Share Services Leveraging

8/7/2019 Share Services Leveraging

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Collaborating on Real Solutionsto the 2% Cap

Leveraging Economies of Scale and Sharing Services to CutCosts for Information Technology

January 29, 2011



Introductions

Ted Stanziale – Business DevelopmentManager

Brian Byrd – Account Executive

Barbara Sita – Senior Account Executive



Agenda

Promedia Company Overview

Shared Services Case Study

Montclair Fiber Ring

Leveraging Economies of Scale

NJEDge VMware ELA

How is this going to work?

Q&A



Promedia Overview

Located in Little Falls, NJ

Incorporated in 1992

Systems Integrator Value Added Reseller

Advanced Technology Partner



Vertical Markets

EducationK-12

Higher Ed

Municipalities

Commercial

Healthcare



Promedia Solutions Borderless Networks

Network Infrastructure

Network Security Wireless

Collaboration

Unified Communication

Software Solutions

Video Conferencing

Content Delivery

Data Center and Virtualization

Unified Computing

Storage Networking

Server Consolidation

Desktop Virtualization

Disaster Recovery

Data Backup

Microsoft Solutions

Physical Security and BuildingSystems

Video Surveillance Access Control

Visitor Management

Building Management

ProTecht Services

T&M

Block Hours

ProTecht Watch

ProTecht Staff Augmentation

Apple Professional Services

Cabling

Infrastructure

Backbone

Data Center

Private Fiber





Three Trends of IT Funding

IT Budgets are increasingly consumed bythe cost of maintaining implementedtechnologies

The appetite for new IT investment,especially for instructional technologies,

continues to grow. Budgets are being cut



Doing more with less!



Shared Service Benefits

Decentralization

•Higher Costs•Variable Standards

•Different ControlEnvironments•Duplication of Efforts

Centralized

•Unresponsive•No BU Control ofCentral Overhead Cost•Inflexible to BU needs•Disconnect from BU

• BU Retain

Control• Recognition

of LocalPriorities

• CommonSystems &Support

• EfficientKnowledgeTransfer,Standards& Tools

• Economiesof Scale

Shared

•Lean, FlatOrganization•Independent ofBusinesses

•Identification ofefficiencies betweenbusiness units•Understanding ofgroup functions andmissions•Dissemination ofbest practices



Answer These Questions

Do you know the name of your ITcounterparts?

Your Neighboring School District

Your Municipality

County College

County Government



What are they doing?

Network Infrastructure Voice Systems

Physical Security Systems Product Procurement

Technical Services



You are all doing the same thing!



Sharing Services

Case StudyMontclair Township and School District

Fiber Ring



The Challenge

The School District wanted to implement a new StudentManagement and voice system

The Police also wanted to implement a new voicesystem

Existing Infrastructure could not handle the bandwidthdemand

Upgrade through traditional channels was expensive and

would not accommodate future growth No redundancy built into system



Wide Area NetworkData



Wide Area NetworkVoice

Voice



Wide Area Network

Centrex Pots

ISDN

T1’s

ATM



What does this all mean?

Paying a High Price for Old Technologythat was not meeting their needs

They were segmented as a Community

and not working together to share the costof their technology needs



The Approach Brought everyone to the table

Conduct an ROITotal of 19 Buildings

Analyze CostsAnalyze their needs now and the future

Building a Fiber Optic Network

Hub and SpokeRedundant Ring

Wireless



Wide Area NetworkThe Result



What were the benefits?

Benefits by Sharing ServicesReturn on Investment under 3 years

Reduction of 250K plus per year

Unlimited bandwidth capabilities

Built in Redundancy for VOIP system

Built in Redundancy for Data SystemDisaster Recovery

E-rate Approved



Leveraging Economies of Scale

Case StudyNJEDge.Net VMware Enterprise License

Agreement



The Challenge

Everyone was virtualizing their serversand desktops but the adaptation was slowdue to the CAPEX and OPEX costs of

VMware Software Getting everyone to work together to drive

down costs



Who is NJEDge.net?

NJEDge.Net is a non-profit technology consortium of academic andresearch institutions in New Jersey. Through its deployment ofadvanced Internet technologies and digital communication,NJEDge.Net supports its members in their institutional teaching andlearning; scholarship; research and development; outreach

programs; public service, and economic development. In providingbroadband statewide network, NJEDge.Net creates an environmentfor interoperability to facilitate productive use of technology acrossthe academic enterprise. NJEDge.Net introduces emergingtechnologies and state-of-the-art networking to its partners inacademia, government and industry for inter-institutionalcollaboration, scholarship and research.



NJEDge.net Fiber Ring



Current NJEDge Members Atlantic Cape Community College Bergen Community College Berkeley College Bloomfield College

Brookdale Community College Burlington County College Camden County College Caldwell College Centenary College College of Saint Elizabeth County College of Morris

Cumberland County College Drew University Essex County College Fairleigh Dickinson University Georgian Court College Gloucester County College Hudson County Community College Kean University

Mercer County Community College Middlesex County College Monmouth University Montclair Board of Education Montclair State University New Jersey City University

New Jersey Institute of Technology Ocean County College Passaic County Community College Passaic Valley High School

Paterson Board of Education Princeton University Ramapo College of New Jersey Raritan Valley Community College Richard Stockton College of New Jersey Rider University Rosenet - Madison Public Library

Rowan University Rutgers, The State University of New Jersey Saint Joseph's Hospital - Medical Missions for Children Saint Peter's College Seton Hall University Stevens Institute of Technology Sussex County Community College The College of New Jersey

Thomas Edison State College Union County College University of Medicine and Dentistry of New Jersey Warren County College William Paterson University



Who is VMware?

VMware virtual infrastructure providesimmediate, tangible and quantifiable costsavings from your datacenter to your desktop.

With VMware, you can reduce capital andoperational expenses, while minimizing anypotential lost revenue associated with downtime,outages and failures.



Goals of NJEDGE CustomSoftware Program

Leverage economies of scale across NJEDge members Dramatically reduce cost and complexity of VMware licensing

Provide access to all VMware technology on demand

Reduce current maintenance costs on existing VMware contracts

Bring all contracts back on support and up to “Production” level

Co-Term all contracts to the same end date

Establish standard discount structure for future purchases



NJEDge Current Licenses andRenewals: Before ELA

Institution

Current VI License

Count

Average 3 Year VI

Cost

Average 3 Year VI

Cost per License

NJIT 104 $386,758 $3,719

UMDNJ 36 $126,612 $3,517

Rutgers 26 $98,618 $3,793

Montclair *Standard w/ Basic* 16 $42,576 $2,661

Rider 6 $22,345 $3,724

Union County College 10 $38,098 $3,810

Mercer County College 8 $29,876 $3,735

Seton Hall *Enterprise w/Production* 64 $203,968 $3,187

Rowan 30 $113,670 $3,789

Total 312 $1,107,954 $3,572.04



NJEDge Current Licenses andRenewals: After ELA

Institution

Current VI

License Count

NJEDGE

Average 3 YearVI Cost

NJEDGE 3 Year

VI Cost perLicense

Potential

Savings

NJIT 104 $270,400 $2,600 $116,358

UMDNJ 36 $93,600 $2,600 $33,012

Rutgers 26 $67,600 $2,600 $31,018

Montclair *Standard w/ Basic* 16 $32,480 $2,030 $10,096

Rider 6 $15,600 $2,600 $6,745

Union County College 10 $26,000 $2,600 $12,098

Mercer County College 8 $20,800 $2,600 $9,076

Seton Hall *Enterprise w/Production* 64 $166,400 $2,600 $37,568

Rowan 30 $78,000 $2,600 $35,670

Total 312 $802,080.00 $2,543 $305,874



NJEDge Current Licenses and Renewals

DomainTotal Renewals Cost(ELA)

One Year Renewals Cost(BAU) Renewals Cost (BAU) ELA Price Total Savings

@BCC.EDU $3,991 $2,870 $8,610 $3,991 $4,619

@BERKELEYCOLLEGE.EDU $20,533 $18,443 $55,329 $20,533 $34,796

@CAMDENCC.EDU $13,915 $9,877 $29,631 $13,915 $15,716

@CCM.EDU $3,275 $1,292 $4,490 $3,275 $1,215

@CENTENARYCOLLEGE.EDU $146 $125 $313 $146 $167

@CSE.EDU $10,396 $8,439 $21,098 $10,396 $10,702

@DREW.EDU$24,032 $20,603 $51,508 $24,032 $27,475

@ESSEX.EDU $741 $646 $1,938 $741 $1,197

@GCCNJ.EDU $1,762 $1,122 $3,366 $1,762 $1,604

@GEORGIAN.EDU $15,043 $4,125 $16,087 $15,043 $1,044

@HCCC.EDU $8,614 $3,000 $9,356 $8,614 $742

@KEAN.EDU $9,689 $5,563 $13,908 $9,689 $4,219

@MCCC.EDU $9,709 $7,001 $12,252 $9,709 $2,542

@MONMOUTH.EDU $21,955 $14,876 $40,909 $21,955 $18,954

@MONTCLAIR.EDU $157 $874 $437 $157 $280

@NJCU.EDU $3,727 $748 $3,791 $3,727 [email protected] $90,474 $78,566 $157,132 $90,474 $66,658

@PRINCETON.EDU $38,590 $33,829 $67,658 $38,590 $29,068

@RAMAPO.EDU $12,336 $12,316 $21,553 $12,336 $9,217

@RARITANVAL.EDU $11,679 $8,439 $18,988 $11,679 $7,308

@RCI.RUTGERS.EDU $1,922 $8,439 $4,220 $1,922 $2,297

@RIDER.EDU $4,130 $3,953 $9,883 $4,130 $5,752

@ROSENET.ORG $5,880 $2,876 $7,190 $5,880 $1,310

@ROWAN.EDU $81,230 $29,539 $93,227 $81,230 $11,998

@RUTGERS.EDU $39,775 $29,775 $59,550 $39,775 $19,775

@SPC.EDU $3,450 $2,656 $6,728 $3,450 $3,278

@STEVENS.EDU $8,235 $4,805 $10,811 $8,235 $2,576

@STOCKTON.EDU $21,582 $12,753 $29,561 $21,582 $7,979

@TCNJ.EDU $69,966 $34,507 $106,927 $69,966 $36,961

@UMDNJ.EDU $48,072 $31,936 $90,725 $48,072 $42,653

@WARREN.EDU $6,973 $3,625 $8,156 $6,973 $1,183

@WPUNJ.EDU $41,141 $23,321 $67,626 $41,141 $26,484

@CENTENARY.EDU $9,644 $8,366 $20,915 $9,644 $11,271

@MAIL.MONTCLAIR.EDU $34,037 $13,611 $41,830 $34,037 $7,793

Grand Total $676,803 $442,916 $1,095,700 $676,803 $418,897



What are the benefits?

Saved NJEDge members over 400kOPEX

Saved NJEDge members over 600k in

CAPEX

State of Ohio did similar program and

speculates it will save them over 130million dollars over three years.



How is this going to work?

Having Similar Goals Clearly Identify Roles

Trust and Commitment are Imperative

Keeping the lines of communication open



We are all marching in the same direction!!!!



Partnerships Are Needed



Thank You!

Q & A

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