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SharePoint 2010 and Managing Projects A match made in heaven Alexander Burton & William Cornwill
| Date post: | 30-Nov-2014 |
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SharePoint 2010 and Managing Projects A match made in heaven
Alexander Burton & William Cornwill
Introductions
Alexander BurtonSenior Consultant
Project MVP
William CornwillSharePoint Technology Solutions Professional
OBS Microsoft
What is project management?
Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements. Source: PMI PMBOK, 3rd Edition
Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.
Communication Process Discovery Planning Reporting
Team members don’t know what to doInformation silos start to formLack of knowledge sharingTeam loses visibility of the state of the project
Common problems
Communication
Team sitesCreate a single location to store all project artefacts and information
Wiki’sCreate powerful webs of information quickly and simply to store relevant project data
Office Web ApplicationsQuick and effective collaboration from anywhere
Document SetsAbility to group documents and treat as a whole
Clear communication across the project team is essential
How SharePoint can help….
Process
WorkflowUse automated workflow to enforce the organisational process
Data VisualisationVisualise complex process maps using interactive tools such as Visio Services
MobileHave the process accessible at all times, either via Outlook, SharePoint Workspace or your Windows Mobile Phone
Wiki’sDefine your process within wiki libraries, making a simple navigable web of data that canbe easily updated and subscribed to.
Projects typically follow a process, built on best practice and past learning’s to ensure project success.
The process is not being followedQuality gates are not being metProcess is too hard to follow and requires tacit knowledgeProcess cannot be easily accessed
How SharePoint can help….
Common problems
Common problems
Discovery
Managed metadataDefine a central metadata taxonomy that is consistent across the whole organisation
Enterprise searchQuickly and easily search across all enterprise content to find the ‘right’ information and people.
Find information within the project team and organisation as a whole
Hard to find the right information quickly and easilyTeam members are reinventing the wheel, wasting IPHard to identify subject matter expertsInconsistencies across metadata
How SharePoint can help….
Folksonomy & TaxonomySets of terms that can be used to tag content and enable simpler discovery
RatingsRate content that was useful so other users can benefit
Planning
Access ServicesLeverage the out of box project tracking database
Project Task ListsPublish the high level project schedule for team visibility
Project 2010 Sync to SharePointSynchronise Project 2010 schedules with SharePoint 2010 to provide team visibility of tasks & status and to collect updated status information.
Ensuring the team are aware of what they need to do and to track their progress
Ensuring the team know what to do and whenEnsuring the team has visibility of the project progressInability to track and monitor project progressPublishing the schedule to the wider audience
ListsSimple AGILE backlogs using SharePoint Lists, metadata and views
How SharePoint can help….
Common problems
Common problems
Reporting
Graph web partIntegrated graphing component within SharePoint
Excel ServicesImproved Excel fidelity, including formatting, spark lines and editing in the Excel Web App
Visio ServicesUse data bound diagrams to visualise information in the most effective way
Provide at a glance reporting for the team and your management
Inability to report on the project status quickly and effectivelyPublishing reporting data effectivelyLeveraging other project assets within SharePoint
DashboardsBuild powerful dashboards to display project information to the team and stakeholders
How SharePoint can help….
PerformancePoint ServicesMonitor, analyse and visualise your project Key Performance Indicators
Communication Process Discovery Planning Reporting
Team Sites
Wikis
Document Sets
Office Web Apps
Workflow
Data Visualisation
Wiki’s
Mobile
Managed Metadata
Ratings
Folksonomy &Taxonomy
Enterprise Search
Access Services
Project Task Lists
Sync to SharePoint
Lists
Graph web part
Excel Services
Visio Services
Dashboards
PerformancePoint
Review
Portfolio SelectionCapture all work requests, assess against business drivers and priorities, analyse and select which projects to actually execute.
Schedule ManagementCentralised repository of all project schedules within your organisation.
Resource ManagementCentral pool of resources that can be shared across all projects in the organisation.
Business Intelligence and ReportingIntegrated BI reporting, leveraging all the reporting power of SharePoint
Project Team CollaborationIntegrated collaboration sites linked to each schedule to enhance communication.
Demand ManagementPowerful workflow and forms based processing to allow your governance process to be enforced.
Call to action
• All out of the box with SharePoint 2010
• Try for yourself in your complimentary hosted SharePoint 2010 environment
• Hosted Project Server 2010 available to evaluate at http://bit.ly/HostedPS2010
Alexander Burton
@alexanderbwww.epmsource.com
William Cornwill
@codejediwww.codejedi.net
Questions?
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