Collaborative Support Collaborative Support Technologies: Technologies:

SharePointSharePoint

Gina AliGina Ali

BMIS 2601BMIS 2601

September 2008September 2008

Type of TechnologyType of Technology

IntegrationIntegration– Shared WorkspaceShared Workspace– Document ManagementDocument Management– WikiWiki– BlogBlog

ProductsProducts– Windows SharePoint ServicesWindows SharePoint Services– Microsoft Office SharePoint ServerMicrosoft Office SharePoint Server

Source: Wikipedia

Microsoft SharePoint FamilyMicrosoft SharePoint Family

Windows SharePoint Services (WSS)Windows SharePoint Services (WSS)– Basic part of SharePointBasic part of SharePoint– Offers collaboration & document Offers collaboration & document

management functionality by means of management functionality by means of web portals, a centralized repository for web portals, a centralized repository for shared documents, & browser-based shared documents, & browser-based management and administration of management and administration of themthem

Source: Wikipedia

Microsoft Office SharePoint Server Microsoft Office SharePoint Server (MOSS)(MOSS)– Runs on top of WSSRuns on top of WSS– Builds on WSS by adding core features & Builds on WSS by adding core features &

end-user web partsend-user web parts

Part of SharePoint products (WSS & Part of SharePoint products (WSS & MOSS) is Microsoft Office SharePoint MOSS) is Microsoft Office SharePoint DesignerDesigner

Microsoft SharePoint FamilyMicrosoft SharePoint Family

Source: Wikipedia

Microsoft SharePoint FamilyMicrosoft SharePoint Family

Microsoft Office SharePoint Designer (SPD)Microsoft Office SharePoint Designer (SPD)– WYSIWYG HTML editor, general web design WYSIWYG HTML editor, general web design

programprogram– From Microsoft, replacing Microsoft Office From Microsoft, replacing Microsoft Office

FrontPageFrontPage

WYSIWYGWYSIWYG– ““What you see is what you get”What you see is what you get”– System in which content displayed during System in which content displayed during

editing appears very similar to final outputediting appears very similar to final output

Source: Wikipedia

Cost of TechnologyCost of Technology

AssumptionsAssumptions– SQL framework in placeSQL framework in place– Windows 2003 Server in placeWindows 2003 Server in place

MOSS ServerMOSS Server– $4,424$4,424

Client Access LicensesClient Access Licenses– Standard: $94 / user / licenseStandard: $94 / user / license– Enterprise: Enterprise: Additional Additional $74 / user / license$74 / user / license

Source: Peter Ward blog @ Interdyn

Organizational StakeholdersOrganizational Stakeholders

Web DevelopersWeb Developers Users throughout the firmUsers throughout the firm ManagementManagement

– AdoptAdopt– NurtureNurture– EncourageEncourage

Project TeamProject Team– Analysts, Application Architects, & Analysts, Application Architects, &

Security, Standards & Governance boardsSecurity, Standards & Governance boards

Source: Bamboo Nation SharePoint Community

Development / SupportDevelopment / Support

Consulting Firms / IT Service Firms / Consulting Firms / IT Service Firms / IT Management FirmsIT Management Firms

Vendor (Microsoft)Vendor (Microsoft) Educational InstitutionsEducational Institutions

– TrainingTraining

Source: Google Search

User CommunityUser Community

Various sizes of companiesVarious sizes of companies Institutions of educationInstitutions of education User groups on webUser groups on web ““Community Kit for SharePoint”Community Kit for SharePoint”

– CodePlexCodePlex

Source: Google Search

Situations Well Suited for Situations Well Suited for SharePointSharePoint

Project blogsProject blogs– Source: Messaging News MagazineSource: Messaging News Magazine

Separating areas of company into multiple Separating areas of company into multiple web portals (as opposed to throwing whole web portals (as opposed to throwing whole company together in one)company together in one)– Source: KM WorldSource: KM World

Collaborative document managementCollaborative document management– Source: Clever Workarounds blogSource: Clever Workarounds blog

Training different groups of peopleTraining different groups of people Sharing large documentsSharing large documents

Situations Poorly Suited for Situations Poorly Suited for SharePointSharePoint

Records ManagementRecords Management– Source: Clever Workarounds blogSource: Clever Workarounds blog

Training that requires hands-on skillTraining that requires hands-on skill

Critical Success FactorsCritical Success Factors

User AcceptanceUser Acceptance Meeting Business RequirementsMeeting Business Requirements Long-term Content ManagementLong-term Content Management

Source: Interdoc.com

Sources of Additional Sources of Additional InformationInformation

Project Team at Work Project Team at Work – Federated InvestorsFederated Investors

User Communities onlineUser Communities online MicrosoftMicrosoft

– Especially for pricingEspecially for pricing