year• Elections will be at the next meeting• Benefits– Tuition Waiver for service– Help shape Rec Club Policies– Assist with SFA Process and other hearing

What is SFA?

• Student Fee Allotment• Your chance to request money for the 2016-

2017 academic year• Proposed to the Rec Club Council

SFA Process Timeline

• Submit Documents – February 5 by 5pm• Presentations to RCC – February 15-19• RCC Deliberations – February 22 – March 18*• Clubs informed of SFA/TW – March 25 by 5pm*• Appeal Request – April 1*• Appeal Hearing – April 4-8*• Final Amounts Emailed– April 15*

Guidelines

• To be eligible:– All members paid dues– Meet the deadline of the request (February 5th)– Match the amount you received

Dues, fundraising, sponsorships, etc.

Amount to Request

• No club may request more than 25% of the club’s previous allocation amount

• Maximum amount to request– Competitive: $20,000– Competitive-Recreation: $10,000– Recreation: $500

– Clubs requesting for the first time cannot ask for more than $1,000

Point Evaluation System• Funds are requested on a point evaluation system.

Categories include:– Years of Experience– Team Success

Competition, Travel, Student Leadership, and overall function– GPA– Fundraising/Matching previous SFA– Community Service– Documentation– Member Retention and Success– Fiscal Responsibility– Sportsmanship

Items to Submit

• Club Self-Evaluation Form (Google Form)• SFA Funding Request Detailed Sheet (Excel)• Presentation Sign up (Google Spreadsheet)• Community Service (CCEL – how to video

online)

• Due by 5:00 PM MST, February 5th, 2016

Club Self-Evaluation Form• Be as honest as possible• If there is a question you

don’t know the answer to, contact your manager.

Funding Request Detailed Sheet• Activity Waiver Requests• Trip Expenses• Equipment Rental &

Maintenance• Registration/Entrance Fees• Recreational Supplies• League Membership Dues• Guest Speaker Stipend• Office Supplies

• Printing Costs• Facility Charges• Apparel and Uniforms• Athletic Trainer• Home Game Expenses• Club Income• Membership Dues• Entry Fees• Ticket Sales• Other Income

Presentations

• Email will be sent out for Presentation Sign-Ups– February 15th – February 19th, 2016*

• Presentation will be in front of the Rec Clubs following with a Q&A

Receiving Funds

• Receive an email with an amount decided upon by the RCC– March 25, 2016

• Have the option to appeal for more funds– If you choose to appeal, another hearing will occur– Do not lose any funds already awarded– April 4th – April 8th, 2016

And now…

• Explain google form• Explain excel form• Presentation examples

Any Questions?