SharePoint 2013 'Search': What you need to Know!

© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential

SharePoint 2013 Search – What You Need to Know!

@WinWire

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Session Speakers

SharePoint 2013 Search – What You Need to Know!

Suneetha VAssociate Technical Architect

WinWire Technologies


WinWire Technologies is an IT Services Company that

helps business and technology leaders harness the power of Collaboration

and Analytics across the enterprise leveraging

technology trends such as cloud, mobility, and

enterprise social

Who We Are


Agenda

• Overview of Search in SharePoint 2010

• Key Improvements of Search in SharePoint 2013

• SharePoint 2013 Search Architecture

• SharePoint 2013 Search Components

• Enterprise Search Functionalities

• SP2010 Search Vs. SP2013 Search

• Deprecated Features in FAST Search Server 2010

© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 5

Overview of Search in SharePoint 2010

• Scopes & Federated Sources• Query Suggestions & Related

Search• Full Crawl and Incremental

Crawl• Extraction Dictionaries• People Search• Metadata Based Refiners

• Richer Query Language• Thumbnail Preview for Office

Documents• Sorting on any property• Visual Best Bets• Entity Extraction

• 2 Separate Installations – SharePoint 2010 Search and FS4SP

• MSSearch - Core Process

• Crawl Component : Crawl Database => 1:1


OR


Introduction to Search in SharePoint 2013

Combination of FAST and SharePoint Search

Installed by default

New Components, Topology & Features

Highly Scalable & Fault Tolerant

Used pervasively throughout the platform

Site Admins can manage result source

More under the hood – Social, Cloud & Apps

Every term is a keyword

Search refinements & Entity Extractions

Schema Management

Custom Ranking Model

Query Suggestions & Rules

SharePoint 2013 Search


Search & Social in SharePoint 2013

8


Key Improvements in SharePoint 2013 Search

• Better Architecture &

Administration

• Better User Experience

• Unified Discovery across

Exchange, SharePoint and Lync

• Better Content Capture ->

Continuous Crawl -> Content

Freshness

• Query Processing -> Query

Builder, Query Rules, Query

Suggestions & Query Throttling

• WCM

• Result Sources and Result Types

• Hybrid Search


Hybrid Search – On-premise & Office 365

10


• In-Place Hold, Search & Export

• Provides a Unified Console• Finds all in one place• Finds more with richest data• Finds data without impacting the user

Data Unification - eDiscovery

11

Ex p o rtRev i ewSearchPreserve

Information Management & Retention

- Create Case- Apply Hold Results

- Query

- De-dublication

- Visualize

- Read

- Save as PDF/TIFF

- Print

SharePoint Sites, Exchange, Lync and File Shares


SharePoint 2013 Search Architecture

MSSearch transfers responsibility to

Host Controller Service

MSSearch Process remains the Core

Process for Crawl Component

Independent NodeRunner processes for

each component

PowerShellLogical Search

Instance

SharePoint Search Service

mssearch.exe

hostcontroller.exe

noderunner.exe


• Admin Component

• Crawl Component

• Content Process Component

• Analytics Processing Component

• Index Component

• Query Processing Component

SharePoint 2013 Search Components

13


SharePoint 2013 Search Architecture

14


• Responsible for Topology Changes and provisions search

• Makes sure all components are up & running

• Uses Search Admin Database

• Sends Schedule for Crawl Component and its Content Sources

Search - Admin Component

15


• Retrieves content that needs to be indexed• Brings actual content and the metadata• Invokes the protocol handlers• Crawl Database maintains list of items to

be crawled

Search – Crawl Component

16

• Crawl Components changed to Crawl Roles

• ALL Crawl Roles talk to ALL Crawl Databases


Working of a Crawler

17

Crawler Role

Pulls items that needs to be

crawled out of the database

Processes the Data

Sends to CPC

Updates the crawl status in

database


• Processes Content from Crawler and Feeds to index

• New Parser Handler Introduced – Format Handler

• Writes links to link database

• Generates Phonetic Name Variations

• Content Submission Service - CSS

Search – Content Process Component

18

IndexComponent

IndexComponent

CPC

CPC

Crawler

CSS

CSS


• Uses Search Analytics to Analyze• Crawled Items, • Executed Queries • Clicked search results

• Generates Usage Reports • What's Been Viewed?• What Sites Have Been Visited?• How many times an item has been viewed?

• Ability to add more APC Roles• Ranking

Search – Analytics Processing Component

19

• Data Stored in Analytics & Link DB

• Event Store


Usage Analytics

20


• Place where crawled data lives

• Allows for Partial Data Update

• All index partitions are in sync

Search – Index Component

21


• Invoked when a query needs to be executed

• Analyzes and Processes the query obtained from WFE

• Processed query is sent to index component

• Does initial linguistic processing like spell check, thesaurus, etc.

• Transforms the query if the query rule matches

Search – Query Processing Component

22


Search Architecture – Flow of Content

Content

HTTP, File Shares, SharePoint,

Exchange, Lotus Notes, User

Profiles

Crawler

OOB Connectors, BCS Catalogues

Content Processing

Custom Processing, Entity

Extraction

Index & Analytics

FAST ServerSearch Core

Query & Rules

Interaction Management

Framework

WFEAnalytics Processing

Component

Partner Built Connectors

SP 2013Crawl

Store DB

Analytics Reporting

DB

Link DB

Admin Component Admin DB

Feeding Chain

Index Core

Query

Chain

Analytics Service


Thumbnail & Preview

24


• Result Sources• Equivalent to Scopes and Federated Search in

SharePoint 2010

• Anonymous Crawl• Configures crawl to happen anonymously

• Continuous Crawl• Configures crawl schedules continuously

SharePoint 2013 Enterprise Search Functionalities

25


Query Rules

26


Query Builder

27

Helps to build complex queries

• Test the Queries• Refiners• Sorting


Ranking

• Shows ranked search results at the top

• Also returns regular search results

• Returns 3 line summary

28


Query Suggestions or Type Ahead

29


• Query Throttling• Assigns priority to queries based on the client application whether High,

Medium or Low

• Entity Extraction• Uses inclusion and exclusion dictionaries from the term store of Managed

Metadata Service

• WCM• Powered using Content By Search web parts, Recommendations,

Refinements, Metadata Navigation

• Display Templates• Customizable look and feel for Result Blocks

SharePoint 2013 Enterprise Search Functionalities

30


• 4 Different Search Verticals – Everything, People, Conversations, Videos and Custom Verticals

• Customizable & Graphical Refinement Panel

• New framework for presenting search results – Result Type

Search Verticals & Refinement

31


Recap

32


SP2010 Search Vs. SP2013 Search

33

SharePoint 2010 SharePoint 2013Mssearch.exe is the core process which managed all of search components

Additional services like hostcontrollerservice.exe and noderunner.exe introduced.

Incremental & Full crawls are supported. Both cannot run in parallel as one cannot be kick started when the other is in progress. Secondary Crawl required

Continuous crawl is introduced which can run behind the scenes irrespective of any other crawl which is in progress. No Need of secondary crawl, as analytics component takes care

XSLT modification required for better look and feel in Search Results Page

Display Templates are introduced using which search results can take a different look

No concept of Search Verticals Supports 4 OOB search verticals

Thumbnail preview available only on FAST Search

Thumbnail preview available by default which can be defined using Result Types.


• FAST Search Database Connector -> BDC Based

Indexing Connectors

• FAST Search Lotus Notes Connector -> Lotus Notes

Indexing Connectors

• FAST Search Web Crawler -> SharePoint 2013 Crawler

• Anti-Phrasing -> Everything is indexed

• Substring Search -> Limited Usage

Deprecated Features in FAST Search Server 2010

34

© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential

Join us for our Next Webinar on Wired2Win Webinar Series!

“What & How to Choose: SharePoint 2013 vs. Office 365”Date: 17 October, 2013

Time: 8 am PT

Q & A

© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential

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SharePoint 2013 'Search': What you need to Know!

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