SHAREPOINT

Claudia Frank, 9 January 2016

NEWBIES

AGENDA

WHAT IS SHAREPOINT?

WHAT IS SHAREPOINT?

Creation and centralization of information

Collaboration and sharing of information

Communication

Open developmentSharePoint DesignerVisual StudioOthers (since 2013)

MS Office applications

Non MS Office applications

Co

ll

ab

or

at

io

n

WHAT IS SHAREPOINT?

Sites

Communities

Content

Composites

Insights

Search

Easy Site Creation and CustomizationCross Browser SupportMS Office Ribbon UIMobile Access

Social Connection • MySites• Wikis, Blogs, Discussion

Groups• News Feeds and AlertsInformal knowledge• Metadata and Tagging• Social Authoring

Enterprise Content TypesTaxonomiesMetadata and NavigationDocument SetsAudio and Video Content Types

FAST IntegrationSocial RelevancePhonetic SearchNavigation

Data Interaction• Excel Services• Visio Services• Rich Data VisualizationOrganizational Effectiveness• Scorecards• Reporting• Dashboards

Data Connectivity• Business Connectivity

Services• Import Data without

CodeUser driven solutions with:• SharePoint Designer• Visual Studio• …

SharePoint

WHAT IS SHAREPOINT?

©.

SharePointFoundation

SharePoint ServerStandard

SharePoint ServerEnterprise

Further Functionalities Business Intelligence

eDiscovery etc.

Additional Functionalities Social Features

Additional Workflows

Excel Services etc.

Term Store

Core Functionalities Sites

Lists and Libraries

Web Parts

Document Management

(partially)

Simple Workflows

MS Office Connections

+

+

SharePoint Online

SHAREPOINT BUILDING BLOCKS

SHAREPOINT BUILDING BLOCKS

Libraries1

ListsDiscussions

Calendar

Typical components in a SharePoint Site

1 Libaries are specialized lists for holding documents

SHAREPOINT BUILDING BLOCKS

List Library

Same Content

SHAREPOINT BUILDING BLOCKS

List in SharePoint: here Task List

Library in SharePointView

Filter

View

Filter

SHAREPOINT BUILDING BLOCKS

Lists Libraries

Lists are editable, web based tablesand look similar to Excel or Access spreadsheets

SharePoint provides several predefinedand customizable lists

Lists can be sorted and filtered usingthe column headings

Deleted list items can be restored bythe Recycle bin

Libaries are lists with the focus on holding documents and assets in it. Behaviour very much like lists.

SharePoint provides several predefinedand customizable libraries

Libraries can be sorted and filteredusing the column headings

Upload of documents via the browseror Windows Explorer

Provides document managementfeatures like check in and check out and versioning etc.

Deleted items can be restored by therecycle bin

Web Part Pane

SHAREPOINTS SOCIAL FEATURES

FACEBOOK AND

TWITTER-LIKE

FEATURES

SOCIAL FEATURES

Mention

Hashtag

Like

Share Site

Follow Site

SOCIAL FEATURES

Blogging Tools for Site Owner

ROLES AND PERMISSIONS

ROLES AND PERMISSIONS

Site owner

Full control

Contains all permissions

Site members

Contribute

Can view, add, edit, update and delete items

in existing lists and document libraries

Readers

Read

Can view pages and listitems and download

documentsDesigner

Design

Can view, add, update, delelete, approve, and

customize

ROLES AND PERMISSIONS

Site List or library FolderDocument or

item

Inheritance

Don’t break inheritance, unless it is really necessary. The SharePoint rolesand permission scheme is not suitable for handling complex permissionplans.

PLEASE NOTE:

ROLES AND PERMISSIONS

Portal

Divisions

Departments

Teams

Project Groups

Internal Blogs

My Sites

(Bios, Blogs, Social)

Incr

easi

ngri

gidi

tyof

gove

rnan

ceFew authors/many readers

Many authors

Corporate CommunicationCentral TaxonomyCentral NavigationEnterprise Search

Division NewsBusiness ProcessesResources

Personal

SITES AND SITE COLLECTIONS

SITES AND SITE COLLECTIONS

A Site can have Multiple Sub Sites

Top Level Site

Sub Sites

Sub Sub Sites

SITES AND SITE COLLECTIONS

Item 1

Item 2

Item 3

Field 1 Field 2 Field 3

Top Level site

Sub Sites

Sub Sub Site

Site Collection

Site Collection

2

1

3 Lists

Fields

List Items

4

5

Site Architecture and Object Model Overview

!

SERVICE OFFERING IN GERMANY

Information Design Facilitation TrainingBusiness analyses,

sub project management orproject collaboration for theset up of your knowledge

management with SharePoint

Facilitation of workshops with the key topics

taxonomy and meta data, SharePoint governance and

change management

Development of companyspecific training – also as

blended learning andspecific video training

Need Help with SharePoint?

www.frank-projekte.de

mail@frank-projekte.de

XING/ClaudiaFrank

Google+/Frank

Slideshare/ClaudiaFrank

Youtube/ClaudiaFrank

FURTHER QUESTIONS?