Sparked goes SharePoint 2010 for the business

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Who are we?• Roel Hans Bethelehem

• SharePoint Solution Architect• Work experience: WUR, Sara Lee, Flora Holland• @rbethleh• E-Mail: roelhans.bethlehem@sparked.nl

•Alexander Meijers• SharePoint Solution Architect• Work experience: Facilicom, Logica Intranet • Twitter: @ameijers• E-Mail: alexander.meijers@sparked.nl

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Sharepoint 2010 Business Challenges• Connect and Empower people• Cut costs with unified infrastructure• Rapidly respond to business needs

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Microsoft SharePoint 2010Ribbon UISharePoint WorkspaceSharePoint MobileOffice Client and Office Web App IntegrationStandards Support

Tagging, Tag Cloud, RatingsSocial BookmarkingBlogs and WikisMy SitesActivity FeedsProfiles and ExpertiseOrg Browser

Enterprise Content TypesMetadata and NavigationDocument SetsMulti-stage DispositionAudio and Video Content TypesRemote Blob StorageList Enhancements

Social RelevancePhonetic SearchNavigationFAST IntegrationEnhanced Pipeline

PerformancePoint ServicesExcel ServicesChart Web PartVisio ServicesWeb AnalyticsSQL Server IntegrationPowerPivot

Business Connectivity ServicesInfoPath Form ServicesExternal ListsWorkflowSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSS

Communities

Search

Sites

Composites

ContentInsights

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Challenges• User Experience• Integration• Social Media• Search• Document Management• Migration

“Reporting, Excel Services and BI will be covered in the second session of today.”

Sites: User Experience

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Communities

Search

Composites

ContentInsights

Sites

The many shades of WCM

7 User Experience

Enterprise Wiki Divisional Portal Corporate Intranet Internet

No approvalMany authorsUnstructuredLightly branded

Fewer authorsLightweight approval

Simple workflowBranded with custom master page

Highly controlled publishingStructured ContentPixel perfect branding

Flexible WCM Platform · Adjustable Governance · Community Involvement

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New and Improved• New

• Rich Authoring• Digital Media• Managed Metadata• Enterprise Wiki• Rating

• Improved• Standards and Accessibility• Asset Library• Fewer Clicks

User Experience

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Backwards compatible UI

( Configurable on a site by site basis )User Experience

V3 UI

V4 Development

V4 UIV3 UI Mode

ToolbarsV3 CSSV3 Themes

No Interactive calendarsNo In-Place Wiki editsNo Ribbon

SP2007 SP2010

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CSS Changes• What has changed in SharePoint CSS?• Almost everything!

•Any customizations that depend on V3 CSS

such as master pages will need to be redesigned to work correctly in V4.• Improved theme engine (PowerPoint themes)• Compliancy• Fully XHTML Compliant• WCAG 2.0 AA level CompliantUser Experience

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Custom Actions•No more toolbars in V4 UI Mode•Toolbar actions are moved

• Moved to Custom Commands on the ribbon.• It is possible to show ribbon and toolbar by

modifying the list form web part properties.•Actions with code behind will have some issues while migrating

User Experience

Sites: Anywhere Access

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Communities

Search

Composites

ContentInsights

Sites

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Anywhere Access• Office Web Applications when no Office is available• It is not a replacement!

• Improved mobile view• Improved support for • Mozilla FireFox• Safari

Communities: Social Media

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Search

Composites

ContentInsights

Sites

Communities

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Social Media and Communities

Social Media

Activity FeedsWorkspaces

Blogs, Wikis, Podcasts

Tags and Feedback

PC BrowserPhone

Social Networking

Knowledge People Search

Productivity tools

Customization

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My Site components

Social Media

My SiteMy Site

My Network

My Content

My Profile

MySite Host My Site

My web application

My <foo>

EMM UPA Search

Pages

Site Collections

Web App

ServiceApplicationProxies

Content: Document management improvements

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Communities

Search

Composites

Insights

Sites

Content

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Top ten document management improvements• Improvements in Content Type updates• Reusable Workflows in SharePoint Designer•Workflows associated with Content Types in SharePoint Designer• In place records management• Hold and eDiscovery Feature• Compliancy• Content Rules• Document IDs and Document Sets•Improved managebility

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Microsoft SharePoint RM Features Set

Document Management

What’s new in 2010

In place records managementMetadata-driven, hierarchal file plan in the archive

RM Feature Area

Recordization

eDiscovery and Hold

Auditing and Reporting

Retention and Expiration

eDiscovery searches over any SharePoint contentArchive results or leave on an in place hold

File Plan Report shows overview of content management policiesPer item audit log reports

In place records managementMetadata-driven, hierarchal file plan in the archive

Search

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CommunitiesComposites

ContentInsights

Sites

Search

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Search products for every need

Search

Quick, easy, powerful search (for free!)

Complete intranet search

High-end search delivered through SharePoint

• Common UI Framework• Social search features and integration• SharePoint platform integration • End user and site administrator enablement

• Common Connector Framework (BDC)• APIs and developer experience• Admin & deployment capabilities• Operations advantages (SCOM, scripting)

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SharePoint Search versus FAST Search

Search

Most visual and dynamic user experience

Same capabilities, plus:Thumbnails & PreviewsVisual Best BetsDeep refiners with countsUser context from user profileMultiple relevance profilesSorting on any propertySimilarity SearchBroader, better language support Richer query language

Great OOB search experience

Excellent OOB relevanceFederated resultsMetadata based refiners Query Suggestions, Did You Mean & Related SearchesView in browserPeople searchPhonetic & nickname matchingSocial behavior improves relevance

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Easily connect to corporate assets

Search

Web

Files

Databases

Lotus Notes

Documentum

Easy to Build

OpenSearch Federation

Enterprise Content Mgmt

Systems

Line of Business Apps

Custom

Apps

Asset Mgmt

systems

Indexing Connectors

Easy to Connect

SharePoint

Exchange Server

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Social SearchSocial Search is connecting people to people and improved social behavior by search experience

• Fuzzy name search• Self-search• Keyword mining• Expertise and profile search• More documents panel• Refinement of search

Search

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Social Search

Search

Phonetic and nickname matching

Improved result layout and hit-

highlightingRecently authored

content

Refine by query type, and many

other pivots

Sort by relevance, name

or social distance

Vanity search

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Social tags

Search

Recall

Ranking

Refinement

Results

Results with social tags are returned.

Results with social tags are boosted.

Users can filter results on social tags.

Top social tags are displayed as metadata on each result.

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Tags, Notes and Ratings

Search

Tags Notes Ratings

Description Keyword bookmarking Short comments (<3000 characters)

5-Star Ratings

Web part/control No Yes Yes

Discover content by colleague or keyword

Both Colleagues Colleagues

Web pages, List Items, Documents

Yes Yes Yes

Doc Library/List Sort and Filter

Yes (Doc authors only, requires enterprise keywords field)

No Yes

Indexed by Search Yes No Yes

Bookmark-let for external or non-SharePoint pages

Yes Yes No

Enterprise taxonomy management

Yes No No

In Office 2010 Client Yes (Doc authors only, requires enterprise keywords field)

Yes No?

In Office Web Apps Yes Yes No

Composites: Integration

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Communities

Search

ContentInsights

Sites

Composites

Challenges with back-end data

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End User Challenges IT ChallengesMultiple user interfaces

External systems can be difficult to use

Can't work with the data when and where I want to

Can’t easily search for business data

Need to involve IT to service my requests for data access

Islands of business data

Overhead for IT to service all user requests

Manage security, auditing, connectivity

One off projects for connecting to external systems

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Integration in many ways•Business Data Services (Server and Client)• External Lists / Data Columns / Content Types (ECT)• Read / Write possibility• Online / Offline content (SharePoint Workspace / InfoPath)• Search• Easy styling (UX & adoption)• Tooling support

• SharePoint Designer• Visual Studio• Model import

• Data Integration Extensibility• .NET Assembly Connector• Custom ConnectorIntegration

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Business Connectivity Services

Integration

BCS Client

Business Data Connectivity

External Content Type Repository

External Lists

Dev Platform Enterprise Search

Business Intelligence

Collaboration Social

Enterprise Content

Management

Web 2.0DBWCFWeb ServiceLOB

SharePointDesigner

Visual Studio

Installation & Migration

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Application Analysis

Migration

ProcessData

Out Of Box / Template

CustomComplexity

• Tables• Forms• Lists

• Integrations• Complex

Workflows• Custom code

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Upgrade methods• Supported Scenarios• In-Place Upgrade• Database Attach Upgrade• Single Click Installation

•Unsupported Scenarios• Upgrade from earlier versions than WSS

3.0 SP2 / MOSS 2007 SP2• Direct Upgrade from WSS 2.0 / SPS 2003 or

earlier• Side by side installation• Gradual upgrade does not exist anymore

Migration

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Visual Upgrade capability• Stay in MOSS 2007 UI (default) or move to SharePoint 2010 UI• SharePoint 2010 ships the MOSS 2007 master

pages and CSS• UI Preview capability

• Farm admin or site admin controlled• Configurable on web level

• Some items are not MOSS 2007 compatible• My site host• PWA site collection• Report Server Web Parts

Migration

Microsoft SharePoint 2010

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Microsoft SharePoint 2010

Enabling Technologies

Internet / ExtranetIntranet

• Enterprise Client Access License (CAL)• Standard Client Access License (CAL)

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Microsoft SharePoint 2010• Will only run on 64 bit machines• Can run on Windows 7 and Windows Vista

• SharePoint 2010 Beta 2 will be released at November 18th 2009 and available to everybody• SharePoint 2010 release will be in first half year of 2010

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Source of contentThis presentation is based on presentations and demos provided by the Microsoft SharePoint Conference 2009.

Our gratitude goes out to Microsoft and the SharePoint Experts who made this happen.